AMENDMENT 1.pdf

SAP

State of South Carolina

Invitation For Bid

AMENDMENT 1

EXEMPT

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400029027 11/18/2025 Tamika Thomas

(864) 241-1224 ThomasTS@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: TREE REPLACEMENT – GREENVILLE COUNTY

USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 11/20/2025 @ 14:30:00:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 11/17/2025 @ 14:30:00:00 EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONE COPY ONLINE

CONFERENCE TYPE: SITE-VISIT

DATE & TIME: 11/14/2025 @ 10:00AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: 1 ALVIN DRIVE

GREENVILLE, SC 29605

AWARD &

AMENDMENTS

Award will be posted on 11/24/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

mailto:ThomasTS@scdot.org http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS

(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition.

The following questions were received regarding this solicitation. The response from SCDOT is below in red text.

Please note the change in section VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL in red “The quantities are estimates for the one-year and one-time purchase of the contract.”

Question 1:

I am having trouble locating "Shorty" Leyland Cypress of any size. I haven't been able to find a grower yet who has them. Would we be able to substitute Emerald Green Arborvitae in place of the Shorty Leyland Cypress?

SCDOT Response:

No Change, No the adjacent property owner has explicitly requested the “shorty” or “reco” Leyland Cypress as shown in section III. SCOPE OF WORK/SPECIFICATIONS, on page 15, under #3 SHRUB INSTALLATION.

Question 2:

Is the pre bid mandatory?

SCDOT Response:

No Change. The pre-bid is not mandatory.

Question 3:

What is the timeframe for job completion once it is awarded and does it have to be started within a certain number of days of award?

SCDOT Response:

No Change. Please review section III. SCOPE OF WORK/SPECIFICATIONS on page 1, under DELIVERY

DATE—30 DAYS ARO.

Question 4:

According to plans the plant specified has to be a 15 gal plant at 4ft tall. Is there any wiggle room on the gallon size for the plants? All of the local plant suppliers can get 6 gal at 4ft tall but not the 15 gal?

SCDOT Response:

Change. The required 4ft height should dictate the plants being installed, not the gallon size. We have updated the Scope of Work and Bidding Schedule and removed the “15 gal” verbiage. Please see below the strike-through changes to section III. SCOPE OF WORK/SPECIFICATIONS on page 15 and VIII. BIDDING

SCHEDULE / PRICE-BUSINESS PROPOSAL, Line 0003, on page 27 of the solicitation.

Question 5:

Also is traffic control required for every phase of work at this location or only the phases that traffic will need to be stopped?

SCDOT Response:

No Change. Traffic control is required by the Contractor, if there is impact to the travel lane. Some work can likely be done behind the sidewalk without a lane closure; however, that will be determined by the winning Contractors preferred method of work and equipment used. “Traffic control is required and should be included in the overall price per service, if there is impact to the travel lane; determined by the Contractors preferred method of work and equipment used.”

Question 6:

The IFB says there are 40 Leyland Cypress to be cut down and replaced with 45 Shorty Leyland Cypress. This will not be enough shrubs to create a dense hedge replacement. Does the state wish to create a dense hedge the same length as the existing tree line? This will require more than 45 shrubs.

SCDOT Response No Change. In speaking with others in the field, we’ll likely be reducing the number of plants to be installed to around 30-35. We understand that Shorty Leyland Cypresses should be planted 4-5 feet apart to ensure healthy growth in the future. We understand that a dense hedge will not be created immediately, but as these plants grow in the future.

Question 7:

Does the state have a minimum distance that the outermost edge of the new hedge line should be from the road?

SCDOT Response No change. The Shrubs should be planted in roughly the same location as the existing trees to be removed.

Question 8:

What are the payment terms regarding days from invoice date to date of payment?

SCDOT Response No Change. The payment terms are NET 30.

Question 9:

Will the state award the bid to the lowest bidder?

SCDOT Response No Change. Yes, the state will award the lowest and most responsible bidder. Please see Section VI. AWARD CRITERIA under Award Criteria on page 17.

Question 10:

Can we use subcontractors?

SCDOT Response No Change. Yes, subcontractors can be used.

III. SCOPE OF WORK/SPECIFICATIONS

Project Title: Tree Replacement- Greenville County

1 Alvin Drive (Greenville) – Tree Replacement

Project Description:

The contractor shall furnish all labor, equipment, and materials necessary to remove the existing Leyland Cypress hedge, prepare the site, and install new “Shorty” Leyland Cypress shrubs, mulch, and turf repair as specified herein.

Work Includes:

1. Tree Removal and Disposal o Cut down and remove all existing Leyland Cypress hedge and stumps.

o Properly dispose of all vegetative debris off-site in accordance with local regulations.

o Area must be left clean and free of debris.

2. Soil and Ground Preparation o Supply and install approximately 10 cubic yards of topsoil in areas where trees were removed.

o Fine grade the disturbed areas to fill holes and ensure a level surface suitable for new plantings.

3. Shrub Installation o Install Shorty Leyland Cypress (Cupressocyparis leylandii “Shorty” or “Reco”), 15-gallon container size, 4 feet in height.

o Layout shall follow the existing hedge line to recreate a uniform hedge appearance.

o Space shrubs evenly for optimal growth and aesthetic continuity.

o Soak each new planting at the time of installation using a water tank.

o All plant material must be healthy, true to name, and meet ANSI Z60.1 nursery standards.

o Provide a one (1) year warranty on all plant material, covering replacement of any dead or dying plants due to workmanship or quality issues.

