Offeror's Checklist.docx

This is an Offeror's Checklist for Request for Proposal (RFP) 2027-0700-0059 issued by the Alaska Department of Labor and Workforce Development for the Alaska Vocational Technical Center (AVTEC) Campus Management System. The state is seeking proposals from qualified vendors to provide and implement a cloud-based Software-as-a-Service (SaaS) Student Information System (SIS) to replace AVTEC's existing system. The selected contractor will be responsible for implementation, data migration, training, and ongoing support services to enhance student lifecycle management, reporting, and operational efficiency. The solution must support AVTEC's diverse workforce training environment, including Apprenticeship, Maritime, Short-Term Courses, and Long-Term Courses, and must facilitate admissions, enrollment, academic records, transcripts, financial aid, reporting, and student services functions.

Offerors must submit six required forms as part of their response: Submittal Form A (Offeror Information including Alaska Bidder Preference Certification), Submittal Form B (Experience and Qualifications with separate attachments for personnel resumes and organizational chart), Submittal Form C (Understanding of the Project), Submittal Form D (Methodology), Submittal Form E (Management Plan), and Submittal Form F (Cost Proposal). Vendors must demonstrate prior experience providing and implementing commercially available SaaS SIS solutions for educational institutions, successfully completing implementation activities including system configuration, data migration from AVTEC's existing Anthology SIS, testing, documentation, and training. The solution must provide appropriate security controls to protect confidential student information and support AVTEC's unique operational requirements.