Exhibit_A_-_Logistics_PWS.pdf

NNL16ZB1002R

PERFORMANCE WORK STATEMENT

EXHIBIT A

1.0 Scope of Work

The contractor shall provide comprehensive logistics services covering all aspects of general transportation and delivery, fleet management and vehicle maintenance, stores stock support, property disposal and storage, shipping, receiving and materials management, equipment management, furniture management, recycle program and carpet installation. Warehousing facilities totaling approximately 85,000 square feet in 15 facilities on Langley Research Center (LaRC) are provided on-site to support vehicle maintenance, materials management, equipment management, warehouse operations, property disposal, and recycle program operations.

Contractor personnel may be required to travel to temporarily provide services off-site.

2.0 General Requirements

The following is a listing of general requirements which apply to all aspects of the Performance Work Statement (PWS).

2.1 Overview

The contractor shall provide all resources, personnel, vehicles, equipment, and materials necessary to the performance of the work areas identified in Sections 3.0 and 4.0, except as may be expressly stated in this PWS or identified in Section G of the contract as provided by the Government.

2.2 Hours of Operation

The services and products required under this contract shall be provided for on-site facilities at LaRC from 7:30 am to 4:00 pm on weekdays, with the exclusion of Government holidays as defined in the contract.

2.3 Laws and Regulations

All activities shall be performed in accordance with the Applicable Laws, Regulations, Standards and Directives (Exhibit C). All vehicles shall be operated in compliance with Virginia Department of Motor Vehicles laws and regulations. All Drivers shall have and continuously maintain throughout the period of performance proper and valid state licenses, commercial driver’s license (CDL) and applicable endorsements, for requisite equipment being operated and CDL with hazardous material transport endorsements for Drivers operating gas cylinder delivery trucks.

2.4 Personnel

The contractor shall provide on-site staff to manage the services provided by its personnel.

The contractor shall provide qualified and fully trained personnel to provide the services required by this PWS. The contractor shall ensure its employees maintain all job specific certifications, training qualifications, and skills required for effective and efficient performance of the duties outlined in this PWS. The contractor shall provide cross training to ensure areas are covered during personnel absence. Contractor personnel shall have a working knowledge of the Special System Requirements (Exhibit D).

All contractor personnel shall identify their company affiliation when answering or making telephones calls, sending emails and when attending meetings where Government personnel or representatives from another contractor firm are present. The Government will provide all contractor personnel with a LaRC contractor Employee Badge, which shall be worn at all times while on LaRC.

2.5 Work Control

The contractor shall establish and maintain a current and effective system of work control and scheduling, customer support, and problem follow-up and resolution. The contractor shall develop, maintain, and follow operating procedures in accordance with NASA policies and procedures. These procedures shall be delivered to the Government for review and approval within 30 calendar days after contract award. The contractor shall update these procedures within 30 days of notification of NASA policy/procedure changes and submit to the Contracting Officer Representative (COR) for annually review and approval.

3.0 Sustaining Logistics Services (CLIN X001)

The contractor shall perform the following:

3.1 General Transportation and Delivery Services

The contractor shall perform all aspects of complete transportation and delivery services including, but not limited to, coordinating, scheduling, dispatching of general transportation, pickup and deliver mail, personnel relocation services (office moves on-site), and furniture delivery services. The contractor shall:

3.1.1 Provide bus service using a Government provided bus for on-site and local area

(within a 50 mile radius) tours and events (approximately 84 transportation requirements annually). Approximately 15% of these requirements may occur during off-shift hours, and weekends. The duration of the events will vary. When bus services are required and a Government provided bus is not available, the required services shall be supported under the IDIQ CLIN.

3.1.2 Pick-up and delivery of equipment, materials, and supplies, including hazardous materials, and sensitive instruments, to and from approximately 179 on-site facilities and approximately 6 near-site (within approximately a 15-mile radius) locations. Drivers shall load and off-load all cargo. There are also approximately 25 forklift requests for relocation of 1,000 cylinders annually. Relocate cargo and compressed gas trailers on-site/off-site.

3.2 Personnel Relocation

The Contractor shall accomplish relocation of office furnishings, equipment, and associated items to facilitate relocating personnel on and near Center (approximately 16,000 pieces annually, 200 moves, and approximately 750 personnel). The Contractor shall:

3.2.1 Schedule the relocation of office furnishings, equipment, and associated items using the LaRC Electronic Move Tool, a Government provided automated web-based system. The contractor shall be responsible for entering and updating:

schedules, and the status and amount of equipment relating to each request.

3.2.2 Maintain a move schedule in the Move Tool. Assign a move date within 5 business days of the Government Facility Utilization Officer’s approval in the Move Tool.

The contractor shall adjust move schedule dates upon concurrence from the Facility Utilization Officer or their designated representative.

3.2.3 Accomplish moves without damage to furniture or equipment, boxes, or containers.

The contractor shall not be responsible for damage resulting from inadequately packed boxes or containers.

3.2.4 Move general furnishings (furniture and equipment) and not specialized test, research, scientist, or other laboratory type equipment.

