P-86709 Executed Contract_Redacted.pdf

Central Management Services

Contract

SUP 5 Day Janitorial L5592 Peoria

26-416CMS-BOPM4-P-86709

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the

Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor's execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The State requires janitorial services in various facilities throughout Illinois where State Agencies do not otherwise employ janitorial staff. In most cases, State Agencies occupy facilities that are open to provide services to or conduct business with the general public. Janitorial services are required to maintain the safety, health, and performance of individuals within these facilities.

State facilities where services will be provided are permanent buildings tenanted by State officials and employees. Janitorial services are also necessary for the protection of the building and its equipment. Vendor requirements include, but are not limited to, full performance of all specified daily services on the first official working day of the contract period. This contract is for

Five-Day Janitorial Service at L5592, 2001 N.E. Jefferson, Peoria, Illinois 61603.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Vendor must provide/perform - Five Days a Week (after normal work hours on Monday, thru Friday)

A) All restrooms will be thoroughly cleaned, including all walls, floors, toilets, and other fixtures. An ammonia disinfectant is to be utilized in cleaning all rest room fixtures and floors. A stronger acid disinfectant is to be used for bowl cleaning. The upper lip of each bowl is to be cleaned on a continuing basis and the flush outlet under the rim is to be kept open and functional at all times.

B) Extra rolls of toilet paper must be available in each stall daily. Paper towel dispensers, cloth towel dispensers, and soap dispensers are to be checked each day and filled when necessary.

State of Illinois Contract v.25.4

• Location where services will be performed: L5592, 2001 N.E. Jefferson, Peoria, IL 61603

• Value of services performed at this location: 100%

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation.

The total price of this contract is estimated.

2.2. VENDOR'S PRICING: Vendor's pricing is located in the Items Tab in the Bid Buy Purchase

Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

2.3. PER DIEM CALCULATION FOR MISSED DAYS: Janitorial personnel must sign in upon entering the premises and sign out upon leaving. The Sign-In/Sign-Out sheets will be provided by the Facility Manager and maintained on-site. Verification of work performed will be based upon these sheets and visual inspection. Any days that janitorial personnel are to be on the premises cleaning and they do not sign-in or sign-out, will be considered a day of no work. The State will deduct a per diem rate based upon the monthly fee divided by the number of days to be worked in that month. For Example: If the monthly rate is $2,000 and there are 20 days of work that month, then $2,000 / 20 = $100 per day.

That monthly rate of $2,000 will be deducted by $100 for each day the janitorial personnel does not sign-in or sign-out or does not perform the required tasks as outlined in Section

1.2 of the contract.

2.4. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $124,989.00 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

3. TERM AND TERMINATION

3.1.

3.2.

TERM OF THIS CONTRACT: The contract will have a term beginning 12/01/25, and end on 11/30/28. If a start date is not specified, the contract will be effective upon the last dated signature of the parties. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten

(10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

v.25.4 v.25.4 shall be in addition to all other warranties, express, implied or statutory, and shall survive the State’s payment, acceptance, inspection or failure to inspect the supplies.

4.25.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace, or who in any way violates the contract or State policies.

4.26. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor’s ability to perform this contract.

4.27. EMPLOYMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the Illinois Department of Revenue (telephone #: 217-524-4772) for information about tax credits.

The Vendor will be required to report to Central Management Services – Bureau of Strategic Sourcing (BOSS) an annual report on the hiring of Veterans and Ex-Offenders, this report must be sent by September 30th of every year. The report shall be attached and sent to the following email address: cms.boss.sourcing@illinois.gov.

5. STATE SUPPLEMENTAL PROVISIONS

Agency Definitions

Required Federal Clauses, Certifications and Assurances

Public Works Requirements (construction and maintenance of a public work) 820 ILCS 130/4.

Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60. Information on prevailing wage may be obtained at https://www2.illinois.gov/idol/Pages/default.aspx

Agency Specific Terms and Conditions

Other (describe)

6. ATTACHMENTS

6.1. TIN

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

• Agency Reference#: 26-416CMS-BOPM4-R-281770

• Project Title: SUP 5 Day Janitorial L5592 Peoria

• Contract#: 26-416CMS-BOPM4-P-86709

• Procurement Method (IFB, RFP, Small Purchase, etc.): State use

• Bid Buy/ Bulletin Reference#: 26-416CMS-BOPM4-B-49242

• BidBuy / Bulletin Publication Date: 09/16/25

• Award Code: H

• Subcontractor Utilization? D Yes� No Subcontractor Disclosure? D Yes D No

• Funding Source:

• Obligation #:

• Small Business Set-Aside? D Yes cg) No

• Minority Owned Business? D Yes cg) No

• Women Owned Business? D Yes cg) No

• Persons with Disabilities Owned Business? D Yes [gl No

• Veteran Owned Small Business? D Yes [gl No

• Other Preferences?

State of Illinois Contract v.25.4

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