NWWV00002300129 Statement of Work.docx

STATEMENT OF WORK (SOW)

PROJECT IDENTIFICATION

Replacement of the Building Automations System (BAS) at the National Tsunami Warning Center (NTWC).

Site Location:

National Tsunami Warning Center 910 S Felton St Palmer, AK 99645-6552

The successful offeror shall furnish personnel, materials, equipment, services, and facilities (except otherwise specified) to perform this Statement of Work (SOW) in support of the National Oceanic and Atmospheric Administration/National Weather Service (NOAA/NWS) in Alaska (AK). This firm fixed specification intended to give the Contractor the background, special criteria and technical outcomes necessary to perform the purchasing and installation of products and systems. It is incumbent upon the contractor to provide a complete project that conforms to all applicable standards, codes and requirements dictated by industry, regulatory bodies and federally mandated practices.

This SOW requests that the contractor provide a replacement of the Building Automation System at The National Tsunami Warning Center (NTWC) in Palmer, AK.

1.0 PROJECT BACKGROUND

The existing BAS was installed in 1998. Current system is a Trane Tracer with Belimo valves.

To replace any of the equipment or systems mentioned above at the project site, operations of the NTWC are not permitted to be disrupted. The NTWC facility is in use 24/7/365 and thus this infrastructure sees potential use during all periods of the day/day.

2.0 GENERAL REQUIREMENTS

Requirements in this section shall apply to all project stages described in the Scope of Services section.

In the best interest of the project, NOAA/NWS expects the Contractor to work in collaboration with the entire Project Delivery Team. The Contractor shall provide NOAA/NWS with sound management advice regarding all services to be performed on this project under the SOW. The project goal shall be to achieve the best quality and value while controlling schedule and budget.

The Contractor shall exercise due diligence to ensure that the project meets applicable requirements, codes, regulations, standards, and the project construction documents.

The Contractor shall establish and maintain communication and professional relationships with NOAA/NWS agency representatives, and all Project Delivery Team members throughout all project stages. Members of the Project Delivery Team include Facilities Management at NOAA/NWS Alaska Region Headquarters located in Anchorage, AK and the site team to include the Electronic Systems Analyst (ESA) and the NTWC Director. It should be noted that the Project Delivery Team along with the Contracting Officer’s Representative (COR) do not have the authority to change costs or scope associated with the project; such authority falls to the Contracting Officer (CO) .

Period of Performance: 60 days from date of award

Point of Contact: Contracting Officer’s Representative (COR) Travis.Casperson@noaa.gov 907-271-4421

2.1 Project Milestones Schedules

Submittal of:

Project Schedule Site Safety and Health Plan Quality Control Plan

10 business days after Contract Award

Submittal of:

Design Documents: Plans and Specifications Material/Equipment Specifications

10 business days Post Award Kickoff Meeting

2.2 Communications

The Contractor shall not release any oral, written, or graphic project information, or make any agreements with other sources, without obtaining prior consent from NOAA. The Contractor shall respond to all NOAA correspondence within seven calendar days.

2.3 Personnel Security Requirements

Contractor and Subcontractor employees shall undergo a law enforcement check and background investigation. The Contractor shall incorporate provisions in all applicable subcontracts to comply with the contractor personnel security requirements. Information concerning these requirements can be found at:

GSA Personnel Security and Suitability Program Handbook

2.3.2 Employee Identification

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

2.3.3 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, etc.) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the DOC. The Project Manager shall ensure Contractor employees understand and abide by DOC established rules, regulations and policies concerning safety and security.

2.3.4 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (in coordination with the CO where practical), direct the Contractor to remove any Contractor employee from NOAA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The CO will provide the Contractor with a written explanation to support any request to remove an employee

2.4 Government Oversight

NWS will conduct impromptu site inspections to:

· Track progress of services, and commissioning progress are in line with project schedule,

· Ensure all Safety Requirements are being met Per OSHA Regulations,

· Ensure all members are wearing appropriate PPE, and

· Verify project progress

3.0 SERVICES REQUIRED

The successful offeror shall furnish all investigation, design, calculation, demolition, and construction services as well as all personnel, material, equipment, and temporary facilities or equipment needed to perform the work described in this contract. The extent of the design services shall be determined by the offerors, submitted with the proposal and will be reviewed and approved by NOAA/NWS. At a minimum, the design shall include and define all calculations, assumptions, engineering drawings, product specifications, and all quality control measures necessary to construct the projects to the satisfaction of the government. NOAA/NWS expects to have a turnkey resolution to the issues that have generated the project as detailed in this SOW. All work shall be subject to the review and approval of NOAA/NWS staff or their designated responsible parties.

3.1.1 Qualifications and Responsibilities:

The Contractor shall submit qualifications for review and approval of the designated key design and construction personnel and include if required:

· Alaska Registered Electrical Engineer (PE), Certified Commissioning Authority (CxA,) Project Manager, Contractor Quality Control Manager (CQCM), Site Safety and Health Officer (SSHO) and Site Superintendent - two (2) copies of all licenses and certifications. Contractor may utilize personnel for multiple roles (ie SSHO and site superintendent may be one person). NOAA will review submittals for multiple roles for approval.