3.2.5 Within 2 business days after completing the move, the contractor shall close out the move in the Move Tool by updating the appropriate fields. This shall include annotating the actual number of items (boxes, computers, telephones, furniture, network peripherals, others) moved in the requested field in the electronic Move Tool.

3.3 Mail Management

Operate the LaRC mail processing and distribution program from a Government-provided on-site Mail Center in Building 1177. The Contractor shall:

3.3.1 Scan all incoming mail using the Government-provided x-ray machine. The annual average number of incoming pieces of mail is approximately 260,000.

This number includes 242,000 pieces of standard mail (flyers, catalogs, etc.)

which are not delivered to the addressees and shall be discarded. This number also includes approximately 85 pieces of Certified Mail, 15 pieces of Registered Mail, 5 pieces of Insured Mail, and 18,000 pieces of mail to be delivered on Center. Notify addressee and coordinate pickup/delivery for overnight or express mail within 1 business day.

3.3.2 Research and resolve undeliverable as addressed mail within 3 working days of receipt.

3.3.3 Perform scheduled mail/package pick-up and delivery 3 times per week to approximately 218 on-site mail stops; 2 times a week to approximately 9 near-site mail stops; and a daily pick-up and delivery to approximately 9 mail stops within New Town, Building 2101. Relocate mail bins to new mail stop locations when necessary and pick up mail bins when mail stops are deleted when notified by the Government Mail Manager.

3.3.4 Maintain and update the LaRC Mail Stop database.

3.3.5 Operate a Government-provided metered mail system to meter outgoing mail daily.

The average annual number of outgoing pieces of metered mail is approximately 3,800. This includes 120 pieces of Certified Mail, 30 pieces of Registered Mail and 200 pieces of International Mail (based on FY 15 mail consumption).

3.4 Fleet Management and Vehicle Maintenance

The contractor shall perform on-site fleet management, annual inspections and preventive maintenance (PM) for each of LaRC’s Government-owned vehicles, equipment and trailers (Exhibits E, G and H) and provide all resources and services required to repair fleet vehicles as required by this section of the PWS. The contractor shall furnish all labor, tools, supplies, repair parts, lubricants, filters, and other needed supplies and equipment to perform timely and effective vehicle repairs and inspections and PM. The contractor shall operate a Government-provided on-site vehicle service facility to perform timely vehicle repairs on LaRC. Provide qualified staff to perform the inspections, PM, and repair services to operate the vehicle service facility on all LaRC business days between the hours of 7:30 am and 4:00 pm. The contractor shall:

3.4.1 Perform Vehicle Inspections and Annual PM. Perform complete annual vehicle inspections and associated repair services in the Government- provided facility.

Preventive maintenance is defined as the visual and operational inspection of all working components of the vehicles and equipment listed in Exhibits E, G and H, and the associated repairs and adjustments in accordance with the Original Equipment Manufacturers (OEM) instructions and specifications. Vehicle and equipment types include, but are not limited to, sedans, pickup trucks, vans, stake-body trucks/step vans, aircraft "tugs", forklifts, aerial work platforms, scissor lifts, trailers, pumps, generators, and bicycles. The vehicle fleet, including trailers and equipment, is outlined in Exhibits attached to the RFP.

Notwithstanding PM intervals defined in OEM guidance, perform PM services listed below, annually and in accordance with the OEM’s specifications and appropriate manufacturers’ manuals and in accordance with best practices of the trade. Perform all repairs that are necessary based on the inspections conducted.

The average annual number of vehicles, trailers and equipment requiring scheduled preventive maintenance is 244, and requiring non-scheduled maintenance repair is 214. Annual inspections and PM include the following, but are not limited to:

Inspect chassis Lubricate chassis – all points Change engine oil and filter Change transmission oil and filter Change differential/transaxle lubricant Inspect and fill chassis lubrication fluid levels Inspect wheel bearings (clean, repack, adjust) Inspect tires (check tire condition, air pressure/tread depth, rotate, wheel balance) Inspect engine (C1 performance analysis, spark plugs, air filter, fuel filter, PCV valve, crank case filter, canister filter) Inspect emission control system Perform exhaust analysis Inspect brakes (inspect brake system, fluid level/condition, flush/bleed/adjust brake system, adjust parking brake) Inspect cooling system (level/condition, antifreeze protection, pressure test, radiator cap, hoses/clamps/thermostat, power flush, heater operation)

Inspect drive belts (fan/accessory belts, crankshaft/timing belt, bolt tension/adjustment)

Inspect battery and electrical system (electrolytes level, condition, connections/cables, battery protection treatment)

Inspect air conditioner (performance test, discharge evacuate recharge, A/C filter-drier, leak test)

Inspect steering suspension Inspect exhaust system Inspect lighting/horn (lamps/bulbs, aim head lamps, horn operation) Inspect windshield (washer level/operation, wiper refills/blades, glass) and fill washer fluid Complete State Inspection (safety, exhaust emissions, vehicle registration, safety factors (aftermarket modifications) Inspect lift gates/devices for operation and safety, Inspect vehicle interior (clean and free from debris, and free from unauthorized gas cans/fuel on board)

3.4.2 Perform fleet repairs and service calls for the fleet of Government owned vehicles outlined in Exhibits E, G and H. Service calls are defined as a non-routine or non-regularly scheduled service. Repair services are defined as accomplishing the operations that are required and authorized to restore a vehicle to serviceable condition. Repairs consist of, but are not limited to, repair or replacement of unserviceable parts, assemblies, sub-assemblies, and electrical components, automotive air conditioning repair, manual transmission work, clutch replacement, brake work, exhaust work, fuel systems work, transmission, engine and power train overhaul, alignments, automatic transmission, glass replacement, paint, injection pumps and hydraulic tank work.

