OT902821_Contract_Rev..pdf

Index No.: DPS031

Eff. Date: 04/01/24

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: HVAC MAINTENANCE AND REPAIR FOR COLUMBUS AREA FOR OHIO

DEPARTMENT OF PUBLIC SAFETY FACILITIES

CONTRACT No.: OT902821 EFFECTIVE DATES: 04/01/21 to 3/31/24 Renewal through 03/31/26*

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. OT902821 that opened on 03/08/21. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed.

The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 24 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to OHIO DEPARTMENT OF PUBLIC SAFETY, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

*Denotes change to end date, per amendment 3.

Signed: __________________________________________________________ Matthew Whatley, Interim Director Date https://procure.ohio.gov/pdf/Instructions_010118.pdf https://procure.ohio.gov/pdf/Standard_t_c_051520.pdf

Index No. DPS031 Eff. Date 04/01/21

TABLE OF CONTENTS

CONTRACT ITEMS PAGE NO.

Special Contract Terms and Conditions 3 Specifications 4 Price Schedule 15 Contractor Index 16

SPECIAL CONTRACT TERMS AND CONDITIONS

AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

DELIVERY AND ACCEPTANCE: Services will be performed as set forth in the Contract. The location of performance will be noted on the purchase order issued by the participating agency. Payment for services rendered will occur upon the inspection and written confirmation by the ordering agency that the services provided conform to the requirements set forth in the Contract. Unless otherwise provided in the Contract, payment shall be conclusive except as regards to latent defects, fraud, or such gross mistakes as amount to fraud.

EVALUATION. Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the state will multiply the sum of the three (3) locations Monthly PM Costs by the estimated usage to get the Annual PM Cost. The state will multiple each of the Hourly Rates by its associated estimated usage and sum these to get the estimated Annual Labor Cost.

The state will multiply $5,000.00 by the % Mark-Up and add it to $5,000.00 to get the Annual Materials cost. The state will add together the Annual PM Cost, the Annual Labor Cost and the Annual Materials Cost to get the bidders low lot total.

CONTRACT AWARD. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Failure to bid all items may result in the bidder being deemed not responsive.

FIXED-PRICE WITH IN-SERVICE COST ADJUSTMENTS: The Contractor agrees to adjust the total monthly charges for any decrease/increase in the HVAC equipment to be serviced under this Contract. All adjustments will be negotiated and in accordance with the Contract.

FIXED-PRICE WITH WAGE ADJUSTMENTS: No price adjustment will be granted during the first twelve (12) months duration of the contract. Thereafter, should changes be approved to the Federal Minimum Wage Rates, Federal Mandatory Health Care Programs, Workers’ Compensation and/or Unemployment Insurance rates and/or transportation costs, the Contractor may petition DAS to increase the contract price(s). If approved by DAS, the Contractor will only be entitled to the exact amount of the increase as approved in the respective program. DAS will not agree to any increase that is retroactive to the start date of the Contract or is within the above stated time period that prices may not be adjusted. The Contractor must give DAS a minimum of thirty-(30) calendar days’ notice prior to the effective date of the increase. The petition must be accompanied by documentary evidence to fully support the request (e.g. Federal Minimum Wage Scales, tariff schedules, etc.). If approved the increase will become effective on the date set forth in the request and will remain in effect for the duration of the Contract. Approval of said increase is at the sole discretion of DAS. No petition for increase will be considered for adjustments that occurred prior to the effective date of the Contract.

SPECIAL BIDDER INSTRUCTIONS

SITE VISIT: Listed below are the dates and times of the optional site visits schedule at each facility to survey the facility and discuss the requirements of the Bid. The dates and times listed will be the only opportunity to visit each facility. Bidders must preregister for the site visit(s).

The purpose of the visit(s) are for all Bidders to familiarize themselves with the location and size of the facilities, the security guidelines at each facility, and specific areas to be serviced.

Please contact Deborah K. Bryan, during normal business hours, no later than 24 hours before the site visit via email, dbryan@dps.ohio.com to make arrangements for authorization to enter the facility. Please include names, phone numbers, and email address for anyone attending. The State cannot ensure attendance at the site visit for Bidders that fail to register by the deadline.

