RFP_TO2.docx

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON, D.C. 20555-0001

November 14, 2012

SUBJECT: REQUEST FOR TASK ORDER PROPOSAL; TASK ORDER NO. 001 UNDER ENTITLED "DESIGN ENGINEERING INSPECTION SERVICES"

To all offerors:

A proposal is requested to perform the work described in the attached Statement of Work (SOW) (see Attachment One). Please submit a technical and cost proposal for the subject task no later than the request for proposal closing date.

As a minimum, the technical proposal shall substantiate your understanding of the requirements of the work, note any anticipated problem areas or deviations from the Statement of Work, identify key personnel who will perform the work, include resumes of those personnel, and any potential conflict of interest issues. The submitted resumes shall be written to reflect the individual’s experience, knowledge, skills, training, and qualifications associated with the specific needs of performing the effort described in the SOW and shall not be general in nature. Please also indicate the extent to which each individual will be available to perform this effort.

The following certification must be submitted with your proposal:

"I represent, to the best of my knowledge and belief that the award of Task Order No. 001 does / / or does not / / involve situations or relationships of the type set forth in NCAR 2009.570."

Offerors shall also require all subcontractors and consultants performing services in excess of $10,000 to execute a copy of the attached Contractor Organizational Conflict of Interest Representation (see Attachment Two) if they have not already done so as part of the base contract award. If previously executed, offerors shall include a copy of all such executed representations with their proposal response.

You are also required to identify any current/former NRC employees who have or will be involved, directly or indirectly, in developing the proposal, or in negotiating on behalf of your firm or in managing, administering or performing any purchase orders, contracts, consultant agreement or subcontract resulting from this proposal (list name, title and date individual left NRC and provide brief description of individual's role under this proposal.) If there are no current/former NRC employees involved, a negative statement is required.

Regarding your technical proposal, please make sure to:

a. Describe how you would identify potential specialists for this inspection.

1. Assess technical expertise

2. Ensure contract special requirements are considered and met

Instructions Regarding the Cost Proposal:

1. Your cost proposal shall be submitted in accordance with Federal Acquisition Regulation.

2. Should include a cost estimate as well a contractor spending plan (see Attachment Three).

3. Regarding the cost estimate,

a. Schedule the design engineering specialists and their hourly rates you propose.

b. Develop your cost proposal for one inspection. Use the cost of six of these inspections in your proposal.

3. Offerors shall provide a table listing labor categories and hourly rates for all individuals proposed. As part of the cost proposal offerors shall provide payroll verification in the form of payroll documentation or paycheck stubs for each of the offeror’s proposed personnel, as well as for all proposed subcontractor personnel. For all consultants proposed, the offeror shall provide documentation that demonstrates the proposed rate is consistent with rates charged to other customers (e.g. invoices paid). The offeror shall identify the contract type for each proposed subcontract. The offeror shall be prepared to provide supporting documentation for any costs proposed, including other direct costs.

4. For the purpose of uniformity in quotes, prices shall include travel expenses in the amount of $2,000 per week per individual. Escalation not to exceed 3% can also be included for each year after the first year. Note: No Fee shall be assessed on Travel.

CAUTION: It is brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed procurement. Accordingly, work on this proposed effort shall not commence without prior Contracting Officer authorization.

LEVEL OF EFFORT

The estimated level of effort per individual for the Steam Generator inspection is as follows:

Week Activity Estimated Level of Effort

1 Travel and preparation at regional office 46 hours

2,3,5 On-site inspections 150 hours

4 Review of inspection results 20 hours

6 Documentation of inspection results 20 hours

7 Optional follow-up reviews and documentation 20 hours*

* As authorized by the Technical Monitor.

Hours may be revised, such as for additional hours to document significant inspection findings.

Your proposal shall be sent by e-mail to Adelis M Rodriguez at Adelis.rodriguez@nrc.gov. Electronic versions of the technical proposal shall be formatted in Microsoft Word and electronic versions of the costs proposal shall be formatted in Microsoft Excel or in a spreadsheet convertible to Microsoft Excel. NRC is not responsible for technical difficulties and or administrative problems associated with transmission of the files to the NRC.

The proposal shall be signed by an official authorized to bind your organization, and it shall contain a statement indicating the period of time the proposal is in effect (not less than 60 days).

If you have any questions regarding this proposed effort, don't hesitate to contact me via e-mail at adelis.rodriguez@nrc.gov or phone at (301) 492-3623.