Provide recommendation to place a vehicle out of service as required. The average annual number of vehicles, trailers and equipment requiring service calls is 208.

The contractor shall have a maximum of 3 business days to complete the repair from the time the determination is made that a repair is needed, provided the spare parts are available. The contractor shall provide the COR written justification for any delays to the repairs that exceed 3 business days, and indicate the delivery date for the parts/supplies that are required. The contractor shall not perform any repairs that exceed $1,500 without prior written approval of the COR. The contractor shall submit a written price estimate (parts and labor hours) and estimated repair timeframe as soon as possible, but not later than 3 business days from work notification. Prior to proceeding with the repair, the COR will determine if the repair is cost effective and will approve or disapprove the repair. The contractor shall notify the COR if latent problems are discovered. The COR will then notify the contractor whether to proceed with the repair. The Government will not be responsible or obligated for any repair expenses for which the contractor did not receive prior approval from the COR.

The Government will issue a task order under CLIN 0003 for any repair that the Government determines the contractor shall not perform at the LaRC on-site vehicle service facility.

3.4.3 Schedule and record all vehicle maintenance and fuel use for Government-owned vehicles using the existing Government-provided MAXIMO Fleet

Management System, a stand-alone automated system used to record the profile of each Government vehicle, trailer, and equipment in the fleet (i.e., make, model, year of the vehicle; maintenance; repair transactions and costs;

fuel consumption and costs; and parts inventory). Services include scheduling and issuing general-purpose vehicles, providing response to on-site service calls and entering data into MAXIMO.

3.4.4 Track Government-provided fuel usage using the existing AFC/Phoenix Fuel

Management System.

3.4.5 Maintain an adequate inventory of repair and spare parts and supplies required to perform PM and repair of vehicles or equipment. Inventory shall include, but not be limited to: oils, greases, lubricants, belts, hoses, filters (fuel, oil, & air), gaskets, and other parts and supplies to prevent out-of-service situations. The Government shall reimburse the contractor under CLIN X002 for the actual cost of spare parts and supplies.

3.4.6 Use parts and materials that are new and conform to the OEM or re-manufacturer's specifications unless approved by the COR. Rebuilt assemblies may be used with prior approval of the COR when it is a standard industry practice, and the rebuilt assembly or subassembly carries the same manufacturer's or re-manufacturer's warranty as a new assembly or subassembly. Any part removed is Government property and shall be returned to the NASA Vehicle Maintenance area unless the replacement part is predicated upon an exchange basis with the part being replaced.

3.4.7 Input the required data into the Federal Automotive Statistical Tool (FAST) for all

Government-owned vehicles on an annual basis. Purchase and utilize recycled/bio-based products (i.e., retreads, motor/lubricating oil, fluids, and lubricants) in accordance with The Farm Security and Rural Investment Act, and other Federal laws, as applicable, and report the purchases to the appropriate NASA contact annually. Maintain a recycling program for products used at LaRC, including but not limited to, disposition of used oil, batteries and purchase of retread tires, recycled oil, fluids and lubricants.

3.4.8 No more than 100 tires shall be stored in the storage yard. Maintain an accurate inventory of used tires and schedule a pickup to avoid exceeding 100 tires.

Reference 9 VAC 20-81-95(D)(12).

3.4.9 Manage and maintain motor pool vehicle assets; schedule, inspect, and clean as required.

3.4.10 Manage and properly use hazardous materials used in the performance of vehicle maintenance. Maintain Material Safety Data Sheets for products used.

Utilize, including input and update to assure accuracy of, NASA’s Chemical Material Tracking System, an automated web-based system.

3.4.11 The contractor shall adhere to all applicable Environmental Management requirements to include, but not limited to, the following:

(a) Contractor employees who handle oil or hazardous waste shall attend annual Waste Management Training provided onsite by the Government.

(b) Contractor shall manage the used oil drums by storing them on spill pallets with weatherproof covers (if stored outside).

(c) Air Permit Compliance: Contractor must track quantity of solvent added to and/or removed from the solvent parts washer at Building 1199 and report this quantity monthly to the Standard Practice and Environmental Engineering Branch (SPEEB).

(d) Compliance with National Emission Standards for Hazardous Air Pollution

(NESHAP) for Gasoline Dispensing Facilities (40 CFR Part 63 Subpart CCCCCC): Contractor must maintain records of all gasoline and E-85 fuel deliveries and have these records available for regulatory inspection.

Records shall be kept for a period of 5 years. Contractor must maintain records of all gasoline and E-85 dispensed from the fuel pumps at Building 1199 and provide a monthly summary to the LaRC Environmental Management Branch Head.