Building/Address Point of Contact Site Visit Date/Time Ohio Dept. Of Public Safety

(ODPS) Shipley Building 1970 West Broad Street Columbus, OH 43223

Deborah K. Bryan

(614) 466-8497 dbryan@dps.ohio.gov

02/23/21

10:00 AM EST

Ohio Dept. of Public Safety (ODPS) Centre School

1952 West Broad Street Columbus, OH 43223

Deborah K. Bryan

(614) 466-8497 dbryan@dps.ohio.gov

02/23/21

10:00 AM EST

Ohio Dept. of Public Safety Alum Creek Facility (ODPS ACF) 1583 Alum Creek

Drive Columbus, Ohio 43209

Deborah K. Bryan (614 ) 466-8497 dbryan@dps.ohio.gov

02/23/21

01:30 PM EST

Ohio State Highway Patrol (OSHP) Training Academy 740 East 17th Avenue

Columbus, OH 43211

Deborah K. Bryan

(614) 466-8497 dbryan@dps.ohio.gov

02/24/21

09:00 AM

Emergency Management Agency (EMA) 2855 West Dublin-Granville Rd Columbus, OH 43235

Deborah K. Bryan

(614) 466-8497 dbryan@dps.ohio.gov

02/24/21

11:00 AM EST

Note: The schedule above is subject to adjust as needed

The site visit will commence promptly at the time stated, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. That State will not be responsible to a bidder for their failure to obtain information discussed during the site visit due to their failure to attend and/or arriving after the site visit has convened. Bidders must have with them a picture I.D. (such as a valid Ohio driver’s license) and company I.D. in order to be admitted to facilities.

BUSINESS REFERENCES. All bidders should submit with his/her bid, a list of at least three (3) companies and/or organizations with which they have had recent (within five (5) years) Heating, Ventilation, & Air Conditioning (HVAC) service contracts. This list shall include the name and phone number of a contact person who will be familiar with the bidder's job performance. The state may verify the bidder's experience based upon the list of business references submitted and any other sources which the state deems appropriate.

mailto:dbryan@dps.ohio.com mailto:dbryan@dps.ohio.gov mailto:dbryan@dps.ohio.gov mailto:dbryan@dps.ohio.gov

SPECIFICATIONS

I. GENERAL OVERVIEW

A. Purpose:

Department Administrative Services (ODAS), Office of State Purchasing, is seeking bids to provide services for Heating, Ventilation, and Air Conditioning (HVAC) maintenance and support including installation of equipment, repair, and other support services. The State’s objective is to acquire quality HVAC professional support services to facilitate the effective operation of the facilities listed in ATTACHMENT B.

B. Definitions:

Preventative Maintenance (PM) – expected, regularly performed and scheduled maintenance as listed and described in the General Preventative Maintenance and Site Specific Preventative Maintenance Sections and attached specification appendix.

Other Maintenance and Repair (OMR) – other, typically unscheduled, maintenance and repair for unexpected breakdowns and repairs not listed in the Preventative Maintenance Sections and attached specification appendixes.

Partial Service – this is to include all costs (labor and materials), unless otherwise specified, for normally scheduled Preventative Maintenance. Other Maintenance and Repair will be invoiced at the Other Maintenance and Repair labor and material plus cost rates.

Full Service – this is to include all costs (labor and materials), unless otherwise specified, for all scheduled Preventative Maintenance and all Other Maintenance and Repair for components as listed in the attached specification appendixes.

II. SCOPE

A. To provide all labor, tools, equipment, incidentals and supervision required in the performance of meeting the HVAC needs that may be required by the ODPS. Specific duties and tasks will be assigned to the Contractor on an on-going basis throughout the term of the contract as defined by, and communicated by the ODPS Facility/Project Manager as listed in Section I B.

Scope covers all moveable and non-moveable parts (i.e. compressors, motors, coils, piping, heat exchangers, refrigerant leaks, refrigerant and disposal, control systems/subsystems, etc.) but does not cover poor system design (i.e. relating to such oversights as not enough diffusers, ductwork or unit sized improperly, site remolding of areas, etc.)