4. Mulch Installation o Install 6-foot-wide mulch bed along the new hedge line using shredded hardwood mulch.

o Apply mulch to a uniform depth of 3 inches, ensuring it does not contact plant trunks.

5. Turf Repair o Seed and straw all disturbed turf areas between the sidewalk and new planting bed.

o Use appropriate turfgrass seed blend to match existing lawn conditions.

o Lightly rake seed into soil and apply straw mulch to protect germination areas.

6. Contractor’s Responsibility o It is the Contractor’s responsibility to have all utilities located prior to beginning any work and coordinate with utility companies to move them as necessary. Contact Utilities SC811.

o The Contractor will be responsible for Traffic Control throughout the completion of this service.

o Provide traffic control in accordance with the Manual of Uniform Traffic Control Devices (MUTCD) and

NCHRP 350 Standards. http://mutcd.fhwa.dot.gov/pdfs/2009r1r2/mutcd2009r1r2edition.pdf o Contractor shall be in accordance with SCDOT Standard Drawings 600 Division https://www.scdot.org/business/standard-drawings.html http://mutcd.fhwa.dot.gov/pdfs/2009r1r2/mutcd2009r1r2edition.pdf https://www.scdot.org/business/standard-drawings.html o The contractor shall take special care during the course of this work to avoid damage to the existing roadway surface, sidewalks, and curbs. The contractor shall avoid placing heavy equipment on sidewalks and curbs that will cause damage to these structures. Any damage caused by the vendor’s operations shall be repaired and restored to the satisfaction of the engineer. Damage Claims shall be handled as outlined in Section 4.5 and 4.6 of this solicitation.

o The contractor shall take special care to avoid damage to existing roadway shoulders, side ditches, outfalls, other watercourses and drainage structures. Damage in this case shall also include the fillings of previously open ditches, watercourses or drainage structures with soil or debris.

o The contractor shall keep the work sites clean and free from an accumulation of debris or materials during service. At completion of work, the entire right-of-way, facility and premises shall be left clean. All accumulations of trash and other materials, which are not to be used in the service, must be removed from the premises on a daily basis.

Bid Schedule

Traffic Control is required for each service.

Item No. Description of Work Quantity Unit 1 Tree & Stump Removal Service (including debris haul-off) 40 EA 2 Add and fine grade topsoil (includes 10 yds. topsoil) 10 SF 3 Install Shorty Leyland Cypress (15 gal, 4' ht.) 45 EA 4 Install 6’ Mulch Bed (shredded hardwood mulch) 16 CY 5 Minor Turf grass Repair (seed and straw disturbed areas) 750 SF

SEE BIDDING SCHEDULE

See Bidding Schedule

DELIVERY/PERFORMANCE LOCATION -- SPECIFIED

After award, all deliveries shall be made and all services provided to the following address, unless otherwise specified: 1 ALVIN DRIVE GREENVILLE, SC 29605

DELIVERY DATE -- 30 DAYS ARO

Unless otherwise specified herein, all items shall be delivered no later than thirty (30) days after contractor's receipt of the purchase order. If the using governmental unit requests delivery sooner than the time specified, contractor may invoice the ordering entity any additional shipping charges approved by the ordering entity on the purchase order.

QUALITY -- NEW

All items must be new.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE

The quantities are estimates for the one-year and one-time purchase of the contract.

Traffic Control is required by the Contractor for each service.

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 40 EACH

Product Catg.: 96888 Tree and Shrub Removal Services

Item Description: Tree Removal and Disposal

Tendering Text: Cut down and remove all existing Leyland Cypress hedge and stumps. Properly dispose of all vegetative debris off-site in accordance with local regulations. Area must be left clean and free of debris.

0002 90 SF

Item Description: Soil and Ground Preparation

Tendering Text: Supply and install approximately 10 cubic yards of topsoil in areas where trees are removed. Fine grade the disturbed areas to fill holes and ensure a level surface suitable for new plantings.

0003 45 EACH

Item Description: Shrub Installation

Tendering Text: Install Shorty Leyland Cypress (Cupressocyparis leylandii “Shorty” or “Reco”), 15-gallon container size, 4 feet in height. Layout shall follow the existing hedge line to recreate a uniform hedge appearance. Space shrubs evenly for optimal growth and aesthetic continuity. Soak each new planting at the time of installation using a water tank. All plant material must be healthy, true to name, and meet ANSI Z60.1 nursery standards. Provide a one (1) year warranty on all plant material, covering replacement of any dead or dying plants due to workmanship or quality issues.

0004 16 CY

Item Description: Mulch Installation

Tendering Text: Install 6-foot-wide mulch bed along the new hedge line using shredded hardwood mulch. Apply mulch to a uniform depth of 3 inches, ensuring it does not contact plant trunks.

0005 750 SF

Item Description: Turf Repair

Tendering Text: Seed and straw all disturbed turf areas between the sidewalk and new planting bed. Use appropriate turf grass seed blend to match existing lawn conditions. Lightly rake seed into soil and apply straw mulch to protect germination areas.