notice of electronic submission only 23 1~18.pdf
PDF 152 KB Posted
- Contract number
- 26-426DOC-ROBIN-P-85929
- Issued by
- Illinois
About this file
This document is a Notice to Bidders and Offerors from the State of Illinois Chief Procurement Office for General Services, specifically addressing electronic submission requirements for competitive solicitations. The notice applies to all state agencies and vendors participating in Invitations for Bid (IFB) and Requests for Proposal (RFP) through the BidBuy electronic procurement platform, effectively mandating a transition from manual or physical submission methods.
The notice details new procedural guidelines for electronic bidding, highlighting that all submissions must now be made exclusively through BidBuy, with no alternative delivery methods accepted. For Requests for Proposals, vendors can now submit pricing either on the items tab or in pricing attachments, with BidBuy capable of "locking" pricing so that cost proposals are viewable only after technical proposal evaluation. Vendors are required to carefully follow specific instructions for submission, including checking appropriate boxes when uploading pricing documents to ensure confidentiality and avoid potential disqualification. The document emphasizes that any submissions not made through BidBuy by the specified time and date will not be considered.
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Other files
| File | Type | Posted |
|---|---|---|
| Filebacks - number cards.docx | DOCX document | |
| Legal Size File Jackets.docx | DOCX document | |
| Standard Terms and Conditions V 23.2~55.pdf | ||
| BOA R284509.docx | DOCX document | |
| Legal Size Classification Folders.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.23.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2023.12, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals no longer require vendors to submit documents through two separate BidBuy Bid numbers. BidBuy is now capable of “locking” price so that pricing proposals may be viewed only after the evaluation of technical proposals. When responding to an RFP, Vendors shall enter pricing either on the items tab or in pricing attachments, depending upon the instructions provided in the pricing section of the RFP document.
Price entries on the items tab will be locked automatically upon submission of the offer. If the agency requires pricing to be submitted in an attachment, Vendor shall upload pricing under the
“Required Documents” section on the attachments tab and check the box “Does the Attachment contain any pricing, cost or discount information?”. Failure to check this box allows your pricing to be viewed when bids are opened and may result in disqualification of your offer.
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