Logisitics_Presolicitation_Conference_Charts_6-29-2016.pdf

LANGLEY RESEARCH CENTER

LOGISTICS SUPPORT SERVICES

SOLICITATION NNL16ZB1002R

PRE SOLICITATION CONFERENCE AND

SITE VISIT

NASA Langley Research Center

June 29, 2016 10:00 a.m. – 12:00 p.m.

Langley Research Center

AGENDA

Opening Remarks

Center Overview and Technical Aspects of Logistics Requirement

Current Contract Overview

Procurement Overview

RFP Overview

Site Tour

GOVERNMENT TEAM MEMBERS

Joe Janus, Contracting Officer Jeff Hisey, Office of Procurement, Contracting Specialist Frank Johnson, Head of Logistics Operations, Center

Operations Directorate (COD) Connie Buffin, COD, Source Evaluation Team Keith Wilmer, COD, Source Evaluation Team Lead

PRE-SOLICITATION CONFERENCE

FAR 15.201 Exchange With Industry Before Receipt of Proposals

Establishes procedures for information exchange

Encourages exchange of information consistent with procurement integrity requirements

Any discussions, comments, etc., made by Government personnel during this Pre- Solicitation Conference / Site Visit are considered unofficial until incorporated into the RFP.

The RFP, and any Amendments made thereafter, take precedence over all exchanges made during this Pre-Solicitation Conference and Site Visit.

Written response(s) shall govern, if different than verbal.

OPENING REMARKS

All questions to the DRFP are due in writing not later July 07, 2016.

The Government reserves the right to post all questions received during this conference as an amendment to the DRFP.

Potential offerors are responsible to check the electronic posting for amendments issued prior to the solicitation due date.

No oral understanding or agreement shall be binding on either party.

CURRENT CONTRACT OVERVIEW

Current Contractor: Alutiiq 3SG, LLC Current Contract: NNL12AA05C Contract Type: Firm Fixed Price with an IDIQ CLIN which allows the Government to issue FFP task orders Period of Performance: Mar 1, 2012 – Feb 28, 2017 (5 years) Current Sustaining Value: ~$8.79M (thru 06/07/16). This does not include the

IDIQ task orders.

This is historical information and is not necessarily reflective of the current

RFP/PWS.

Center Operations Directorate Frank Johnson

June 29, 2016

NASA Centers

NASA Langley at a Glance (2016) PY2016 Budget Estimate ~$914m NASA Langley Budget ~$891m External Business ~$23m Workforce ~3,410 Civil Servants ~1,830 Contractors (on/near-site) ~1,580 Infrastructure/Facilities 156 Buildings 764 acres Replacement Value ~$3.6b

Langley’s Economic Impact (2015)

•National economic output of ~$2.3b and generates over 17,400 high-tech jobs •Virginia economic output of ~$1.1b and generates over 8,800 high-tech jobs •Within Virginia, executed $155m or 49% of obligations to small businesses

Center Management & Operations (Facilities, IT, Engineering, Tech

Authority, B&P, IRAD, Safety/Mission Assurance, Legal, Finance, Procurement, Human Resources)

Agency Management & Operations

(NASA Engineering & Safety Center, Office of Chief Engineer, Agency IT)

Construction Environmental Compliance

& Restoration (Revitalization Plan)

SCIENCE

$235m

HUMAN

EXPLORATION

$41m

EDUCATION

$1m

AERONAUTICS

$189m

SPACE TECH

$32m

SAFETY, SECURITY & MISSION SERVICES & CONSTRUCTION/ENVIRONMENTAL COMPLIANCE & RESTORATION

As of 2/1/16

Langley is a research, science, technology and development Center that provides game changing innovations to enable NASA to make significant contributions to the Nation.

