CITY OF PALM SPRINGS, CA

PROCUREMENT AND CONTRACTING DEPARTMENT

INVITATION FOR BIDS 26-18

ON-CALL GENERAL CONTRACTOR SERVICES

ISSUED: AUGUST 17, 2026

TABLE OF CONTENTS

SECTION 1 – NOTICE OF INVITATION FOR BIDS

1.1 Invitation for Bids

1.2 Term

1.3 Schedule

1.4 Procurement Officer and Delivery Address:

SECTION 2 – INSTRUCTIONS TO BIDDERS

2.1 Obtaining IFB Documents and Addenda:

2.2 Pre-Bid Conference

2.3 Bidder’s Minimum Requirements:

2.4 Submission of Bids:

SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT

3.1 Invitation for Clarifications/Questions:

3.2 Local Preference:

3.3 Bidders Ethical Behavior:

3.4 Bids to Remain Open:

3.5 Right to Accept or Reject Bids:

3.6 Responsibility of Bidder:

3.7 Insurance:

3.8 Public Record:

3.9 Cost Related to Bid Preparation:

3.10 Compliance with Law:

3.11 Licenses, Permits, Fees and Assessments:

3.12 Investigations:

3.13 Non-Collusion:

3.14 Signed Bid and Exceptions:

3.15 Award of Contract:

3.16 Form of Agreement:

SECTION 4 – SCOPE OF WORK

4.1 Background:

4.2 Scope:

4.3 Pricing:

4.4 Payment:

4.5 Invoicing:

4.6 Special Security Requirements:

SECTION 5 – IFB FORMS

SECTION 6 – SAMPLE AGREEMENT

SHORT FORM CONSTRUCTION CONTRACT

SECTION 1 – NOTICE OF INVITATION FOR BIDS

1.1 Invitation for Bids

The City of Palm Springs is requesting Bids from qualified firms to provide the City with on-call general contractor services for building repairs and renovations.

1.2 Term

The term of this contract will be for 1 year, with 3 one-year options to renew at the City’s sole discretion.

1.3 Schedule

The following is the schedule for this procurement:

Activity Due/Time

Invitation for Bids Issued August 17, 2026

Pre-Bid Conference August 25, 2026@ 9:00 am PDT

Requests for Clarifications from Bidders are due September 1, 2026@ 2:00 pm PDT

Responses to Requests for Clarification will be posted via Addendum September 8, 2026

Bids are Due September 17, 2026@ 2:00 pm PDT

Recommendation/Selection (tentative) September 2026

Projected Date for Award of Contract/ PO October 2026

1.4 Procurement Officer and Delivery Address:

Rocio Cervantes

City of Palm Springs – Procurement and Contracting Department

City Hall

3200 E. Tahquitz Canyon Way

Palm Springs, CA 92262

Phone: 760.322.8336

Email: Rocio.Cervantes@palmspringsca.gov

SECTION 2 – INSTRUCTIONS TO BIDDERS

2.1 Obtaining IFB Documents and Addenda:

IFB documents including Addenda can be found on PlanetBids at:

https://pbsystem.planetbids.com/portal/47688/portal-home

Bidders will then need to log in and locate this IFB for all related documents. It is the Bidders responsibility to check the PlanetBids site regularly to stay current on the documents that are available as this is the primary communication site for this IFB.

2.2 Pre-Bid Conference

A Pre-Bid Conference will be held as follows:

Date: TUESDAY, AUGUST 25, 2026

Time: 9:00 am PDT

Location: Virtually. – Interested participants who wish to participate in the Prebid conference will join the Teams meeting as follow:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 213 189 055 764 080 Passcode: kg94su3K

Dial in by phone +1 872-239-6004,,603930867# United States, Chicago Find a local number Phone conference ID: 603 930 867#

All Bidders are highly encouraged to attend this conference to learn more about the requirements of this solicitation.

2.3 Bidder’s Minimum Requirements:

A. Experience: The Bidder must have a minimum of five (5) years of experience providing general contractor services for building repairs and renovations of commercial, institutional and/or industrial facilities (non-residential). Bidder must provide details on Attachment H – Project Experience Form.

B. Knowledge: The Bidder must have the necessary trained and licensed trade persons necessary to perform the tasks required under this invitation for bid.

C. Contractor Licenses: Bidders must possess a current Class B Contractor License.

Bidder must provide a copy of contractor’s license with Attachment A.

