Central Management Services

Contract

HVAC Chiller Repair Maint J0171 Spfld

26-416CMS-BOPM4-P-96167

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the

Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

To establish a contract to provide a complete chiller preventative maintenance program and emergency repairs for all chillers located at J0171, 801 S. 7th Street, Springfield, IL 62702 The

Vendor will be responsible for the full performance of all specified services outlined in the contract on the first official working day of the contract period. Preventative maintenance programs shall be coordinated, and approved, in writing, by the Facility Manager, or designee.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

A complete program of preventative maintenance for the below listed equipment must be performed to ensure the cooling system is maintained in working order and that it is in compliance with the Clean Air Act and state and local regulations regarding leak detection on all items containing refrigerants. The preventative maintenance portion of the contract shall be inclusive of all replacement parts, including software updates, and labor. Contract does not include replacement of obsolete parts. The maintenance program must meet manufacturer requirements using certified factory-trained technicians.

1.2.1. The systems included in this contract are:

A. Two York Screw Chillers, rating 200T; Model YSCBCASl-CGA; installed in 1993

B. One York Screw Chiller, rating 300T; Model YSDCCBS2CJE; installed in 2001

C. Two York Air Cooled Chillers, Model YLAA 125T Air Cooled, installed in 2012

State of Illinois Contract v.25.4

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation.

The total price of this contract is estimated.

2.2. VENDOR'S PRICING: Vendor's pricing is located in the Items Tab in the Bid Buy Purchase

Order.

2.3. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $ without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1. TERM OF THIS CONTRACT: The contract will have a term beginning upon execution for four (4) years. If a start date is not specified, the contract will be effective upon the last dated signature of the parties. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years.

Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State's satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State's written notice. If not cured by that date the State may either:

(a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty

(30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

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475,000.00 this report must be sent by September 30th of every year. The report shall be attached and sent to the following email address: cms.boss.sourcing@illinois.gov.

5. STATE SUPPLEMENTAL PROVISIONS

D Agency Definitions

D Required Federal Clauses, Certifications and Assurances

D Public Works Requirements (construction and maintenance of a public work) 820 ILCS

130/4.

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60. Information on prevailing wage may be obtained at https://www2.illinois.gov/idol/Pages/default.aspx

D Agency Specific Terms and Conditions

D Other (describe)

6. ATTACHMENTS

Financial Disclosures (including Illinois Procurement Gateway print-off if applicable) 6.1.

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AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference#: 26-416CMS-BOPM4-R-292487

• Project Title: HVAC Chiller Repair Ma int J0171 Spfld

• Contract#: 26-416CMS-BOPM4-P-96167

• Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

• Bid Buy/ Bulletin Reference#: 26-416CMS-BOPM4-B-51730

• Bid Buy/ Bulletin Publication Date: 04/09/26

• Award Code: A

• Subcontractor Utilization? D Yes D No Subcontractor Disclosure? D Yes D No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? D Yes D No

• Minority Owned Business? D Yes D No

• Women Owned Business? D Yes D No

• Persons with Disabilities Owned Business? D Yes D No

• Veteran Owned Small Business? D Yes D No

• Other Preferences?

State of Illinois Contract v.25.4

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