OBD Approved Bid Form.docx
DOCX document 17 KB Posted
- Attached to
- Air Conditioning Maintenance and Service State and local contract opportunity
- Solicitation number
- BPM041280
- Issued by
- Washington County, Maryland
About this file
This document is a Bid Form for a state and local contract opportunity in Maryland. The contract is for Air Conditioning Maintenance and Service for the Western Maryland Hospital Center for a 2-year term from 1/1/2024 to 12/31/2025. The services required include Air Conditioning Maintenance, Preventive Maintenance, Startup/Shutdown Services, and Emergency service 24/7/365. The Bid Form includes instructions for properly completing the pricing information, including requiring pricing for each option year if the contract is extended. Bidders must submit their Monthly Invoice Amount and calculate the Total Cost for the 2-Year Service Contract.
The Bid Pricing Instructions provide additional details, including requiring all pricing to be fully loaded, prohibiting any changes or conditions to the pricing, and noting that no other amounts will be paid to the Contractor. The contract opportunity is located in Washington County, Maryland.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| A-C Quarterly Maintenance.pdf | ||
| Chiller Annual Maintenance 1.pdf | ||
| Chiller Startup.pdf | ||
| Monthly Maintenance Checklist.pdf | ||
| OBD Approved RFB.docx | DOCX document |
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Text version
BID FORM
The Bid shall contain all price information in the format specified on these pages. Complete the Bid Form only as provided in the Bid Pricing Instructions. Do not amend, alter or leave blank any items on the Bid Form. If option years are included, Bidders must submit Bids for each option year. Failure to adhere to any of these instructions may result in the bid being determined non-responsive and rejected by the Department.
Contract Dates 1/1/2024 – 12/31/2025
| Monthly Invoice Amount | $____________________________ | |
| X 24 Months |
Total Cost for 2 Years Service Contract =$ (Total)
Submitted By:
Authorized Signature: _______________________________________ Date: ________________ Printed Name and Title: _______________________________________________________________________________ Bidder Name : _______________________________________________________________________________ Bidder Address: _______________________________________________________________________________ Location(s) from which services will be performed (City/State): ___________________________________________
FEIN: __________________________________ eMMA # BPM021848
Bidder Contact Information: Telephone: (____) ____-- _____________ Fax: (____) ____--___________________ E-mail: _________________________________________________
ATTACHMENT F – BID PRICING INSTRUCTIONS
In order to assist Bidders in the preparation of their Bid and to comply with the requirements of this solicitation, Bid Pricing Instructions and a Bid Form have been prepared. Bidders shall submit their Bid on the Bid Form in accordance with the instructions on the Bid Form and as specified herein. Do not alter the Bid Form or the Bid Form may be rejected. The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid Form.
The Bid Form is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form:
A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct.
1. All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB and may not be contingent on any other factor or condition in any manner.
1. All calculations shall be rounded to the nearest cent, i.e., .344 shall be .34 and .345 shall be .35.
| D) | Any goods or services required through this IFB and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00. |
| E) | Every blank in every Bid Form shall be filled in. Any blanks may result in the Bid being regarded as non-responsive and thus rejected. Any changes or corrections made to the Bid Form by the Bidder prior to submission shall be initialed and dated. |
1. Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions usually render the Bid non-responsive, which means it will be rejected.
| G) | It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.03.03E and 21.05.02.12, and may cause the Bid to be rejected. |
| H) | If option years are included, Bidders must submit pricing for each option year. Any option to renew will be exercised at the sole discretion of the State and will comply with all terms and conditions in force at the time the option is exercised. If exercised, the option period shall be for a period identified in the IFB at the prices entered in the Bid Form. |
I) All Bid prices entered below are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully-loaded rates; no overtime amounts will be paid.
J) Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid Form are typically estimates for bidding purposes only. The Department does not guarantee a minimum or maximum number of units or usage in the performance of this Contract.
K) Failure to adhere to any of these instructions may result in the Bid being determined non-responsive and rejected by the Department.
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