Attachment_1_Specifications.pdf

NORTH CASCADES

NATIONAL PARK SERVICE COMPLEX

NORTH CASCADES NATIONAL PARK

ROSS LAKE NATIONAL RECREATION AREA

LAKE CHELAN NATIONAL RECREATION AREA

GOLDEN WEST LODGE VISITOR CENTER

WINDOW REPLACEMENT AND

REHABILITATION

REQUEST FOR QUOTATIONS #P16PS01997

NOCA PMIS NO. 157311

SPECIFICATIONS

NATIONAL PARK SERVICE

PACIFIC WEST REGION

June 2, 2016

FY16 Window replacement and rehabilitation North Cascades NPS Complex Attachment 1: Specifications

TABLE OF CONTENTS

Division 01 -- General Requirements

01 1100 - Summary of Work

01 2601 - Contract Modification Procedures

01 2700 - Description of Contract Line Items

01 3100 - Project Management & Coordination

01 3216 - Construction Schedule

01 3233 - Photographic Documentation for Historic Preservation Projects

01 3323 - Submittal Procedures

01 3523 - Accident Prevention

01 3591 - Historic Preservation Treatment Procedures

01 4000 - Contractor Quality Control

01 4200 - References

01 5000 - Temporary Services

01 5090 - Temporary Controls

01 5719.11 - Indoor Air Quality Management

01 5719.12 - Noise & Acoustics Management

01 6700 - Product Requirements

01 7419 - Construction Waste Management and Disposal

01 7700 - Closeout Procedures

01 7823 - Operation and Maintenance Data

01 8113 - Sustainable Design Requirements

Division 02 -- Existing Conditions

02 4105 - Selective Demolition

Division 03 -- Concrete (NOT USED)

Division 04 -- Masonry (NOT USED)

Division 05 -- Metals (NOT USED)

Division 06 -- Wood, Plastics, and Composites

06 2000 - Finish Carpentry

Division 07 -- Thermal and Moisture Protection

07 2500 - Weather Barriers

07 6200 - Sheet Metal Flashing and Trim

07 9200 - Joint Sealants

Division 08 -- Openings

08 0152 - Wood Window Restoration

08 1433 - Stile and Rail Wood Doors (Bid Option)

08 5200 - Wood Windows (Bid Option)

08 5265 - Custom Wood Windows (Bid Option)

08 5268 - Interior Storm Windows (Bid Option)

08 5269 - Custom Interior Storm Windows (Bid Option)

08 7100 - Door Hardware (Bid Option)

Division 09 -- Finishes

09 9113 - Exterior Painting

09 9123 - Interior Painting

Division 10 – Specialties (NOT USED)

Division 11 – Equipment (NOT USED)

Division 12 – Furnishings (NOT USED)

Division 13 – Special Construction (NOT USED)

Division 14 – Conveying Equipment (NOT USED)

DIVISION 1 – GENERAL REQUIREMENTS

NOCA 01 1100-5

PMIS 157311 SUMMARY OF WORK

SECTION 01 1100 – SUMMARY OF WORK

PART 1 - GENERAL

DESCRIPTION OF WORK 1 .1

A. Project Objective - The purpose of this project is to improve the energy efficiency of the historic Golden West Visitor Center by addressing deficiencies in the building envelope while maintaining the historic character of the structure.

B. Base Work - The base scope of work for this contract consists of replacing 31 historic wood windows, including 5 double hung and 8 casement windows on the third floor, and 18 double hung windows on the second floor. This will require removal of exterior and interior trims and molds to replace existing windows with new painted wood double hung windows and casements of similar operation and appearance and reinstall existing exterior and interior trims and molds. The building will be occupied by Government employees and occasionally open to the public for the duration of the project.

C. Optional Work - Specific elements include, but are not limited to, the following:

1. Rehabilitating 31 historic wood double hung windows on the first floor, providing new custom wood or manufactured interior storm windows for the first floor, and reinstalling existing exterior and interior trims and molds.

2. Repairing and upgrading hardware on the main entrance door.

3. Replacing a pair of exterior double wood door with new custom wood doors that are similar in appearance, and providing new hardware including an electric automatic door operator to meet accessibility standards.

4. Providing new spring bronze weather stripping for 31 rehabilitated historic wood double hung windows on the first floor.

