Office Supplies - Portfolio Map.pdf

PORTFOLIO MAP

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

PORTFOLIO TITLE: OFFICE SUPPLIES (2022 – 2027)

LEAD STATE: OREGON

OVERVIEW:

Master Agreements have been established with qualified awarded Suppliers to provide Office Supplies to eligible entities.

INITIAL TERM: 2 years

RENEWALS: 3 years

TOTAL TERM POSSIBLE: 5 years

PRODUCT CATEGORIES:

1 Adhesives, Glues, Glue Sticks, Adhesive Removers 2 Dictionaries, Thesaurus, Diaries, Tickets, Reference Sets 3 Archive Boxes, Cardboard Boxes, Storage Containers 4 Award Frames, Displays, Plaques, Certificates 5 Badges, Badge Holders, Lanyards 6 Batteries, Chargers, UPS Power Supply, Surge Protectors, Extension Cords

7 Binder Clips, Paper Clips, Panel Clips, Push Pins, Thumb Tacks, Safety Pins, Rubber Bands, Scissors, Shears, Cutters, Trimmers, Hole Punches

8 Binders, Combs, Rings, Splines 9 Book Cases, Book Shelves

10 Bulletin Boards, Cork Boards, Easels, Easel Pads, Poster Boards, Display Rails

11 Appointment Books, Phone Message Books, Statement Books, Fax Message Books, “While You Were Out” Books, Forms, Calendars, Deskpads, Refills, Planners

12 Garbage/Trash Can Liners, Shredder Bags, Recycling Bags 13 Carts, Hand Trucks

CDs, DVDs, Cassette Tapes, Tape Cartridges, CD and DVD Cases, CD and DVD Storage, VHS Tapes, Computer Disks and Diskettes, CD Mailers, Ribbons, Computer Bags and Cases, Camera Film, Photo Paper, Camera Bags and Cases

15 Chair Mats, Door Mats, Floor Mats, Anti-Fatigue Mats 16 Clocks, Hooks, Lamps (Including Desk Lamps and Light Bulbs) 17 Correction Fluid, Correction Tape, Correction Pens 18 Food Service Ware (Cups, Spoons, Forks, Plates, Bowls)

19 Breakroom Cleaners: Dusters, Computer Air Dusters, Wipes, All Purpose Cleaners, Bathroom Cleaners, Disinfectants, Sanitizers, Hand Soaps, Glass Cleaners, Air Fresheners, Dust Pans, Stainless Steel Cleaners, Microfiber Cloths, Kitchen Cleaners, Furniture Cleaners, and Other Cleaning Supplies

20 Chalk Erasers, Dry Erase Erasers, Chalk, Crayons

21 Calculators, Digital Voice Recorders, Typewriters, Cameras, Fans, Heaters, Laminators, Shredders, Pencil Sharpeners, Air Cleaners

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

22 First Aid, Hand Lotions, Hand Sanitizers, Pain Relief, Gloves, Safety Supplies 23 Headsets, Headset Accessories, Headphones

24 Ink Pads, Refills, Calculator Ink, Stamps, Calculator Spools, Adding Machine Tape, Cash Register Tape, Wide Format Paper Rolls

25 Knives, Cutters, Blades, Scrapers 26 Labels, Label Makers, Label Holders

27 Mailing Tubes, Mailing Tubs, Packaging, Envelopes, Finger Tips, Finger Tip Covers and Moisteners, Letter Openers, Butcher Paper

28 Markers, Highlighters, Felt Pens 29 Mouse, Keyboards, Wrist Rests, Keyboard Pads, mouse Pads, Keyboard Trays 30 Notebooks, Notepads, Pads of Paper, Sticky Notes

31 Office Organizers, In Boxes, Copyholders, Pen and Pencil Holders, Wastebaskets, Drawers, desktop Shelves, Shredders, Bookends

32 Paper (including Copy Paper, Writing Paper, Stationery, etc.)

33 Pencils, Pencil Erasers, mechanical Pencils, Lead Refills, Pens, Pen Refills 34 Protractors, Rulers, Yardsticks, Compasses, Engineer Triangles, Measuring Tapes

Report Covers, Files, File Folders, Pocket Files, Portfolios, Jackets, Inserts, Folder Frames, Dividers, Wallet Files, File Guides, Index Cards, Business Cards, Card Holders, File Indexes, Tabs, ledgers, Tab Reinforcement, Tags, Sheet Protectors, Letters, Numbers, Fasteners, Fastener Bases, Clipboards, Flag Tape

36 Signs, Sign Holders, Flyer Holders, Racks, Literature Displays, Name Plates 37 Staplers, Staples, Staple Removers 38 Storage Cabinets, Filing Cabinets, File Storage Systems, Rails 39 Tape, Tape Dispensers, Embossing Tape, Velcro Products 40 Breakroom Paper Products: Tissues, Paper Towels, Napkins 41 Toner Cartridges, LaserJet HP Brand Only 42 All Other HP Brand Toner and Ink Cartridges, Fusers, Kits, Drums and Accessories 43 Toner and Ink Cartridges, Fusers, Kits, Drums, All Other Brands 44 Remanufactured and Bio-based Toner and Ink Cartridges 45 Transparency Film, Transparency Paper, Laminating Supplies, Laminating Pouches 46 USB Drives, Flash Memory, Zip Disks

