Off-Contract_SOS_Ice_Machine_Approved_05-21-25_-_SPO_signed.pdf
PDF 2 MB Posted
- Attached to
- AZ|CTR076927
- Contract number
- CTR076927
- Issued by
- Arizona
About this file
This document is an Off-Contract Procurement Authorization form (SPO Form 104) from the Arizona State Procurement Office, specifically for the Arizona Secretary of State's Office. The procurement involves Crawford Mechanical Services (CMS), LLC, located in Gilbert, Arizona, and requires review and approval from multiple state procurement authorities, including the State Procurement Office (SPO) and a Deputy Assistant Director.
The procurement is for quarterly maintenance services of commercial ice machines, involving three (3) ice machines in two (2) different building locations. The contract is for a four-year term with an estimated total cost of $60,000. The procurement method is classified as "Not practicable to quote" under Arizona Administrative Code (A.A.C.) R2-7-D301(4). The justification for going off-contract stems from the fact that existing General Maintenance & Repair statewide contracts do not cover these specific proprietary machines, and Crawford Mechanical Services is the authorized dealer for the Hoshizaka ice machines. The pricing was determined fair and reasonable after the Secretary of State's Office exhausted multiple avenues to locate alternative service providers.
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Other files
| File | Type | Posted |
|---|---|---|
| CMS_COI_Exp_9.30.25.pdf | ||
| CMS_COI_Expires_9.30.26.pdf | ||
| Ice_Machine_Maintenance_and_Repair_Final_7.28.2025_Signed.pdf |
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Text version
Docusign Envelope ID: 8AC4FC5C-0EE1-4F69-83A3-B9571E19E54E
TO BE COMPLETED BY PROCUREMENT AUTHORITY
SECTION V(a) - GSD Deputy ADApproval
25. Determination
Select the applicable option: Request Authorized Pursuant to to A.A.C. R2-7-A301(B)
26. Approved Expiration Date
Four Years
27. Comments, conditions, or restrictions (as applicable)
Approved.
28. Print Name
Kimberly Fiumara
30. Signature
29. Title
Deputy Assistant Director
31. Date of Approval
21-May-25I12:29 PM PDT
STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.
A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.
Upon completion, Requestor shall forward the signed form to the Contract Owner.
Contract Owner shall upload the signed approval version of this form in the eProcurement system.
Page 6 of 6 SPO Form 104 - Off-Contract Procurement Authorization (Rev 08-22)
Page 6 of 6 SPO Form 104 ‐ Off‐Contract Procurement Authorization (Rev 08-22)
TO BE COMPLETED BY PROCUREMENT AUTHORITY
SECTION V(b) - SPA Approval
25. Determination
26. Approved Expiration Date
27. Comments, conditions, or restrictions (as applicable)
28. Print Name 29. Title
30. Signature 31. Date of Approval
STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.
A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.
Upon completion, Requestor shall forward the signed form to the Contract Owner.
Contract Owner shall upload the signed approval version of this form in the eProcurement system.
David Steuber (May 21, 2025 14:33 PDT)
- Request Authorized Pursuant to to A.A.C. R2-7-A301(B)
6/30/2029
David Steuber State Procurement Administrator
05/21/2025 https://na1.documents.adobe.com/verifier?tx=CBJCHBCAABAAJQHQOymAZTNDUS4_SBamS4mAeNS1SvOA
| SPO Form 104 OC & SW_08-22 (2).pdf |
| DRAFT SPO Form 104 OC & SW_08-22 - SPO 104 SW 08-22 |
| DRAFT SPO Form 104 OC & SW_08-22 - SPO Form 104 08-22 |
| 2025-05-21T21:33:42+0000 | |
| Certified by Adobe Acrobat Sign |
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