Office Supplies 44111513-17-01 - How to Use This Contract.pdf
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- Attached to
- Office Supplies
- Contract number
- 44111513-17-01
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Office Supplies (Contract Number 44111513-17-01) issued by the Florida Department of Management Services, Division of State Purchasing. The contract is designed for state agencies in Florida and other eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The primary procurement method is through the state's online system, MyFloridaMarketPlace (MFMP), which requires agencies to issue requests for quotes (RFQs) to a minimum of two contracted vendors.
The contract covers office supplies with specific requirements for purchasing. State agencies must use MFMP to place orders, selecting appropriate commodity codes and using punchout catalogs from suppliers. Agencies are required to purchase commodities and contractual services from these state term contracts, and cannot purchase non-contract items under this agreement. Vendors must be able to provide the specific services, categories, job titles, products, and regions requested in the RFQ. The document provides guidance on handling issues with contractors, purchasing procedures, and contact information for further assistance, emphasizing compliance with section 287.056 of Florida Statutes regarding state purchasing requirements.
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Text version
10/26/22
How to Use This Contract Office Supplies (44111513-17-01)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/state_term_contracts/office_supplies.
State Agencies
• The State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for placing orders and making payments for this contract:
o Agencies must ensure that an RFQ is issued to a minimum of 2 contracted vendors on contract for Office Supplies. Some contractors may not be contracted to provide all of the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that are available under this contract; the selected vendors must offer the “services”, “service categories”, “job titles”, “products”, “regions”, etc. requested in the RFQ. Please refer to the contract webpage to determine the “services”, “service categories”, “job titles”, “products”, “regions”, etc. that each contractor is contracted to provide.
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: Punchout - Search the catalog by supplier name or contract number;
click the ‘Buy from Supplier’ button. Locate and select the item(s) on the contractor’s website, then checkout; the item(s) will be added to the requisition.
o COMMODITY CODE: Select the most appropriate eight-digit commodity code under 14110000, 24110000, 43210000, 44000000, 47130000; the current list of commodity codes activated in MFMP is located at https://www.dms.myflorida.com/business_ operations/state_purchasing/myfloridamarketplace/commodity_codes.
o METHOD OF PROCUREMENT: A - State term contract without RFQ
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor(s) directly to place an order using this contract; contractor contact information is accessible from the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contracts/office_supplies http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/commodity_codes https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
10/26/22
Frequently Asked Questions
• Can I purchase a non-contract item from a state term contract vendor?
o Non-contract items cannot be purchased under the terms of this state term contract;
agencies must follow proper procurement methods to purchase non-contract items, which may be ordered from any vendor. If an agency chooses to purchase a non-contract item from a state term contract vendor, the agency may:
▪ Submit an order using MFMP: Create a requisition and click the ‘Create Non- Catalog Item’ button. Enter the appropriate information from the vendor’s non-contract catalog (e.g. ‘Description’, ‘Supplier Part Number’, and ‘Price’). Do not enter this state term contract number in the ‘State Contract ID’ field.
▪ Submit an order directly to the vendor: Contact the vendor directly to request a quote, place an order, or request additional information regarding non-contract orders; vendor contact information is accessible from the contract webpage. Vendors may require payment at the time of the order.
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o In accordance with section 287.056, Florida Statutes, state agencies are required to purchase commodities and contractual services from state term contracts procured by the Department of Management Services.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
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