The bidder awarded this contract for this HVAC maintenance and support initiative must have sufficient personnel to field three (3) teams simultaneously, two (2) of which may be assigned to similar tasks. The Contractor shall not subcontract any of the services defined in this bid without the written consent of the agency

B. For this solicitation, the Contractor will provide the following services:

1. Preventative Maintenance

a. Project Management [on a task-by-task basis]

b. Site Survey [as required] includes evaluations

c. Scheduled Disconnect Services

d. Scheduled Software Migration, Configuration and Upgrades

e. Trouble shooting, fault assessment, replacement assessment [including control systems]

f. Scheduled Repair – System, Component and Parts Replacement and Labor

g. Maintenance Scheduling

h. Maintenance Supplies

i. Testing and Inspection

j. Air Filter Service

k. Refrigerant Management Program

l. Scheduled Automatic Temperature Control Service

m. Indoor Air Quality Testing

n. Seasonal Startups

o. Warranty Repair Service and Maintenance

SPECIFICATIONS (Cont’d)

2. Other Repair and Maintenance

a. Unscheduled Disconnect Services

b. Relocation services

c. Installation Services

d. Unscheduled Software Migration, Configuration and Upgrades

e. Unscheduled Repair – System, Component and Parts Replacement and Labor

f. Emergency Service

g. Unscheduled Automatic Temperature Control Service

III. GENERAL REQUIREMENTS: These are service requirements that apply to all five (5) locations.

A. Equipment Obsolescence: The ODPS wants the option of choosing repair or replacement of the equipment shown in Appendices A, B, C, D and E. The decision to repair or replace will be at the option of the Facility/Project Manager when equipment is less than two thirds of the manufacturer’s life expectancy of the unit, as such equipment will normally be repaired as indicated per this contract. If the decision is to replace an item which has deteriorated or become inoperable, the Facility/Project Manager will authorize the Contractor to purchase replacement equipment. Prior to purchasing any replacement equipment, the Contractor must submit specification data for review and approval by the ODPS. Some equipment replacements may be under the authority of the Ohio facilities and Construction Commission (OFCC) pursuant to Ohio Revised Code 153 and are subject to review.

B. Parts: All parts used for will be Original Equipment Manufacturer (OEM) or equivalent per the manufacturer and/or the manufacturer’s recommended alternative.

C. Travel: Travel to and from each facility is the bidder’s responsibility. It is noted that all facilities relating to this acquisition are located in the Columbus, Ohio metropolitan area. No mileage, trip or other charges shall be paid.

D. Compliance to Recommended Industry Standards: The Contractor will provide all services, repair parts, replacement parts, equipment and/or system recommendations with the focus of compliance to recommended industry standards, and/or other governing standards, i.e. American Society of Heating, Refrigeration, and Air- Conditioning Engineers (ASHRAE) Standards which dictate or make recommendation pertinent to the HVAC industry; Environmental Protection Agency (EPA) for proper certification; OSHA for Hazmat/Hazcom http://www.osha.gov/dsg/hazcom/index.html and special work safety requirements; Department of Transportation (DOT) http://fast.faa.gov/archive/v0109/realestate/space/docs/s-att-a.doc for refrigerants;

Americans with Disabilities Act (ADA) ADA Standards for Accessible Design for device placement, etc.

E. Reporting:

1. Field Report: Following the completion of each inspection, the Contractor’s team shall review with the ODPS Facility/Project Manager, or his/her designee, the details of the work just completed and inform them of the condition of the systems, and any recommendations for necessary repairs or improvements to the system.

The Contractor’s team shall provide a written “field” report detailing this information prior to leaving the facility.

2. Formal Written Report: Within two (2) weeks following an inspection, the Contractor shall file a formal written report, with the ODPS Facility/Project Manager, or his/her designee. Forms for reporting the completion of PM shall be acceptable to both parties

F. Uniforms: Contractor will provide company “identifier” items (badges, uniforms, shirts, etc.) for personnel working at the facility at no additional cost.