(e) Compliance with Clean Air Act Sections 608 (Stationery Refrigeration and Air

Conditioning) and 609 (Motor Vehicle Air Conditioning): Contractor shall be fully compliant with the applicable requirements of Section 609 of the Clean Air Act. The Contractor shall perform all tasks required by 40 CFR Part 82 Subpart B, Servicing of Motor Vehicle Air Conditioners. Technicians performing work on motor vehicle air conditioners shall be trained and certified per Section 609 of the Clean Air Act.

(f) Aboveground Storage Tank (AST) Responsibilities: Contractor shall perform and document monthly inspections of the 300-gallon Motor Oil AST and the 6,000-gallon E-85 AST using NASA Langley Form 410 (Monthly AST Inspection Checklist.) The completed inspection checklists shall be submitted to the SPEEB monthly. The contractor shall initiate/arrange for repairs, as necessary, to the ASTs based on results of the monthly AST inspections. Examples of potential repairs include, but are not limited to:

repairing/replacing tank liquid level and/or leak detection gauges, repairing/replacing electronic tank monitoring probes or control box on the E- 85 tank, repairing/replacing deteriorated hoses or rusted piping.

(g) Underground Storage Tank (UST) Responsibilities: Contractor shall monitor and maintain the electronic UST Monitoring System at Building 1199. Contractor shall ensure that the printer paper roll is replaced as necessary and that any alarm panel light bulbs are replaced if they burn out. Contractor shall test the operation of the UST leak detection control panel warning system monthly by depressing the “Test Button” switch located on the front of the control panel to verify that each circuit is operational.

Contractor shall perform and document annual testing of the interstitial monitoring sensors and system on the USTs and underground piping to ensure that sensors are working properly and that alarm system is working properly. Contractor shall maintain documentation of the annual testing. Records shall be kept for a minimum of 1 year. Contractor shall perform a leak detect test on the USTs quarterly. The leak detect test shall be performed using electronic UST Monitoring System and performed when no dispensing is taking place and when no deliveries are being made. The leak detect test should be run for a 5-hour period at a minimum. Any failures of the leak tests shall be reported to SPEEB. Contractor shall keep records of completed leak detect test results. Contractor shall ensure that all personnel operating USTs are trained in accordance with Virginia DEQ Regulation 9 VAC 25-580-125 (Operator Training). Trained operators shall be readily available to respond to suspected/confirmed releases, other unusual operating conditions and equipment shut-offs or failures.

The contractor shall provide at least one individual that can perform the responsibilities of a “Class A” or “Class B” operator for the USTs as defined in Virginia DEQ Regulation 9 VAC 25-580-125 (Operator Training). The “Class A” or “Class B” operator shall be available for immediate telephone consultation when the UST facility is in operation. A “Class A” or “Class B” operator shall be able to be onsite at the facility within a reasonable time to perform necessary functions. Any UST operators not designated as a “Class A” or “Class B” operator shall receive training for a “Class C” operator.

Operator “Class C” training shall be obtained prior to starting as an Operator C and annually thereafter. More frequent training may be required if there are non-compliance issues as determined by EPA. The contractor shall provide copies of training and determination to SPEEB and maintain a copy for their records.

3.5 Shipping Operations

The contractor shall perform shipping services as follows:

3.5.1 Provide complete shipping services for Government out-bound domestic and foreign shipments, and in-bound shipments to the Center; and between external locations as required by applicable rules and regulations (See Exhibit C).

3.5.2 The annual average number of shipments processed: Small Package Shipments (small packages are any under 150 pounds) -2,000, Motor Freight Shipments - 60, Air Freight Shipments - 15, and International Freight/Small Package Shipments - 40.

3.5.3 Prepare, package, and arrange for shipment of approximately 20 shipments annually containing hazardous materials, dangerous goods and sensitive items in accordance with 49 CFR 174, 49 CFR 177, and other prescribed rules and regulations. Comply with training according to 49 CFR 172 subpart H, Department of Transportation (DOT) HAZMAT training.

3.5.4 Each person who offers transportation by air must be trained according to International Air Transport Association (IATA) requirements and transportation by vessel must be trained in accordance with the International Maritime Organization (IMDG) requirements. Department of Transportation (DOT) HAZMAT training is requested to precede IATA and IMDG training. HAZMAT employees will be required to be trained on the details of the LaRC DOT Security Plan every three years or whenever the plan changes. Also and be familiar with U.S. Customs Training in accordance with 19 CFR Chapter 1.

3.5.5 Obtain permits that are required to traverse local, state, and interstate highways for shipments of oversized loads.

3.5.6 Travel within the local commuting area, approximately 30 square miles, to coordinate shipments and receipts with U.S. Customs in accordance with 19 CFR Chapter 1, U.S. Customs Service.

3.5.7 The contractor shall complete the required Automated Export System (AES) training. The contractor shall file electronic export information (EEI) in the AES using the data provided on the shipping document (LF 52). Update changes to the EEI when notified by Transportation Officer. Maintain LF 52 file and transmitted data associated with the export according to Exhibit C.

