On-Call_CCTV_Sanitary_Sewer_Inspection.pdf

County of San Mateo

Request For Statement of Qualification (RFSQ) for On-Call

CCTV Sanitary Sewer Inspection

Public Works - Engineering and Resource Protection -

Sewers/Utilities

RFSQ No. 2026-RFSQ-00541

RFSQ Contact: Tiffany Deng qdeng@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The County of San Mateo Department of Public Works is seeking sealed proposals from qualified

Contractors to inspect manholes and pipelines and perform a closed-circuit television (CCTV) inspection including pipe and manhole rating reports. The purpose of this contract is to support the County’s ongoing sanitary sewer system inspection, condition assessment, maintenance planning, and regulatory compliance efforts, including compliance with the County’s Sewer System Management Plan (SSMP).

Work shall be performed on an as-needed basis and may be assigned by District, basin, priority area, or other operational grouping as determined by the County.

1.2. Background

The County of San Mateo Department of Public Works provides sewer collection services to businesses and residents across 10 Maintenance and Sanitation Districts within unincorporated San Mateo County.

These districts include: Burlingame Hills Sewer Maintenance District, Crystal Springs Sanitation District, Devonshire County Sanitation District, Edgewood Sewer Maintenance District, Emerald Lake Heights

Sewer Maintenance District, Fair Oaks Sewer Maintenance District, Harbor Industrial Sewer

Maintenance District, Kensington Square Sewer Maintenance District, Oak Knoll Sewer Maintenance

District, and Scenic Heights County Sanitation District. The overall sanitary sewer collection system consists of approximately 746,000 linear feet of gravity sewer main, 3,663 manholes and 630 flushing inlets. Additional system information is provided in Attachment D.

1.3. Timeline

RFSQ Released July 1, 2026

Deadline for Questions, Comments and

Contract Exceptions

July 15, 2026, 12:00pm

Proposal Due Date and Time July 22, 2026, 5:00pm

Anticipated Contract Award Date October 6, 2026

2. Instructions to Proposers

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2.1. Instructions

There will be no pre-proposal conference for this RFSQ.

2.2. Communications

A. As of the issuance date of this RFSQ and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFSQ with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

2.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Page 4 of 16 Release date of July 1, 2026

Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

2.4. Term

Public Works - Engineering and Resource Protection - Sewers/Utilitiesis issuing Request for Statement of

Qualification (RFSQ) No. 2026-RFSQ-00541 for On-Call CCTV Sanitary Sewer Inspection.

The agreement shall have a term of three (3) years. In addition, the County shall have one (1) option to extend the term for an additional period not to exceed two years, which the County may exercise in its sole, absolute discretion. To exercise this option, the County shall provide written notice to the Contractor at least thirty days before the end of the agreement’s term.

The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the

Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation Schedule below.

The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.

3. Protest Procedures

3.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to

Page 5 of 16 Release date of July 1, 2026 represent the proposer, and must cite the law, rule, local ordinance, procedure or RFSQ provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the

County to determine the validity of the protest.

3.2. Protest of Contract Award

Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the

County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFSQ provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

3.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org

Subject: On-Call CCTV Sanitary Sewer Inspection, 2026-RFSQ-00541

4. Submission Requirements

4.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Wednesday, July 22, 2026 via OpenGov.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

4.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov

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It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

4.3. Submission via eProcurement Portal

Required Documents

Please refer to the Statement of Qualifications section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFSQ title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFSQ requirements.

4.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in https://procurement.opengov.com/portal/smcgov/projects/269882/document?section=2601030

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County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

5. Terms and Conditions for Receipt of Proposals

5.1. Errors, Omissions and Inquiries regarding the RFSQ

Proposers are responsible for reviewing all portions of this RFSQ. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFSQ. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.

Inquiries regarding the RFSQ should be lodged in eProcurement portal.

5.2. Objections to RFSQ Terms

Should a proposer object on any ground to any provision or legal requirement set forth in this RFSQ, the proposer must, not more than ten calendar days after the RFSQ is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.

5.3. Addenda

The County may cancel, revise, or reissue this RFSQ, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFSQ is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.