D. Business Licenses: Bidders must be licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40 through 3.96 entitled Business Tax; Possess any other applicable license required in the performance of these services. All licenses must be maintained during the entire term of the agreement.

2.4 Submission of Bids:

A. Bids must be submitted on the Bid forms supplied in this IFB.

B. Bids will be received via the PlanetBids link provided until the time specified in the schedule.

C. A responsive bid must include a price for all items listed on the bid form.

D. Electronic bids shall be uploaded to the PlanetBids vendor portal at the following link:

https://pbsystem.planetbids.com/portal/47688/portal-home and then selecting the IFB prior to the due date and time.

E. The receiving time in PlanetBids will be the governing time for acceptability of Bids.

Telegraphic and telephonic Bids will not be accepted. Late Bids will not be accepted by the PlanetBids System.

F. Bids will be submitted electronically in the PlanetBids System. Failure to register as a Bidder to this IFB process per the instructions in the Notice Inviting Requests for Bids (under “Obtaining IFB Documents”) may result in not receiving Addenda or other important information pertaining to this process. Failure to acknowledge Addenda may render a Bid as being non-responsive or negatively impact the evaluation of a bid.

G. Bids submitted may be withdrawn by removing them from the system before the hour set for the opening.

H. The price quoted by the Bidder in his/her bid shall include any and all applicable sales or use tax levied by the California Revenue and Taxation Code, and shall be exclusive of Federal Excise Taxes pursuant to the exemption of political subdivisions in the "Revenue Act of 1935" or any other acts of Congress.

I. Bidders may submit only one bid in response to this IFB.

J. Bidders shall submit all required forms with the bid.

K. Should discrepancies occur between unit prices and extended amounts the unit prices shall govern where applicable.

L. Bids not meeting the above criteria may be found to be non-responsive.

M. Bids will be publicly opened and read aloud virtually via the following TEAMS meeting:

Date: Thursday, September 17, 2026

Time: 2:00 pm PDT

Microsoft Teams Need help?

Join the meeting now Meeting ID: 233 203 313 242 190 Passcode: cT6eQ2sC

Dial in by phone +1 872-239-6004,,176357711# United States, Chicago Find a local number Phone conference ID: 176 357 711#

N. The City will post an unaudited tabulation of the Bids on the PlanetBids Portal.

2.5 Bid Protests:

A. Bid Protests shall comply with the Palm Springs Municipal Code Title 7 Procurement and Contracting, https://ecode360.com/42995245.

SECTION 3 – CONDITIONS GOVERNING THE PROCUREMENT

3.1 Invitation for Clarifications/Questions:

A. Questions are to be submitted through PlanetBids vendor portal at the following link:

https://pbsystem.planetbids.com/portal/47688/portal-home and then selecting the IFB.

B. Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the IFB. The deadline for all questions is as outlined in the schedule. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Procurement and Contracting Department will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect.

3.2 Local Preference:

A. Pursuant to the City of Palm Springs Local Preference Ordinance 1756, the term “Local Business” is defined as a vendor, contractor, or consultant who has a valid physical business address located within the Coachella Valley, at least six months prior to bid or bid opening date, from which the vendor, contractor, or consultant operates or performs business on a day-to-day basis and holds a valid business license by a jurisdiction located in the Coachella Valley. “Coachella Valley” is defined as the area between the Salton Sea on the south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernardino Mountains on the east and north.

For the purposes of this definition, “Coachella Valley” includes the cities of Beaumont and Banning and the unincorporated areas between Banning and the City of Palm Springs. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address.

B. In the bidding of, or letting for procurement of, supplies, materials, and equipment, as provided in Ordinance No. 1756, the City may give a preference to Local Businesses in making such purchase or awarding such contract in an amount not to exceed five percent of the Local Business’ total bid price, or $15,000, whichever amount is lower.

Total bid price shall include only the base bid price but also adjustments to that base bid price resulting from alternates requested in the Solicitation.

C. In order for a Local Business to be eligible to claim the preference, the business must request the preference in the Solicitation response (see Attachment A Signature Authorization Form) and provide a copy of its current business license from a jurisdiction in the Coachella Valley.

D. A local preference will not apply to any solicitations that are funding in part or whole by federal funds.

3.3 Bidders Ethical Behavior:

Bidders, their representatives, agents, or anyone else acting on their behalf are specifically directed not to contact any city employee, commission member, committee member, council member, or other agency employee or associate for any purpose related to this IFB other than as directed below. Contact with anyone other than as directed below will be cause for rejection of a bid.