3.6 Receiving and Materials Management

The contractor shall offload, inspect, receive, and distribute all in-bound shipments received at the warehouse of non-controlled equipment, stock and non-stock supplies, and materials (approximately 18,000 line items annually). Receive, inspect, tag and distribute all controlled equipment and related components (approximately 1,900 line items annually), whether received centrally, or at user site. User sites include approximately 179 on-site facilities. Receive property and update data in a Government-provided core financial system, SAP. Verify compliance with purchase order/contract specifications and prepare documentation related to Government acceptance or rejection. Process approximately 700 issues of stores stock annually utilizing a Government-provided system, the NASA Material Management Initiative (MMI).

The Contractor shall review Government purchase requests and correct or verify that the proper material group has been assigned. Additionally, the Contractor shall review and validate Government purchase requests over $25,000 to determine items are not currently available at LaRC excess or other NASA Center’s excess.

The contractor shall provide process and procedures training to LaRC site personnel that require the use of stores stock.

3.7 NASA Material Management Initiative

The Contractor shall process material management transactions affecting inventory balances adjustments directly in SAP which updates the Online Supply Catalog and Reservation (OSCAR) system. LF 55F, LaRC Stock Issue and Turn-in Slip, is used to record all SAP issues for materials management. The contractor shall:

3.7.1 Receive, store, and update SAP for stores stock inventory. Stores stock consists of moving boxes, packaging tape, and cylinder gases maintained at the Building 1206 facility. Additionally propellants are delivered directly to the storage facilities and issues are processed after deliveries are made (e.g., propane, liquid nitrogen, liquid oxygen, automotive fuels). Note that automotive fuels are maintained and issued from program stock.

3.7.2 Receive and process approximately 700 line items of stores stock received on

LF 55F requests. Receive and process approximately 36 line items of program stock (automotive fuels) per year.

3.7.3 Process Stock Issue in SAP based on customer submitted LF 55F requests.

Coordinate pickup and delivery date within 1 business day of receiving a customer’s request for stores stock. Deliveries shall be accomplished between 7:30 am and 4:00 pm on the scheduled day.

3.7.4 Perform physical inventories on stores, standby, and metal program stock, approximately 500 line items total, in accordance with prescribed regulations.

Identify and research inventory discrepancies, analyze results, and recommend corrective actions.

3.7.5 Perform physical inventories on approximately 10,000 items of Avionics/Aircraft

Program Stock in the NASA Aircraft Maintenance Information System, NAMIS, in accordance with prescribed regulations.

3.7.6 Provide training to LaRC on-site personnel who use SAP to maintain program stock assets.

3.8 Equipment Management

The contractor shall enter and update data in the NASA Integrated Asset Management Property, Plant and Equipment (PP&E) System database, maintaining accurate and standardized data elements in the equipment master record (approximately 18,000 transactions annually). The contractor shall:

3.8.1 Create and distribute 10 reports from the NASA PP&E System’s Business Objects Application as requested by the NASA Equipment Manager.

3.8.2 Coordinate, track and process transactions in SAP for shipments of controlled property as annotated on all shipping documents, which includes but are not limited to, inbound or outbound loans and leases of Government property, property out for repair, borrows to/from other NASA Centers, outbound loans of Government property, and monitor expiration dates annotated on the shipping documents.

3.8.3 Perform follow-up to ensure the end user accepts accountability of all equipment transactions. Reconcile approximately 2,400 shipping documents with the PP&E database annually to ensure all equipment is returned to LaRC. Process all equipment trade-in transactions.

3.8.4 Conduct a 100% annual equipment inventory of approximately 26,000 items per

NPD 4200.1C and NPR 4200.1G.

3.8.5 The contractor shall support the current controlled equipment inventory cycle to ensure that LaRC meets the Agency’s Minimum Loss Rate.

3.8.6 Establish an inventory schedule to ensure that monthly progress reflects a projected timely completion of the cycle to include inventory, reconciliation and close out. The contractor shall report planning and scheduling of inventories to the LaRC Equipment Manager. The contractor shall develop and direct corrective action plans when inventory discrepancies are identified. The contractor shall produce weekly reporting criteria to be delivered directly to assigned Government representative.

3.8.7 Provide property custodians (Government or other Contractor personnel) comprehensive account data in advance of scheduled inventories. Also provide property custodians account discrepancies discovered during inventories, and final results of inventories.

3.8.8 During the equipment inventory the Contractor shall perform the following functions:

Verify that recorded equipment is on hand Confirm current location and custodial responsibility Identify unrecorded equipment that qualifies for control Locate missing equipment or coordinate with End User to have a Property

Survey Report prepared for items not located Identify unused or underutilized equipment Identify equipment in need of repair Provide property custodians with account discrepancies reports that are discovered during inventories, and final results of inventories.

Provide a monthly status to the equipment manager to include the percentage of completion, number of items located and number of missing items.

Provide a monthly status to the equipment manager on Radio Frequency Identification tagging to include percentage of completion, number of items tagged and number of items that remain untagged.

3.8.9 Attend Property Survey Review Board and provide feedback as necessary regarding Property Survey Reports.

3.8.10 Provide final results of inventories to SEMO and Equipment Manager. Close the complete inventory cycle within established schedules. Prepare a comprehensive final inventory report documenting overall results to the SEMO and Equipment Manager.

