State of Illinois Contract v.25.4

Central Management Services

Contract

26-416CMS-BOPM4-P-

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

receive Uninterrupted Power Supply (UPS) the contract period.

labor. The maintenance program must -trained technicians. The Vendor will be the contract term.

1.2. REQUIRED:

1.2.1. – will be required on a semiannual basis (once per 6 months) unless manufacturer requires and performance.

1.2.3.

reputable performance guarantees provided by the vendor. Replacement parts may be new or v.25.4

1.2.2. semi- and

A. – D5000

Best Unity with 80 - - Unit ID - 2002928

B. – Z0101 –

Chicago/North Regions

C. – D0500

Pi

D. –

-12- -I

F. – J0301 –

APC Silcon 10-

1.2.3. (PM’s) – SEMI-

A) de-energized.

B) Repair, and/or report all high temperature areas.

C) contacts, cables, and major components. All tools, and equipment associated with trade

D)

F) Record all voltage and current meter readings on the module control cabinet or the system control cabinet.

I) de-energized.

J) Verify equipment is properly grounded and that the phase, neutral and ground wiring

1.2.3. – be de-energized.

B) Perform all services listed under the semi- 2.2

C)

D) Clean interior of equipment for dirt and debris.

F)

Conduct a thermal scan of interior components, assemblies, and connectors for

J)

K) neutral and ground) parameters.

applicable.

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N)

O)

P)

Q)

R)

S)

T) -minute load.

U)

V) -voltage power supply levels.

W) Record phase-to-phase input voltage and currents.

Record real and apparent power for each phase

Y) schedule any repairs.

1.2.4. – - Maintenance

B)

D)

F) Visually inspect for evidence of corrosion.

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1.2.5. –

A) 2.4.

D) Re-required. Refer to the manufacturer’s literature to determine if re-required

-ohms, when applicable.

1.2.6.

to minimize inconvenience to or interference with personnel and

1.2.8.

Vendor is to remove and properly dispose of all used or excess material, including but not

Disposal shall be in accordance with prevailing federal, state and local environmental

1.2.10.

may request Vendor to provide copies of material suppliers' invoices to verify cost. Facility to payment for goods and/or services.

1.2.11. The State will not be responsible to provide storage for the Vendor’s material, tools, debris, material, empty cans and boxes, tools and equipment, etc. at the end of each

1.2.12.

as soon as possible.

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1.2.13. Vendor shall, as necessary, instruct State personnel in the use and maintenance of equipment and systems installed pursuant to this contract.

1.2.14. Vendor will furnish all tools and equipment of the trade, related to providing the services

1.2.15. Tools and equipment of the trade (included in per hour rate) refers to, but is not limited

1.2.16.

manufactured in the State of Illinois.

materials.

1.2.18. Vendor is advised that asbestos contained material and or suspected asbestos contained material which may contain asbestos in performing the required service.

suspected asbestos, disturb or damage suspected asbestos, D) Any removal and/or repair of asbestos contained material and/or suspected asbestos contained material that is necessary for repairs, maintenance and replacement of materials and equipment under this contract shall be provided by the licensed asbestos abatement Vendor under contract with the Illinois Department of Central

Should there be an accidental disturbance or damage to asbestos contained materials by the Vendor or employees, said disturbance shall be immediately reported to

B) the contract.

paid tradesperson (foreman) is being used in lieu of a lower paid tradesperson (basic).

C) order number.

D) or designee may request a list of each material that is being requested.

The State verify quoted costs.

F)

(including labor cost) to the State.

The State reserves the right to reject any materials and/or supplies they deem harmful to the building surfaces, contents, or equipment.

Vendor shall promptly remove from the premises all material condemned by the State as failing to conform to the contract and the Vendor shall promptly replace and re-the State. The State will not pay for ‘call-and/or maintenance.

I) the Vendor has

Vendor cost (labor hours cannot be part of this) performed

1.2.20.

upon request.

1.2.21. The State shall provide electricity, hot and cold water.

1.2.22. Bond Requirement -

Vendor will provide the cost of that bond with the quote and the governmental unit will bond requirement.

1.3.

1.3.1 the system requiring maintenance, repairs, or replacement. These conclusions will be subsequent update).

1.3.2 Agreement and shall furnish copies of same to

1.3.3 Vendor shall guarantee that all services performed, and repairs made under this contract

1.3.4 Vendor shall, at no cost to the State, either repair or re-perform the service if there is a repairs, normal wear and tear, or external causes such as accidents, abuse, or improper env

1.3.3.

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6) materials together

1.3.10. Portal to portal billing is prohibited.

1.3.11.

requested. Reporting may include but not be limited to, annual veteran hiring, contract usage, and payments to approved subcontractors certified through the State of Illinois’

, if applicable.

A) The i spreadsheet, portal). Contract usage reporting must include payments received from all State Agencies, governmental units, and qualified not-for-profit agencies as applicable to this contract.

B) Vendor will submit a close-out report within 90 days of contract expiration that covers the same information since the last contract usage report.

C) Vendor will be expected to participate in performance monitoring that may include, but not be limited to required reporting, quality, delivery and value of goods and services, and customer service.

1.4.

