P-98506 Executed Contract.pdf

I

Central Management Services

Contract

Snow Removal 00900 Carbondale

26-416CMS-BOPM4-P-985O6

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the

Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

Snow Removal Services are required throughout the State of Illinois by agencies that do not employ staff to provide them. These facilities are visited daily by many persons conducting business with the State and the appearance and public perception of the agency is associated with the condition of the agency's grounds. The need for these services is also required by the State's need to maintain the facilities it owns or leases to guard investment in those operating facilities.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Snow removal shall commence when the local snow accumulation reaches two (2) inches or upon Facility Managers request.

1.2.2. Snow plowing shall be accomplished by the Vendor to maintain safe passage for access into buildings, parking areas, roadways, approaches, vehicular courts, ramps, etc., as needed.

1.2.3. De-icing shall commence as necessary to maintain a safe passage on all paved roadways, parking areas, driveways, ramps, etc.

1.2.4. Environmentally friendly de-icing products that will not damage concrete entrances, walkways and steps, shall be used to prevent ice buildups. All chemicals used shall, at a minimum, comply with State of Illinois environmental regulations and local codes.

State of Illinois Contract v.25.4

1.2.S. Snow shall be piled in the most remote area of lot or stockpiled only in those areas approved by the CMS Facility Manager or designee. Some locations may require that snow be removed from the premises the same day.

1.2.6. Snow shall be pushed off roads, parking areas, walkways, ramps, etc. without blocking traffic, parking spaces, pedestrian thoroughfares or impeding the visibility of vehicular operators, pedestrians, tenant agency operations or creating a safety hazard

1.3. MILESTONES AND DELIVERABLES:

1.3.1. Vendor shall make efforts to have all areas cleared of snow by 7:00 A.M., seven days per week including weekends and holidays.

1.3.2. Vendor shall furnish adequate labor, material and equipment to adhere to all specifications of the contract to provide snow removal.

1.3.3. Vendor shall respond within two (2) hours of notification of any additional services, day or night.

1.3.4. Vendor must have a working cell phone number which must be submitted to CMS Facility

Manager and to the site location Office Manager.

1.3.5. Vendor shall designate an employee to be the contact person for this contract. The name, phone number, and email address of that designee shall be provided by the Vendor below.

Contact Name: _Stacey Hinson _________

Contact Phone: _(847)484-2006 _________

Contact Email: shinson@khionems.com _____

1.3.6. Vendor shall provide reporting to CMS Bureau of Strategic Sourcing (CMS BOSS) if requested. Reporting may include but not be limited to, annual veteran hiring, contract usage, and payments to approved subcontractors certified through the State of Illinois'

Business Enterprise Program, if applicable.

A) The information to be submitted in a format designated by CMS BOSS (e.g., Excel spreadsheet, portal). Contract usage reporting must include payments received from all State Agencies, governmental units, and qualified not-for-profit agencies as applicable to this contract.

B) Vendor will submit a close-out report within 90 days of contract expiration that covers the same information since the last contract usage report.

State of Illinois Contract

1.6. SUBCONTRACTING:

Subcontractors are not allowed.

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Vendor shifts any such work outside the Unites States.

• Location where services will be performed: D900, 2801 W. Murphysboro Road

Carbondale, IL 62903

• Value of services performed at this location: 100%

2. PRICING

2.1.

2.2.

2.3.

TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation.

The total price of this contract is estimated.

VENDOR'S PRICING: Vendor's pricing is located in the Items Tab in the BidBuy Purchase

Order.

MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $254,000 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1.

3.2.

TERM OF THIS CONTRACT: The contract will have a term beginning 11/01/26, through

04/30/30. If a start date is not specified, the contract will be effective upon the last dated signature of the parties. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to

30 ILCS 500/20-80.

TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or

State of Illinois Contract

D Public Works Requirements (construction and maintenance of a public work) 820 ILCS

130/4.

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60. Information on prevailing wage may be obtained at https:Uwww2.illinois.gov/idol/Pages/default.aspx

D Agency Specific Terms and Conditions

D Other (describe)

6. ATTACHMENTS

Financial Disclosures 6.1.

State of Illinois Contract

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference#: 26-416CMS-BOPM4-R-317721

• Project Title: Snow Removal D0900 Carbondale

• Contract#: 26-416CMS-BOPM4-P-95806

• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

• BidBuy / Bulletin Reference#: 26-416CMS-BOPM4-B-52366

• BidBuy / Bulletin Publication Date: 5/8/2026

• Award Code: A

Subcontractor Disclosure? D Yes D No • Subcontractor Utilization? D Yes� No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? x Yes D No

• Minority Owned Business? D Yes x No

• Women Owned Business? � Yes D No

• Persons with Disabilities Owned Business? D Yes x No

• Veteran Owned Small Business? D Yes x No

• Other Preferences?

State of Illinois Contract v.25.4

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