3.8.11 Maintain property survey records (NF 598) that document the investigation and disposition of lost, damaged, or destroyed Government property.

3.8.12 Maintain the existing Equipment Control Number (ECN) Register. Maintain adequate supply of Government-provided equipment control tags to include Radio Frequency Identification (RFID) tags.

3.8.13 Use the Government provided RFID system for enrollment, inventory and accountability of controlled equipment items. Provide user support of the system to the Government and ensure the software allows the Logistics Management Branch (LMB) to conduct Agency required annual controlled equipment item’s inventories with a high degree of accuracy.

Provide regular updates on the systems reliability and make recommendations to the LMB Branch Head, LaRC SEMO, LaRC Equipment Manager, and the RFID system developer as required.

3.9 Property Storage and Disposal

The contractor shall perform property disposal services including receipt and inspection, storage, warehousing, retrieval and issuance, inventory control, and housekeeping as follows:

3.9.1 Process approximately 5,000 items of excess and surplus property annually for reutilization, transfer, sale, and disposal in accordance with applicable standards. Receive and enter items in the NASA Integrated Asset Management Property, Plant, and Equipment (PP&E) DISPOSAL component, and reported to the General Services Administration (GSA) through DISPOSAL.

3.9.2 Upon receipt of property containing hard drives and all other forms of digital media, remove and dispose of media in accordance with NASA ITS-HBK-0035, Digital Media Sanitization, and NPR 4300.1 using Government provided industrial shredder equipment to destroy the media.

3.9.3 Separate and sort property based on its reutilization potential utilizing the following order of priority:

Redistribution on-site Distribution to other NASA Centers Distribution to other Government activities Transfer to school districts and other eligible recipients Potential for exchange (trade-in) Open market sale Lack of potential usefulness (i.e., property that should be scrapped)

3.9.4 Prepare surplus property for NASA sale and group into lots to minimize the cost of the sales process while obtaining an optimum level of sales receipts.

3.9.5 Control all property for its protection and safeguarding until it is reutilized, transferred, or otherwise disposed of in accordance with applicable standards.

3.9.6 Update status of property in the NASA PP&E System DISPOSAL from receipt to final disposition and process all associated documentation. Create and deliver approximately 20 reports weekly from the NASA PP&E System Business Objects Application as requested.

3.9.7 Provide screening services by locating items requested by NASA LaRC organizations through federal surplus programs. Determine the availability of idle/excess property, “freeze” or reserve such property. Prepare all required documentation, approximately 125 annually, to transfer property to the LaRC recipient, and coordinate physical transfer. Use Plant Clearance Automated Reutilization Screening System (PCARSS) to screen all LaRC contract and grant excess property to determine whether there is a LaRC need for the property. Report quarterly the number of items picked up from screening and sent to LaRC. Process requisitions and ensure delivery of property.

3.9.8 The contractor shall manage the furniture warehouses keeping the furniture separated for specific use by managers, students, and others. Be familiar with inventory on hand to assist the Government Furniture Manager when furniture requests are received. Process LaRC Excess Property Withdrawal Requests (LF 100) and deliver requested furniture within 3 business days of receipt of request. Transport excess or broken furniture to disposal, determine the status and take action accordingly.

3.10 Scrap Metal and Trash Waste

The contractor shall deliver and retrieve, on an on-call basis, approximately 125 Government-owned dumpsters ranging in size from 2 cubic yards to 4 cubic yards, for the collection of scrap metals and trash waste for disposal in Contractor-provided containers.

The contractor shall:

3.10.1 Collect all scrap metal at LaRC. Historically the average annual amount to be collected is 300 tons. Conduct the collection, handling, and disposal of scrap metal in accordance with applicable regulations, NPDs, NPRs, and GSA procedures for Term Contracts in a manner that optimizes the sales proceeds to the Government. Segregate all scrap metals to the maximum extent practicable. Submit request for delivery tickets assigned and tonnage picked up by vendor, reconcile reimbursements received with the Office Chief Financial Officer Representative. Submit a quarterly Emergency Planning and Community Right-to-Know Act (EPCRA) report.

3.10.2 Provide two 40-cubic yard containers to be placed in the scrap yard behind

Building 1240 for the collection of trash waste and empty them 3 times a month.

3.10.3 Provide six 8-cubic yard containers at the following locations and empty them at the frequencies indicated: Building 2102 (emptied daily), Building 1231 (emptied once a week), Building 1238 (emptied once a week), and three (3) other locations as needed. A 30-cubic yard container at Building 1268 (emptied once a week).

3.10.4 Provide storage services for materials, supplies, and equipment in Government provided on-site warehouse facilities. The contractor shall process storage transactions in the Government-provided Langley Storage System relating to receipt, issue, and tracking of materials, supplies, and equipment, approximately 250 transactions annually.