D. Refer to Definition of Line Items section 01 2700.

LOCATION 1 .2

A. The project site is located at the Golden West Visitor Center (GWVC) in Stehekin, Washington, at the north end of 55-mile-long Lake Chelan. The site is remote, and there is no road access to Stehekin, although there are roads within Stehekin Valley. From Chelan, Washington, transportation is available via the Lake Chelan Boat Company (passenger ferries), seaplane (seasonal operation), or private boat to the marina at Stehekin. Materials may be transported to the site by barges, which do not run on a fixed schedule but can be chartered for a fee. Some tools and materials may be transported on the ferries. The Golden West Visitor Center is approximately 200 feet uphill from the ferry landing, adjacent to a road suitable for transporting equipment and materials from the landing to the building.

B. The Golden West Lodge is a 2½ story, 8500 square foot historic structure built in 1926 and placed on the National Register of Historic Places in 1988 as the primary component of the Golden West National Historic District. It is also included on the NPS List of Classified Structures (LCS ID# 030140). The building was completely rehabilitated in 2001-2003 and currently functions as the Stehekin District Headquarters and seasonal Visitor Center.

C. Multiple private lodging options may be available in addition to the North Cascades Lodge (NPS concession located at the landing) in Stehekin. Maps, description, accommodations, and services

NOCA 01 1100-6

may be viewed at http://www.nps.gov/noca/planyourvisit/stehekin.htm, www.lodgeatstehekin.com, www.stehekinvalley.com, and www.stehekin.com.

D. There is no general store open in Stehekin from mid-October until mid-May. During this off-season, the Lodge restaurant is only open to the public for lunch on days that the passenger ferry is scheduled to run.

E. Public phone service at Stehekin is limited to a single telephone requiring credit or calling card; no incoming calls can be received by this phone. Neither cellular phone service nor a temporary land-line connection is available.

F. Public internet access is not available.

CONTRACTOR'S USE OF PREMISES 1 .3

A. Construction Camp: Establishment of a camp will not be permitted at the construction site.

B. The Lady Express passenger ferry off-season schedule typically runs Monday, Wednesday, Friday, and Saturday from November through December; Monday, Wednesday, and Friday from January through March; then Monday, Wednesday, Friday, Saturday and Sunday for the month of April.

Daily service is available May 1 – October 15. Rates and schedules can be found at www.ladyofthelake.com.

C. Contractor shall at all times conduct their operations to ensure the least inconvenience to the public.

D. Confine storage of materials, equipment, and job trailer to the work limits of the project, or within the designated staging areas northwest of the GWVC, as shown on the drawings. The GWVC upper parking lot is approximately 38 feet wide by 25 feet deep.

E. Preservation of Natural Features: Confine all operations to limits shown for the project. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged vegetation, at no additional expense to the Government.

1. Introduction of non-native species is prohibited. The Contractor shall thoroughly clean all equipment prior to transportation into Stehekin. The intent is to prevent propagation of non-native vegetation within the park.

2. Provide temporary barriers to protect existing vegetation and landscaping. The limits of zones for protection are subject to the specific review and approval of the National Park Service.

3. Do not fasten ropes, cables, or guys to existing trees or structures.

4. No excavation, grading, filling, or other construction operations not specifically identified in the construction drawings shall be performed without the review and approval of the Contracting Officer.

F. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials unless specifically designated on the drawings. Ensure activities in the GWVC upper parking lot staging area do not block the access road continuing up the hill to the overflow community parking lot.

G. Existing Utilities: No excavation is anticipated in the execution of this project. However, the Contractor shall be responsible for verification:

http://www.nps.gov/noca/planyourvisit/stehekin.htm http://www.lodgeatstehekin.com/ http://www.stehekin.com/ http://www.ladyofthelake.com/

NOCA 01 1100-7

1. Contractor shall be responsible for locating and preventing damage to known utilities. If damage occurs, the utility shall be promptly repaired to restore it to its prior condition at no additional expense to the Government.

2. If damage occurs to an unknown utility, the utility shall be promptly repaired to restore it to its prior condition. An equitable adjustment will be made in accordance with the Changes clause of the contract.

H. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer’s written permission.