5.4. Term of Proposal

Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.

5.5. Revision or Withdrawal of Proposal

A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

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A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFSQ is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.

5.6. Errors and Omissions in Proposal

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFSQ requirements.

5.7. No Commitment

Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFSQ does not commit the County to award a contract.

5.8. Financial Responsibility

The County shall have no financial responsibility for any costs incurred by a firm in responding to this

RFSQ or participating in any presentations or negotiations.

5.9. Estimated Quantity

If the RFSQ results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.

5.10. Public Record

A. General

1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.

2. Any contract arising from this RFSQ will be a public record.

3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.

4. Submission of any materials in response to this RFSQ constitutes:

▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and

▪ Waiver of all claims against the County and/or its officers, agents, or employees that the

County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and

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▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and

▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.

5.11. Confidential Information

A. Proposers are responsible for asserting any applicable privileges or reasons why a document should not be produced in response to a public record request.

B. If submitting information protected from disclosure as a trade secret or any other basis, identify each page of such material subject to protection as “CONFIDENTIAL.” If requested material has been designated as confidential, the County will attempt to inform the proposer of the public records request in a timely manner to permit assertion of any applicable privileges.

C. Failure to seek a court order protecting information from disclosure within ten days of the

County’s notice of a request to the proposer will be deemed agreement to disclosure of the information and the proposer agrees to indemnify and hold the County harmless for release of such information.

D. Requests to treat an entire proposal as confidential will be rejected and deemed agreement to

County disclosure of the entire proposal and the proposer agrees to indemnify and hold the

County harmless for release of any information requested.

E. Trade secrets will only be considered confidential if claimed to be a trade secret when submitted to the County, marked as confidential, and compliant with Government Code Section 6254.7.

5.12. Reservations of Rights by the County

The issuance of this RFSQ does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:

• Waive or correct any defect or informality in any response, proposal, or proposal procedure;

• Reject any or all proposals;

• Reissue an RFSQ;

• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFSQ, or the requirements for contents or format of the proposals;

• Procure any materials, equipment or services specified in this RFSQ by any other means; or

• Determine that no project will be pursued.

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5.13. No Waiver

No waiver by the County of any provision of this RFSQ shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFSQ.

5.14. Cooperative Agreement (Piggyback)

This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a

Cooperative Agreement.

This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.

6. Scope of Work

6.1. General Scope

San Mateo County Department of Public Works seeks qualified Contractors to perform inspection services for sewer manholes, flushing inlets and pipelines across 7 of the 10 County maintained sewer districts. The 7 sewer districts include: Burlingame Hills Sewer Maintenance District, Crystal Springs

Sanitation District, Devonshire County Sanitation District, Emerald Lake Heights Sewer Maintenance

District, Fair Oaks Sewer Maintenance District, Oak Knoll Sewer Maintenance District, and Scenic

Heights County Sanitation District. These 7 districts collectively include approximately 746,000 feet of pipe, 3,663 manholes, and 630 flushing inlets. Additional districts may be added during the term of the agreement. Work assignments are subject to annual budget appropriations and District funding availability.

The Contractor shall furnish all labor, materials, tools, equipment, traffic control, bypass pumping (when approved), and incidentals necessary to inspect manholes and pipelines and perform a closed-circuit television (CCTV) inspection including pipe and manhole rating reports in digital format. Contractor is responsible for obtaining necessary licenses, permits, and fees necessary to perform the work under this agreement. Work shall be performed on an as-needed basis and may be assigned by District, basin, priority area, or other operational grouping as determined by the County.