3.10.5 Report quarterly to the LMB:

current layout and usage of all storage areas to determine space utilization;

effectiveness of space utilization;

identify available storage space

3.11 Industrial Property Office Support

Provide liaison support to the Industrial Property Officer in the management of NASA- Owned Contractor/Grantee-held Property

3.11.1 Upload approximately 50 annual NASA Form 1018’s (NASA Property in the Custody of Contractors) received from contractors/grantees into the NASA Electronic Submission System (NESS) in October of each year.

NASA Form 1018’s shall be uploaded into NESS within 16 working hours of receipt. Contact contractors/grantees to obtain NF 1018’s not received by the October 15 due date.

3.11.2 Review contract/grant modifications and update NESS with changes to points of contact, contract deliverable due dates, and period of performance completion dates. Upon contract/grant completion date, request final NF 1018, upload into NESS, and forward all Government property contract/grantee documentation files to the Office of Procurement.

3.11.3 Maintain approximately 10 Installation Accountable Government Property (IAGP) lists for contracts performed on-site at LaRC and perform annual updates.

3.12 Removal of Privacy Act Material

The contractor shall perform the following to support the removal and disposal of Privacy Act materials, Sensitive But Unclassified (SBU). The pick-up and transportation of Privacy Act material shall start every Wednesday and be completed no later than 11:45 a.m. that same day.

3.12.1 The contractor shall receive requests from NASA LaRC customers requesting pick up of Privacy Act material and keep a record of the location, customer organization and the number of boxes, or amount of material.

3.12.2 The contractor shall pick up and transport all Privacy Act material in a

Government provided vehicle and maintain positive control at all times. The removal and transportation of this material shall occur no less than bi-weekly and no more than on a weekly basis, depending on scheduled demand.

Adjustments to the schedule shall require coordination between the COR and Contractor Site Manager as necessary.

3.12.3 Based on historical data, the number of boxes to be picked up on a weekly basis averages 35 boxes. Adjustments to schedule can be made when necessary to meet demand.

3.12.4 Keep an inventory of all boxes removed on a Box Pickup Log.

3.12.5 Transport the Privacy Act material to the Refuse Fired Steam Generator

(RFSG) incinerator located at 50 Wythe Creek Rd., Hampton, Virginia, no later than 11:45 a.m. Wednesday. The contractor shall then offload all the Privacy Act boxes into RFSG trash pit.

3.12.6 Per NASA regulation, NID 1600-55, Sensitive But Unclassified (SBU)

Controlled Information, the driver is to stay within site of the boxes and witness their placement into the incinerator feed chute.

3.12.7 After delivery of the Privacy Act material to the RFSG incinerator, driver shall obtain a signature from an individual in the office at the RFSG on the Box Pick-up Log. The driver shall then sign the log as well. All forms shall be retained by the contractor for recordkeeping purposes and an electronic copy shall be sent to the COR.

3.12.8 Privacy Act Materials shall not be picked up the Wednesday before a Thursday holiday. Pick-up shall resume as scheduled the following week.

3.12.9 The contractor shall provide notification, including the number of boxes, to the

RFSG each Monday before Privacy Act material is to be delivered.

3.12.10 The contractor shall complete the Document Destruction Services Form and return it to the RFSG prior to this service commencing.

3.12.11 Pickup and handling of Privacy Act material shall be in accordance with the following Directives: NPD 1382.17H, NASA Privacy Policy, NM 1600-55, Sensitive But Unclassified (SBU) Controlled Information.

3.13 Environmental Recycling (To commence October 1, 2017)

The Contractor shall develop and implement an efficient and cost effective recycling program that meets all Executive Orders, and Federal, State and Local requirements to maximize the collection and recycling/reclamation of materials. Contractor shall continually evaluate the program and ensure personnel receive quality service and communication on program requirements. The Contractor will be responsible to implement improvements to the program that would optimize diversion and maximize proceeds for the Government.

Recycled materials shall include but not limited to white and mixed paper, cardboard, toner and inkjet cartridges, aluminum cans, and plastic bottles (#1 and #2). The Contractor shall:

3.13.1 Deliver and pick up Government furnished collection containers to approximately 150 site locations for the collection of fiber products (to include white and mixed paper and cardboard), toner and inkjet cartridges, aluminum cans and plastic bottles.

Maintain the centralized collection locations in a neat, clean and organized manner and utilizing the current collection schedule.

Make minor adjustments to the pickup schedule and provide the COR a current schedule based on volume of recycle materials. Obtain COR approval prior to initiating significant schedule changes (i.e., when requirements for labor, equipment, supplies or methods are modified).

The Contractor shall ensure that trash is not comingled with recyclable material and recycle materials remain separated to the maximum extent possible.

3.13.2 Deliver paper and cardboard to the recycling facility. Crush and bale the fiber products (paper and cardboard) using Government provided equipment or an alternate method approved by the COR.

3.13.3 In addition to collecting flattened cardboard at the collection locations, the

Government will provide larger containers at approximately 30 facilities that consistently generate large quantities of cardboard.

3.13.4 Collect, transport, and arrange for disposition of fiber products covered through the GSA contract. When enough baled fiber products to complete a truckload is accumulated, the Contractor shall contact the GSA representative and obtain the delivery order tickets. The Contractor shall load the trailer, recording the weight of the fiber products loaded. The Contractor shall email all the delivery receipts to the vendor. The vendor confirms receipt of fiber products by signing the tickets and returning them electronically to the Contractor. The Contractor shall e-mail the completed delivery tickets to the GSA representative.