· A statement about the availability and commitment of the principal(s) and key professionals to undertake the project

· An organizational chart showing the roles of the prime firm and each consultant firm or individual.

All parties working on this SOW shall be US citizens with the ability to work at federal facilities. Proof of citizenship shall be required to be submitted for all workers.

3.1.2 Quality Assurance Program:

The contractor shall submit evidence of the prime contractor’s quality assurance program explaining the methods used and how the firm maintains quality control during all phases of the project.

3.1.3 Safety Program:

The contractor shall submit evidence of all contractor and subcontractor safety programs and practices.

3.1.3.1 Job specific safety plan

This shall include certifications, safety officer identification, emergency contact numbers, project specific details on safety for facility occupants present during construction.

3.1.4 Security Processing Requirements for Contractor/ Subcontractor Personnel Working on a Department of Commerce Site All contractor employees and subcontractors must undergo security processing as outlined by the COR prior to acceptance to the site/facility

3.1.5 Sexual Assault and Sexual Harassment Training

All contractor employees and subcontractor must undergo DOC/NOAA/NWS approved sexual assault and sexual harassment training as outlined by the COR prior to acceptance to the site/facility

3.1.6 Equipment and Material submittals:

Specifications for all equipment and materials pertaining to the maintenance activities on the Fire Alarm System shall be provided.

3.1.7 Operations and Maintenance manuals:

This documentation shall be provided in electronic format (.pdf) as requested by the government.

3.1.8 Quality Control Plan:

Contractor shall develop a Quality Control Plan that details the measures, procedures, and documentation that will be utilized during the project to ensure delivery of a finished product at the site is in compliance with requirements for the site.

The Three (3) Phases of Work will be utilized for all Definable Features of Work (DFOW) including Preparatory Phase, Initial Phase and Follow-up/Final Phase. Reports for each phase shall be submitted within 24 hours of each phase completion.

Daily QC reports shall also be submitted daily to the COR for review and approval. If no work is performed on a particular day, a QC report shall be generated with “No Work” and reason why no work is performed.

3.1.9 Equipment/ Construction Permits:

All permits necessary to perform the SOW and operate equipment needed for successful completion of the project.

3.1.11 Site Training

Contractor shall provide at least 4 hours of training for each shift of NOAA personnel on site for all new equipment and operation/maintenance

3.1.12 Continuity of Service Plan

Contractor shall develop a continuity plan that does not inconvenience the staff at the project site. Continuity Plan shall be submitted to NOAA for review and comment prior to executing. NOAA shall be permitted 10 business days after receipt of plan to review and comment.

3.1.13 Meeting Minutes and Inspection Reports

Contractor meeting minutes and inspection reports shall be delivered weekly to NOAA.

3.1.14 Final Documentation Submittal Package

Upon completion of all maintenance activities, the Contractor shall turn over the generator system to the site team. Contractor shall then submit a comprehensive documentation package to the Project Delivery Team to include all specifications, preventative maintenance plan and schedule, and an aggregation of all exchanged commentary and correspondence in a 3-Ring Binder and on a thumb drive or in a secure cloud location.

3.2 Review of existing Engineering and Maintenance Documents:

The Government will supply to the Contractor all design drawings, equipment schedules, and equipment specifications related to the site and work in question. It is the responsibility of the Contractor to request any missing information and to review all provided information in preparation for the work. Attendance at all pre-bid site meetings is strongly recommended. NOAA/NWS will provide the following to assist offers’ upon request.

3.2.1 As-Built drawings of relevant items at the NTWC

3.2.2 Equipment Specifications

3.2.3 Site access.

Please be advised that photographs may or may not be allowed depending on security criteria at the site or in particular areas at the site.

3.2.4 Access to Staff

To refine the design and project criteria Contactor shall interface with NOAA/NWS via the following:

· Post Contract Award project team meeting

· Weekly project meetings post Date of Awsard

· Request for Information RFI process and timely government responses

· Reviews as determined to be required depending on the complexity of the project. It should be determined in advance at what frequency project development reviews and construction inspections shall be conducted. At a minimum, the government will require a 50% and 100% Construction Document review and periodic site visits during construction to observe construction methods and workmanship quality.

· All communication with NOAA/NWS staff shall be directed to CO, COR, Project Manager or TPOC (Project Team). No communication direct with on-site staff shall be permitted without the express written consent of the COR.

3.2.5 Any studies or additional information that would be helpful to the Contractor in performance of this work.

3.3 Codes, Standards and Agency Criteria Review:

The Contractor is responsible to review all applicable industry and safety codes, standards and federal regulations enforced at the project site and to list those codes and standards in the design documents. The government will supply any unique standards or guidelines that are necessary for the work to comply with agency requirements.