G. Invoices: Invoices shall be detailed to show a breakdown of labor hours and parts used with contract number annotated on the invoice. Contractor must provide a copy of the itemized invoice from his/her supplier of parts or equipment for documentation.

http://www.osha.gov/dsg/hazcom/index.html http://fast.faa.gov/archive/v0109/realestate/space/docs/s-att-a.doc

H. Material Safety Data Sheets: The Contractor shall provide a Material Safety Data Sheet (MSDS) for any hazardous chemical that he brings onto the facility property for the performance of this contract. The MSDS shall verify the Contractor’s compliance with Occupational Safety & Health Administration (OSHA)’s Hazard Communications 1910.1200. The MSDS shall be given to the facility contact person prior to use of the hazardous chemical on the facility property.

I. Background Checks: A complete and thorough background check, at the ODPS’ expense, will be performed on all persons employed by the Contractor for this contract. An extensive investigation will be conducted by the OSHP prior to assignment of Contractor staff to the contract locations.

J. Background checks will be performed to determine if current or potential employees of the Contractor have any type of convictions in the following areas:

1. Any record of violence, domestic or otherwise;

2. Drug-related convictions,

3. Theft.

Those Contractor employees or potential Contractor employees must have background check completed and approved by the ODPS prior to entry on site.

IV. PREVENTATIVE MAINTENANCE GENERAL REQUIREMENTS: Preventative maintenance schedules will need to be developed for each site, based on that sites specific needs, with the site facility manager, or designee. Typical activities include those PM activities recommended by the individual equipment manufacturer. These activities are intended to extend equipment life and assure proper operating condition and efficiency, including but not limited to:

A. Test and Inspect: Visually inspect and test equipment to determine its operating condition and efficiency.

Typical activities include:

1. Testing for: excessive vibration, motor winding resistances, refrigerant charge, fan Revolutions Per Minute

(RPM), refrigerant oil (acid), water condition, flue gas analysis, safety controls, combustion and draft, crankcase heaters, control system(s), air quality, etc.

2. Inspecting for: worn, failed or doubtful parts, mountings, drive couplings, oil level, rotation, boot, flame composition and shape, pilot and igniter, steam, water, oil and/or refrigerant leaks, etc.

B. Warranty Repair Service and Maintenance: The offeror will be responsible for all warranty work performed. The ODPS will be responsible for identifying and providing current and future equipment that is under warranty prior to warranty service. Warranties include all parts and equipment manufacturers stated warranties and all warranties that the manufacturer provides above parts and equipment manufacturers stated warranties.

C. Cleaning: coil surfaces, fan impellers and blades, electrical contacts, burner orifices, passages and nozzles, pilot and igniter, cooling tower baffles, basin, sump, and float; chiller, condenser, and boiler tubes, etc.

D. Aligning: belt drives, drive couplings, air fins, etc.

E. Calibrating: safety controls, temperature and pressure controls, etc.

F. Tightening: electrical connections, mounting bolts, pipe clamps, refrigerant piping fittings, damper sections, etc.

G. Adjusting: belt tension, refrigerant charge, super heat, fan RPM, water chemical feed and feed rate, burner fuel/air ratios, gas pressure, set point of controls and limits, compressor cylinder un-loaders, damper close-off;

sump floats, etc.

H. Lubricating: motors, fan and damper bearings, value stems, damper linkages, fan vane linkages, etc.

I. Painting for corrosion control, as directed by scheduling system and on an as-needed basis.

J. Components, Parts, and Supplies: The costs of components, parts, and supplies required to keep the equipment operating properly and efficiently, as required for normal preventative maintenance unless itemized per the partial / full-service requirements on Appendixes A through E.

K. Seasonal Start-Up Costs: Seasonal start-up costs for equipment listed for each facility will be the responsibility of the Contractor. Contractor will also be responsible for all material, labor, freight, and handling fees for any and all repairs to units at seasonal start-up time.

L. Indoor Air Quality (IAQ): Testing four (4) times per year at EMA and OSHP facilities. Testing 2 (2) times per year at Alum Creek Facility, Shipley Building, and Centre School. To check for Carbon Dioxide (CO2) levels, temperature, humidity, small and large particles, radon, ozone, total volatile organic compounds, mold, and pollen. Reports to include graphs, charts, date, times and locations of areas tested, and recommendations on problem resolution. An IAQ log must be provided and maintained on-site by the Contractor.