We Deliver on Today’s Commitments and Create Tomorrow’s Opportunities

1-29-16

NASA Langley Research Center Organization

COD Management Team Center Operations is the foundation of mission success at LaRC

ReViTALization Office

Resource Management Office

Security Services Branch

Standard Practice and Environmental Engineering Branch

Logistics Management

Branch

Projects and Engineering

Branch Maintenance and Operations Branch

Center Operations Directorate

Center Operations Directorate

Monica Ross-Clunis, Deputy John Evans, Deputy

Roy Logan Frank Johnson Alan Henderson

George Firth, Special Asst. for WF Development

Erik Weiser, Deputy Director

Kristen Poultney Michael Brewer, Acting 10/13/15

Loretta Kelemen, COD Director

Bryan Haas, Deputy Chief Engineer (Acting AD

For Revitalization)

Center Operations Directorate

Vision

Center Operations is the foundation of mission success at LaRC

Mission

Operate and revitalize the Center to ensure LaRC is able to execute the NASA mission now and in the future

Values

NASA Values Safety Integrity Teamwork Excellence

COD Values Customer Service Innovation Professionalism

• Shipping and Receiving

• Mail Room Operations

• Property Management (~30,000 pieces of personal property)

• Inventory Management

• Transportation/Fleet

Management

• Warehousing

• Property Disposal

• Property Loans

• GSA Sales

• Space Utilization/Moves

Logistics

Logistics Management Branch Head, Logistics Operations

Transportation Officer

Contract Manager

Space Utilization

Equipment Manager

Industrial Property Officer

(IPO)

Property Disposal

Officer(PDO) Supply Manager

Supply Intern

Supply and Equipment

Officer (SEMO)

(9) FTE

(1) INTERN

(70) WYE

LaRC Facilities

Logistics - 16 facilities totaling ~ 85,000 square feet Nine Storage Warehouses Two Surplus Property Sales Warehouses One Mail Center One Vehicle Service Facility One Shipping, Receiving, and Equipment Management Facility One Property Disposal Warehouse One Environmental Recycle Facility

LaRC Logistics Complex

LaRC Vehicle Maintenance and fueling areas

Vehicle Maintenance

Fuel Pumps

LaRC Recycle Facility

Contracted Services

General Transportation and Delivery Personnel Relocation Mail Management Fleet Management and Vehicle Maintenance Shipping Operations Receiving and Materials Management (Program, stores and Stand-by stock) Equipment Management Property Storage and Disposal Scrap Metal, Trash Waste and Environmental Recycling Industrial Property Support Removal of Privacy Act Material

General Transportation and Delivery Services

Transportation services for equipment, materials, and supplies

Operate the LaRC Mail Processing Facility

Personnel relocation services on-site Bus service

General Transportation and Delivery Services

Fleet Management and Vehicle Maintenance

Annual Preventative Maintenance Repairs Maintain Fleet Management records Manage bulk fuel, oil and lubricants EPA compliance

Shipping Operations

Out-bound domestic and foreign shipments Oversized loads Hazardous Materials Dangerous goods Critical shipments Sensitive Items Electronically file export information(EEI) In-bound shipments U.S. Customs Coordination

Receiving and Materials Management

Receipt and Inspection services Government Equipment Control Number (ECN) assignment Property Enrollment into accountable systems Run required reports

Equipment Management

Annual inventory of ~ 30,000 items Conduct physical inventories controlled property, stores and program stock Reconcile property custodian accounts Maintain equipment databases

Property Disposal, Storage and Recycling

Property reutilization and disposal services Inventory Management Surplus property sales Collection of scrap metal and scrap waste materials Recycle Program Reconcile reimbursable accounts

IDIQ Services

Carpet Installation and Removal On-Call Bus Service Towing Services Off-site Fleet Maintenance General Logistics Services (Surge)

Critical Logistics IT Systems

NASA’s Integrated Asset Management Property, Plant and Equipment (PP&E) Systems Business Warehouse (BOBJ) Disposal (DSPL) Supply Management System (SMS) Equipment

Federal Automotive Statistical Tool (FAST) Phoenix Fuel System NASA Electronic Submission System (NESS) MAXIMO (Transportation, Storage Management) EqInventory (Agency Equipment Inventory Management System)