47 “School Supplies”: Art Paper, Art Supplies, Construction Paper, Crepe Paper, Paint, Game/Learning Tools

48 Un-Categorized Spend 49 Paper

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

SUPPLIERS AVAILABLE:

1. ODP Business Solutions, LLC (Group 1 - Nationwide

Coverage)

2. Staples Contract & Commercial, LLC (Group 1 -

Nationwide Coverage)

3. Wist Business Supplies & Equipment (Group 2 -

Geographical Coverage - AZ, CA, NV and UT Coverage)

4. W.B. Mason Company, Inc. (Group 3 – State Coverage -

Vermont)

KEY BENEFITS:

1. Four awarded suppliers

2. Nationwide coverage by two suppliers

3. One supplier expanded coverage from one to four states.

4. New Master Agreements awarded to three incumbents, minimizing transition to new suppliers.

PRICING:

The new portfolio has produced discount rates of 40 to 81%.

Group 1 (Nationwide Coverage): 15 to 75%.

Group 2 (Geographical Coverage): 26.5 to 75%.

Group3 (State Coverage): 37 to 78%.

PROCUREMENT BACKGROUND:

The State of Oregon released the RFP for Office Supplies on May 4, 2022 and closed on June 24, 2022. The Sourcing Team conducted individual evaluations from July 5, 2022 through August 12, 2022. It met virtually on July 6, 2022 and July 19, 2022 and held an in-person meeting on September 7, 2022 and September 8, 2022 in Portland, Oregon, to discuss and finalize the evaluations and award recommendations.

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

STATES ON SOURCING TEAM: SOLICITATION INFORMATION:

1. Oregon (Lead)

2. Alaska

3. Idaho

4. Missouri

5. Montana

6. Utah

Type: Request for Proposals (RFP)

Solicitation Number: S-10700-00001355

Date Released: 05/04/2022

Date Closed: 06/24/2022

PUBLIC POSTING OF SOLICITATION: PUBLIC OPENING

Solicitation was Publicly Advertised from 05/04/2022 to N/A – The State of Oregon does not require public openings.

06/24/2022.

• Website Posted On: Oregon Buys - oregonbuys.com

• Posting Link: oregonbuys.com

• Number of Days Solicitation was Publicly Posted: 5 2

• Number of Amendments Posted: 3

VENDOR RESPONSES:

• Number of Vendor Responses Received: 10

• Number of Non-Responsive Vendor Responses: 1

• Number of Vendor Responses Evaluated: 9

EVALUATIONS:

The Responses were provided to the evaluators on July 5, 2022 and the evaluators began their reviews in their respective home states. The members of the Sourcing Team completed their evaluations based on the evaluation criteria in the RFP. They met in-person on September 7th and 8th, 2022 to discuss their evaluations, verify scores and make award recommendations.

EVALUATION CRITERIA:

Responses were evaluated based on the following Evaluation Criteria:

1. Business Proposal (170 points)

2. Implementation and Communication (75 points)

3. Customer Service (75 points)

4. Training (45 points)

5. Geographic Coverage (30 points)

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

6. Sustainability Quest (30 points)

7. Environmental Services (30 points)

8. ESB/MBE/WBE (30 points)

9. Environmentally Preferable Packaging (30 points)

10. Return Policy (25 points)

11. Contract Management (40 points)

12. Vendor Marketing – Implementation Plan & Transition (30 points)

13. Retail Store Purchases (30 points)

14. Catalog (15 points)

15. Sourcing and Labeling of Green Products (50 points)

16. References (170 points)

17. Price Proposal (855 points)

18. Total Points Possible (1730)

The following formula was used to determine the price score:

lowest price of all Proposers/price being scored X price points possible = price score

* - Initially, evaluation criteria included a Blind Market Basket consisting of 39 commonly purchased products with one or more individual items from a majority of the categories of supplies offered. The RFP allowed the Evaluation Committee to substitute items in the Basket in order to facilitate an “apples to apples” comparison, as well as to eliminate items in the Basket if equivalent items were not able to be identified and evaluated across all Responsive Proposals. The Evaluation Committee had difficulty identifying comparable items and even considered a smaller Market Basket before finally determining that none of the items or comparable items could be found for all Proposers. Therefore, in the best interest of the NASPO ValuePoint membership, a determination was made that the only option was to eliminate the Blind Market Basket.

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

SCORING:

A natural break in scores was used to determine the number of recommended awards in each group. Each recommended awardee received a minimum of 75% of the total overall points available.

Below is a complete breakdown of awarded points:

DISCLAIMER: This document is provided by NASPO ValuePoint and is for informational purposes only. While NASPO ValuePoint has worked to ensure the validity of the information provided, the user should not rely solely on the information contained in this document. Official records are maintained by the procurement office of the state that led the solicitation and should be reviewed prior to making any decision.

AWARD:

Based on the RFP award methodology, the sourcing team NASPO ValuePoint Executive Council’s approval of award to the following:

Group 1 Nationwide

Group 2 – Geographical

Group 3 – Individual State

ODP Business Solutions, Inc. Wist Business Supplies and Equipment W.B. Mason Company, Inc.

Staples Contract & Commercial, LLC