I. Vehicle, Equipment, and Hauling Restrictions: Comply with all load and travel path restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

SPECIAL CONSTRUCTION REQUIREMENTS 1 .4

A. Stehekin is one of the most remote sites in the contiguous 48 states. During off season months, the passenger ferry operates on a limited schedule, and there are no stores open in the community. The nearest community with significant services, Chelan, is approximately 50 miles downlake on Lake Chelan.

B. Winter weather can be severe, with several feet of snow on the ground at times. Freezing temperatures and precipitation (snow and freezing rain) are to be expected during the winter period.

C. The Contractor shall remove all construction materials and debris, including all trash from any Contractor-generated source, from the park for reuse, recycling, or environmentally responsible disposal. No disposal of any items shall be allowed within the park.

1. To prevent unnatural attractants to wildlife, no foods, garbage, drinks, trash, or food and drink containers shall be placed outside trailers or buildings, except during actual use.

2. All trash cans that are not of the bear-resistant design shall be located inside trailers or buildings. Place all food and drink trash or garbage in trash cans.

3. Feeding of any wildlife is prohibited.

D. Full Government Occupancy of Existing Building: Government will occupy the building that will be under constructing during the entire contract period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the work so as not to interfere with Government’s day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the CO.

2. Maintain existing building in a weather tight condition throughout construction period.

Repair damage caused by construction operations. Protect building and its occupants during construction period.

NOCA 01 1100-8

3. Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

E. Work Restrictions: No on-site work shall be performed between 7:00 PM and 7:00 AM, Monday to Friday, weekends or holidays unless otherwise approved by the Contracting Officer.

FIELD VERIFICATION 1 .5

A. Field verify all new and existing dimensions affecting the work of this contract before ordering products.

CONSTRUCTION MATERIALS 1 .6

A. The Contractor shall supply all materials required for the work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

NOCA 01 2601-9

PMIS 157311 CONTRACT MODIFICATION PROCEDURES

SECTION 01 2601 – CONTRACT MODIFICATION PROCEDURES

SUMMARY 1.1

B. The work of this section consists of administrative and procedural requirements for contract modifications.

DEFINITIONS AND ALLOWANCES 1.2

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurance i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Travel, lodging, and per diem (as established by Federal Travel Regulations)

5. Scheduling

6. Field office supplies

7. Personal vehicles i.e. Superintendent Pickup trucks

NOCA 01 2601-10

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40 hour week and no overtime or holiday pay will be allowed.

Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

1. Base Rate: This is the hourly rate paid directly to the worker

2. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums, such as:

a. Social Security

b. Medicare

c. Workers Compensation – Policy and company calculation to be made available

d. FUTA – Cap Rate and percentage to be proportionally allocated over one year

e. SUTA – Cap Rate and percentage to be proportionally allocated over one year

f. Union agreement costs – Other costs required under an enforceable collective bargaining agreement

3. Fringe Benefits: Various non-wage compensations provided to employees such as:

a. Health Care Insurance Premiums

b. Cell Phone

c. Clothing

d. 401K and Pensions

e. Vehicle allowances

f. Gas allowance

g. Life insurance premiums

h. Disability Insurance

i. Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any components of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

http://en.wikipedia.org/wiki/Employee

NOCA 01 2601-11

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

MODIFICATION PROPOSAL PRICING REQUIREMENTS 1.3

A. General:

1. Your proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement. Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule”, for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Contracting Officer upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers http://en.wikipedia.org/wiki/Surety_bond http://en.wikipedia.org/wiki/Insurance http://en.wikipedia.org/wiki/Bank http://www.nps.gov/dscw/publicforms.htm#ct

NOCA 01 2601-12

compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment”, in your proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals. Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

NOCA 01 2601-13

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project.

Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead………………10% Profit………………….6.6%

2. Total aggregate limit of markup (OH&P) for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, than the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to par 1.3,E,1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 - PRODUCTS (Not Used)

NOCA 01 2700-1

PMIS 157311 DEFINITION OF LINE ITEMS

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

1.2 LIST OF CONTRACT LINE ITEMS

The Government will award either Line Item 1 or Alternate Item 1, not both.

Line Item 1: Second and Third Floor Manufactured (Loewen) Replacement Windows.

