B-8_NRC-HQ-13-R-03-0012.docx

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NRC-HQ-13-R-03-0012

X U.S. Nuclear Regulatory Commission Div. of Contracts Attn: Adelis Rodriguez; 301-492-3623 Mail Stop: TWB-01-B10M Washington, DC 20555 Adelis Rodriguez 301-492-3639 Adelis.Rodriguez@NRC.GOV See Attached Table of Contents U.S. Nuclear Regulatory Commission Div. of Contracts Mail Stop: TWB-01-B10M Washington, DC 20555 Department of Interior / NBC NRCPayments_NBCDenver@NBC.gov Attn: Fiscal Services Branch - D2770 7301 W. Mansfield Avenue Denver CO 80235-2230 TBD Upon Resultant Award

EMAIL: Adelis.Rodriguez@NRC.GOV

Table of Contents

Contents

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 BRIEF DESCRIPTION OF WORK (AUG 2011) ALTERNATE I (AUG 2011)

(a) The title of this project is: "Technical Assistance to Support Design Engineering Inspections"

(b) Summary work description:

The contractor shall provide technical support to the NRC during performance of baseline inspections of nuclear power reactor plants. The contractor shall provide all the necessary qualified personnel, equipment, and management to provide expert technical assistance to support the U.S. Nuclear Regulatory Commission’s (NRC) inspection teams in evaluating the design and operation of nuclear power reactor plants.

(c) Orders will be issued for work in accordance with 52.216-18 - ORDERING.

B.2 CONSIDERATION AND OBLIGATION-INDEFINITE-QUANTITY CONTRACT (AUG 2011)

(a) The estimated total quantity of this contract for the products/services under this contract is 74,664 staff hours.

(b) The Contracting Officer will obligate funds on each task order issued.

(c) The minimum guarantee under this contract is $100,000.

(d) The obligated amount for this contract is $to be determined. (The obligated amount for this contract at award shall result in fulfillment of the $100,000.00 guaranteed minimum obligation under this contract)

(e) A total estimated cost and fee, if any, will be negotiated for each task order and will be incorporated as a ceiling in the resultant task order. The Contractor shall comply with the provisions of 52.232-20 - Limitation of Cost for fully-funded task orders and 52.232-22 - Limitation of Funds for incrementally-funded task orders, issued hereunder.

B.3 SCHEDULE OF ESTIMATED COST

DURATION: 36 MONTHS FROM DAY OF AWARD

DURATION: 12 MONTHS FROM EXPIRATION DATE OF BASE PERIOD

DURATION: 12 MONTHS FROM EXPIRATION DATE OF OPTION PERIOD 1

TOTAL

(a) The amount presently available for payment by the Government and allotted to this contract is $TBD, for purposes of applying the Limitations of Funds clause at 52.232-22.

Note: The schedule represents estimated cost for the performance under this Contract. Each Task Order will establish an estimated cost and fixed fee.

NRC-HQ-13-R-03-0012 Section B

B-1

SECTION C - PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT (PWS)

PART 1

GENERAL INFORMATION

1.1 Title of Project

Design Engineering Inspection Services.

1.2 Introduction

The U.S. Nuclear Regulatory Commission (NRC) was created as an independent Agency by Congress in 1974 to enable the nation to safely use radioactive materials for beneficial civilian purposes while ensuring that people and the environment are protected. The NRC regulates commercial nuclear power plants and other uses of nuclear materials, such as in nuclear medicine, through licensing, inspection, and enforcement of its requirements. The NRC’s headquarters are in Rockville, Maryland, and there are a number of other offices around the United States.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Design Engineering Inspections as defined in this PWS, except for those items specified as Government-furnished property and services. The contractor shall perform to the standards in this contract.

In accordance with the baseline inspection portion of the Reactor Oversight Process (ROP), the NRC inspects the design and operation of nuclear power reactor plants. These inspections sometimes require contractor technical support. (Note: Further information on the NRC’s Reactor Inspections can be found at: http://www.nrc.gov/reactors/operating/oversight/inspection-basics.html)

1.3 Background

Component Design Bases Inspections (CDBIs) are the primary inspection under this contract. They verify that design bases have been correctly implemented for the selected risk-significant components and that operating procedures and operator actions are consistent with design and licensing bases. This ensures that selected components are capable of performing their safety functions.