Office of Procurement Jeff Hisey

PROCUREMENT OVERVIEW

Competitive 8(a) Set-Aside

Contract award can only be made to a small business concern expressly certified by the Small Business Administration in the SBA’s 8(a) program (see Section I clause 52.219-18 Notification Of Competition Limited To Eligible 8(a) Concerns (Apr 2015)

And

Meets the requirements of Section I clause 52.219-14, Limitations on Subcontracting (Nov 2011). Incorporated by reference

Eligibility will be verified with SBA at the time of award

Reference Section M for Basis of Contract Award

(CONTINUED)

Procurement Schedule (on or about these dates):

RFP Issue Date 07/19/2016

Proposal Due Date 08/18/2016

Award 11/10/2016

Post Award Conference ~1 wk after award

Contract Performance Begins 03/01/2017

Dates are provided for planning purposes only

PERIOD OF PERFORMANCE

The base period of performance is 12 months from the effective date of the contract (March 1, 2017 – February 28, 2018). The period of performance for each option period shall be in accordance with the following table:

Period Duration Dates

Option 1 12 months March 1, 2018 – February 28, 2019

Option 2 12 months March 1, 2019 – February 29, 2020

Option 3 12 months March 1, 2020 – February 28, 2021

Option 4 12 months March 1, 2021 – February 28, 2022

Includes:

Clause 52.217-8 “Option to Extend Services”

Clause 52.217-9 “Option to Extend the Term of the Contract”

Place of Performance The services to be performed under this contract shall be performed at

NASA Langley Research Center (LaRC) and other near site locations as specified in the PWS

Locations as designated in individual Task Orders (IDIQ)

Transition Contractor will be required to be fully operational on the effective date of the contract. A separate CLIN for Transition/Phase-In will not be used.

REQUEST FOR PROPOSALS

RFP Section B – Supplies or Services and Prices

CLIN X001- FFP refers to CLINs 0001 (base), 1001, 2001, 3001and 4001 (options) – Sustaining Logistics Services: Services shall be performed in accordance with the Performance Work Statement (PWS).

CLIN X002 - NTE (Cost – No Fee) refers to CLINs 0002 (base), 1002, 2002, 3002 and 4002 (options) – Parts and Supplies in Support of CLIN X001: Vehicle repair parts and supplies necessary for preventive maintenance and repair of vehicles and equipment. This is a cost-reimbursable, not-to-exceed CLIN and the contractor shall be reimbursed at actual invoice cost only. Existing inventory of parts and supplies will be provided by the Government.

(continued)

CLIN 0003 - Indefinite Delivery/Indefinite Quantity (IDIQ) Services

IDIQ services include:

Logistics services required on an irregular or emergency basis identified under CLIN X001 and priced in accordance with clause B.5, Schedule of Rates Vehicle and equipment repairs the Government determines need to be performed off-site and not on-site under CLIN X001 The work under this CLIN will be ordered by the Contracting Officer on a Task Order basis

Under the IDIQ CLIN, the Contractor shall accept Government Purchase Card (PCard) for services under the micro-purchase threshold ($3,500).

Use of Purchase Card by Government personnel does not alter the terms and conditions of this contract or the PWS requirements.

The Contractor shall utilize pre-priced labor rates when the Government orders work directly via the Government PCard.

Any request for work that cannot be priced from these schedules requires advance approval of the Contracting Officer.

PROPERTY

Clause G.3, Installation Accountable Government Property – The Government property described in this clause may be made available to the contractor on a no-charge basis for use in performance of this contract (See Exhibit F)

Exhibits E, G & H list the vehicles, equipment and trailers the contractor will be required to maintain under PWS section 3.4, Fleet Management and Vehicle Maintenance, and PWS 4.4, Off-Site Fleet Maintenance.

Attachments VII and VIII are vehicles and equipment from the current Logistics contract which may be made available to the contractor for performance under this contract

Section L - Instructions, Conditions, and Notices to Offerors

Insure proposal contains all necessary information, required documentation, and is complete in all aspects. The evaluation is based upon actual material presented and not on the basis of what is implied. See FAR 52.215-1 Instructions to Offerors – Competitive Acquisition.

