P03 SSJ 523A4-24-005-Signed CO signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Door Hardware Locks and Cores, Direct Digital Control Building Management System, and Fire

Alarm as part of West Roxbury 523A4-24-005 EP Lab

Acquisition Plan Action ID: 36C241-23-AP-2793

1. Contracting Activity: Department of Veterans Affairs, VISN 01, VHA West Roxbury Healthcare

System, 523 VA Boston Medical Center, West Roxbury, MA; NCO 1 Contracting and Engineering Service

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Select proprietary products to be used on 523A4-24-005 EP Lab. These sole source proprietary products are:

a) Door Hardware – Corbin Russwin.

b) Door Lock Cylinders with Removable Cores - Kaba Peaks 6-pin LFIC. VA West Roxbury

Engineering Building Standard for Keyed Security System.

c) Direct Digital Control Building Management System including components- TRANE Summit

Tracer Building Technology Direct Digital Control HVAC Building Management. This system is VA West Roxbury Engineering’s Building Standard for the Direct Digital Control HVAC Building Management System.

d) Fire Alarm System including components: General Electric/EST-3 Fire Alarm System as assembled and bench tested by the manufacturer of record, Signet Electronic Systems, Inc.

This system is VA West Roxbury’s Engineering’s Building Standard for the Fire Alarm System.

Estimated total cost: $15,000

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

a) Corbin Russwin Door Hardware – Corbin Russwin is the existing VA West Roxbury Engineering building standard for door locks that is installed and operating campus wide at the West Roxbury VAMC. Corbin Russwin products are compatible with the Kaba Peaks keying system used on the West Roxbury VAMC campus; other manufacturer’s door locks may not be compatible with the Kaba Peaks keying system and may not operate properly or operate at all with the Kaba Peaks keying system. The West Roxbury campus has an existing locksmith with inventory of Corbin Russwin door locks and spare parts; it would be uneconomical for VA https://www.acquisition.gov/?q=/browse/far/13

Last Updated: 02/01/22 Page 2 of 3 locksmith to create additional inventories of other manufacturer’s door locks. Therefore, only this manufacturer’s products are acceptable; no substitutions.

b) Kaba Peaks Lock Cylinders with Removable Cores – Kaba Peaks Lock Cylinders with Removable Cores is the existing VA West Roxbury Engineering building standard for door lock cylinders that is installed and operating for the keyed security system campus wide at the West Roxbury VAMC. Other manufacturer’s cannot make the Kaba Peaks lock cylinder and would not be compatible with the existing keyed security system. The West Roxbury campus has an existing locksmith with inventory of 6-pin LFIC; in order for the new door lock cylinders with removable cores on this project be coordinated with the existing locksmith and inventory, the door lock cylinders with removable cores must be Kaba Peaks 6-pin LFIC door lock cylinders with removable cores. Therefore, only this manufacturer’s products are acceptable; no substitutions.

c) TRANE Building Technology Direct Digital Control HVAC Building Management System including components - TRANE Building Technology Direct Digital Control (DDC) HVAC Building Management System is the existing building management control system installed and operating campus wide at the West Roxbury VAMC. Any products to be used on the existing HVAC Building Management System must interface with the existing system. To minimize the technical risks of ensuring compatibility among the component parts and integration of the entire DDC system with the campus wide system, the system and components installed in this project should be provided by the same manufacturer as that of the campus wide system; other manufacturer’s components may not operate properly or operate at all on the existing system.

The VA has existing service contracts with TRANE. It is cost effective for the new DDC system and components to be installed and maintained under the existing service contracts with TRANE. Introducing other manufacturer’s products may void the existing DDC system’s manufacturer’s warranty. Therefore, only this manufacturer’s products are acceptable; no substitutions.

d) General Electric/EST-3 Fire Alarm System as assemble and bench tested by the manufacturer of record, Signet Electronic Systems, Inc.: General Electric/EST-3 Fire Alarm System as assembled and bench tested by the manufacturer of record (Signet Electronic Systems, Inc.) is the existing fire alarm system installed and operating campus wide at the West Roxbury VAMC. National Fire Protection Association (NFPA), Building Code, Life Safety Code and VA Standard require Fire Alarm systems to be the product of one manufacturer to maintain UL listing, NFPA compliance testing and hospital certification. This project will include fire alarm system installation that is an extension of the existing campus wide code compliant and certified fire alarm system. Any products to be used on the existing fire alarm system must be the existing system’s products In order to ensure system compatibility and to maintain manufacturer’s warranty; other manufacturer’s components may not operate properly or operate at all on the existing system.

Therefore, only this manufacturer’s products are acceptable; no substitutions.

Last Updated: 02/01/22 Page 3 of 3

4. Description of market research conducted and results or statement why it was not conducted:

Market Research was not conducted in association with this request. The reason is that the products and services to be sole sourced were previously obtained through full and open competition procedures and are now integral parts of existing facility systems.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michael Muller Date Contracting Officer

Prepared by: ___________________________

COR, Wenguang Zou https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466