In addition to CDBIs, contract technical support may be required for other inspections of design and operations including (but not limited to): fire protection; plant modifications; supplemental inspections at plants which experience degraded performance; reactive inspections (such as augmented inspection teams and special Inspections); independent design verification programs; and integrated design inspections.

Since 1982, the NRC has had various design engineering inspection programs that required contractor assistance to supplement staff resources. These have included integrated design inspections (IDIs), safety system functional inspections (SSFIs), electrical distribution system functional inspections (EDSFIs), service water system operational performance inspections, safety systems design and performance capability (SSDPC), fire protection inspections, and CDBIs.

The NRC has found it beneficial to form inspection teams including contractors with current nuclear plant experience. These inspections usually start with design requirements, and follow the plant implementation through plant operations and maintenance practices.

Specific inspection requirements will be defined under tasks under this contract, with authorized maximum levels of effort specified. The NRC will supply the contractor with inspection requirements under specific task orders. The contractor’s role will then be to coordinate qualified contractor inspectors to support the regional inspection teams, and the associated billing for those services.

1.4 Objective

The objective of this contract is to obtain contractor support for conducting inspections for the purpose of evaluating the design and operation of nuclear power reactor plants. The Contractor shall provide the necessary competent personnel and management to meet the requirements listed in this statement of work (SOW).

1.5 Scope of Work

The contractor shall provide technical support to the NRC during the performance of baseline inspections and other inspections involving design and operation of nuclear power reactor plants. The actual inspection assignments will be made by the NRC Contracting Officer (CO) through issuance of task orders describing one or more inspections.

Inspections shall be performed in accordance with applicable inspection procedures (IP), such as IP 71111.21, "Component Design Bases Inspection”. This is a publically available document that can be referenced at: http://pbadupws.nrc.gov/docs/ML1204/ML12045A441.pdf

· For planning purposes, there will be a minimum of 20 and a maximum of 25 CDBIs will be conducted each year distributed equally among the four NRC Regions. Each CDBI requires one mechanical and one electrical contractor. Each CDBI requires 254 hours per individual contractor. It is anticipated that there will be up to six CDBIs conducted simultaneously during contract performance. Therefore, the contractor will be required to maintain a pool of at least 12 qualified contractor inspectors available to support CDBIs (two contractor inspectors each for six inspections), who will work under the oversight of a NRC Regional Team Leader (RTL). The contractor inspectors shall be designated as key personnel, and shall be used in the contractor cost proposals.

· Optional Inspections may cover unscheduled design engineering and operations inspections. Typically there will be a minimum of zero and a maximum of five optional inspections per year. The scope and schedule of these inspections will be defined in a task order. They will contain inspection elements similar to those stated in the tasks section below.

The NRC RTL will issue technical direction to the contractor inspectors during the inspection.

Tasks

The information below describes the elements required for CDBIs, the primary baseline inspections under the contract. However, the requirements apply generally to optional design engineering inspections following the CDBI elements listed below:

CDBI Element 1 – Contractor Inspector Prerequisites Requirement: Prior to the scheduled start date of the inspection the contractor will assign contractor inspectors (key personnel) to the inspection(s). The contractor will ensure that the assigned key personnel have completed all site access requirements including WEB based training specified by the Technical COR, drug testing, psychological assessments and specified continuing training requirements. Exceptions must be approved by the Technical COR.

Standard: Contractor inspectors meet all applicable site access requirements including specified continuing training requirements.

Deliverable: The contractor shall send the Technical COR a notification via email that confirms the contractor inspectors assigned specialists have meet all applicable site access requirements.

Due: All requirements must be complete prior to the scheduled start date of the inspection (starting date of Element 2).

CDBI Element 2 – Inspection Preparations Requirement: The contractor inspectors shall prepare for inspections for five days, divided between the regional office and the contractor inspectors home offices. The RTL will coordinate the location of the inspection preparations with the contractor inspectors. Inspection preparation shall be performed in accordance with the applicable inspection procedure (e.g., IP 71111.21). The contractor shall prepare an inspection plan which describes how the inspection will be conducted.