Proposal Submissions Guidelines IAW Section L (See clause L.5, L.11, L12)

• All required volumes by Due Date specified on SF33

• Pay close attention to page limitations and number of copies to be submitted

• SF33 complete Blocks 12 – 18, Sign and Date, “180” has been inserted Block 12

• Acknowledge Amendments

• Complete all sections

• Section K, complete Representations & Certifications

NASA may reject any proposal that fails to comply with all proposal instructions.

REQUEST FOR PROPOSALS (continued)

Summary of Section M – Evaluation Factors for Award Proposals received in response to this solicitation will be evaluated by a

Source Evaluation Team (SET) in accordance with NFS 1815.3

Tradeoff process (see FAR 15.101-1) will only be performed between past performance and price, not on technical considerations. Past Performance and Price Factors will be of essentially equal importance.

The Source Selection Authority (SSA), after consultation with the SET and other advisors, will select the Offeror that can perform the contract in a manner most advantageous to the Government, all factors considered.

Intend to award without discussions (See FAR Clause 52.215-1); however, exchanges may occur if determined necessary by the CO (see FAR 15.306).

Price will be evaluated based on the “Total Evaluated Price” (See clause M.3(a))

Evaluation for Award

1. An initial review of proposals will be conducted to determine acceptability of the proposals in accordance with NFS 1815.305-70, Identification of Unacceptable Proposals. All unacceptable proposals will be eliminated from further evaluation.

2. The Government will rank all proposals remaining after Step 1 based on price, from lowest to highest price. An offeror’s proposed price will be determined by the total evaluated price (TEP). The TEP will be the amount proposed in Part I, Clause B.4, Pricing Schedule, “SUM OF TOTAL AMOUNTS -- BASE PLUS OPTIONS” (excluding total

IDIQ AMOUNT).

3. The six lowest priced proposals from Step 2 will be evaluated for Past Performance as explained in M.3(b). The past performance evaluation will be conducted in accordance with FAR 15.305(a)(2), NFS 1815.305(a)(2), and Section M of the solicitation. If during the evaluation process the Government determines that none of the remaining offeror’s price proposals has received at least a “High” Level of Confidence for the Past Performance Factor rating, the Government will then include the next lowest priced offeror of the proposals not originally included, starting with the 7th-lowest remaining offer. Once such a proposal is identified, no other higher priced proposals will be evaluated, and those higher priced offerors will be notified that they have been eliminated from the competition.

NASA will award a contract to the offeror whose proposal represents the best value to the Government based on the evaluation of Price and Past Performance factors identified.

A Determination of Responsibility will be made prior to award

IAW FAR 9.1

Collective Bargaining Agreement (CBA) and Wage Determination (WD) are effective during the entire period of performance of the contract.

CLOSING REMARKS

LaRC Site Visit Opening Remarks Site Tour

Submit any questions in writing to the CO by emailing to LaRC-LSS@mail.nasa.gov

Return badges to Badge and Pass Office or drop boxes at main gate.

The RFP and any amendment made hereafter takes precedence over any responses received during this Pre-Solicitation Conference / Site Visit.

CONTRACTOR ATTENDEES

Name Company Phone Email Richard Mangum Olgoonik Federal (703) 312-0080 rmangum@olgoonik.com

Michael Cooper Red River Science and Technology (804) 536-3001 michael.cooper45@comcast.net

Dave Hitriz Prime Tech International (817) 454-8460 dhitriz@primetechint.com

David Albis Management Consulting, Inc (757) 460-6308 dalbis@manconinc.com

Sharell Moss Workforce Resources (252) 331-1874 smoss@wkforceresoures.com

Michael Harris Automation Precision Technology, Inc. (757) 499-6802 mharris@apt-llc.com

John Joyce Alutiiq (757) 642-4111 jjoyce@alutiiq.com

Christopher Powell The Elocen Group (202) 644-8500 christopherp@elocengroup.com

John Brannis Accent Controls Inc. (816) 888-8767 jbrannis@accentcontrols.com