RFP_TO1.docx

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON, D.C. 20555-0001

November 14, 2012

SUBJECT: REQUEST FOR TASK ORDER PROPOSAL; TASK ORDER NO. 001 UNDER ENTITLED "DESIGN ENGINEERING INSPECTION SERVICES"

To all offerors:

A proposal is requested to perform the work described in the attached Statement of Work (SOW) (see Attachment One). Please submit a technical and cost proposal for the subject task no later than the request for proposal closing date.

As a minimum, the technical proposal shall substantiate your understanding of the requirements of the work, note any anticipated problem areas or deviations from the Statement of Work, identify key personnel who will perform the work, include resumes of those personnel, and any potential conflict of interest issues. The submitted resumes shall be written to reflect the individual’s experience, knowledge, skills, training, and qualifications associated with the specific needs of performing the effort described in the SOW and shall not be general in nature. Please also indicate the extent to which each individual will be available to perform this effort.

The following certification must be submitted with your proposal:

"I represent, to the best of my knowledge and belief that the award of Task Order No. 001 does / / or does not / / involve situations or relationships of the type set forth in NCAR 2009.570."

Offerors shall also require all subcontractors and consultants performing services in excess of $10,000 to execute a copy of the attached Contractor Organizational Conflict of Interest Representation (see Attachment Two) if they have not already done so as part of the base contract award. If previously executed, offerors shall include a copy of all such executed representations with their proposal response.

You are also required to identify any current/former NRC employees who have or will be involved, directly or indirectly, in developing the proposal, or in negotiating on behalf of your firm or in managing, administering or performing any purchase orders, contracts, consultant agreement or subcontract resulting from this proposal (list name, title and date individual left NRC and provide brief description of individual's role under this proposal.) If there are no current/former NRC employees involved, a negative statement is required.

Instructions Regarding the Cost Proposal:

1. Your cost proposal shall be submitted in accordance with Federal Acquisition Regulation.

2. Should include a cost estimate as well a contractor spending plan (see Attachment Three).

3. Regarding the cost estimate,

a. Develop your cost proposal for all inspections.

b. Schedule the design engineering specialists and their hourly rates you propose.

c. Offerors shall provide a table listing labor categories and hourly rates for all individuals proposed. As part of the cost proposal offerors shall provide payroll verification in the form of payroll documentation or paycheck stubs for each of the offeror’s proposed personnel, as well as for all proposed subcontractor personnel. For all consultants proposed, the offeror shall provide documentation that demonstrates the proposed rate is consistent with rates charged to other customers (e.g. invoices paid). The offeror shall identify the contract type for each proposed subcontract. The offeror shall be prepared to provide supporting documentation for any costs proposed, including other direct costs.

d. For the purpose of uniformity in quotes, prices shall include travel expenses in the amount of $2,000 per week per individual. Escalation not to exceed 3% can also be included for each year after the first year. Note: No Fee shall be assessed on Travel.

CAUTION: It is brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed procurement. Accordingly, work on this proposed effort shall not commence without prior Contracting Officer authorization.

LEVEL OF EFFORT

The estimated level of effort per individual for CDBI inspections is as follows:

Week Activity Estimated Level of Effort

1 Inspection preparation at regional office 44 hours

2 On-site inspection 50 hours

3 Home office inspection *

4 On-site inspection 50 hours

5 Home office inspection *

6 On -site inspection 50 hours

7 Documentation of inspection results 20 hours

* The total hours for Weeks 3 and 5 may not exceed 40. Regions may elect to have only one home office inspection week.

For their first year, assume additional 22 hours of initial home office training requirements for new engineering inspection specialists that have not had previous licensee site access with the NRC. Following their first year, assume 10 additional hours annually per individual for training in the home office.

Hours may be revised, such as for additional hours to document significant inspection findings. The proposal should include an additional 100 hours priced at an average rate. These additional hours will be assigned to inspections as needed, by the Technical Contracting Officer Representative.

Your proposal shall be sent by e-mail to Adelis M Rodriguez at Adelis.rodriguez@nrc.gov. Electronic versions of the technical proposal shall be formatted in Microsoft Word and electronic versions of the costs proposal shall be formatted in Microsoft Excel or in a spreadsheet convertible to Microsoft Excel. NRC is not responsible for technical difficulties and or administrative problems associated with transmission of the files to the NRC.

The proposal shall be signed by an official authorized to bind your organization, and it shall contain a statement indicating the period of time the proposal is in effect (not less than 60 days).

If you have any questions regarding this proposed effort, don't hesitate to contact me via e-mail at adelis.rodriguez@nrc.gov or phone at (301) 492-3623.