Standard: The inspection plan shall be prepared in accordance with the applicable IP.

Deliverable: Inspection Plan.

Due: Inspection plan must be provided to the RTL no later than the one business day prior to the inspection start (Element 3).

CDBI Element 3 - Conduct Onsite Inspections Requirement: The contractor inspectors shall conduct site inspections in accordance with the applicable inspection procedures, as directed by the RTL and the task order issued describing the specific work. The contractor inspectors shall verbally report inspection progress to NRC RTL during the daily team meetings. The contractor inspectors shall provide written notes documenting their inspection results to the RTL for the exit meeting presentation. At the request of the RTL, the contractor inspectors shall attend the exit meeting.

Standard: All inspections shall be conducted in accordance with IPs referenced in the task order defining the inspection(s). All written notes documenting the contractor inspector’s results shall be accurate, legible, and contain no spelling or grammatical errors.

Deliverable: Written notes documenting inspection results for the exit meeting.

Due: One business day prior to the scheduled exit meeting. The exit meeting will be scheduled by the RTL.

CDBI Element 4 - Home Office Review of the Inspection Results Requirement: The contractor inspectors shall conduct home office reviews using design basis documentation (drawings, calculations, etc.) and reviewing the results of the inspection at the contractor inspector's home office, in accordance with the inspection plan. Inspection progress shall be verbally reported to the NRC RTL.

Standard: Progress on home office reviews shall be provided to the NRC RTL on time.

Deliverable: Verbal progress report

Due: At the end of the home office review period or the beginning of the next inspection period.

ADDITIONAL GUIDANCE AND/OR REFERENCES: Approved Inspection plan developed under Element 2.

CDBI Element 5 - Documentation of Inspection Results Requirement: The contractor inspectors shall provide written input to the NRC inspection report to the RTL in accordance with Inspection Manual Chapter (IMC) 0612, "Power Reactor Inspection Reports" as a Microsoft Word file.

Standard: The contractor inspectors shall provide inspection input in an accurate and timely manner. The inspection report input shall conform to the requirements provided in IMC 0612 "Power Reactor Inspection Reports” and the requirements of the contract.

Deliverable: Inspection Report input in Microsoft Word format.

Due: Seven days after scheduled initiation date of element 5, as identified in the Task Order. The RTL may extend this due date if additional reviews are needed.

ADDITIONAL GUIDANCE AND/OR REFERENCES

The contractor shall not undertake any further efforts toward report finalization, such as contractor management review of the inspection report input. The inspection report input shall be transmitted directly from the contractor inspector to the RTL.

The contractor inspectors may be required to provide additional inspection input or reviews, which typically require 20-40 hours per instance. A provision for this additional scope will be stated in the task order describing the inspection(s).

Task orders may be issued by the NRC CO requesting discussions and presentations at teleconferences, workshops, or other NRC meetings describing findings from CDBI’s over the life of the contract.

OPTIONAL INSPECTIONS

Task orders may be issued by the NRC CO to request Contractor support for other inspections, such as: (1) inspections of plant modifications; (2) supplemental inspections at plants which experience degraded performance in accordance with the ROP Action Matrix; (3) reactive inspections such as Augmented Inspection Teams and Special Inspections; (4) Independent Design Verification Programs; and (5) Integrated Design Inspections. As appropriate, the NRC may require support for inspections of design or operations not identified above.

For optional inspections, the contractor may be asked to pursue key personnel with specific engineering skills that are not available from key personnel previously defined in the contract. Recommendations on potential key personnel from the NRC should not be construed as a requirement to hire.

Typically between zero and six of these optional inspections will be required each year of contract performance. These inspections shall be conducted in accordance with the applicable inspection procedure. These inspections same elements as required above for the CDBIs. Any differences will be described in the applicable task order issued to request the work.

Scenario A: Example of a CDBI task

In September the contractor is provided a schedule of design engineering inspection dates for specific nuclear sites for the next calendar year in a specific statement of work. The contractor will be asked to develop an integrated schedule and comprehensive cost estimate to provide those services.

The contractor will manage the key personnel to ensure that required qualifications are maintained to support the requested services, conflict of interest requirements, and previous site inspection experience (to avoid the same key personnel at the same sites for “back to back” inspections).