6.2. Inspection Requirements

The Contractor shall follow County’s Special Provisions for Closed Circuit Television Inspection of

Sanitary Sewer Mains (Attachment A). CCTV inspection operators will be National Association of Sewer

Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) certified and will use

NASSCO PACP standards (PACP pipe ratings shall be included for each pipe segment inspected). In the event of high flows or surcharge conditions, bypass pumping may be required as determined and approved by the County. If during inspection operation, the camera cannot pass the entire sewer section due to an obstruction, Contractor shall set up their equipment so inspection can be performed from opposite manhole (reverse run) at no additional cost. If the pipeline cannot be adequately inspected due to debris, grease, roots, or other obstructions, Contractor shall notify the County within one (1) hour by phone or e-mail. Contractor shall document the condition with photographs and video. The County will

Page 11 of 16 Release date of July 1, 2026 determine whether additional cleaning is required or whether the inspection will be accepted as incomplete. Unauthorized re-cleaning or additional work shall not be compensated unless approved in advance by the County.

Manhole condition assessment inspection will be conducted in accordance with the NASSCO Manhole

Assessment and Certification Program (MACP). Contractor shall maintain current NASSCO PACP and

MACP certifications for personnel performing inspections throughout the duration of the contract.

Contractor shall perform Level 1 NASSCO Assessment Form for all manholes and flushing inlets unless

Level 2 NASSCO Form is specifically requested by County for targeted locations. Location criteria form will be completed for each manhole and flushing inlet (Attachment E). Contractor shall notify the County within one (1) hour by phone or e-mail upon discovery of any critical defects or conditions requiring urgent attention, including but not limited to pipe collapse, severe deformation, surcharge conditions, active blockage, exposed utilities, sinkholes, sanitary sewer overflows (SSOs), or structural grade 5 defects and any structural grade 4 defects that present an immediate risk of failure. Contractor will be responsible for providing advanced notice to residents if access is needed. For locations with restricted access, locked gates, or easement constraints, Contractor shall make a minimum of two (2) documented attempts to access the site and coordinate with the County prior to requesting remobilization or additional compensation. Push camera inspections may be permitted for smaller diameter pipelines and access-limited locations, subject to County approval. Deliverables shall be submitted electronically through a

County-approved file transfer method.

Contractor shall perform internal quality assurance and quality control (QA/QC) review of all inspection data prior to submittal. The County reserves the right to perform independent QA/QC review and reject incomplete, inaccurate, or non-compliant inspections for correction at no additional cost. Inspection databases shall be submitted electronically upon completion of each District, basin, or assigned work area in NASSCO PACP exchange database format. CCTV videos will be captured in MPEG-4 format and still images in JPEG format. Deliverables shall include CCTV videos, PACP inspection reports, MACP reports, defect coding, digital photographs, inspection logs, and associated electronic data files. All deliverables shall become property of the County. CCTV inspection on each pipe segment from manhole to manhole.

A bi-weekly coordination meeting will be held virtually, as determined by the County. The bi-weekly meetings will be held on a day and time mutually satisfactory to the County and Contractor's representative. At the bi-weekly meeting, the Contractor shall provide a written work plan of the inspection activities completed last two week, planned activities for the next two weeks, and list of any specific issues/concerns such as delays, access to sewer assets, locating sewer assts, major defects, manholes recommended for level 2 inspection, etc.

The County reserves the right to prioritize, defer, modify, or reassign work based on operational needs, regulatory requirements, funding availability, weather conditions, or emergency response activities.

6.3. Inspection Timing

Contractor shall coordinate CCTV inspection activities with the County’s sewer cleaning program and schedule. CCTV inspection shall generally occur within 30 calendar days following cleaning unless otherwise approved by the County. County sewer crew plans to clean sewer mainlines by

District. Please refer to Attachment B for County's basin cleaning schedule. Inspections should generally

Page 12 of 16 Release date of July 1, 2026 take place Monday through Friday, 8:00 AM to 5:00 PM. No work shall be performed on Saturdays, Sundays, or designated legal holidays without prior written approval from the County. The County may modify inspection schedules due to weather conditions, emergency response activities, operational priorities, or other unforeseen circumstances. The cleaning schedule is provided for planning purposes only and may be modified by the County during the term of the agreement.

6.4. Prevailing Rates

The services contemplated under this procurement include “public works”. For all such work funded by this Agreement, the Contractor is required to comply with state prevailing wage law, Chapter 1 of Part 7 of Division 2 of the Labor Code, commencing with Section 1720 and Title 8, California Code of

Regulations, Chapter 8, Subchapter 3, commencing with Section 16000, for any “public works” as that term is defined in the statues, including all applicable flowdown provisions. For purposes of complying with prevailing wage laws, the Contractor must comply with the provisions applicable to an awarding body.