3.4 Bids to Remain Open:

The Bidder shall guarantee that all contents of their Bid shall be valid for a period of 120 calendar days from the due date of Bids.

3.5 Right to Accept or Reject Bids:

The City of Palm Springs reserves the right to waive any informality or technical defect in a Bid and to accept or reject, in whole or in part, any or all Bids and to cancel all or part of this IFB and seek new Bids, as best serves the interests of the City. The City furthermore reserves the right to contract separately with others certain tasks if deemed in the best interest of the City. The City also reserves the right to award to the lowest responsive responsible bidder or to reject all bids, as it may best serve the interests of the City.

Furthermore, the City reserves the right to reject the Bid of any Bidder who previously failed to perform properly, or complete on time, agreements of a similar nature, or to reject the Bid of a Bidder who is not in a position to perform such an agreement satisfactorily.

3.6 Responsibility of Bidder:

All firms responding to this IFB shall be responsible. If it is found that a firm is non-responsible (e.g., has not paid taxes, is not a legal entity, submitted an IFB without an authorized signature, falsified any information in the Bid package, etc.), the Bid shall be rejected. In addition, the City reserves the right to make such investigations as it deems necessary to determine the ability of the Bidder to perform the Work and the Bidder shall furnish to the City all such information and data for this purpose as the City may request.

The City reserves the right to reject any Bid if the evidence submitted by or investigation of such Bidder fails to satisfy the City that such Bidder is properly qualified to carry out the obligations in the bid documents and to complete the Work contemplated therein.

3.7 Insurance:

Insurance provisions are contained in the Standard Contract Services sample agreement included in the IFB. The successful Bidder will be required to comply with these provisions.

It is recommended that Bidders have their insurance provider review the insurance provisions BEFORE they submit their bid.

3.8 Public Record:

A. All documents submitted in response to this solicitation will become the property of the City of Palm Springs and are subject to the California Code Section 7921 et seq., commonly known as the Public Records Act. Information contained in the documents, or any other materials associated with the solicitation, pursuant to CA Government Code 7922 during the negotiation process, may be made public after the City’s negotiations are completed, and staff has agendized the recommendation to the City Council for the award of a contract to a specific firm, but before final action is taken by the City Council to award the contract.

B. Although the California Public Records Act (“CPRA”) recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information submitted in a Bid is a trade secret.

If a request is made for information marked “Confidential,” “Trade Secret,” Proprietary,” or any other similar designation, the City will provide the party submitting such information with reasonable notice to allow the party to seek protection from disclosure by a court of competent jurisdiction.

C. If a submitting party contends that a portion of the Bidis confidential even under the CPRA, the party: 1) must clearly label each document and/or page deemed a confidential document 2) the legal rationale supporting such contention including specific references to applicable provisions of the Public Records laws of the State 3) must actively defend against any Invitation for disclosure of information which the party has determined should not be released, and 4) must indemnify and hold harmless the

City from any loss, claim or suit, including attorneys’ fees, brought by a person challenging the City’s refusal to release the documents. The City will not, under any circumstances, incur any expenses, or be responsible for any damages or losses incurred by a party submitting a Bid or any other person or entity, because of the release of such information. The City will not return the original or any copies of the Bid or other information or documents submitted to the City as part of this IFB process.

The City may not recognize Bids where all the information, via a blanket statement is submitted as proprietary information or a trade secret. Such Bids may be found non-responsive.

3.9 Cost Related to Bid Preparation:

The City will NOT be responsible for any costs incurred by any firm responding to this IFB in the preparation of their Bid or participation in any presentation if requested, or any other aspects of the entire IFB process.

3.10 Compliance with Law:

Bidder warrants that all Services rendered shall be performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders, rules, and regulations.

3.11 Licenses, Permits, Fees and Assessments:

Bidder represents and warrants to City that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services requested in this IFB. Bidder represents and warrants to City that Bidder shall, at its sole cost and expense, keep in effect at all times during the term of the Agreement if so awarded, any license, permit, qualification, or approval that is legally required for Bidder to perform the Work and Services under the Agreement if so awarded. Bidder shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties, and interest, which may be imposed by law and arise from or are necessary for the Bidder’s performance of the Work and Services required under the Agreement if so awarded. Bidder shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the fullest extent permitted by law.