Sincerely, Adelis M Rodriguez, Contracting Officer Reactors, Safety, and Licensing Branch

Enclosures: As stated

Attachment No. 001

STATEMENT OF WORK

Task Order NRC-HQ-13-T-03-0002 under Contract NRC-HQ-13-C-03-XXXX;

Design Engineering Support for the Willbury Nuclear Plant Condenser Inspections

B&R NUMBER: 2013-20-11-5-139

JOB CODE: J-4603

NRC TECHNICAL MONITOR: TBD

PERIOD OF PERFORMANCE: 05/01/2013 to 08/30/2013

1.0 BACKGROUND

In accordance with the Reactor Oversight Process (ROP), the U.S. Nuclear Regulatory Commission (NRC) inspects various activities at nuclear power reactor plants.

2.0 TASK ORDER OBJECTIVE

The objective of this task order is to obtain contractor support to assist a NRC team in the performance of a Special Condenser inspection at Willbury 1&2. The requirements are as follows:

1) The inspection requires contractor support from one Condenser Inspection Specialist and one Condenser Corrosion Expert (both Mechanical Engineering Background).

2) The desired start date for this inspection is the week of May 7th. One week of travel/preparations to RIV, followed by two weeks of onsite inspections, one week of review, one week of onsite vendor inspections at the Acme Condenser facility, and then one week of home office write-up/documentation.

3) One optional week of research or documentation that may be used at the Contracting Officer Representative’s discretion. This should be estimated at the regional office, but may be at the contractors’ home office.

The inspection dates may change. Given that no date revisions will exceed this task order’s overall period of performance, changes to individual inspection dates will be provided to the contractor by the Technical Monitor.

3.0 SCOPE OF WORK

The contractor shall provide technical support to the NRC Regional Team Leader (RTL) during the performance of the inspection. The team leader will provide the applicable inspection procedures and inspection charter during the inspection preparations week.

The NRC RTL may issue technical direction during the duration of the task order. Technical direction must be within the general Statement of Work stated in the task order, and shall not constitute new assignments of work or changes of such nature as to justify an adjustment in cost or period of performance. The contractor shall refer to the basic contract for further information and guidance on any technical directions issued under this task order.

Any modifications to the scope of work, cost, or period of performance of the task order must be issued by the Contracting Officer and will be coordinated with the Project Officer.

4.0 SPECIFIC TASKS

The below three specific tasks should be performed for this inspection, and shall be performed in accordance with the requirements, standards, deliverables, and completion timeframes specified in the base contract’s Statement of Work.

4.1 Element 2 - Inspection Preparation

4.2 Element 3- Conduct Onsite Inspections

4.3 Element 4- Review of Results

4.4 Element 5- Documentation of Inspection Results

It is recognized that due to the short notice, completion of NRC site access and training will not be possible. Thus costs for meeting prerequisites training should not be included in the proposal.

5.0 TECHNICAL REPORTING REQUIREMENTS FOR THE INSPECTION

The technical reporting requirements for the inspection shall be performed in accordance with the requirements specified in the base contract’s Statement of Work.

6.0 PERSONNEL REQUIREMENTS

The engineering inspection specialists shall have a design engineering background (such as from an architect-engineer firm, engineering consulting firm, or academic institution) and experience/knowledge regarding:

1) Design, codes and standards, maintenance and testing relating to power plant condenser systems.

2) Corrosion expertise that could be related to fresh water condenser tube corrosion involving zebra mussels.

A knowledge/experience with NRC regulations would be helpful but not an essential requirement.

It shall be the responsibility of the contractor to assign qualified technical staff, employees, and subcontractors, who have the required educational background, experience, or combination thereof, to meet both the technical and regulatory objectives of the work specified in this Statement of Work (SOW). The NRC will rely on representation made by the contractor concerning the qualifications of the personnel proposed for assignment to this task order including assurance that all information contained in the technical and cost proposals, including resumes and conflict of interest disclosures, is accurate and truthful.

For this inspection, the NRC has identified the following individual as meeting the Technical background requirements of this contract:

B. Rubble (Nuclear Plant Condenser Inspection Specialist)

The contractor may propose other staff that they feel have the technical background required for this inspection.

7.0 MEETINGS AND TRAVEL

One 5-day trip to Region IV for preparation, one potential trip to RIV for follow-up

Two 5-day trips to the Willbury site, one 5 day trip to the Acme Condenser facility.

