Combined_Synopsis_-_Solicitation_.pdf

Combined Synopsis/Solicitation OPIC-19-R-0003 1

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: OPIC-19-R-0003 Posted Date: 10/15/2018 Current Response Date: 10/22/2018 Product or Service Code: R431 Set Aside: Small Business Set-aside NAICS Code: 541612

Section 1.0- Contracting Office Address

Overseas Private Investment Corporation (OPIC) 1100 New York Avenue, NW Washington DC, 20527

Section 2.0- Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This procurement is being conducted IAW FAR 13 Simplified Acquisitions Procedures and using oral Presentations; therefore, competitive range determinations as provided for in FAR part 15 Contracting by Negotiation, are not applicable to acquisitions under this FAR Part 13 Acquisitions. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2005-98). The associated North American Industrial Classification System (NAICS) code for this procurement is 541612 with a small business size standard of $15.0 Million; preference is given to small business.

The Overseas Private Investment Corporation (OPIC) seeks to purchase Equal Employment Opportunity Consultant Support Services. OPIC anticipates awarding a Time and Material (T&M) contract. See below for any additional information.

Section 3.0- Constraints

1. US. Citizenship or legal, permanent resident with a minimum of 5 years of residency history.

2. The selected candidate must be able to obtain a Public Trust Clearance.

3. Place of performance will be at OPIC Headquarters in Washington, DC

4. Statement of Employment & Financial Interest (i.e. Office of Government Ethics “OGE Form- 450,” or similar statement) may be required.

Combined Synopsis/Solicitation OPIC-19-R-0003 2

5. Active and approved System for Award Management (www.sam.gov) registration.

6. A minimum of 7 years of full-time senior level professional experience.

Section 4.0- Period of Performance

The estimated period of performance for this contract is severable, however due to the nature of the tasks there are non-severable, i.e completion tasks that are directly tied to the completion of the Statement of Work. Based on the nature of Equal Employment Opportunity contracts various events and or tasks in the execution of this project could create the need to extend the period of performance. Tentatively, this award is from 11/01/2018-10/31/2023.

Section 5.0- Place of Performance

The work will be performed at 1100 New York Avenue, NW, Washington, DC or can be performed remotely. However, at least 20 hours per month must be performed onsite. The contract will not exceed 620 hours per year unless an increase in workload demands additional requirements.

Section 6.0- FAR Provisions and Clauses

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following FAR provisions and clauses apply to this acquisition and are incorporated by reference:

1. FAR 52.204-7 System for Award Management (Jul 2013)

2. FAR 52.204-13 System for Award Management Maintenance (Jul 2013)

3. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2015)

4. FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Jan 2017)

5. FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Offeror’s proposal will be evaluated based upon the degree that it addresses the technical requirements, whether pricing is representative of the market and therefore fair and reasonable, and whether it represents the best value to the Government. In the process of determining which source would provide the best value to the agency, OPIC will consider these factors: technical, oral presentation and costs. Oral Presentation is more important than price.

NOTE: Oral presentations will only be offered to the top five (5), no more than seven (7), Contractors rated after meeting the technical, past performance and price submissions.

PREFERENCE IS GIVEN TO SMALL BUSINESSES ELIGIBLE UNDER THE DESIGNATED NAICS

CODE FOR THIS ACQUISITION. If a Small Business’ proposal is evaluated to be technically acceptable with a fair market price and IAW Evaluation, the award will go to the highest rated Small Business. If no proposals from Small Businesses are evaluated to be technically acceptable with a fair market price, IAW Evaluation, the award will go to the firm with the highest rating, regardless of Small business eligibility.

http://www.sam.gov/ http://acquisition.gov/comp/far/index.html

Combined Synopsis/Solicitation OPIC-19-R-0003 3

Section 7.0- Evaluation

The evaluation will be done using the tradeoff method to arrive at the best value for the Government. The oral presentation is more important that price. Technical criteria are all of equal importance.

Evaluation criteria for technical acceptability:

- Proposal is responsive to RFQ.

- Statement of Offeror’s Capabilities.

- Relevant experience/past performance (Please provide a resume of the contractor whom will be performing the tasks.)

- Offeror’s understanding and responsiveness that demonstrates the following:

a. Mastery of the concepts, principles, and methods of Federal equal employment opportunity laws, regulations, Executive orders, court decisions, and issues to develop broad guidelines or regulations or to conduct projects to resolve complex systemic problems of broad scope (e.g., agency-wide).

b. Knowledge of the organizational structure, management policies, procedures, and practices of Federal agencies.

c. Knowledge of the Federal personnel system including detailed knowledge of the kinds of policies and practices regulated or covered by Federal personnel regulations, as well as basic principles involved in recruitment, selection, labor relations, job evaluation, and other personnel areas.

d. Skill in identifying equal employment opportunity problems and developing concrete action plans to solve these problems to advise Federal managers on appropriate courses of action to eliminate barriers to equal employment opportunity.

e. Consulting skills to advise Federal managers on broad, complex, and sensitive equal employment opportunity issues. This includes the ability to develop and advise management on establishment of equal employment opportunity programs, policies, and approaches and propose comprehensive changes in basic management policies and practices designed to solve equal employment opportunity problems within the department that have been unyielding in the past to systematic efforts for solution.

f. Skill in identifying and defining systemic barriers to equal employment opportunity, developing concrete, practical solutions, and assisting Federal managers in integrating equal employment opportunity action into their continuing management strategies.

g. Skill in developing or materially redesigning broad equal employment opportunity programs of Federal agencies.