3.12 Investigations:

The City reserves the right to make such investigations as it deems necessary to determine the ability of the firms responding to this IFB to perform the Work and the firm shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any Bid if the evidence submitted by or investigation of such firm fails to satisfy the City that such firm is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

3.13 Non-Collusion:

The undersigned, by submission of this Bid Form, hereby declares that this Bid is made without collusion with any other business making any other Bids, or which otherwise would make a Bid. Bidder must execute an Affidavit of Non-Collusion provided as Attachment “B” in the IFB and include it with their bid.

3.14 Signed Bid and Exceptions:

Submission of a signed Bid will be interpreted to mean that the firm responding to this IFB has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Invitation for Bids, and any attached sample agreement. Exceptions to any of the language in either the IFB documents or attached sample agreement, including the insurance requirements, must be requested under the Invitation for clarifications/questions process by the deadline for questions. Any requested changes to the contract will be considered at that time and if changes are allowed, they will be sent out through an Addendum to all Bidders. Exceptions to the City’s IFB document or standard boilerplate language, insurance requirements, terms, or conditions, etc. may only be considered during the early stage of the solicitation process; and shall not be included in the submitted Bids. The City makes no guarantee that any exceptions will be approved but will consider any requests put forward in the Invitation for clarification/question process.

3.15 Award of Contract:

A. Award of Bid: The Bid will be awarded to the two (2) lowest responsive and responsible Bidders - primary and secondary contracts.

B. Responsibility of a bidder will be determined by the City based on each bidder’s experience and references. The City will be the sole judge with respect to the responsiveness and responsibility of each bidder.

C. Notice of Award: After award of the Bid by the Palm Springs City Council if necessary, a Notice of Award letter and Agreement will be sent to the successful Bidder for execution and return. The successful Bidder shall provide all Certificates of Insurance, Bonds, if required, within fourteen calendar days.

D. It is the City’s intent to award a contract to the firm(s) that can provide all of the scope of work, equipment and services identified in the IFB document. However, the City reserves the right to award a contract, or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the bids have been evaluated. The decision of the City Council will be final.

3.16 Form of Agreement:

The selected bidder will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Contract Services Agreement (see Section 6). Please note that the Exhibits are intentionally not complete in the attached sample standard document. These exhibits will be negotiated with the selected firm and will appear in the final Contract Services Agreement executed between the parties.

We specifically draw your attention to the language in the sections of the sample contractual agreement attached entitled “Conflict of Interest” and “Covenants Against Discrimination” and recommend all firms carefully consider these contractual requirements prior to submitting a Bid in response to this IFB. Firms that submit a Bid in response to this IFB shall certify the following:

A. Conflict of Interest. Bidder acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Bidder enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Bidder warrants that Bidder has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

B. Covenant Against Discrimination. In connection with its performance under this Agreement, Bidder shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Bidder shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Bidder certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Bidder activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Bidder is in full compliance with the provisions of Palm Springs Municipal Code Section 7.05.02, including without limitation the provision of benefits, relating to non-discrimination in City contracting.

C. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the lowest responsive responsible Bidder refuses or fails to execute the Agreement, the City may, at its sole discretion, award the Contract to the second lowest responsive responsible Bidder, and so on.

SECTION 4 – SCOPE OF WORK

4.1 Background:

The City requires the services of a Contractor to provide on-call general contractor services for building repairs and renovations at various City of Palm Springs Buildings and Facilities.

4.2 Scope:

A. Contractor shall furnish labor, materials, and equipment to perform on-call general contractor building repairs and renovation (Work) on an as-requested basis in city facilities. The scope of Work shall include, but is not limited to mechanical, electrical, plumbing, carpentry, demolition, drywall, concrete block, stucco, asphalt, finishes and other work normally under the supervision of a general construction contractor. This will include project estimation and budgeting of work.

B. All work shall be performed by and billed to the lowest applicable job class level. All service shall be performed by personnel who are journeyman level (or equivalent according to industry norms) as described by industry standards. The Contractor must receive prior written approval from the City before assigning more than one (1) trade person per job. On jobs requiring more than three (3) trade persons, the Contractor shall be required to designate one (1) employee to perform the duties and responsibilities of Foreman and that person shall receive compensation as such.

C. Contractor shall be responsible for setting up proper site protection prior to commencing services, as well as daily clean-up following completion of work.

