HVAC Chiller Repair Maint J0171 Spfld

The State of Illinois, through its Central Management Services division, awarded a Blanket Competitive Sealed Bidding contract (26-416CMS-BOPM4-P-96167) to Entec Services, Inc. for comprehensive preventative maintenance and emergency repair services for chiller equipment. The contract covers five York chillers located at 801 S. 7th Street, Springfield, Illinois, comprising three rotary screw chillers (two 200-ton units and one 300-ton unit) and two air-cooled and two variable speed drive centrifugal chillers (125-ton and 250-ton units respectively). Services include monthly preventative maintenance programs, emergency repairs, replacement parts, software updates, and labor performed exclusively by certified factory-trained technicians.

The contract runs for a four-year term from June 2, 2026, through June 1, 2030, with a total contract value of $432,060.00. Pricing escalates annually, with first-year monthly maintenance costs at $5,408.33, increasing to $6,032.67 in year two and $6,657.00 in years three and four (twelve monthly invoices per year). Additional contract line items include an estimated $135,000.00 allocation for obsolete parts required throughout the four-year term and a separate material line item for refrigerant replacement billed at vendor cost. The contract incorporates prevailing wage requirements and mandates routine work response within eight hours and emergency service response within two hours of notification.