Owner’s_Advisor_Services_for_NEWRF_Consolidation_Program_–_Market_Capability_(Addendum_#1_Revision).pdf

v. 7.2024 Procurement Division PO Box 4748 33758-4748 Clearwater FL 727-562-4630

REQUEST FOR INFORMATION

62-26

OWNER’S ADVISOR SERVICES FOR NEWRF CONSOLIDATION

PROGRAM – MARKET CAPABILITY

NOTICE

Thursday, September 17, 2026

NOTICE IS HEREBY GIVEN that responses will be received by the City of Clearwater (City) until 10:00 am, Local Time, on Friday, October 9, 2026

The City of Clearwater is seeking information from qualified professional consulting and engineering firms regarding market capability and capacity to provide comprehensive Owner’s Advisor (OA) services for two interconnected capital improvement projects associated with the City’s Water Reclamation Facilities consolidation program.

Responses to this Request for Information (RFI) shall be submitted in accordance with the instructions set forth herein and will be received by the Procurement Division until the date and time specified above.

The RFI, any attachments, and addenda are available through the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/myclearwater/projects/304302.

Respondents should review the entire RFI and submit the requested information in accordance with the instructions provided. This RFI is issued for information gathering and market research purposes only and does not constitute a competitive solicitation or an offer to enter into a contract.

General, process, or technical questions concerning this RFI shall be submitted through the City’s e-Procurement Portal at:

https://procurement.opengov.com/portal/myclearwater/projects/304302.

Responses to inquiries will be posted through the City’s e-Procurement Portal. Respondents may select

“Follow” to receive email notifications when responses or other updates are posted. It is the responsibility of each respondent to monitor the e-Procurement Portal for responses to inquiries, addenda, and other information related to this RFI.

This Request for Information is issued by:

Robert Rosenstein, CPM, CPPB, CPPO, FCCM Procurement Division Managerrobert.rosenstein@myclearwater.com https://procurement.opengov.com/portal/myclearwater/projects/304302 https://procurement.opengov.com/portal/myclearwater/projects/304302 mailto:Lori.vogel@myclearwater.com

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INSTRUCTIONS

2.1 Respondents Questions

All questions regarding the contents of this RFI and the RFI process (including requests for ADA accommodations) shall be submitted through the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/myclearwater. Please note the deadline for submitting inquiries.

All responses to inquiries will be posted on the City's e-Procurement Portal. Respondents may select

“Follow” to receive email notifications when responses are posted. It is the responsibility of each respondent to monitor the portal for responses to inquiries.

2.2 Addenda/Clarifications

Any changes to the specifications will be in the form of an addendum. Vendors are required to register for an account via the City’s e-Procurement Portal hosted by OpenGov. Once registration has been completed, they will receive addenda notifications to their email by clicking “Follow” on this project.

The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. It is the responsibility of each respondent to monitor the City's e-Procurement Portal for addenda or clarifications issued in connection with this RFI.

2.3 Due Date & Time for Submission

Date: Friday, October 9, 2026

Time: 10:00 am

Responses must be received through the City's e-Procurement Portal by the date and time specified above.

Responses received after the deadline will not be accepted.

2.4 RFI Timeline

Dates are tentative and subject to change.

Release Project Date: September 17, 2026

Question Submission Deadline: October 1, 2026, 10:00am

Due Date & Time for Submissions and Opening: October 9, 2026, 10:00am

DETAILED SPECIFICATIONS

3.1 Purpose

The City of Clearwater is seeking information from qualified professional consulting and engineering firms regarding market capability and capacity to provide comprehensive Owner’s Advisor (OA) services for two interconnected capital improvement projects associated with the City’s Water

Reclamation Facilities consolidation program.

The purpose of this Request for Information (RFI) is to assist the City in determining whether the professional services market has firms or consultant teams with the qualifications, staffing capacity, technical expertise, and organizational resources necessary to successfully provide Owner’s Advisor services for both projects concurrently under a single contract.

https://procurement.opengov.com/portal/myclearwater

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This RFI is for planning and market research purposes only and is not a solicitation for competitive selection or an offer to enter into a contract. Responses will be used to assist the City in determining the appropriate scope and procurement strategy for future Owner’s Advisor services.