There may be changes to the schedule or key personnel availability that the contractor has to resolve over the inspection cycle.

Scenario B: Example of an Optional Inspection

Based upon a plant performance issue, an inspection team is formed by the NRC with a planned inspection schedule. The team determines that a corrosion expert and ASME code expert would be valuable members of the team.

The NRC may suggest some candidates from the industry, and the contractor is asked to identify some potential candidates that have the needed technical expertise. It is important to note that the contractor is not required to hire any of the NRC suggested candidates.

Following agreement on potential key personnel, the NRC requests a proposal from the contractor to formalize the costs and requirements.

When the proposal is approved, the contractor will manage the key personnel to insure that required qualifications and conflict of interest requirements have been met to support the requested inspection dates and services.

1.6 Performance Requirements

1.6.1 Services/Deliverables

The services and deliverables from the key personnel are Microsoft word documents provided as inspection input directly to the RTL. These are described in the tasks section of section 1.5.

1.6.2 Performance Standards (Government Measures)

The NRC will evaluate contractor performance on each completed inspection effort using the Contractor Performance Assessment (Attachment 1). Assignments for subsequent inspection efforts shall be based on the quality of the contractor's technical performance and the contractor's ability to meet the schedule and milestones from previously assigned inspections. The contractor inspectors will be provided an opportunity to comment on their assessments. The performance assessments will reflect the standards identified in this SOW.

1.6.3 Acceptable Quality Level (AQL)

Completed Contractor Performance Assessments of key personnel will be shared with the Contractor. Evaluations that indicate marginal performance will be discussed by the contract Technical Monitor and Contractor Project Manager to determine appropriate corrective actions, or if the key personal should be replaced during future inspections. In rare cases, a significant immediate performance problem may be reported by the RTL to the Technical Monitor using Potential Contract Deficiency form, Attachment 2. Based upon a recommendation from the Technical COR and RTL, immediate action or replacement may be requested though the Contracting Officer.

1.6.4 Government Surveillance

Government Surveillance will be accomplished through inspection team participation, and summarized on the Contractor Performance Assessments at the completion of the inspection activities by the RTL.

1.6.5 Government Incentives

The services and deliverables provided under this contract will be evaluated to determine whether or not they meet the performance requirements and standards set forth in the contract. When a performance requirement is not met, the deficiency will be first brought to contractor inspector's attention by the RTL. Significant or repetitive deficiencies will be brought to the attention of the contractor for resolution by the NRC CO. The contractor will be allowed to respond to the deficiency and the NRC will evaluate the response.

If a deliverable an element listed under section 1.5 fails to meet the performance requirement, the NRC may subtract an amount proportional to the element cost in hours shown in section 1.7 (or the task order) from the applicable invoice until the performance issue has been resolved. Failure to meet performance criteria will be documented by the RTL, sent to the Technical COR, and then forwarded to the NRC CO with a recommendation on Attachment 2.

Any deductions from payment shall be taken from the payment for the month in which the Contracting Officer makes the determination that deduction is appropriate, regardless of the period in which the performance occurred.

1.7 Performance Requirements Summary (PRS)

The typical schedule of activities for a single CDBI is provided below. Specific activities for each task order shall be performed in accordance with a schedule provided by the NRC CO. During the task, the COR may forward revisions to the schedule to the contractor. This is acceptable provided the overall task scope or period of performance for the task is not changed.

*Total hours for weeks 3 and 5 not to exceed 40hrs

NOTE - Site inspection activities and travel days typically require ten hour work days. CDBIs require two contractor inspector (one mechanical and one electrical inspector).

1.8 Milestone Reviews

The Technical Monitor will informally discuss contractor performance with them on a quarterly basis at a minimum. This will allow the contractor an opportunity to resolve any issues at a low level. If any performance issues become significant, or repetitive, then the Technical Monitor will raise the issue to the Contracting Officer for appropriate action.

1.9 Reporting Requirements

All reports shall be emailed to: the CORs, the NRC CO and others to the emails specified in this contract.