Sincerely, Adelis M Rodriguez, Contracting Officer Reactors, Safety, and Licensing Branch

Enclosures: As stated

STATEMENT OF WORK

Task Order NRC-HQ-13-T-03-0001 under Contract NRC-HQ-13-C-03-XXXX.

Component Design Bases Inspections (CDBIs) at the Browns Ferry, Dresden, Prarie Island, Seabrook, Wolf Creek, Robinson, Crystal River, Clinton, Comanche Peak, Fitzpatrick, Diablo Canyon, Sequoah, Fermi, Vogtle, Ginna, Columbia, Susquehanna, Braidwood, Oyster Creek, Brunswick, LaSalle, South Texas, and Palo Verde Nuclear Sites

B&R NUMBER: 2013-5-139

JOB CODE: J-4603

NRC TECHNICAL CONTRACTING OFFICER REPRESENITIVE:

TBD

PERIOD OF PERFORMANCE: One year from award date (Estimated at Mid March 2013)

1.0 BACKGROUND

In accordance with the baseline inspection portion of the Reactor Oversight Process (ROP), the U.S. Nuclear Regulatory Commission (NRC) inspects various activities at nuclear power reactor plants.

2.0 TASK ORDER OBJECTIVE

The objective of this task order is to obtain contractor support to assist the NRC inspection teams in the performance of CDBIs at the Browns Ferry, Dresden, Prarie Island, Seabrook, Wolf Creek, Robinson, Crystal River, Clinton, Comanche Peak, Fitzpatrick, Diablo Canyon, Sequoah, Fermi, Vogtle, Ginna, Columbia, Susquehanna, Braidwood, Oyster Creek, Brunswick, LaSalle, South Texas, and Palo Verde Nuclear Sites. The requirements are:

Each CDBI requires one mechanical systems engineer and one electrical systems engineer.

For estimation purposes, we have included the calendar year 2013 schedule. Individual inspection dates may change. Given that no date revisions will exceed this task order’s overall period of performance, changes to individual inspection dates will be provided to the contractor by the Technical Contracting Officer Representative.

3.0 SCOPE OF WORK

The contractor shall provide technical support to the assigned NRC Regional Team Leader (RTL) during the performance of the above CDBIs in accordance with the enclosed schedule. The following Inspection Procedures (IP) and Inspection Manual Chapter (IMC) will be used:

“IP 71111.21, Component Design Bases Inspection” “IMC 0612, Power Reactor Inspection Reports” “IP 95003 Supplemental Inspection for Repetitive Degraded Cornerstones, Multiple Degraded Cornerstones, Multiple Yellow Inputs or One Red Input”

The NRC RTL may issue technical direction during the duration of the task order. Technical direction must be within the general Statement of Work stated in the task order, and shall not constitute new assignments of work or changes of such nature as to justify an adjustment in cost or period of performance. The contractor shall refer to the basic contract for further information and guidance on any technical directions issued under this task order.

Any modifications to the scope of work, cost, or period of performance of the task order must be issued by the Contracting Officer and will be coordinated with the Project Officer.

4.0 SPECIFIC TASKS

The below four specific elements should be performed for each of the above CDBIs, and shall be performed in accordance with the requirements, standards, deliverables, and completion timeframes specified in the base contract’s Statement of Work.

4.1 Element 1 - Inspection Preparation

4.2 Element 2 - Conduct Onsite Inspections

4.3 Element 3 - Conduct Home Office Inspection: Input Preparation

4.4 Element 4 - Documentation of Inspection Results

5.0 TECHNICAL REPORTING REQUIREMENTS FOR EACH INSPECTION

The technical reporting requirements for each of the above CDBIs shall be performed in accordance with the requirements specified in the base contract’s Statement of Work.

6.0 PERSONNEL REQUIREMENTS

The engineering inspection specialists shall have a design background (such as from an architect-engineer firm) and experience/knowledge regarding:

1) design, analysis, operations, installation, modification, maintenance and testing of nuclear plant safety systems.

2) reviewing design basis and detailed design (calculations, drawings, etc.) of nuclear plant safety systems.

All of the specialists should have knowledge/experience with NRC regulations and risk informed inspection methodology.

It shall be the responsibility of the contractor to assign qualified technical staff, employees, and subcontractors, who have the required educational background, experience, or combination thereof, to meet both the technical and regulatory objectives of the work specified in this Statement of Work (SOW). The NRC will rely on representation made by the contractor concerning the qualifications of the personnel proposed for assignment to this task order including assurance that all information contained in the technical and cost proposals, including resumes and conflict of interest disclosures, is accurate and truthful.

