55387 - BHIW-SFY26-27-Oxbow Management Systems- BCCP Client Management System

The Ohio Department of Health (ODH) Indefinite Delivery Vehicle (IDV) CTR033427 is a specialized contract for providing a comprehensive client management system database specifically designed for the Breast and Cervical Cancer Project (BCCP) and WISEWOMAN programs. The IDV enables procurement of information technology consultation services focused on healthcare data management, with key capabilities including CDC-mandated Minimum Data Element collection, medical billing tracking, electronic data interface (EDI), case management, secure patient data storage, and comprehensive reporting functionalities. The system supports critical healthcare program requirements by facilitating data tracking for client eligibility, services, results, and regulatory submissions.

The master IDV is awarded to OXBOW DATA MANAGEMENT SYSTEMS LLC, a Nebraska-based technology provider, with a contract period from July 1, 2025 to June 30, 2027, and potential for two additional 24-month renewal periods. The contract is agency-administered and statewide in scope, with a total annual contract value of $112,012.08. The contract type is a software-as-a-service (SaaS) solution, evaluated through a comprehensive scoring process that includes technical merit (100 points), cost (200 points), and Minority Business Enterprise (MBE) participation (50 points). The total contract value over the initial two-year period will not exceed $224,024.16, with provisions for potential system enhancements and maintenance.