On-Call Services for Water Wells and Pump Maintenance.pdf
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- Attached to
- General Contracting Services
- Solicitation number
- 2026-01
- Issued by
- San Luis Obispo County, California
About this file
This is a sealed bid solicitation from the Oceano Community Services District for the Airpark Drive & Railroad Street Valve Replacement Project (Contract 2026-01) in Oceano, California. The scope of work includes removal and installation of water-system fittings, new valves, one cross, one thrust collar, and thrust blocks at the intersection of Airpark Drive and Railroad Street; trenching and placement of structural backfill; and new asphalt installation in accordance with County of San Luis Obispo standards and Encroachment Permit ENC20260012. Sealed bids are due June 26, 2026, at 3:00 p.m. at the District office located at 1655 Front Street, Oceano, California. Written questions must be submitted by 3:00 p.m., 5 business days prior to bid opening. No pre-bid conference will be held. The contractor must complete all work within 45 calendar days from Notice to Proceed and coordinate an 8-hour waterline shutdown with 72-hour notice to affected customers. Contract award is expected within 90 calendar days after bid opening, with the successful bidder required to execute the contract and provide required bonds and insurance within 10 business days of award.
The estimated project cost is $90,000, with bids evaluated based on the Grand Total Base Bid excluding additive bid items. Bid security of at least 10 percent of the total base bid must accompany each proposal in the form of cash, certified check, cashier's check, or bidder's bond. Contractors must hold either a California Class A license or a combination of Class C licenses comprising the majority of the work and must be registered with the Department of Industrial Relations as a public works contractor. Prevailing wage requirements apply under California Labor Code Section 1720. Liquidated damages of $1,500 per day apply for failure to achieve Substantial Completion within Contract Time. The District reserves the right to award the contract to the lowest responsive and responsible bidder, reject all bids, or self-perform the work. Contract documents, bid forms, plans, and specifications are available at oceanocsd.org.
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Text version
East Valley Water District
Opportunity Detail
Bid Bond
Pre-Bid Meeting Information
Online Q&A
On-Call Services for Water Wells and Pump Maintenance 2026-01
Title On-Call Services for Water Wells and Pump Maintenance Invitation # 2026-01
Posting Date 05/05/2026 9:17 AM (PDT) Project Stage Bidding Bid Due Date 06/01/2026 3:00 PM (PDT)
Response Format Electronic
Type RFP (Request for Proposal) Response Types Response File
Type of Award Lump Sum Categories 221310 - Water Supply and Irrigation Systems
96296 - Well Services (Including Oil, Gas, And Water): Drilling, Plugging, Consulting, Maintenance, Repair, Etc.
Department Operations Address 31111 Greenspot Road
Highland, California 92346
County San Bernardino
Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date
Project Duration
Bid Bond 0.00% Payment Bond 0.00%
Performance Bond 0.00%
Pre-Bid Meeting No
Online Q&A Yes Q&A Deadline 05/18/2026 3:00 PM (PDT)
5/20/26, 3:16 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/65344/bo/bo-detail/141733#bidInformation 1/3
Contact Information
Description
Contact Info Patrick Milroy - 909-806-4229 pmilroy@eastvalleywater.gov
Bids to Owner's Agent
Scope of Services 1. This project is to provide Maintenance and Repair Services for East Valley Water District’s water wells, well pumps, and water booster pumps on an on-call, as-needed, time-and-material basis. Any and all performance pursuant to this contract(s) shall be on an “on-call” or “as-needed” basis. Any tasking shall be initiated solely by the District.
Further, execution of a contract by the District does not in any way guarantee that any tasking or request for on-call services will be issued to any party.
2. With this Maintenance and Repair Services Contract, the District wishes to have the Well and Pump Repair Contractor(s), mobilize in less than 72 hours, and perform work as requested by the District.
3. Some pump maintenance and repair services may include, but is not limited to, removal, inspection, repair, replacement, and installation of well pumps and booster pumps, and the furnishing of parts and labor in conjunction with such work.
4. The Contractor(s) shall have the ability to conduct maintenance to potable water wells including, but not limited to, well columns, base plates, level transmitters, and water lube assemblies.
5. The District may ask the contractor(s) to submit an Annual Preventative Maintenance Schedule, including work to be performed, for the District’s wells and well pumps and water booster pumps.
6. It is desirable that the contractor(s) be licensed (C-57) Well Drilling Contractor in the State of California.
7. Although the District is attempting to identify the limits and services required, this should not unnecessarily limit the Contractor(s) in the development of a scope it believes is necessary to meet the District’s goals and objectives.
8. The contractor(s) shall furnish all material, labor, equipment, and supervision to perform the maintenance and repair as requested by the District. The Contractor(s) shall perform such work in a thorough and professional manner.
9. The District’s water system consists of wells and booster pumps. A map of the District is included in Attachment A.
10. The Contractor(s) shall have the ability to perform vibration analysis testing, efficiency testing, Dynamic Video Monitoring (DVM) and Spinner Loging. The Contractor(s) shall have the ability to analyze the data from these tests to make recommendations to the District on well maintenance and repairs needing to be performed. These recommendations must be presented to the District in an official report detailing the findings. The recommendations from the Contractor(s) for repairs to wells does not guarantee that the work will be performed or said Contractor(s) will be chosen to perform the work recommended.
11. Should the District require the Contractor(s) to perform scheduled preventative maintenance of the water wells, pumps and/or booster pumps, the Contractor will submit
5/20/26, 3:16 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/65344/bo/bo-detail/141733#bidInformation 2/3
Search & Bid on Thousands of Contracts a schedule outlining the maintenance to be performed, when each well and pump will receive maintenance, and the length of time needed to complete the maintenance. The type of maintenance work to be performed as part of the scheduled preventative maintenance will be discussed with the District and then communicated in writing to the Contractor(s) prior to any scheduled preventative maintenance occurring. The Contractor(s) will provide a cost estimate to the District prior to conducting the agreed upon services and receive approval from the District.
For more information see Description of Project on Page 9 of the RFP.
Other Details All questions or request for clarification must be submitted through Planet Bids.
All proposals must be submitted through Planet Bids. If you have having trouble submitting your proposal, please contact Planet Bids at 818-992-1771.
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