7.0 MEETINGS AND TRAVEL

One 5-day trip to region

Three 5-day trips to plant site for CDBI’s.

Above travel estimate is per individual and may be adjusted for holidays. The contractors shall coordinate all travel arrangements in advance with the RTL. Off-normal travel time may be required to ensure timely arrival at the site, as scheduled by RTL.

8.0 NRC FURNISHED MATERIAL

Documents required to prepare for the inspection will be provided by Team Leaders.

10.0 OTHER APPLICABLE INFORMATION

The inspection work specified in this SOW is 100% licensee fee recoverable. The contractor shall provide fee recovery information in the monthly progress reports in accordance with the requirements of the basic contract.

Training and any generic costs (e.g. drug testing) will be specified as non-fee billable costs.

A graphical schedule of the 2013 inspections is also included.

Contractor Mechanical Contractor

2052.209-71 CONTRACTOR ORGANIZATIONAL CONFLICTS OF INTEREST REPRESENTATION (OCT 1999)

I represent to the best of my knowledge and belief that:

The award to ___________________________________________of a contract or the modification of an existing contract does / / does not / / involve situations or relationships of the type set forth in 48 CFR 2009.570-3(b).

(a) If the representation, as completed, indicates that situations or relationships of the type set forth in 48 CFR 2009.570-3 (b) are involved, or the contracting officer otherwise determines that potential organizational conflicts of interest exist, the offeror shall provide a statement in writing that describes in a concise manner all relevant factors bearing on his representation to the contracting officer. If the contracting officer determines that organizational conflicts exist, the following actions may be taken:

(1) Impose appropriate conditions which avoid such conflicts;

(2) Disqualify the offeror; or

(3) Determine that it is otherwise in the best interest of the United States to seek award of the contract under the waiver provisions of 48 CFR 2009-570-9.

(b) The refusal to provide the representation required by 48 CFR 2009.570-4(b), or upon request of the contracting officer, the facts required by 48 CFR 2009.570-3(b), must result in disqualification of the offeror for award.

Name: ____________________________

Title: _____________________________

Signature: _________________________

Date: _____________________________

ATTACHMENT #2

CONTRACTOR SPENDING PLAN - INSTRUCTIONS

The Contractor Spending Plan (CSP) is an important tool for projecting and tracking contract costs and progress each task under the contract.

Applicability The Nuclear Regulatory Commission (NRC) requires that the CSP be completed for cost reimbursement contracts when the award amount is expected to exceed $100,000 and the period of performance is expected to exceed 6 months. For task order type contracts, a CSP is required when an individual cost reimbursement task order is expected to exceed the above thresholds. When contract or task order modification increases the contract or task order amount of a cost reimbursement contract or task order to over $100,000 and the period of performance from the effective date of the modification to the contract or task order expiration exceeds 6 months, a CSP is required for all contract work to be performed after the effective date of the modification.

Submission

1. A CSP is required:

a. as part of the cost proposal for a cost reimbursement contract or individual task order, or modification to a contract or task order which meets the above thresholds;

b. as part of the Best and Final Offer (if requested) as a result of negotiations;

2. Updated CSP information is required on a monthly basis or as approved by the CO as part of the “Financial Status Report” (Ref: Section F. (fill-in), “Financial Status Report”).

Format The attached CSP sample format may be duplicated and used by the Contractor, or modified to permit more accurate reporting or to meet other needs of the contractor. For instance, the sample format provides spaces to report projected costs for 12 months, but the contractor may wish to alter the sample format for shorter or longer contract/task order periods. The contractor may also wish to alter the sample format for ease of typing or automated production. So long as complete information is provided on actual and projected costs or accomplishments, changes to the format to improve relevance to the circumstances are encouraged.

It is up to the discretion of the offeror to determine the appropriate level of cost detail to be presented based on the complexity of the effort. This plan reflects only the minimum requirements for submission of cost details which will be considered for completeness, reasonableness, and as a measure of effective management of the effort. The Contracting Officer reserves the right to request additional cost information, if deemed necessary.

ATTACHMENT #3

CONTRACTOR SPENDING PLAN (CSP)

(TO BE COMPLETED AS A PART OF THE OFFEROR=S COST PROPOSAL FOR EACH COST REIMBURSEMENT CONTRACT OR INDIVIDUAL TASK ORDER OR FOR ANY CONTRACT OR TASK ORDER MODIFICATION WHICH EXCEEDS $100,000 AND HAS A PERFORMANCE PERIOD EXCEEDING 6 MONTHS)

Solicitation No. Period of Performance: From To________ Contract No.

Provide cost details by month for the total contract/task order/or task order modification

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