1.9.1 Technical Reporting Requirements for Each Inspection

The contractor inspectors shall provide inspection plans and inspection related documentation, as indicated above or as directed by the NRC RTL. (See Section 1.5)

Input to inspection reports shall be in accordance with IMC 0612 and provided in an NRC approved version of Microsoft Word. The deliverables shall be provided in an electronic format directly to the RTL. The contractor inspectors shall not undertake any further efforts toward report finalization, including, management review of the input.

1.9.2 Monthly Status Report

The contractor shall provide a copy of the monthly status report to the NRC CO and CORs, by the 15th of each month, in electronic format. The monthly status report shall provide the technical and financial status of the effort.

The technical status section shall summarize the work performed under each task order during the reporting period, and milestones reached, or if missed, an explanation why; any problems or delays encountered or anticipated with recommendations for resolution; a summary of progress to date and plans for the next reporting period. The technical status shall include information on travel during the reporting period to include trip start and end dates, destination, and travelers for each trip.

The financial status section must identify the title of the project, the contract number, the appropriate financial tracking code (e.g., Job Code Number or JCN) specified by the NRC COR, project manager and/or principal investigator, the contract period of performance, and the period covered by the report.

The financial status section shall also include (by task) the total contract award amount and funds obligated to date; total costs incurred in the reporting period, broken down by direct and indirect costs; and total cumulative costs incurred to date. The financial status shall also contain the balance of obligations remaining at the end of the period and balance of funds required to complete the contract/work order. Additionally, the report shall address the status of the contractor spending plan for each work order, showing the percentage of project completion and any significant changes in projected expenditures or percentage of completion. The report should also identify the acquisition cost and acquisition date and include a description of (model number, manufacturer, etc.) any property/equipment acquired with NRC funds for the project during the month with an acquisition cost more than $500.

For property acquired for the project during the month with an acquisition cost of $50,000 or more. Provide the following information for each item of property: item description or nomenclature, manufacturer, model number, serial number, acquisition cost, and receipt date. If no property was acquired during the month, include a statement to that effect. The same information must be provided for any component or peripheral equipment which is part of a "system or system unit." If no property was acquired under the contract, provide a statement to that effect.

If the data in the monthly status report indicate a need for additional funding beyond that already obligated, this information may be used only as support to the official request for funding required in accordance with the Limitation of Cost (LOC) Clause (FAR 52.232-20) or the Limitation of Funds (LOF) Clause FAR 52.232-22.

1.9.3 License Fee Recovery Cost Status Report

The work for all tasks is license fee recoverable. The contractor shall provide a copy of the License Fee Recovery Cost Status Report to the NRC CO and CORs by the 15th of each month, in electronic format.

The contractor must provide the total amount of costs incurred during the reporting period and cumulative to date for each work and each work order by facility, pursuant to the provisions on fees of 10 CFR Parts 170 and 171. The License Fee Recovery Status Report must be in the format provided below. There should be only one License Fee Recovery Cost Status (LFRCS) table per contract each month. Each facility in the table should be identified by unit number (e.g., Beaver Valley 2); the facilities should be sorted by docket number; and costs should be reported as whole numbers rounded to the nearest dollar. For work that involves more than one unit at the same site, each unit should be listed separately, and the costs should be split appropriately between the units. Common costs, as defined below, must be identified separately in the LFRCS table each month and must be divided among all plants worked on under the program during the month. The total of the period costs reported in the LFRCS table should equal the total of the period costs reported in the financial status section of the monthly status report. In the event the totals of the costs reported in these two tables are not equal, the contractor shall explain the variance in a footnote to the LFRCS table.

Common costs are those costs associated with the performance of an overall program that benefit all similar licensees covered under that program or that are required to satisfactorily carry out the program. Common costs include costs associated with the following: training costs, preparatory or startup efforts to interpret and reach agreement on methodology, approach, acceptance criteria, regulatory position, or technical reporting requirements; efforts associated with the lead-plant concept that might be involved during the first one or two plant reviews; meetings and discussions involving the above efforts to provide orientation, background knowledge, or guidance during the course of a program; any technical effort applied to a category of plants; and project management. The following is a sample report required for license fee recovery costs:

LICENSE FEE RECOVERY COST STATUS

Contract No:

Job Code:

Job Title:

Period:

Common Costs: List any common costs incurred during the period.