Participation in this RFI is not a prerequisite for participation in any future solicitation, nor will participation provide any preference or advantage in any subsequent procurement.

3.2 Program Overview

The City is undertaking a major capital improvement program to consolidate the Marshall Street and

East Water Reclamation Facilities into an expanded Northeast Water Reclamation Facility (NEWRF).

The program currently consists of two major interconnected projects:

NEWRF Expansion Project. Expansion of the existing NEWRF to increase treatment capacity to approximately 37.33 MGD. Major improvements are anticipated to include headworks, primary treatment, flow equalization, biological treatment, secondary clarification, intermediate pumping, tertiary filtration, disinfection and chemical storage, solids handling, and dewatering improvements.

Primary Lift Stations and Force Main Project. Conversion of the Marshall Street and East WRFs into primary lift stations and construction of associated force mains necessary to convey wastewater flows from the converted facilities to the expanded NEWRF.

Although the projects will have separate scopes, budgets, schedules, and potentially separate Design-

Build contracts, they are operationally interconnected and will require coordination at various stages of design, construction, startup, commissioning, and transition to operation.

3.3 Anticipated Owner's Advisor Services

The City anticipates that Owner’s Advisor services for each project may include, but are not limited to:

• Project delivery and procurement support;

• Professional engineering and technical support;

• Technical criteria development and design review;

• Project and program management;

• Risk identification, allocation, and mitigation;

• Constructability and value engineering review;

• Open-book cost review and GMP development/validation, as applicable;

• Independent cost estimating;

• Schedule review and coordination;

• Construction-phase advisory services;

• Stakeholder and permitting coordination;

• O&M integration;

• Startup and commissioning support; and

• Project closeout.

If a single OA is utilized, the firm would also be responsible for program-level coordination and management of interfaces and dependencies between the two projects, including design criteria, flow assumptions, schedule interfaces, construction sequencing, system tie-ins, startup, commissioning, operational transition, and other activities affecting both projects.

RESPONSE ELEMENTS

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NOTE: Every response received by the City is considered a public record pursuant to Chapter 119, Florida Statutes. Respondents who mark information as exempt from public disclosure must identify the specific exemption applicable to the information. In the event the City receives a public records request for a Respondent’s response, the City reserves the right to independently review the response for statutory exemptions. While the City will take the proposed exemption into consideration when responding to a public records request, please be aware that the response may still be subject to complete disclosure, and the proposed exemption may not meet the statutory criteria. For questions, please contact the City Clerk.

4.1 Response Submission

The City prefers responses are submitted electronically through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/myclearwater.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

Respondents can get help through OpenGov Assist, located on the bottom right of the OpenGov portal.

4.2 Response Format

Responses should be concise and limited to five (5) pages, excluding a cover letter and organizational chart. Marketing materials and extensive resumes are not necessary. No pricing or fee proposal is requested.

Respondents are requested to address the following:

A. Market Capability. Based on the general project information provided, does your firm believe that a single Owner’s Advisor firm/team could effectively support both the NEWRF Expansion

Project and the Primary Lift Stations and Force Main Project concurrently? Please respond

Yes or No. Respondents may provide a brief explanation, if desired, but it is not required.

B. Firm Capability. Does your firm have, or could your firm assemble through subconsultants, the staffing capacity and technical disciplines necessary to provide Owner’s Advisor services for both projects concurrently? Please respond Yes or No. A detailed staffing plan, resumes, or identification of proposed personnel is not requested.

C. Key Considerations. Briefly identify any significant market, staffing, scheduling, technical, contractual, or other considerations the City should be aware of when determining whether to procure one Owner’s Advisor for both projects rather than separate Owner’s Advisors.

I.

SUBMITTAL REQUIREMENTS

1 Response for Information* Upload a copy of your response with the information requested as detailed in the solicitation titled 62-26

Owner’s Advisor Services for NEWRF Consolidation Program – Market Capability.

*Response required https://procurement.opengov.com/portal/myclearwater

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