Unique Standards for Compliance:

· USGS Specification 23 09 33.00 40 Electric and Electronic Control Systems for HVAC

· USGS Specification 23 09 53.00 20 Space Temperature Control Systems

· USGS Specification 23 09 93 Sequences of Operation for HVAC Control

· USGS Specification 25 05 11 Cybersecurity For Facility related Control Systems

· ISO 9001 Quality Control Plan

3.4 Post-Award Kickoff meeting:

After Contract-Award a Kickoff Meeting will be conducted by the COR and the Contractor to discuss the scope of the contract, resolve any outstanding issues and to finalize the schedule for the project. The Contractor shall identify issues requiring direction from the Government, and prepare meeting minutes in their own format to include participants, general discussion, decisions and action items. Any special requirements discussed and agreed upon shall be noted with deadlines for resolution and responsible party assignments.

3.5 Post-Kickoff meeting and regularly scheduled project progress meetings:

After the award is issued by the Contracting Officer a second meeting will be conducted by the COR and the Contractor to discuss logistics, project schedule, material lead times, and to resolve any outstanding issues. Contractor shall also provide any design documents (to include drawings, calculations, and material submittals as necessary), project permits, project schedules, photos, etc. for government review and concurrence/nonconcurrence during the regularly scheduled project progress meetings. Follow-up project meetings shall be conducted weekly (or at a COR specified frequency). The Contractor shall identify issues requiring direction from the Government, and prepare meeting minutes in their own format to include participants, general discussion, decisions and action items. Any special requirements discussed and agreed upon shall be noted with deadlines for resolution and responsible party assignments.

3.6 Engineering evaluations to assess optional projects and alternative methods for the project For the project that is this contract, the government will consider replacement options and alternative methods based on engineering evaluations that assess the relative safety, energy efficiency, costs, quality and life cycle benefits of various types of improvements. Consideration of partial or full system replacement shall also be a first step in the design process.

4.0 DETAILED SCOPE OF SERVICES

4.0.1 CLIN0001: Building Automation System Replacement (BAS)

Kickoff meeting, design, permitting, ordering, delivery, installation and documentation of the BAS Replacement

4.1 Design Criteria

The following agency specific criteria are required to be considered for the design of the project:

· NOAA Facility IT Standards Guide

· National Weather Service Design Guide

· National Weather Service Grounding Manual

· UL 916

· C22.2 No 205-M1983 “Signal Equipment”

· R&TTE Compliance 1999/5/EC R&TTE Directive

· Other compliances CCC, SRRC, RSS, RoHS

· TAA Compliant

4.1.1 BAS Replacement

· Replacement of all BAS Controls, modules, thermostats, thermistors and humidity sensors

· Replacement of Belimo Valve controls

· Replacement on GUI

· All programming and graphics for GUI

4.1.2 System Criteria

· Distech Controls or equivalent (Niagra Framework)

· Multi-Protocol Web Building Controller

· Scalable licensing model and modular hardware

· Integrates many communication protocols and automation systems including HVAC, lighting, energy, fire & smoke, physical access, video and industrial/processing

· Option modules for additional physical network connections, e.g. LonWorks® FTT-10A, RS-232, RS-485, and Wiegand access readers

· USB port for station backup and restore functions

· Control, Automation and Connectivity Servers

· Support for a range of communication protocols such as BACnet MS/TP, Modbus RTU, Modbus TCP, and M-Bus

· Data can be accessed from different applications, such as energy dashboards, analytics tools, and mobile applications

· Expandable as needs increase to support up to 20 input/output (I/O) modules (up to 320 I/Os)

· Compatible with Bluetooth® low energy technology enabled devices and mobile application providing state-of-the- art occupant management

· Embedded alarms, trend log and schedule support allows for fully distributed data and logic

· Automatic email notifications for system status and alarms to ensure faster system servicing and response time

· Graphic User Interface (GUI)

· Scalable licensing model for medium-sized sites with few integrations for IP-based controllers, up to large multi-site and remote campuses

· Integrates many automation systems including those for HVAC, lighting, energy, fire and smoke, physical access, video, and industrial/processing control

· Protects system and data with best practice security features including role-based user and permissions management, password management (strength settings, expiration, history), encryption (TLS), certificates and electronic signatures

4.2 Removal:

Removal and disposal of the BAS, is to be a part of the project. Any materials, infrastructure, or equipment that are part of the old system, at the project site, shall be removed and disposed of in accordance with all pertinent local, state and federal requirements. Contractor shall, at minimum, remove the existing BAS and DDC valve controls. The removal is not permitted to impede access to or operations of the NTWC. Depending on the scope selected from Section 4.3 Installation, other items may require demolition.

4.3 Installation:

Installation services shall be comprehensive and include all methods, materials, equipment, techniques and specialty items required for a complete and functioning project. Contractor shall at a minimum replace the BAS, all DDC controls, GUI as well as provide programming and graphics. Installation is not permitted to disrupt facility operations at the project site.

4.4 Deductive Alternatives

NOAA will consider any alternative construction methods that are equivalent in safety, longevity, appearance or functionality that may save the government money. The Contractor shall evaluate the alternatives to construction that make sense and that can be warranted. All alternatives shall be presented and approved by the government.

5.0 APPENDICES

5.1 As-Built Site Plan Drawings available upon request

5.2 Equipment Specifications

6.0 Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.