1.10 Publications

Any reports generated by the contractor under this contract/order shall not be released for publication or dissemination without CO written approval.

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the Government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract/order. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer. (See NRCAR §2052.235-70, “Publication of research results”).

1.11 Government-Furnished Property

Government-furnished property will probably not be provided to the contractor unless specifically identified in a task order. This includes all Government-furnished property, such as Government-furnished material, equipment. Access to information will be provided to the key personnel by the RTL or CORs as needed to support the inspection activities.

The specific task orders will identify which site and Government facilities will need to be accessed. Access to these facilities will be coordinated through the RTL.

The NRC will process requests for NRC access badges as needed to support the inspection activities.

1.12 Access to Government Property and Facilities

Following the appropriate security reviews and approvals, the NRC will provide NRC access badges to key personnel.

1.13 Place of Performance

The place of performance will vary based on the location of the inspection and may include: the assigned nuclear power reactor plant; the contractor inspector’s home office; the contractor facility; NRC Headquarters; or NRC Regional Offices. The actual performance locations will be designated in the issued task orders.

1.14 Recognized Holidays

The contractor may be required to travel during federal holidays or weekends to support inspection schedules. This will be determined by the RTL and coordinated with the contractor inspectors.

In the event of facility closures or emergency situations, contractor inspectors should attempt to leave a message and contact information on the RTL’s regional office voicemail requesting further instructions, and alternately with the CORs.

Recognized Federal Holidays:

(See NRC Local Clause “Compensation for On-Site Contractor Personnel” (AUG 2011) and its Alternate 1 clause)

1.15 Hours of Operation

The contractor is responsible for conducting business, as determined by the RTL, Monday thru Friday (travel during weekends or holidays may be required to support specific inspection dates) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. If access to a government facility is required, the contractor will not be reimbursed when the government facility is closed for the above reasons unless key personnel are performing work at their home offices. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.16 Security Requirements

Contractor inspectors are required to meet unescorted access requirements for nuclear power plants. This includes meeting physical requirements (physical limitations), criminal background checks, drug testing, psychological assessments, and basic site access training requirements. The contractor should assume 22 hrs per person per year for initial training and assessments, and 10 hrs per person per year thereafter to meet these requirements.

The Technical COR will specify annual continuing training requirements, which are normally provided as WEB based courses. The contractor should assume 10 hrs (home office) per person per year for continuing training. Contractor access to the WEB based training will require access to a computer running a current Microsoft operating system and the Microsoft Explorer WEB browser.

Contractor inspectors performing work under this contract/order must qualify for an IT-2 security clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract/order. The contractor submits clearance forms as designated in MD 12.3 available at: http://www.nrc.gov/reading-rm/doc-collections/management-directives/volumes/vol-12.html to the Technical COR.

The contractor or key personnel will not be required to access classified information in connection with contract/order performance.

The contractor is responsible for ensuring that all of its employees, including any subcontractor employees and any subsequent new employees, who are assigned to perform the work at NRC locations, are approved by the NRC for building access.

Contractor personnel performing work under this contract or task order shall satisfy all requirements for appropriate security eligibility as specified in the contract/order in dealing with access to sensitive electronic information and information systems belonging to or being used on behalf of the NRC.

All costs associated with obtaining clearances for contractor-provided personnel will be the responsibility of the contractor. Further, the contractor will be responsible for the actions of all individuals provided to work under this contract/order. If damages arise from work performed by contractor-provided personnel under the auspices of this contract/order, the contractor will be responsible for all resources necessary to remedy the incident.

In response to HSPD-12 (available at http://www.dhs.gov/homeland-security-presidential-directive-12) the Department of Homeland Security has initiated a program for improving the identification and authentication of Federal contractors for access to Federal facilities and electronic and information technology (EIT) systems. Federal contractor employees with access to Federal facilities and information systems are required to comply with standards developed for the Personal Identity Verification (PIV) of Federal Employees and Contractors in order to satisfy the requirements of HSPD 12. These standards require the creation of biometric data cards and systems to identify contractor employees. Biometric data includes personal identification information such as fingerprints and facial images and allows this personal information to be electronically stored, maintained, and accessed by the Government. All data required by the PIV system will be provided by contractors before access to Federal facilities and information systems are granted. All contractors shall comply with HSPD-12 requirements as they are implemented or changed.