1. Item consists of selective demolition involving removal and replacement 31 historic wood windows (5 double hung and 8 casement windows on the third floor and 18 double hung windows on the second floor), removal of exterior and interior trims and molds, with new manufactured painted wood double hung windows and casements of similar operation and appearance, and reinstallation of existing exterior and interior trims and molds.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Alternate Item 1: Second and Third Floor Custom Replacement Windows.

1. Item consists of selective demolition involving removal and replacement 31 historic wood windows (5 double hung and 8 casement windows on the Third Floor and 18 double hung windows on the Second Floor), removal of exterior and interior trims and molds, with new custom painted wood double hung windows and casements of similar operation and appearance, and reinstallation of existing exterior and interior trims and molds; provide credit for Line Item No. 0001.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

The Government reserves the right to unilaterally award any or no options at or after time of award.

Options may be exercised in any combination, order, or grouping deemed in the judgment of the Contracting Officer to offer the best value based on the availability of funds.

Option A: First Floor Wood Window Removal and Rehabilitation.

1. Item includes selective demolition involving removal, rehabilitation, and reinstallation of a total of 31 existing first floor wood double hung windows, including removal and reinstallation of exterior and interior trims and molds.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Option B: Main Entrance Door Repairs.

1. Item includes repairing and re-hanging of existing first floor main entrance door, and installation of new lockset, threshold, and weather stripping.

NOCA 01 2700-2

PMIS 157311 DEFINITION OF LINE ITEMS

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Option C: Door Replacement and Automatic Door Operator.

1. Item includes removal and replacement of existing first floor pair of five panel exterior doors with new exterior wood doors that are similar in appearance, and installation of new automatic door operator with push pad actuators for compliance with Architectural Barriers Act Accessibility Standards.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Option D: Custom Wood Sash Interior Storm Windows.

1. Provide custom wood sash interior storm windows for a total of 31 rehabilitated first floor windows.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Option E: Premanufactured (Indow) Interior Storm Windows.

1. Provide premanufactured vinyl interior storm windows for a total of 31 rehabilitated first floor windows.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

Option F: Spring Bronze Weather Stripping.

1. Provide new spring bronze weather stripping for a total of 31 rehabilitated first floor double hung windows.

2. Measurement for payment will be percentage of completion.

3. Payment will be made at the contract lump sum price.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

NOCA 01 3100-1

PMIS 157311 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3100 – PROJECT MANAGEMENT AND COORDINATION

A. This Section includes administrative provisions for coordinating construction operations on the Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination

3. Submittals

4. Requests for Information (RFIs)

5. Project meetings

B. Related Requirements:

1. Section 01 3216 “Construction Schedule” for preparing and submitting Contractor’s construction schedule.

2. Section 01 7700 “Closeout Procedures” for coordinating closeout of the Contract.

1.2 DEFINITIONS

A. Agency having Jurisdiction: National Park Service

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different sections of the Specifications to ensure efficient and orderly installation of each part of the work. Coordinate construction operations, included in different sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

http://www.nps.gov/dscw/definitionsdc_a.htm#awj

NOCA 01 3100-2

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

1.4 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one week prior to the Pre-Construction Conference. Contracting Officer will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent.

2. Construction Schedule.

3. A comprehensive breakdown of the Schedule of Values.

4. Accident Prevention Plan.

5. A list of Subcontractors for this project.

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses, using Standard Form 1413.

7. Satisfactory evidence of liability insurance coverage and workmer’s compensation for the

Contactor and all subcontractors.

8. Waste Management Plan.

9. Quality Control Plan.

10. Indoor Air Quality (IAQ) Management Plan.

11. Historic Preservation Treatment Plan.

B.

C. Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI.

1. CO will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

NOCA 01 3100-3

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Contracting Officer’s Action: CO will review each RFI, determine action required, and respond.

CO will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

1.6 PROJECT MEETINGS

A. Pre-Construction Conference: Before start of construction, Contracting Officer will arrange an on-site meeting with Contractor that may be held at Headquarters in Sedro Woolley, WA. The meeting agenda will include the following as a minimum:

1. Roles & Responsibilities / Lines of Authority.

2. Park rules and regulations.

3. Jobsite Safety.

4. Resolution of comments on required Division 01 documents.

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Contractor Performance Evaluation.