1. Contractor shall be solely responsible for correcting any damages caused by on-site work, due to improperly protecting property.

D. Response time: Contractor shall respond to calls for service as follows:

1. Contractor shall respond to department within 48 hours from request for work.

a. Requests for proposals shall be provided within 7 days from the initial request, unless prior written arrangements are made with the City Project Manager.

2. Contractor shall respond to emergency calls for service or repair within twenty-four

(24) hours. Emergency responses include weekends, after-hours and holidays.

3. Contractor shall have sufficient resources to respond to multiple requests for work simultaneously. Dispatching crews to each project which may have overlapping timelines.

4. Contractor shall discuss all modifications with the Project Manager prior to commencement of work.

E. Contractor shall have weekly written communication with the Project Manager to provide project updates and provide forthcoming schedule updates.

F. Environmental Considerations: The Contractor shall ensure that all work complies with environmental regulations, including the proper handling and disposal of hazardous materials, refrigerants, and other substances in accordance with local, state, and federal guidelines. The Contractor is responsible for managing refrigerants and other substances in compliance with the Environmental Protection Agency (EPA) regulations. The City encourages the Contractor to employ environmentally friendly practices wherever feasible, particularly in waste disposal, recycling, and material salvage.

G. Accessibility and Accommodation: The Contractor shall ensure that all services performed do not impede the accessibility of the facility, including accessible pathways and entryways. The Contractor shall be responsible for making reasonable accommodations for individuals with disabilities as required under the Americans with Disabilities Act (ADA). Any barriers to accessibility must be promptly addressed and resolved during service operations.

H. Contractor’s Duty to Inform the City of Changes: The Contractor shall promptly inform the City of any significant changes to staffing, equipment, methods, or other elements of service that could affect the quality, safety, or timing of the work. Any changes that might impact on the execution of the contract must be communicated to the City in writing for prior approval. This includes changes to subcontractors, major equipment or tool modifications, or shifts in operational procedures.

I. Escalation Procedures for Delays: If the Contractor anticipates a delay in meeting a service deadline, they must notify the City in writing as soon as possible. The notice should include the cause of the delay and a proposed plan to remedy the situation. For emergency services, the Contractor must provide regular updates regarding the estimated resolution time. For non-emergency services, the City reserves the right to modify or reduce the scope of work if delays are deemed excessive or if it interferes with facility operations.

J. Historic Properties: Contractor shall have knowledge of the City of Palm Springs Historic buildings and the various historic classifications that shall define and outline the repair and improvements allowed.

1. Contractor shall discuss all modifications with the Project Manager prior to commencement of work.

2. Contractor shall make themselves aware of the City’s historic properties:https://www.palmspringsca.gov/government/departments/planning/hist oric-resources/historic-properties

K. Correction of work deficiencies:

1. Contractor shall correct work rejected by the City as failing to conform to the requirements in the project documents within thirty days. The Contractor shall bear the cost of correcting such rejected work, including the costs of uncovering, replacement, and additional testing.

2. If the Contractor fails to commence correction of nonconforming work within a seven day period after written notice, the city may correct the deficiencies by other means. In such case, the City may exercise rights and remedies as provided in section 9.4 of agreement.

3. In addition to the Contractor’s other obligations, the contractor shall, for a period of one year after substantial completion, correct work not conforming to the requirements of the work.

L. Compliance with regulations and permits: Contractor shall comply with or exceed all relevant statutes, codes, rules, and regulations as may be applicable to this contract and shall be responsible for securing any and all permits as required by the governing authority. The City shall reimburse the Contractor for only the actual cost of said permits.

M. Equipment and supplies: Contractor is to provide, at no additional cost to the City, all necessary equipment, hand, and power tools and supplies typically used by the job classification and/or assigned trade person. Mechanical or other equipment used for Work must be of a type that is approved by the industry and shall be operated in such a manner as not to cause danger of any nature to employees or other persons or damage to the building structure, fixtures, furnishings, etc. The City, at its sole and absolute discretion, may approve to pay for equipment, tools, or materials it determines is not typical of that job classification. Contractor must not store equipment and/or supplies on any City property.

N. General safety requirements:

1. The Contractor shall be responsible for all safety precautions required in connection with their work, including regulations of the Occupational Safety and Health Administration (OSHA) and other governing agencies. The City reserves the right to oversee all service work from a safety standpoint and require the Contractor to take appropriate action to ensure safety and code compliance.

