P03 Brand Name Justification Walk On Orthotics 36C259-25-AP-1778.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID# 36C259-25-AP-1778

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-25-AP-1778

JOFOC Tracking: FY25 - NCO 19 - 968

1. Contracting Activity: Organizational Activity:

Department of Veterans Affairs Rocky Mountain Regional VA Medical Center Network Contracting Office 19 1700 N Wheeling St, 6162 South Willow Drive, Suite 300 Aurora, CO 80045 Greenwood Village, CO 80111

2237: 554-25-2-1940-0497

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Rocky Mountain Regional VA Medical Center (RMR) requires a new firm-fixed price contract for different sizes of Ottobock WalkOn Orthotics for patient use in the prosthetics department.

The estimated value of the proposed action is: $69,463.92.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Ottobock line of carbon fiber ankle-foot orthoses (AFOs) allow clinicians to manage and accommodate patients' coronal plane (side to side) conditions by offering medial or lateral struts on the calf that attach to the footplate. Managing the sagittal plane (straight ahead) of motion is the primary function of these devices. The Ottobock line of AFOs have proven to be more durable over years. The facility’s expectation is that the Ottobock AFOs will last three (3) years for most patients. The other brands usually break between 12 and 18 months. This puts the patient at greater risk and leads to higher VA costs. The functional aspect of the Ottobock AFO is entirely a proprietary carbon material. Most other brands use a plastic anterior shell or a carboplast material, which has not proven to be as durable or comfortable for the patient. Ottobock also includes the strap/pad with the AFO. Other companies like Allard or Ossur require the padding kit to be purchased separately. This sometimes leads to confusion and the wrong item being ordered. Also, per 38 USC 8123, Procurement of prosthetic appliances: The https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C259-25-AP-1778

Secretary may procure prosthetic appliances and necessary services required in the fitting, supplying, and training and use of prosthetic appliances by purchase, manufacture, contract, or in such other manner as the Secretary may determine to be proper, without regard to any other provision of law.

4. Description of market research conducted and results or statement why it was not conducted:

The partner conducted market research and determined that the items requested could be purchased from the original equipment manufacturer, a large business. These orthotics are unique and are only made by Ottobock; other manufacturers do not have the same items. The contract specialist later conducted market research by searching Vendor Information Pages (VIP), the Federal Procurement Data System (FPDS), GSA Advantage, the Small Business Administration (SBA), and a sources sought notice was posted on contract opportunities. This market research returned 3 responses from small businesses. All 3 could only provide the items from one manufacturer, Ottobock, and stated only Ottobock could offer the exact sizes and quantities requested.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

James D. Lewis (ECH) Date Acquisition Utilization Specialist

RMRVAMC

6. Contracting Officer's Certification: Purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jesse San Nicolas Date Contracting Officer Supply/Services Denver, NCO 19 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466