OPIC_Cleaning_Services__Combined_Synopsis_-_Solicitation.pdf

Combined Synopsis/Solicitation OPIC-833-16-0002 1

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: OPIC-833-16-0002

Posted Date: January 4, 2016

Original Response Date: January 25, 2016

Current Response Date: January 25, 2016

Product or Service Code: S201

Set Aside: Small-Business Set-Aside

NAICS Code: 561720

Contracting Office Address

Overseas Private Investment Corporation (OPIC)

1100 New York Avenue, NW

Washington DC, 20527

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal

Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial

Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2005-83).

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 with a small business size standard of $18.0 million. This requirement is 100% set-aside for small business.

The Overseas Private Investment Corporation is seeking carpet maintenance services, office detailing services and general cleaning of OPIC kitchen appliances to enhance and maintain the appearance of OPIC’s facility, and extend the wear-life of the facility. Contractor will provide equipment, materials, and man-power required for services. See

Attachment B – Statement of Work for OPIC Cleaning Services for additional information.

Period of Performance:

Base Year: February 15, 2016 – February 14, 2017

Option 1: February 15, 2017 – February 14, 2018

Option 2: February 15, 2018 – February 14, 2019

Option 3: February 15, 2019 – February 14, 2020

Option 4: February 15, 2020 – February 14, 2021

*6-Month Extension Beyond Option Year 4: February 15, 2021 – August 14, 2021

*At current rates, IAW FAR 52.217-8 Option to Extend Services

Combined Synopsis/Solicitation OPIC-833-16-0002 2

Place of Performance

Address: OPIC, 1100 New York Avenue, NW, Washington DC

Postal Code: 20527

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following FAR provisions and clauses apply to this acquisition and are incorporated by reference:

1. FAR 52.204-7 System for Award Management (Jul 2013)

2. FAR 52.204-13 System for Award Management Maintenance (Jul 2013)

3. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2015)

4. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Offeror’s proposal will be evaluated based upon the degree that it addresses the technical requirements of the scope of work, whether pricing is representative of the market and therefore fair and reasonable, and whether it represents the best value to the Government. In the process of determining which source would provide the best value to the agency, OPIC will consider these factors: Technical Capability, Past Performance and Price. Technical

Capability and Past Performance are of equal importance.

The Offeror’s proposal shall be reviewed with the expectation that it reflects the following and will be used as evaluation criteria for this procurement:

1. Technical Capability – In evaluation of the technical proposal, the following factors will be of equal importance:

-Concept of Operations/Understanding of requirement will be evaluated to assess the Offeror’s approach to effectively planning and providing the services described in the Statement of Work (Attachment B)

-Personnel will be evaluated to assess the Offeror’s demonstrated personnel experience, knowledge, skills, abilities, training and education, and personnel management practices; including, but not limited to general qualifications for supervisory personnel assigned to the resulting contract, specific individuals proposed for assignment to the resulting contract, and proposed corporate project management personnel responsible for

Offeror’s work performance.

-Quality Management will be evaluated to assess the Offeror’s approach to assuring the quality of the services provided and achievement of the performance standards.

-Management Approach, which includes (a) the offeror's demonstrated depth of understanding of the various tasks/functions outlined in this Statement of Work and (b) the offeror's proposed management approach to fulfilling the requirements of this Statement of Work (Attachment B) that reflects sound internal controls and best business practices;

http://acquisition.gov/comp/far/index.html

Combined Synopsis/Solicitation OPIC-833-16-0002 3

2. Past Performance will be evaluated to assess the offeror’s performance under existing and prior contracts for similar services; including, but not limited to: quality of services provided, timeliness of performance, knowledge level of workers, supervision during performance, worker dependability, and customer service.

3. Price will be evaluated using the total pricing proposed for each contract year including options. The proposed price including options will be evaluated for price reasonableness.

Technical and past performance, when combined, are slightly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

5. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Nov 2015)

Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/SAM/#1 in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

6. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (May 2015)

7. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Nov

2015)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126)

FAR 52.222-50 Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul 2013) (31 U.S.C. 3332)

All quoters shall submit the following:

-Responsive quote which includes the following: technical capability and past performance information that demonstrates relevant experience performing contracts of a similar size and scope.

-Price quote which identifies the requested items, unit price, and extended price

-Price for base year plus each option year including the 6-month extension beyond Option Year 4

-Firm-fixed Price total

-Remittance address, Tax identification Number, DUNS number and Cage Code

-Quoters should include solicitation number “OPIC-833-16-0002” in the subject line of their E-mail quote

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions https://www.sam.gov/portal/SAM/#1

Combined Synopsis/Solicitation OPIC-833-16-0002 4 set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Site Visit:

A site visit will be conducted on Thursday, January 14, 2016 at 10 AM. If interested in attending please contact

Emily McLaughlin at Emily.McLaughlin@opic.gov.

Questions and Answers:

Questions can be submitted via email to Emily McLaughlin at Emily.McLaughlin@opic.gov no later than January

19, 2016 at 2 PM EST. Questions and answers will be uploaded and posted via Fedbizopps.

Quote Submissions:

Submission shall be received not later than January 25, 2016 at 2 PM EST. Quotes may be e-mailed directly to

Emily.McLaughlin@opic.gov; the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting

Officer at Emily.McLaughlin@opic.gov.

Attachments:

Attachment A: Pricing Template

Attachment B: Statement of Work

Point of Contact

Emily McLaughlin

Contracting Officer

Email: Emily.McLaughlin@opic.gov mailto:Emily.McLaughlin@opic.gov