OxBow_ODH_RFP_SRC0000031081_DOH56991_-_Cost_Proposal_Correct.xlsx
XLSX spreadsheet 75 KB Posted
- Attached to
- Agency Administered OH|CTR033427
- Contract number
- CTR033427
- Issued by
- Ohio
About this file
This document is a Cost Proposal submitted by OxBow Data Management Systems, LLC to the Ohio Department of Health (ODH) for a Breast and Cervical Cancer Project (BCCP) Client Management System Database contract. The proposal is specifically for State Fiscal Years (SFY) 26 and 27, with two optional renewal years, involving a statewide contract for healthcare data management services.
The contract includes five primary deliverables: a BCCP Annual Subscription ($62,198.40), a WISEWOMAN Annual Subscription ($8,032.56), document storage services ($3,748.56), Electronic Data Interface (EDI) capabilities ($8,032.56), and development/testing of system enhancements ($30,000.00). The total contract value is $112,012.08 per year, with provisions for system maintenance, secure data management, reporting capabilities, patient navigation, and claims processing. The contract allows for potential system enhancements with prior ODH program approval, and includes features such as role-based access, history tracking, standard reporting, and compliance with CDC minimum data elements for breast and cervical cancer screening programs.
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Cost Proposal
| Ohio Department of Health's Cost Proposal Form |
| Project Title: SRC0000031081- Ohio Department of Health-DOH55387 - Breast and Cervical Cancer Project (BCCP) Client Management System Database RFP |
| Offerors have the option of attaching a cost narrative to explain and justify costs, and to submit it as part of the Cost Proposal. A Cost Narrative may be advisable to explain any costs which the offeror has chosen to combine, to explain how hourly rates were achieved, or to make the connections between costs and the technical proposal. |
| DEL NO. | Deliverables | |
| Deliverable Due Date | Unit Cost | |
| *If Applicable* | UOM | Contract Period 1 |
SFY26 Usage 7/1/2025 - 6/30/2026 Contract Period 2 SFY27 Amounts 7/1/2025 - 6/30/2026 Optional Year 1 SFY28 Usage 7/1/2026 - 6/30/2027 Optional Year 2 SFY28 Amounts
| 7/1/2026 - 6/30/2027 | Notes | |
| 1 | Offeror must provide a BCCP Annual Subscription: The following minimum capabilities shall be provided within the client management system database and included in the basic subscription fee for all End Users. |
• Support for data collection of all CDC directed Minimum Data Elements (MDE) in support of the National Breast and Cervical Cancer Early Detection Program (NBCCEDP).
• Generation of the current MDE data files.
• Support for claims and billing using standard Current Procedural Terminology (CPT) codes or user defined codes in the same format.
• Patient Navigation/Case Management.
• Secure login.
• Role based access.
• History tracking of all data insert/edit/delete activities.
• Standard reports including:
a. Demographics
b. Follow-up
c. Performance Measures
d. Rescreening Notifications
e. Billing Authorization
f. Fund Balances
g. Electronic Protected Health Information (EPHI)Access Log
h. User Activity Log
i. Ad-hoc Query capability
j. Ad-hoc Data Extraction utility
k. Online Help System
| l. Online Data Dictionary. | Within 30 days after awarded contract | $ 5,183.20 | Amount | 12 | $ 62,198.40 | 12 | $ 62,198.40 |
| 2 | Offeror must provide an annual Subscription for WISEWOMAN: The following minimum capabilities shall be provided within the client management system database and included in the basic subscription fee for all End Users. • Support for data collection of all CDC directed Minimum Data Elements (MDE) in support of the WISEWOMAN: Well-Integrated Screening and Evaluation of WOMen Across the Nation. |
• Generation of the current MDE data files.
• Support for claims and billing using standard CPT codes or user defined codes in the same format.
• Patient Navigation/Case Management.
• Secure login.
• Role based access.
• History tracking of all data insert/edit/delete activities.
• Standard reports including: a) Demographics
b) Follow-up
c) Performance Measures
d) Rescreening Notifications
e) Billing Authorization
f) Fund Balances
g) EPHI Access Log
h) User Activity Log
i) Ad-hoc Query capability
j) Ad-hoc Data Extraction utility
k) Online Help System
| l) Online Data Dictionary | Within 30 days after awarded contract | $ 669.38 | Amount | 12 | $ 8,032.56 | 12 | $ 8,032.56 | ||
| 3 | Offeror must provide system capabilities: Scanned documents storage annual fee. | Within 30 days after awarded contract | $ 312.38 | Amount | 12 | $ 3,748.56 | 12 | $ 3,748.56 | |
| 4 | Offeror must show system capabilities: EDI - Electronic Data Interface. This function allows providers the option of submitting their claims in the same format which most major insurance companies as well as agencies such as Medicaid and Medicare require. Specifically, the EDI can read text files which follow the X-12 standard referred to as the 837 Professional format for Claim Submittal (version 5010). Providers create a list of claims using this format and then through a pre-arranged process with the program administrators securely send the file or upload it directly into the client management system database for processing. Many EMR/EHR systems generate claim files using this format, otherwise providers typically contract with a company called a clearing house to format their claims into this type of file. | Within 30 days after awarded contract | $ 669.38 | Amount | 12 | $ 8,032.56 | 12 | $ 8,032.56 | |
| 5 | Offeror must provide development and testing of enhancements to the client management system database as requested by the ODH BCCP program staff. Offeror will provide a bid summary for any requested enhancements. Program will review and approve bid summary prior to any work starting on the enhancement. If a bid summary is not approved by the program, the enhancement will not be payable in this deliverable. Deliverables payable once development and testing is completed for each enhancement and approved by ODH program staff as functioning properly and to specifications provided by the program for the enhancement. Vendor ensures ODH that the client management system database will properly operate in conjunction with enhancements and that any defects discovered in the production site will be promptly responded to and corrected. | Throughout project period | $ 200.00 | Amount | 150 | $ 30,000.00 | 150 | $ 30,000.00 | |
| 9 | Other Cost: |
Offeror(s) must provide the cost for any additional system requirements. Including Annual Systems Maintenance and Support.
| *NOTE: One lump sum cost is acceptable if the cost is an annual cost, and the period is noted on the bid response. No add on cost are acceptable after the award is made. | Throughout project period | $ - 0 | Amount | 12 | $ - 0 | 0 | $ - 0 | |
| SFY Grand Totals | $ 112,012.08 | $ 112,012.08 |
&"Calibri"&11&K000000 Company Proprietary Information&1#_x000D_
Potential Offeror Information
| Potential Offeror Supplier Information | |
| Name of Organization: | OxBow Data Management Systems, LLC |
| State Supplier ID: | 0000250401-1 |
| Address: | 3906 Raynor Parkway, Suite 200 Bellevue, NE 68123 |
| Contact Name: | Charlie Jones |
| Contact Name Title: | President |
| Phone: | 531-205-2101 |
| Email: | Charlie.Jones@oxbowdms.com |
&"Calibri"&11&K000000 Company Proprietary Information&1#_x000D_ mailto:Charlie.Jones@oxbowdms.com image1.png
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