2. The Contractor shall conduct any required testing for hazardous materials, including but not limited to asbestos-containing materials (ACM), lead, and mold.

Should any hazardous materials be discovered during the course of the Work, the Contractor is obligated to notify the Project Manager and provide a comprehensive remediation plan to address and mitigate the identified hazards.

O. Damages: Necessary precautions shall be taken at all times to protect persons, property and equipment from injury or damage. Any damage shall be reported, reviewed, and discussed with the facility manager.

P. Security:

1. The Contractor is responsible for ensuring all entries/exits to the work area are secure during the discharge of their duties (doors must not be propped open). The Contractor does not have the authority and shall not grant access to any person requesting entry into the building or specific work area.

2. Any items or articles of apparent value found by the Contractor’s personnel in any areas of the building or site shall be turned over to the facility manager or on-site Security. Any suspicious articles that may be found, or persons loitering or conducting themselves in a manner to arouse suspicion or possibly in need of help, shall be immediately reported to Police.

Q. Disposal and salvage of waste material: Contractor must dispose of or salvage all waste material generated by its service operations under the contract in an off-site location, in compliance with all applicable laws and regulations. City encourages Contractor to salvage material in an environmentally friendly manner if possible. City retains the right to retain materials or have another party salvage material, at the discretion and direction of the facility manager.

R. Uniforms and vehicles:

1. The Contractor shall be required to properly uniform its service personnel and they shall present a clean and neat appearance at all times. Day service personnel shall have color-coordinated shirts with company name and/or logo provided by the Contractor. Contractor must abide by City’s requirements for visiting City buildings, including wearing required face coverings.

2. Contractor vehicles must display company logo and name.

S. Contractor’s employees must act in a professional manner at all times and abide by all local, state and federal laws. Contractor’s employees deemed noncompliant will be removed immediately and replaced within twenty-four (24) hours. Contractor’s employees must submit to weapons screening as directed. Contractor’s employees must be able to understand, read and communicate in English under the performance of this Contract.

4.3 Pricing:

A. The pricing included in this Contract shall be firm for the first year.

B. The unit prices may be adjusted (decreased or increased) once a year to correspond with the most recent annual change to the Consumer Price Index for All Urban Consumers as published by the U.S. Bureaus of Labor Statistics for the Riverside-San Bernardino-Ontario Areas.

C. Project work will be authorized on a Task Order basis. The City will request a scope of work and the Contractor will provide a proposal/quote that corresponds to the pricing detailed in the bid form. The City will authorize the work via a signed Task Order form and corresponding release purchase order.

D. The City will only pay for the items listed on the bid form, and permit and disposal fees.

This does not include access to public utilities. Contractor must incorporate all of its costs in its unit bid prices, including but not limited to labor, supervision, project management, overhead, profit, onboarding training, travel, mileage, truck charges, fuel charges, service call charges, parking, delivery, portal-to-portal charges, environmental fees, shop supplies and consumable incidental materials. The City will not pay for subcontractors, rental of equipment/tools, and purchase of materials/supplies unless the City authorized payment of the applicable items.

4.4 Payment:

The resulting contract for these services is an on-call as needed contract. No specific amount of work is guaranteed. The contract value is an estimated value only. All work authorized under the contract will be compensated on a time and material basis as outlined in the Invoicing Section.

4.5 Invoicing:

Contractor will submit an itemized invoice monthly. Billings must reference a purchase order number and shall indicate the unit (contract) price. Contractor will be paid for the actual hours worked at the rates shown in the contract. Parts, materials, equipment, and subcontractor costs will be compensated at actual cost with receipts required with allowable markup as outline in the contract. Contractor shall break out the line items on the invoice in accordance with the line items on the bid form. Contractor must provide back-up documentation for materials, subcontractor, rented equipment, permits, disposal and recycling fees. Invoices that are submitted with incorrect prices may be returned for correction before any payments to the contractor are authorized. It shall be the contractor’s responsibility to submit a correct invoice. The City shall not be responsible for payment until a correct invoice is received. The invoice shall be accompanied by receipts, dated, and signed by a City Employee, verifying the work was done. Invoices and receipts will be submitted to the Contract Officer for approval. All invoices are to be sent as one document, per month to: Facilities.Billing@palmspringsca.gov.