M. Filters: All HVAC filters at EMA and OSHP to be replaced six (6) times per year Dates and times to be determined by coordination between the Contractor and the Facility/Project Manager for the State, unless otherwise identified by site specific needs. ODPS will provide all filters except for those used on the OSHP Training Academy Firing Range. Please refer to Appendix C “Firing Range Filter Replacement Specifics” for filter specifications. All HVAC filters at ACF, Shipley Building, and Centre School are to be changed by ODPS staff and are not the responsibility of the contractor.

V. OTHER MAINTENANCE and REPAIR:

A. Components, Parts, and Supplies: The costs of components, parts, and supplies required to keep the equipment operating properly and efficiently, as required for unscheduled maintenance and repair, unless itemized per the partial / full service requirements in Appendixes A through E.

B. Repair and Replace: Repair or remove and replace broken, worn and/or doubtful components and or parts. This activity is inclusive of control systems/subsystems for HVAC Equipment.

C. Trouble Calls: Services for unscheduled work resulting from unexpected conditions.

D. Emergency Work Request: The Contractor will respond to all requests for emergency service in four (4) hours or less. Response continuity is for seven (7) days a week; twenty-four (24) hours a day; three hundred sixty-five

(365) days per year. A twenty-four (24) hour emergency answering service for dispatching is required. In the event the Contractor cannot respond; they must provide an approved sub-contractor that can provide the required services within the above timeframe. Prior to the award of the contract, the Contractor must supply the sub-contractor for approval. Approved sub-contractors must adhere to the same requirements for licenses and insurances and employee background checks as the Contractor.

E. Labor Rate: Submission of three (3) labor rates required.

1. Normal Business Hours labor rate: rate for hours between Monday – Friday, hours as identified in the Site-

Specific Specifications.

2. Off Hours labor rate: rate for non-Normal Business Hours, including federal holidays.

3. Emergency labor rate: rate for emergency calls in which an immediate response is required.

F. Repair Parts and Components: Materials for unscheduled maintenance and repair will be billed at material cost plus percent rates. Material cost is the cost paid by the contractor to the supplier. Invoices of these materials may be requested by ODPS at their discretion.

VI. SITE SPECIFIC SPECIFICATIONS:

A. Special Requirements: Alum Creek Facility (ACF):

1. Facility normal business hours; 7:00am – 5:00pm Monday through Friday. During this contract, the

Contractor’s normal business hours must coincide with ODPS hours.

2. A specific prior-scheduled window will be required to gain access to the Ohio State Patrol Crime Lab and other evidence storage areas.

3. Contractor must first report to the Facility services office, Door #52 to “sign in” and obtain a Contractor badge, prior to performing work. Contractor will also “sign-out” at same location and surrender badge.

Contractor badges shall not be removed from the premises.

4. Contractor will have access to the ODPS scissors lift when working on units (must be site certified-certification to be provided by the ODPS at its expense).

5. Direct Digital Controls (DDC) – The Contractor will provide full service for DDC system(s). This will include providing repair services as necessary and the ability to make changes in the DDC software regarding the equipment data (additions, deletions, revisions, upgrades, etc.) as requested by the ODPS. Maintenance or upgrade to proprietary software of Johnson Controls is not included. All the above will be completed using existing DDC equipment, at the ACF.

The system in place at ACF is “METASYS” manufactured by:

Johnson Controls, Inc.

7560 Arbor Drive

Northwood, Ohio 43619

Service for the METASYS (controllers) and all other ancillary equipment associated with the DDC will be the responsibility of the Contractor, under full-service coverage.

6. Full Service (as denoted in Appendix A) – Full Service will include all scheduled PM. This will also include any repairs that are necessary, along with material and labor costs. Excluding items outlined in line A.15.

7. Partial Service (as denoted in Appendix A) – Partial Service repairs to include all scheduled PM. The ODPS is responsible for the cost of repairs, which will include all material and labor at current contract rates.

8. ACF Site Facility/Project Manager or designee will make the decision as to the approval of Overtime and

Emergency labor prior to requesting Contractor response services.