6.5. Measurement and Payment

Item 1: Mobilization and Demobilization (Each)

Measurement and payment for this item shall be made on an each basis for one mobilization and demobilization per assignment. Mobilization and demobilization shall constitute full compensation for preparatory work including, but not limited to, work necessary to move personnel, equipment, and materials to the project sites, attending meetings, providing written updates, obtaining all bonds, permits, licenses, agreements, certifications, and preparing and distributing notifications, and demobilizing.

Item 2 through 11: CCTV Inspection of Sanitary Sewer, [pipe diameter] (Per Linear Foot)

CCTV inspection of sanitary sewer will be measured for payment by the linear foot of recorded cable footage by pipe diameter size (6-inch, 8-inch, 10-inch, 12-inch, 14 to 15-inch, 16 to 18-inch, 20 to 21-inch, 24-inch, 30-inch, and 33-inch). Item should include all labor, materials, equipment, and supervision to perform all work necessary for CCTV inspection and documentation in accordance with Attachment A

- Special Provisions for CCTV Inspection. Work includes, but not limited to, traffic control, City/County coordination, property owner notifications, QA/QC, etc. Refer to attachment X for estimated linear feet of pipe by diameter and approximate percentage of manholes. Payment will only be made for pipe segments successfully inspected and submitted in accordance with the requirements of this agreement. Reverse runs required to complete inspection of a pipe segment shall be included in the unit price and will not be measured separately for payment. Re-inspections required due to contractor error, equipment malfunction, inadequate video quality, or incomplete documentation shall be performed at no additional cost. Push camera inspections approved by the County shall be paid under the applicable pipe diameter bid item and no separate payment will be made.

Item 12: Manhole Inspection Level 1 (Each)

NASSCO MACP level 1 manhole inspections will be measured for payment by each completed

NASSCO MACP level 1 inspection. Item should include all labor, materials, equipment, and supervision

Page 13 of 16 Release date of July 1, 2026 to perform all work necessary to complete the NASSCO MACP level 1 inspection. Refer to attachment D

- List of Assets by District for number of manholes/flushing inlets per district and approximate number of manholes/flushing inlets within easements versus right of way. Payment will only be made for complete and accepted inspections and forms.

Item 13: Manhole Inspection Level 2 (Each)

NASSCO MACP level 2 manhole inspections will be measured for payment by each completed

NASSCO MACP level 2 inspection. NASSCO MACP level 2 inspection must be approved by the

County. Item should include all labor, materials, equipment, and supervision to perform all work necessary to complete the NASSCO MACP level 2 manhole inspection. Payment will only be made for complete and accepted inspections and forms.

Item 14: Manhole Inspection Location Criteria Form (Each)

Manhole inspection location criteria form will be measured for payment by each completed form. Item should include all labor, materials, equipment, and supervision to perform all work necessary to fully complete the manhole inspection location criteria form (Attachment E). Payment will only be made for complete and accepted inspections and forms.

Item 15: Bypass Pumping (Each)

Bypass pumping will be measured for payment by each setup completed. If flows are too high for inspection, Contractor shall evaluate if flows are low enough at a different time of day. If flow levels do not drop low enough to successfully complete a CCTV inspection, Contractor shall request bypass pumping. Bypass pumping must be approved by the County. Bypass pumping includes payment for all work, equipment, and materials and incidentals necessary to perform installation and removal of sewage flow control required to bypass or divert flows around area of work and provide uninterrupted sewer service. Multiple bypass pumping events required for the same pipe segment shall require separate

County approval.

7. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. The committee may then recommend one or more top-ranked proposers for oral presentations and demonstrations, following which those proposers may be allowed to amend their proposals. After evaluating presentations and amended proposals, the County may select one or more top-ranked proposers for contract award. County reserves the right to award contracts to one or multiple contractors.