4.6 Special Security Requirements:

A. Police Department: Any personnel of Contractor assigned to perform services at the Palm Springs Police Department must pass a Criminal History Records Check (CHRC) prior to performing services at this facility. The CHRC(s) will be provided at no charge to Contractor. Contractor shall coordinate the record checks with the City’s Contract Officer. The City will accept as evidence of passing such a test a LiveScan card issued by another government agency.

B. Palm Springs International Airport:

1. Contractor will be required to complete and maintain authorized signatory training and maintain an authorized signatory on staff.

2. Contractor and affiliates will be required to obtain appropriate S.I.D.A Badges.

SECTION 5 – IFB FORMS

ATTACHMENT A – Signature Authorization Form, including Addenda acknowledgment

ATTACHMENT B – Non-Collusion Affidavit Form

ATTACHMENT C – No Conflict of Interest and Non-Discrimination Form.

ATTACHMENT D – Business Disclosure Form

ATTACHMENT E – Reference Form

ATTACHMENT F – Executive Order N-6-22 Certification

ATTACHMENT G – Bid Form

ATTACHMENT H – Project Experience Form

ATTACHMENT A

SIGNATURE AUTHORIZATION

INVITATION FOR BIDS (IFB 26-18)

ON-CALL GENERAL CONTRACTOR SERVICES

*THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR BID

NAME OF COMPANY(BIDDER):

BUSINESS

ADDRESS:___________________________________________________________

TELEPHONE: ______________CELL PHONE___________ ___FAX______________

CONTACT PERSON____________________EMAIL ADDRESS____________________

A. I hereby certify that I have the authority to submit this Bid to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind myself/this company in a contract should I be successful in my bid.

PRINTED NAME AND TITLE

SIGNATURE AND DATE

B. The following information relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate:

1. If successful, the contract language should refer to me/my company as:

____ An individual;

____ A partnership, Partners’ names:

____ A company;

____ A corporation If a corporation, organized in the state of: __________

2. My tax identification number is: ___________________________________

C. Please check below IF your firm qualifies as a Local Business as defined in the IFB:

____ A Local Business (licensed within the jurisdiction of the Coachella Valley).

Copy of current business license is required to be attached to this document.

D. ADDENDA ACKNOWLEDGMENT:

Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by including the acknowledgment with your bid. Failure to acknowledge the Addenda issued may result in your Bid being deemed non-responsive.

In the space provided below, please acknowledge receipt of each Addenda:

Addendum(s) # _______________ is/are hereby acknowledged.

E. Attach your required contractor’s license to Attachment A.

ATTACHMENT B

NON-COLLUSION AFFIDAVIT

INVITATION FOR BIDS (IFB 26-18)

*THIS FORM MUST BE COMPLETED EXECUTED BY BIDDER AND SUBMITTED WITH

YOUR BID

The undersigned, deposes and says that he or she is of , the party making the foregoing Bid. That the Bid is not made in the interests of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

that the Bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from Bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the

Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the

Bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the Bid are true; and, further, that the Bidder has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Bid depository, or any other member or agent thereof to effectuate a collusive or sham Bid.

Signature: ______________________________________________

Title: _____________________________________________

Date: ______________________

ATTACHMENT C

CITY OF PALM SPRINGS, CA

CONFLICT OF INTEREST AND NON-DISCRIMINATION CERTIFICATION

THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR BID

Conflict of Interest. Consultant acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Consultant enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Consultant warrants that Consultant has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Consultant certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Consultant activity, including but not limited to the following: employment, upgrading, demotion or transfer;

recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Consultant is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.

NAME OF CONTRACTOR: ________________________________________

NAME and TITLE of Authorized Representative:

(Print) ______________________________________________________________

Signature and Date of Authorized Representative:

(Sign) ____________________________________________ (Date) ________________

ATTACHMENT D

CITY OF PALM SPRINGS

PUBLIC INTEGRITY DISCLOSURE

(INSTRUCTIONS FOR APPLICANTS)

THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR BID

Who Must File?

Applicants that are NOT a natural person or group of natural people that will be identified on the application and seek a City approval determined by a vote of City officials. Examples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City’s board or commissions.

Why Must I File?

The City of Palm Springs Public Integrity Ordinance advances transparency in municipal government and assists public officials in avoiding conflicts of interest. The City’s Public Integrity Ordinance, codified in Chapter 2.60 of the municipal code, reflects the City’s interest in ensuring that companies (and other legal entities that are not natural people) doing business in the community are transparent and make disclosure as to their ownership and management, and further that those companies disclose the identity of any person, with an ownership interest worth two thousand dollars ($2,000) or more, who has a material financial relationship with any elected or appointed voting City official, or with the City Manager or City Attorney.