9. Known values for IAQ testing: 301,415 square feet (SF), normal occupancy rate, 239.

10. Prior to scheduling any PM’s at ACF, Contractor will provide two (2) day notice to the ACF Facility/Manager.

11. Contractor will be responsible for the annual testing and certification of ten* (10) Chemical Fume Hoods located in the Highway Patrol Investigative Unit Crime Labs, in accordance with Associated Air Balance Council (AABC) standards Associated Air Balance Council: Section 230593 – see Chemical Fume Hood information (Appendix A). American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 110 testing of all chemical fume hoods shall be performed annually. This will be part of full-service coverage.

12. Contractor must be able to provide all services as indicated in this contract for ACF.

13. DPS staff will be responsible for the following items.

a. Cleaning and maintenance to all louvers and pumps.

b. Replacement of all HVAC filters and belts.

B. Special Requirements: Ohio EMA Facility (EMA):

1. Facility normal business hours; 7:30am-5:00pm Monday through Friday. During this contract, the Contractor’s normal business hours must coincide with ODPS hours.

2. Contractor must first report to Facility front desk to “sign in” and obtain a Contractor badge prior to performing work.

3. Full Service – Full Service will include all scheduled PM. This will also include any repairs that are necessary, along with material and labor costs.

4. Forklift, platform lift with operator will be supplied by the Ohio EMA.

5. For HVAC belt replacement, belts will be furnished by the Ohio EMA.

6. Air filters will be furnished and replaced by the Ohio EMA personnel.

7. Contractor responsible for cleaning louver screens on motorized louvers.

8. Ohio EMA will maintain the authority to initiate and conduct emergency repairs. (NOTE: The Contractor may be called as set forth in Section V, Item D; however, if the EMA center is “Manned” and in operation for a State Emergency, the Contractor crews may find EMA personnel trying to alleviate the problem when they arrive).

9. Known values for IAQ testing: 96,000 SF, normal occupancy rate, 240.

10. Direct Digital Controls (DDC) – The Contractor will provide full service for DDC system(s). This will include providing repair services as necessary and the ability to make changes in the DDC software regarding the equipment data (additions, deletions, revisions, etc.) as requested by the ODPS. Maintenance or upgrade to proprietary software of Johnson Controls is not included. All the above will be completed using existing DDC equipment at EMA.

The system in place at EMA is “METASYS” manufactured by:

Johnson Controls 7560 Arbor Drive

Northwood, Ohio 43619

Service for the METASYS (controllers) and all other ancillary equipment associated with the DDC will be the responsibility of the Contractor.

C. Special Requirements: OSHP Training Academy:

1. Facility normal business hours; 8:00am-5:00pm Monday through Friday. During this contract, the

2. Contractor must call one (1) day before coming to the Academy.

3. Contractor must enter building through front door, report to the Building Maintenance Supervisor, sign in and obtain a Contractor badge, prior to performing any work.

4. For HVAC belt replacement, must use “Raw Edge, Cogged, which are oil and heat resistant and static conducting”. Approved belt brands will be Dayton, Browning, Goodyear, Gates, and Dayco.

5. Range Filter Bags: Contractor must provide and use “pleated air filters” in lieu of the fiberglass filters.

Contractor must also provide and use at least 2.5-mil 55-60 gallon clear trash liners (linear low density) for placement of the contaminated Range filters. The liners (bags) should be sealed before removal from the roof. A plastic twist-tie or plastic wire-tie is adequate to seal the bags. Contractor’s disposable protective clothing (coveralls, gloves, etc.) may also be placed into the bags. The Contractor must place the sealed bags into the roll-off container which will be placed on-site by the Disposal Contractor.

6. Contractor must schedule PM and planned repairs to Firing Range at least one (1) week in advance. All work on the Range must be done on Saturday.

7. Contractor will comply with all applicable local, State, and/or Federal laws, regulations or requirements during the removal and storage of lead-laden filters. Cartridge filters for dust units contain DIATOMITE and will have to be disposed of properly per EPA guidelines.

8. Full Service – In addition to PM checks and services, the Contractor will refer any repair activity to the

Facility/Project Manager. Any repairs equal to, or less than $1000, and all emergency repairs will receive immediate attention/response. All other repair requests will be addressed and scheduled by the Facility/Project Manager on a priority basis.

9. Known values for IAQ testing: 150,000 SF, normal occupancy rate, 350. Values are subject to change due to new construction at the OSHP Training Academy.

