Offer_and_Acceptance.pdf

This is an Offer and Acceptance form for the City of Tucson, Arizona, used to formalize contract awards following a competitive procurement process. The form establishes the contractual relationship between the City and a selected contractor, requiring the contractor to furnish materials or services in compliance with all terms, scope of work, conditions, specifications, and amendments outlined in the solicitation. The contractor must provide contact information including name, company, title, address, phone number, and email, with authorization for a designated company representative to execute the agreement. A pre-proposal meeting is scheduled for October 1, 2025, at 9:00 a.m., with proposals due on October 20, 2025, at 2:00 p.m. The initial contract term is one year, with potential for up to four additional one-year extensions, allowing the City flexibility in maintaining planning services on an as-needed basis.

The contract structure employs an hourly rate pricing model across multiple labor categories including Project Manager, Lead Planner, Parking Consultant, GIS Analyst, Policy Analyst, Registered Architect, and Transportation Engineer. No guaranteed minimum work volume is specified; services will be requested on an as-needed, if-needed basis. Evaluation criteria are points-based, weighted at 30% for firm experience, 25% for team qualifications, 25% for firm qualifications, and 20% for pricing. The solicitation emphasizes disadvantaged business enterprise (DBE) participation through Federal Transit Administration requirements and compliance with federal regulations including those related to immigration, antitrust, labor standards, and the American Rescue Plan Act. Contractors must provide proof of insurance and comply with local wage requirements and applicable federal and state regulations. The City will consider both team and prime/subconsultant structures to meet service requirements.