Above travel estimate is per individual and may be adjusted for holidays. Contractor shall coordinate all travel arrangements in advance with the RTL. Off-normal travel time may be required to ensure timely arrival at the site, as scheduled by RTL.

8.0 NRC FURNISHED MATERIAL

Documents required to prepare for the inspection will be provided by Team Leaders.

9.0 OTHER APPLICABLE INFORMATION

The work specified in this SOW is 100% licensee fee recoverable. The contractor shall provide fee recovery information in the monthly progress reports in accordance with the requirements of the basic contract.

2052.209-71 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST REPRESENTATION (OCT 1999)

I represent to the best of my knowledge and belief that:

The award to ___________________________________________of a contract or the modification of an existing contract does / / does not / / involve situations or relationships of the type set forth in 48 CFR 2009.570-3(b).

(a) If the representation, as completed, indicates that situations or relationships of the type set forth in 48 CFR 2009.570-3 (b) are involved, or the contracting officer otherwise determines that potential organizational conflicts of interest exist, the offeror shall provide a statement in writing that describes in a concise manner all relevant factors bearing on his representation to the contracting officer. If the contracting officer determines that organizational conflicts exist, the following actions may be taken:

(1) Impose appropriate conditions which avoid such conflicts;

(2) Disqualify the offeror; or

(3) Determine that it is otherwise in the best interest of the United States to seek award of the contract under the waiver provisions of 48 CFR 2009-570-9.

(b) The refusal to provide the representation required by 48 CFR 2009.570-4(b), or upon request of the contracting officer, the facts required by 48 CFR 2009.570-3(b), must result in disqualification of the offeror for award.

Name: ____________________________

Title: _____________________________

Signature: _________________________

Date: _____________________________

ATTACHMENT #2

CONTRACTOR SPENDING PLAN - INSTRUCTIONS

The Contractor Spending Plan (CSP) is an important tool for projecting and tracking contract costs and progress each task under the contract.

Applicability The Nuclear Regulatory Commission (NRC) requires that the CSP be completed for cost reimbursement contracts when the award amount is expected to exceed $100,000 and the period of performance is expected to exceed 6 months. For task order type contracts, a CSP is required when an individual cost reimbursement task order is expected to exceed the above thresholds. When contract or task order modification increases the contract or task order amount of a cost reimbursement contract or task order to over $100,000 and the period of performance from the effective date of the modification to the contract or task order expiration exceeds 6 months, a CSP is required for all contract work to be performed after the effective date of the modification.

Submission

1. A CSP is required:

a. as part of the cost proposal for a cost reimbursement contract or individual task order, or modification to a contract or task order which meets the above thresholds;

b. as part of the Best and Final Offer (if requested) as a result of negotiations;

2. Updated CSP information is required on a monthly basis or as approved by the CO as part of the “Financial Status Report” (Ref: Section F. (fill-in), “Financial Status Report”).

Format The attached CSP sample format may be duplicated and used by the Contractor, or modified to permit more accurate reporting or to meet other needs of the contractor. For instance, the sample format provides spaces to report projected costs for 12 months, but the contractor may wish to alter the sample format for shorter or longer contract/task order periods. The contractor may also wish to alter the sample format for ease of typing or automated production. So long as complete information is provided on actual and projected costs or accomplishments, changes to the format to improve relevance to the circumstances are encouraged.

It is up to the discretion of the offeror to determine the appropriate level of cost detail to be presented based on the complexity of the effort. This plan reflects only the minimum requirements for submission of cost details which will be considered for completeness, reasonableness, and as a measure of effective management of the effort. The Contracting Officer reserves the right to request additional cost information, if deemed necessary.

ATTACHMENT #3

CONTRACTOR SPENDING PLAN (CSP)

(TO BE COMPLETED AS A PART OF THE OFFEROR=S COST PROPOSAL FOR EACH COST REIMBURSEMENT CONTRACT OR INDIVIDUAL TASK ORDER OR FOR ANY CONTRACT OR TASK ORDER MODIFICATION WHICH EXCEEDS $100,000 AND HAS A PERFORMANCE PERIOD EXCEEDING 6 MONTHS)

Solicitation No. Period of Performance: From To________ Contract No.

Provide cost details by month for the total contract/task order/or task order modification

image1.jpeg