10. Additional Service: Quarterly 24X24X2 Merv 8 and annual 24X24X4 Merv 14 filter replacement on the Fresh

Air Side of range.

11. Additional Service: Monthly 24X24X2 Merv 11 and every four months 24X24X12 99.97% HEPA filter replacement on the Exhaust Air Side.

D. Special Requirements: ODPS Shipley Building:

1. Facility normal business hours: 7:00 a.m. – 5:00 p.m. Monday through Friday. During this contract, the

2. Contractor must first report to Shipley Dock to “sign in” and obtain a vendor badge and keys prior to performing work. Contractor will also “sign-out” at same location and surrender badge. For off hours’ work, Contractor should sign in and obtain vendor badge and keys from Post 98. Contractor should sign out and surrender keys and badge at the same location as sign in.

3. Direct Digital Controls (DDC) – The Contractor will provide full service for DDC system(s). This will include providing repair services as necessary and the ability to make changes in the DDC software regarding the equipment data (additions, deletions, revisions, etc.) as requested by the ODPS. Maintenance or upgrade to proprietary software of Johnson Controls is not included. All the above will be completed using existing DDC equipment at the Shipley building.

The system in place at the Shipley building is “METASYS” manufactured by:

7560 Arbor Drive

Northwood, Ohio 43619

Service for the METASYS (controllers) and all other ancillary equipment associated with the DDC will be the responsibility of the Contractor.

4. Shipley building Facility Administrator/Manager or designee will make the decision as to the approval of overtime and emergency labor prior to requesting contractor response services.

5. Known values for IAQ testing: 349,231 square feet (SF), normal occupancy rate, 1,053.

6. Contractor must be able to provide all services as indicated in this contract for the Shipley building.

7. DPS staff will be responsible for all preventative maintenance at the Shipley Building.

8. Partial services, as denoted in Appendix D, to include but may not be limited to; backflow preventors and boiler burners

E. Special Requirements: ODPS Centre School

1. Facility normal business hours; 7:00 a.m. – 5:00 p.m. Monday through Friday. During this contract, the

2. Contractor must first report to the Shipley dock to “sign in” and obtain a Contractor badge, prior to performing work. Contractor will also “sign-out” at same location and surrender badge. For off hours’ work, Contractor should sign in and obtain vendor badge and keys from Post 98. Contractor should sign out and surrender keys and badge at the same location as sign in.

3. Direct Digital Controls (DDC) – The Contractor will provide full service for DDC system(s). This will include providing repair services as necessary and the ability to make changes in the DDC software. regarding the equipment data (additions, deletions, revisions, etc.) as requested by the ODPS. Maintenance or upgrade to proprietary software of Johnson Controls is not included. All the above will be completed using existing DDC equipment at Centre School.

The system in place at Centre School is “METASYS” manufactured by:

7560 Arbor Drive

Northwood, Ohio 43619 Service for the METASYS (controllers) and all other ancillary equipment associated with the DDC will be the responsibility of the Contractor.

4. Centre School Facility Administrator/Manager or designee will make the decision as to the approval of overtime and emergency labor prior to requesting contractor response services.

5. Known values for IAQ testing: 43,000 square feet (SF), normal occupancy rate, 60.

6. Contractor must be able to provide all services as indicated in this contract for Centre School.

7. DPS staff will be responsible for all preventative maintenance at Centre School.

8. Partial services, as denoted in Appendix E, to include but may not be limited to; backflow preventors and boiler burners

F. T Service Provision: The ODPS reserves the right to update or remove equipment on the inventory listed in Appendix A, B, C, D and E at the time of an update to equipment, the ODPS Facility Project/Manager will provide the Contractor with the equipment type, brand, and the specifications. In addition, the HVAC equipment at the specified facilities may be moved to other areas of the same facility.

1. ACF: The HVAC equipment to be serviced in accordance with the above specifications at the ACF are listed and identified in Appendix “A”.

Web Link to Appendix A

2. EMA: The HVAC equipment to be serviced in accordance with the above specifications at the Ohio

Emergency Agency are listed and identified in Appendix “B”.

Web Link to Appendix B

3. OSHP Training Academy: The HVAC equipment to be serviced in accordance with the above specifications at the Ohio State Patrol Training Academy are listed and identified in Appendix “C”.