It is understood that requests for inspection support with limited advance notice may not provide sufficient time to obtain security reviews. Allowable exceptions and compensatory actions will be stated in the task order requesting the inspection support.

1.17 Physical Security

The contractor shall be responsible for safeguarding all Government property and information. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.18 Post award Orientation (kickoff) or Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5.

The CO, CORs, and other Government personnel, as appropriate, may request meetings (alternately conference calls) with the contractor to review the contractor's performance. These will occur only when necessary, and not more than monthly. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

The contractor will be required to meet annually with the COR and CO starting at the beginning of contract/task order performance. Additional meetings will be schedule as needed. The contractor may request meetings whenever a discrepancy exists and no mutual resolution is apparent. The written minutes of these meetings shall be signed by the contractor’s manager, CO, and COR. If the contractor does not concur with the minutes, he/she shall state any areas of non-concurrence within 15 days of receipt of the signed minutes.

1.19 Key Personnel

Qualifications for all key personnel including resumes shall be proposed by the contractor and approved by the NRC. The key personnel shall be the contractor inspectors and the Contract task manager

Additionally the contractor should identify the following Contractor Support Staff:

· Contract project manager

· The contractor shall provide a contract or task order manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the CO. The contract or task order manager or alternate shall have full authority to act for the contractor on all contract/order matters relating to daily operation of this contract/order. The contract/task order manager or alternate shall be state their normal availability except Federal holidays or when the Government facility is closed for administrative reasons.

· The experience of the contract task manager and alternate(s) should be stated by the contactor.

· Contract project manager alternate

· Can make contract decisions equivalent to the project manager when he/she is not available.

1.20 Contractor Inspector Qualification Requirements:

Contractor Inspectors (personnel) shall have an engineering degree and technical work experience with respect to the design and operation of licensed commercial power reactor plants.

Personnel shall have experience in at least one of the following engineering disciplines related to nuclear power plants:

a) mechanical systems;

b) electrical power systems;

c) instrumentation and control systems;

d) fire protection;

e) mechanical components (piping/pipe supports); or

f) civil/structural

Work experience shall include the design of commercial U.S. power reactor plants (e.g., based on employment at utilities, architectural/engineering firms or suppliers of the nuclear steam supply system); or other nuclear design contractors, such as fire protection.

It is very desirable that personnel have the following inspection experience:

a) An understanding of NRC's ROP and regulatory requirements for power reactor plant design and operation, and

b) Have performed design, other ROP baseline inspections, or design audit activities.

1.21 General – Contractor Personnel

Contractor Employees

The contractor shall not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel attending meetings, answering phones, and working in other situations where their status is not obvious are required to identify themselves as such to avoid creating the impression that they are Government officials.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the NRC, unless such person seeks and receives approval according to NRC regulations.

1.22 Contractor Travel

Task Order SOWs will specify the required travel to power reactor plant sites and NRC regional offices. NRC anticipates approximately 22 CDBIs will be conducted each year distributed equally among the four NRC Regions. The following travel is typical for an inspection:

(a) For a typical CDBI, one five-day trip to the regional office to prepare for inspection and review background information is required (Element 1).

(b) For a typical CDBI, three 5-day trips for onsite inspection are required.

The contractor shall coordinate all travel arrangements in advance with the NRC RTL. Travel time outside of normal business hours may be required to ensure timely arrival at the site, as scheduled by the NRC RTL. The contractor assigned specialists are expected to travel in the manner most cost beneficial to the government.

If the NRC has provided the contractor sufficient advance notification of travel, a minimum of two weeks advanced purchase for travel is expected.

Contractor will be authorized travel expenses consistent with the substantive provisions of the Federal Travel Regulation (FTR) and the limitation of funds specified in this contract/order. All travel requires written Government approval from the CO, unless otherwise delegated to the COR.

Travel will be reimbursed in accordance with FAR 31.205-46, “Travel costs” and the General Services Administration’s Federal Travel Regulations at: http://www.gsa.gov/portal/content/104790.

1.22 Data Rights

The NRC shall have…