Evaluation of past performance: The Government may consider information obtained through other sources (i.e., Past Performance Information Retrieval System). Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort.

Evaluation of price: Contractors' price quotes will be evaluated to determine reasonableness and realism.

Pricing that is excessively high or low may be considered unrealistic and unreasonable, and may receive no further consideration. The contractor offering the lowest total price that is determined to be technically acceptable in accordance with the aforementioned criteria will receive the award.

Combined Synopsis/Solicitation OPIC-19-R-0003 4

Evaluation of the oral presentation: The Offeror’s oral presentation will demonstrate a thorough understanding of the PWS, as well as a clear understanding of how the Contractors will integrate their technical capabilities and support services to OPIC. The presentation will cover all questions on the attached questionnaire and but IAW the below set agenda. Each presenter/contractor will be given a ‘confidence’ rating strictly related to the technical capabilities, answers to the questionnaire and experience.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

6. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Nov 2015)

Offerors must complete annual representations and certifications on-line at https://www.sam.gov/portal/SAM/#1 in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

7. FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (May 2015)

8. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders”

(Nov 2015)

The following subparagraphs of FAR 52.212-5 are applicable:

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126)

FAR 52.222-50 Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management (Jul 2013) (31 U.S.C. 3332)

Section 7.0 Rating Score

Adjective Definition

High Confidence

The Government has high confidence that the Quoter will successfully perform the required effort with little or no Government intervention.

Some Confidence

The Government has some confidence that the Quoter will successfully perform the required effort with some Government intervention.

https://www.sam.gov/portal/SAM/#1

Combined Synopsis/Solicitation OPIC-19-R-0003 5

Low Confidence

The Government has low confidence that the Quoter will successfully perform the required effort based on recent/relevant prior experience even with Government intervention.

Section 8.0 Submissions

All Contractors shall submit the following:

-Responsive quote which includes a capability statement and resume, listed as Volume 1.

-Price quote which identifies the requested items, listed as Volume 2.

-Remittance address, Tax identification Number, DUNS number and Cage Code -Vendors should include the solicitation number in the subject line of their E-mail quote

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Contractors shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than the response date listed on page one of this document. Quotes may be e-mailed directly to the point of contact listed below; this is the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Section 9.0 Oral Presentation Preparation and Delivery

The invited attendee at the oral presentation may include only the contractor, whom will be performing the tasks. The Government will have the Contracting Officer, the Contracting Officer’s Representative and the Director of Human Resource Management in attendance. Within the invitational range the Contractor will be able to provide an oral presentation. The Contractor will clearly identify the name of the candidate and will attached their resume in Volume 1 of the submission.

Oral presentations will be at the appointed time and location. The Government will provide the questions for the presentation.

Section 9.1 Delivery

a) The Contractors’ presentation is limited to a maximum of one (1) hours.

Combined Synopsis/Solicitation OPIC-19-R-0003 6

b) OPIC intends to conduct the presentations IAW the Rules of Engagement. Additionally, it is not anticipated that OPIC will ask any questions after the presentation. However, to the extent that communication is necessary, the following guidelines will be used: see Rules of Engagement.

The Contractor will be provided adequate time to prepare its response(s) and will provide its response(s) to the Government. Once the Government has no further questions, the oral presentation will end, and no revised quotation will be allowed or accepted by the Government.

OPIC will schedule the oral presentations based on first come-first serve method and will notify the Contractor within 24 hours the final date, time, location, and other instructions related to its oral presentation. The oral presentations may commence 2 to 3 days after all invites are received. OPIC reserves the right to schedule a Contractor presentation at its discretion. OPIC will consider requests from the Contractor to reschedule its presentation except under extenuating circumstances, e.g., personal illness or emergency and, if OPIC agrees to reschedule it will be at OPIC’s discretion. The schedule for oral presentations is shown below. The TET will strictly enforce the time limits. After the oral presentation, the Quoter will be asked to leave the room for 30 minutes while the tech team formulate questions if desired to do so, otherwise the oral presentation will adjourn.

Section 9.2- Oral Presentation 1 Tentative Schedule

ORAL PRESENTATION TENTATIVE SCHEDULE

Time Allocation Activity

08:45 am 09:00 am Quoter/TET Arrival

09:00 am 09:15 am OPIC Introductions and Instructions

09:15 am 10:15 am Quoter presentation

10:15 am 10:30 am Tech team questions

Section 9.2.1- Oral Presentation 2 Tentative Schedule

ORAL PRESENTATION TENTATIVE SCHEDULE

Time Allocation Activity

02:00 pm 02:15 pm Quoter/TET Arrival

02:15 pm 02:30 pm OPIC Introductions and Instructions

02:30 pm 03:30 pm Quoter presentation

03:30 pm 03:45 am Tech team questions

Section 10.0- Proposal Preparation Costs The Government will not pay any costs incurred by any Quoter in the preparation and submission of a proposal in response to this RFQ.

Combined Synopsis/Solicitation OPIC-19-R-0003 7

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the following:

Section 11.0- Point of Contact

Trenescia Cowans Trenescia.Cowans@opic.gov 202-336-8575 mailto:Trenescia.Cowans@opic.gov