Web Link to Appendix C

4. ODPS Shipley Building: The HVAC equipment to be serviced in accordance with the above specifications at the ODPS Shipley Building are listed and identified in Appendix “D”.

Web Link to Appendix D

5. ODPS Centre School: The HVAC equipment to be serviced in accordance with the above specifications at the ODPS Centre School are listed and identified in Appendix “E”.

Web Link to Appendix E

G. Equipment Maintenance Checks: Appendix “F” is provided to give some insight into the nature and detail of Equipment Maintenance upkeep. It does not cover all equipment addressed in Appendices “A” thru “E”. It is provided herein solely as examples of the type of maintenance activity required.

Web Link to Appendix F

1. Shipley Building and Centre School are exempt from air handling unit, pump, unit heaters, supply fans, return fans, and exhaust fan maintenance as listed in Appendix F.

2. Alum Creek Facility is exempt from pump maintenance as listed in Appendix F.

https://procure.ohio.gov/pdf/OT902921_Appendix.A.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.A.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.B.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.B.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.C.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.C.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.D.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.D.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.E.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.E.rev.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.F.pdf https://procure.ohio.gov/pdf/OT902921_Appendix.F.pdf

Eff. Date 01/01/24

PRICE SCHEDULE

UNSPSC CATEGORY CODE: 72151207 (HEATING AND COOLING AND AIR CONDITIONING HVAC INSTALLATION

AND MAINTENANCE SERVICE)

HVAC MAINTENANCE AND REPAIR

ALUM CREEK FACILITY (ACF)

Service Description Monthly PM Cost

PM and Repair

For PM and Repair of Equipment in Appendix A.

Include any costs that may be incurred under Special requirements (section VI. A.)

$3,800.00

OHIO EMERGENCY MANAGEMENT AGENCY (EMA)

Service Description Monthly PM Cost

PM and Repair

For PM and Repair of Equipment in Appendix B.

Include any costs that may be incurred under Special requirements (section VI. B.)

$1,700.00

OHIO STATE HIGHWAY PATROL (OSHP) TRAINING ACADEMY

Service Description Monthly PM Cost

PM and Repair

For Monthly PM and Repair of Equipment in Appendix C.

Include any costs that may be incurred under Special requirements (section VI. C.)

$2,500.00

Service Description Cost Fresh Air Side

24X24X2 Merv 8 replaced Quarterly $550.00

Fresh Air Side

24X24X4 Merv 14 replaced Quarterly $3,150.00

Exhaust Air Side

24X24X2 Merv 11 replaced Monthly $1,310.00

Exhaust Air Side

24X24X12 99.97% HEPA replaced Quarterly $13,650.00

TIME AND MATERIALS

Labor Type Hourly Rate

Labor Rate – Business Hours $112.00* Labor rate – Non-Business Hours $122.00* Labor Rate - Emergency $122.00*

REPLACEMENT PARTS % MARK-UP

Repair Parts and Components Mark-up Percentage

35.00%

*Indicates change in Labor Rate Hourly Rate, per amendment 2.

CONTRACTOR INDEX

CONTRACTOR CONTRACT NO, OT902821

0000048166 DELIVERY: As Specified General Temperature Control, Inc.

970 W. Walnut Street Canal Winchester, Ohio 43110

TERMS: Net 30 Days

CONTRACTOR’S CONTACT: Telephone: (614) 837-3888

FAX: (614) 837-5434

Bob Billings Email: bobbillings@gtc.cc

PREFERRED METHOD OF RECEIVING PURCHASE ORDERS: bobbillings@gtc.cc mailto:bobbillings@gtc.cc mailto:bobbillings@gtc.cc

Eff. Date 04/01/24

SUMMARY OF AMENDMENTS

Amendment

Number Effective

Date Description

3 04/01/24

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 04/01/24 through 03/31/26. All other prices, terms and conditions remain unchanged.

2 01/01/24 This amendment is issued to update the Hourly Labor Rates, effective with all orders issued on or after 01/01/24.

1 08/01/22 This amendment is issued to update the Hourly Labor Rates, effective with all orders issued on or after 08/01/22.