Notice Regarding Award.pdf

This is a Notice Regarding Award from the South Carolina Department of Transportation (SCDOT) Procurement Office for a tree replacement project in Greenville County. The solicitation (SAP 5400029027) involves the removal of 40 Leyland Cypress trees, soil preparation across 90 square feet with topsoil installation, planting of 45 Shorty Leyland Cypress shrubs in 15-gallon containers at 4 feet in height, installation of 16 cubic yards of mulch, and turf repair across 750 square feet along state-maintained roadways. A mandatory pre-bid site visit was scheduled for November 14, 2025, at 10:00 AM at 1 Alvin Drive, Greenville, SC, with questions from offerors due by November 17, 2025, at 2:30 PM. Sealed bids were due November 20, 2025, at 2:30 PM, with contract award anticipated for November 24, 2025. The contract term runs from November 25, 2025, to November 24, 2026. The notice indicates that additional time is necessary to complete the procurement process, and the award posting date has been extended indefinitely, with all offerors to receive prior notice through revised posting date notifications at least three business days before the actual award notice is posted.

Bidders must provide comprehensive capabilities in arboricultural practices with unit and extended pricing for each line item and comply with industry standards for tree replacement and installation. Commercial general liability insurance with $1,000,000 per occurrence limits and matching auto liability insurance are required, along with mandatory workers' compensation insurance as required by South Carolina law. Plant materials carry a one-year warranty covering replacement of dead or dying vegetation resulting from workmanship or quality issues. The procurement is exempt under S.C. Code Section 11-35-710(1), with no specific set-aside designations mentioned, indicating the solicitation is open to all qualified contractors. Nonresident contractors may be subject to a 2% withholding tax unless properly registered in South Carolina. Contractors must comply with MUTCD and NCHRP 350 traffic control standards, complete utility location through Utilities SC811, and maintain comprehensive site cleanup protocols. Procurement Officer Tamika Thomas can be reached at (864) 241-1224 for additional inquiries.