12. Display of required posters.

13. Notice to Proceed.

14. Correspondence procedures.

15. Acceptance/rejection of work.

16. Progress meetings.

17. Submittal procedures.

18. Environmental requirements.

19. As-constructed drawings/operation and maintenance (O&M) manuals.

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20. Saturday, Sunday, holiday and night work.

21. Reference materials.

B. Progress Meetings: The Contracting Officer will schedule monthly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and, if needed, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review other items of significance that could affect progress. The meeting agenda will include the following:

a. Submittal status.

b. Review of off-site fabrication and delivery schedules.

c. Requests for information (RFI) and other issues.

d. Modifications.

e. Work in progress and projected.

f. Inspections (Special Inspections, Accessibility, etc.).

g. Construction Schedule update (provide updated CPM).

h. Status of Project Record Drawings and O&M manuals.

i. Other business relating to work.

C. Preinstallation Conferences: Contractor shall conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility requirements.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of agency(ies) with jurisdiction.

s. Testing and inspecting requirements.

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t. Installation procedures.

u. Coordination with other work.

v. Required performance results.

w. Protection of adjacent work.

x. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

PART 2 - PRODUCTS (Not Used)

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PMIS 157311 CONSTRUCTION SCHEDULE

SECTION 01321 – CONSTRUCTION SCHEDULE

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction Schedule will assist the Contractor and Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Contracting Officer.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

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F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Electronic Copies: All schedules and reports submitted shall be provided in the native electronic file format and in Adobe pdf format. It is the intent of the Government to limit the number of printed reports to only those reports determined by the project team to be essential.

B. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

C. Construction Baseline Schedule: After contract award and before the Pre-Construction conference, submit electronic copies of baseline schedule, large enough to show entire schedule for entire construction period.

D. CPM Reports: Concurrent with CPM schedule, submit electronic copies of each of the following computer-generated reports. Format for each activity in reports shall contain activity number, activity description, resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of predecessor and successor tasks for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data.

F. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit electronic copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted Construction Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

1.4 QUALITY ASSURANCE

A. The Contractor shall meet with the Contracting Officer on the day of the preconstruction conference to go over the following:

1. Review software limitations, content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing, work stages, area separations, interim milestones, and Government occupancy.

4. Review delivery dates for any Government-furnished products.

5. Review schedule for work of separate Government contracts.

6. Review time required for review of submittals and re-submittals.

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7. Review requirements for tests and inspections by independent testing and inspecting agencies.

8. Review time required for completion and startup procedures.

9. Review and finalize list of construction activities to be included in schedule.

10. Review baseline schedule comments, resolve issues and progress on incorporating them

11. Review procedures for updating schedule.

12. Discuss reporting requirements and establish a protocol for naming and transmitting electronic schedules.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Baseline Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Baseline Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. Breakdown each lump-sum item into component work activities used in the schedule, for which progress payments may be requested. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the construction baseline schedule submitted under this specification. The total costs for the component work activities shall equal the contract price for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component work activities for each lump-sum item. Do not include mobilization, general condition costs, overhead or profit as a separate item.

B. Do not break down unit price items. Use only the contract price for unit price items.

C. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed.

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2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Baseline Schedule: Prepare Construction Baseline Schedule using a computerized, resource-loaded, time-scaled CPM network analysis diagram for the Work.

1. Develop and finalize Construction Baseline Schedule so it can be accepted for use no later than 30 days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Baseline Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Baseline Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the preliminary CPM network diagram, prepare a skeleton network to identify probable critical paths.

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Processing: Process data to produce output data on a computer-drawn, time-scaled network. Revise data, reorganize activity sequences, and reproduce as often as necessary to produce the CPM schedule within the limitations of the Contract Time.

4. The Construction Baseline Schedule as developed shall show the sequence and interdependence of activities required for complete performance of the work. Ensure all work sequences are logical and the Construction Baseline Schedule shows a coordinated plan of the work.

5. Resource loading of each activity shall include all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

6. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the contract time.

7. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity.

a. An early finish date may be shown but the late finish date must be the same date as the last day of the contract period.

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit use of lead or lag duration’s between schedule activities.

d. Activity Duration: Define activities so no activity is longer than 15 days, except for non-construction activities including mobilization, shop drawings and submittals, fabrication and delivery of materials and equipment.

e. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 calendar days, as separate activities in the schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

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1) New Windows (second and third floors).

2) Rehabilitation of existing wood windows…