Note: A material financial relationship is a relationship between someone who is an owner/investor in the applicant entity and a voting official (or the City Manager or City Attorney), which relationship includes any of the following:

(1) the owner/investor and the official have done business together during the year prior to the application;

(2) the official has earned income from the owner/investor during the year prior to the filing of the application;

(3) the owner/investor has given the official gifts worth fifty dollars ($50) or more during the year prior to the filing of the application; or

(4) the official might reasonably be anticipated to gain or lose money or a thing of value, based upon the owner/investor’s interest in the applicant entity, in relation to the application’s outcome.

When Must I File?

You must file this form with the Office of the City Clerk at the same time when you file your application for a City approval determined by a vote of City officials, whether elected or appointed.

What Must I Disclose?

A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trusts or other types of organizations (attorneys, accountants, etc.).

Note: (1) only trusts or other organizations that are not the fiduciaries, (2) if a second entity that is not a natural person serves the applicant entity (e.g., as a member of an applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed).

B. The names of persons owning an interest with a value of two thousand dollars ($2,000) or more who have a material financial relationship with an elected or appointed City official who will vote on the applicant’s application, or with the City Manager or City Attorney.

What if I Have Questions?

PENALTIES

Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

*There are some additional supplementary instructions with an example following the form should you need further clarification.

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principal Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State

If other than California, is the Entity also registered in California? Yes No

5. Type of Entity

Corporation Limited Liability Company Partnership Trust Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust, or other entity

_______________________ Officer Director Member Manager

[name] General Partner Limited Partner

Other ___________________________

_____________________________ Officer Director Member Manager

Other __________________________

______________________________ Officer Director Member Manager

Other __________________________

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE

[name of owner/investor]

50%, ABC COMPANY, Inc.

[percentage of beneficial interest in entity and name of entity]

A.

B.

C.

D.

E.

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF

CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title

Date

City of Palm Springs, CA.

Business Disclosure Supplementary Instructions

In an effort to ensure we capture the required business entity information in accordance with the attached instructions, we provide you these supplementary instructions to clearly identify the required information, and the format the information should be provided.

If you, as the applicant, are a business entity (i.e. a corporation or limited liability company), and it is also comprised of other business entities as its members or having a financial interest, all other such business entities must also be disclosed, including those entities other business entities, if any.

Ultimately, the City’s disclosure document (attached) requires a listing identifying all natural persons having any financial interest over 5% of the business entities (and any other business entities comprising your business entity).

As an example, Applicant is: Acme Brothers, Inc., a California corporation, whose officers are:

John Doe, Jill Doe, and Jay Doe, which is owned 50% by Acme Brothers, LLC, a California limited liability company, and John Doe (25% interest) and Jill Doe (25% interest). Acme Brothers, LLC, is managed by Acme Brothers 2, Inc., a California corporation, whose officers are: George Doe, Bill Doe, and Jane Doe, which is owned 100% by Acme Brothers 2, LLC, a California limited liability company, which is managed by George Doe, with George Doe and Jane Doe having 50% interest each.

The full business entity disclosure in this example would resemble the following:

1. Acme Brothers, Inc., a California corporation

a. Officers: John Doe, Jill Doe, and Jay Doe

b. Ownership:

i. 50% Acme Brothers, LLC, a California limited liability company

ii. 25% John Doe

iii. 25% Jill Doe

2. Acme Brothers, LLC, a California limited liability company

a. Managers: Acme Brothers 2, Inc., a California corporation

b. Ownership: 100% Acme Brothers 2, Inc., a California corporation

3. Acme Brothers 2, Inc., a California corporation

a. Officers: George Doe, Bill Doe, and Jane Doe

b. Ownership: 100% Acme Brothers 2, LLC, a California limited liability company

4. Acme Brothers 2, LLC, a California limited liability company

a. Managers: George Doe

b. Ownership:

i. 50%

ATTACHMENT E: REFERENCES

Reference 1

Organization name:

Contact and title:

Address:

Phone number:

Email Address:

Effective date of contract:

Value of Contract:

Description of products/services provided:

Reference 2

Reference 3

ATTACHMENT F

EXECUTIVE ORDER N-6-22 CERTIFICATION

Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.

Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California;

and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.

The Contractor hereby…