1.4.1 Vendor

on this contract at least the prevailing wage rates required by law for the locality in which

1.4.2

1.4.3. Vendor and its employees shall have at least 5 years of UPS services.

1.4.4. Vendor shall be familiar with the equipment and system to be serviced and maintain an adequate inventory of repair parts, accessories, and supplies. If a replacement part v.25.4

. Obsolete parts shall be billed to the State at Vendor’s -up allowed.

1.4.5.

shall be maintained, 1.4.6.

designee, and will comply with the building security procedures as may be required. Vendor and its employees will

Vendor and its employees shall be responsible for maintaining current insurance, services under the scope of the contract. These shall remain valid during the life of the contract.

1.4.8. Vendor and its employees shall maintain a professional appearance while on site, limited to, clothing with no holes, rips or tears, no shorts, no open-toed shoes).

Vendor es shall

1.4.10. Vendor shall meet the prevailing wage requirements of the contract, as outlined in

1.4.11.

1.4.12. Vendor and its employees are prohibited from disturbing papers or personal items on

1.4.13. Vendor shall be responsible for any and all damage caused by Vendor’s personnel or v.25.4

-up

Description of damage, including extent and location

Cause of damage r

The State may conduct at their expense es, or agents must be cleared through the employee, or agent deemed unsuitable by the State must be immediately replaced. The Facility manager or designee will contact Vendor regarding the need to replace any permanent or temporary employee.

1.5.

Not applicable as

1.6.

Subcontractors are not allowed.

shall be performed in the United States. If the Vendor performs the services purchased hereunder breach of the contract by Vendor.

being performed in the United States, it

61944.

Value of services performed at these s 100%

2.

2.1

2.2

2.3

The total price of this contract is .

Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order.

The total payments under the initial term of this contract shall not exceed without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3.

3.1 : The contract will have a term beginning the later of 04/01/26, / 1.

exceed ten (10) years.

-80.

3.2 The State may terminate this contract, in whole or in part, reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has tate shall contract.

3.3 CONVENIENCE: The State may, for its convenience and with thirty

3.4 in whole or in part, without penalty or further payment being required, if (1) the Illinois ing some or all of the or advisable based upon actual

4.

4.1.

4.1.1. Payments, including late payment charges, will be paid in accordance

Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment

4.1.2. MINOR

-10, 20-15, 20-25 or 20-the contract and deposit the fee in the Comptroller’s

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including

4.1.4.

compliance with the contract, (ii) pay its employees prevailing wages when required by contracts, and (iv) v.25.4 building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois D

- -6206 or ( ) to ensure understanding of prevailing wage requirements.

4.1.5.

If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded

4.1.6.

provided meet all requirements of this contract, and the amount billed, and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services the State no later than July otherwise, sta

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s

4.1.6.2.

this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

t

City, State Zip

.Contracts

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. This contract may not be assigned or transferred in whole or in part by For purposes of any subcontractors in

Vendor in the performance of this contr subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts wi es and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general

-120.

4.4.

ractor for of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its nternal auditors or other normal business hours. Vendor and its subcontractors shall cooperate fully with any such

State for the recovery of any funds paid by the State under this contract or any not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for

500/20-65.

4.5. Time is of the essence with respect to Vendor’s performance of this contract is being resolved unless otherwise directed by the State.

4.6.

exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

FORCE MAJEURE:

excused by unforeseeable circumstances beyond its reasonable control and not due to its explo -declaring Party may cancel this contract

4.8.

contract. Vendor shall p course of performance of this contract shall be disseminated except as authorized by law er during the period of this v.25.4 all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing arty; received in good faith from a receiving Party; or that is independently developed by the receiving Party without the use performed, or supplies created by Vendor under this and the State of Illinois is granted s s, and/or waives any

4.10. The Vendor shall indemnify and hold harmless the

including in-house and covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade arty shall be liable for incidental,

4.11. INSURANCE:

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ge) -owned requir

4.12. Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

4.13. Vendor shall not employ any person employed by the

State employees to pe

4.14. The Vendor, its employees, agents, and subcontractors

shall comply with all applicable Federal, State, and local laws, rules, ordinances, performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

4.15. Whenever the State deems it reasonably necessary for security subcontractor shall immediately reassign any individual who, in the opinion of the State, 4.16.

4.16.1. This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

4.16.2.

4.16.3. Any claim against

v.25.4 to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

4.16.4. :

Vendor’

4.18. The Agency that signs this contract on behalf of the State of encies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

a contract with a State agency if that business or any member of the unitary business group

4.20.

electronic mail whenever possible. If transmission via electronic mail is not possible, then viduals who signed this contract using the contact

4.21.

the remaining provisio intent. All provisions that by their nature would be expected to survive, shall survive v.25.4

4.22. Upon request of the State, Vendor shall meet to

discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rul es.

4.23. FREEDOM OF INFORM This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom in this contract.

4.24.

hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

4.25.

4.25.1.

the State or furnished by the Vendor and agreed to by the State, including but not limited to use; (c) comply with all and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, and expenses, arising from failure of the supplies to meet

4.25.2.

survive t supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with v.25.4 who in any way violates the contract or State policies.

4.26.

the State of any event that may have a material impact on Vendor’s ability to perform this contract.

-524-

– Bureau of Strategic be sent by September th email address .

5.

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site

-60.

prevailing wage may be obtained at

6.

6.1. - plicable)

6.2. Illinois

6.3.