No. Evaluation Criteria Scoring Method Weight (Points)

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1. Project Understanding and Approach

• Apparent understanding of the scope of services to be provided

• Appropriateness of the proposed solution/services

• Ability to meet County's schedule

Points Based 30 (30% of Total)

2. Experience and Organizational Capacity

• Qualifications and experience of the firm and key personnel

• Experience with other public agencies

• Apparent ability to meet any required timelines or other requirements

Points Based 30 (30% of Total)

3. Price

Price will be evaluated based on the submitted

Unit Price Schedule and overall cost competitiveness.

Points Based 40 (40% of Total)

8. Statement of Qualifications

8.1. System for Award Management*

Proposer is registered and in good standing with SAM.gov® (https://sam.gov/content/home).

Please use the above link to verify your firms registration in good standing, and enter the following information in this field:

A. Registered as [Business Name]

B. UEI No. [Business Number]

*Response required

8.2. Department of Industrial Relations Registration*

This contract will require prevailing wage. Please provide your DIR Registration Number.

Maximum response length: 200 characters

*Response required

8.3. Cover Letter*

Provide an overview of the firm's experience and discuss key features of the proposal.Include name, title, contact information (email, phone, address) for the representative of proposer that is responsible for communication related to this proposal. This section should be up to 1 page and signed by an individual https://sam.gov/content/home)

Page 15 of 16 Release date of July 1, 2026 authorized to execute legal documents. The individual who is authorized to execute legal documents should include their contact information.

*Response required

8.4. Technical Proposal*

(1) Organizational Capacity

A. Provide names and titles of staff members who will be on the team responsible for the project as well as the expected availability of the various individuals. Indicate who will be the project manager.

B. Provide NASSCO certification numbers of the listed staff members. Identify personnel holding

PACP certification and personnel holding MACP certification.

C. If any portions of work will be performed by subcontractors, provide names of subcontractors and description of their roles and responsibilities.

(2) Qualifications of the Firm

A. Include number of years providing CCTV services. Firm should have a minimum of five (5) years of CCTV experience with three (3) year minimum of similar work with public agencies. Describe the firm's experience performing inspections in easements, access-restricted areas, steep terrain, and environmentally sensitive locations.

B. Include the project manager’s experience managing similar projects within the last five (5) years.

Project manager must have PACP certification.

C. Include brief discussion of the firm’s financial stability and capacity.

D. Include a listing, if any, lawsuit or litigation and the result of that action resulting from any public project undertaken by the Proposer or its subcontractors where litigation is still pending or has occurred within the last five years or any type of project where claims or settlements were paid by the consultant or its insurers within the last five years.

(3) Work Plan

A. This section shall establish that the proposer understands the County’s objectives and requirements for this work. Explain the work flow as to how the firm will perform the services to meet County’s needs. Include description of proposed approach to provide the required services and firm’s ability to meet the County’s schedule.

B. Provide firm’s equipment and vehicle inventory list applicable to this work.

C. Proposer may suggest technical or procedural innovations that have been used successfully for other projects of similar scope that may provide the County with better service delivery.

D. Describe the firm's Quality Assurance and Quality Control (QA/QC) procedures for inspection data, coding accuracy, and deliverable review.

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E. Describe the firm's procedures for emergency notification and reporting of critical defects discovered during inspections.

F. Describe the firm's approach to coordinating inspections with County cleaning operations and managing access constraints.

(4) References

Provide at least three references from successfully completed projects of similar nature to that described in this solicitation, including the name of the organization for which work was performed, and the name, phone number, and e-mail address of an individual at the organization who was responsible for managing and accepting the work. Ensure that contact information is current. If the County cannot contact the reference because of incorrect or out-of-date information, the reference will be deemed not to have been provided.

*Response required

8.5. Unit Price Schedule*

Download, complete, and upload Attachment G - Unit Price Schedule.

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8.6. I certify that I am authorized to execute this Certification on my firm's behalf.*

Insert the name and title of the Authorized Representative completing this submission.

Maximum response length: 200 characters

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8.7. I certify that the foregoing information is true and correct as of the date of this Certificate.*

☐ Please confirm

*Response required