3.13.5 Utilize the pickup schedule to collect aluminum cans and plastic bottles from the

150 centralized locations throughout the Center.

Deliver plastic bottles to the recycle facility and place in a contracted storage bin. Provide a 40 foot storage bin for plastic bottles and periodic removal from the Center for recycling.

Deliver aluminum cans to the scrap metal holding area or other area identified by the COR. Removal of aluminum cans from the Center shall be part of scrap metal disposal (para 3.10) or other method developed by either the Contractor or Government and approved by the COR.

3.13.6 Pick up toner and inkjet cartridges (in original boxes) at the 150 centralized collection locations based on the schedule. Do not pick up toner cartridges located at copy machines throughout the Center.

3.13.7 Transport toner and inkjet cartridges to the recycle facility. Stack on pallets approximately four feet in height and then shrink wrap pallets. Store pallets at the recycle facility until sold by the NASA Property Disposal Officer.

3.13.8 Provide the necessary training and outreach to Center personnel to inform them on procedures for the proper management of all recycled materials in order to communicate any program changes, optimize generation, and minimize contamination.

3.13.9 Prepare and submit a quarterly status report to the COR on recycling amounts.

Provide the necessary data annually in NETS (NASA Environmental Tracking System) at https://netsdata.grc.nasa.gov. The Environmental Office will notify the COR of the NASA HQs data call.

4.0 Indefinite Delivery/Indefinite Quantity (IDIQ) Services (CLIN 0003) IDIQ work is unscheduled, non-recurring services provided on an as needed basis. This work is within the broad scope of this Performance Work Statement but is not covered or priced under the Firm-Fixed portion of the contract (CLIN X001).

Under this IDIQ portion of the PWS, a task order will be issued on a firm-fixed price basis in accordance with the schedule of rates in Section B and the task order issuance procedures outlined in Section H of the contract.

The scope of work provided under the IDIQ services shall include, but not be limited to:

4.1 Carpet Purchase, Installation and Removal

The contractor shall provide services and materials to purchase, remove, repair and install Government-furnished carpet tiles and roll goods.

The Contractor shall only purchase carpet squares that are no larger than 24". The contractor shall purchase standard multicolor carpet that is predominately blue and complies with GSA Categories 31-303, Carpet Tiles; 31-304 Special Use Broad Loom Carpet and Carpet Tiles; and 31-305 Carpet Cushion. If polyester carpet is purchased, the Contractor shall comply with requirements of NF 1707 (Special Approval and Affirmations of Requisitions) including Post-consumer Content: 25% to 100%; Recovered Material Content:

25% to 100%; Cut pile constructions: 5,000 ounces/yard 3 minimum density, and Loop pile constructions: 4,500 ounces/yard 3 minimum density.

The contractor shall provide cove base, adhesive and all incidental materials required for installation of roll carpet and carpet tiles. The contractor shall install carpet with a minimum number of seams and no puckers in the finished carpet. The contractor shall clean up, remove and immediately dispose of all waste material in a Government-provided dumpster, and provide proper vacuuming of the work area at completion as outlined in the task order.

It is anticipated that unusual carpet situations may be encountered when systems furniture cannot be disassembled and reassembled within the required timeframe and carpet must be installed around the furniture. Other special requirements may include situations involving asbestos-laden flooring over which carpet has been previously installed. In these cases, the contractor shall stop work and notify the Government immediately. The contractor might be required to perform some carpet services after normal working hours.

4.2 On-Call Bus Service

The contractor shall provide or arrange for on-call bus service for local area (within approximately a 50-mile radius) tours and events (approximately 100 annually). When the Government-provided bus (see PWS section 3.1.1) is not available or is not large enough to accommodate the group size, the contractor shall arrange rental buses as needed.

Requirements may occur during off-shift hours, weekends, and holidays, and duration of the events will vary.

4.3 Towing Services

The contractor shall arrange for towing on-site and off-site service calls. There are approximately eight towing services required annually.

4.4 Off-site Fleet Maintenance

The contractor shall facilitate off-site repairs for the fleet of Government owned vehicles outlined in Exhibit E, G and H which the Government determined cannot be performed on-site at the LaRC vehicle service facility in accordance with PWS section 3.4.2.

4.5 General Logistics Services

The contractor shall provide general logistics services as required by the Government that are associated with Center Revitalization efforts and other surge demands. The Government will provide the contractor with advance notice of services that are required with start date and completion dates. The contractor shall provide a proposal and submit to the COR for approval prior to commencing work. Services include but are not limited to:

1. Removal and discard of refuse and other material from facilities slated for demolition or rehabilitation.

2. Identification of material that may require special handling.

3. General labor to prepare or reconfigure existing Government facilities

4. Other logistics services as required and as identified in the call order statement of work.

5. Work under this task order shall fall under the following labor categories unless otherwise approved by the government:

a. Material Handling Laborer

b. Refuse Collector

c. Warehouse Specialist

All calls against a task shall be issued on a firm-fixed price basis and shall utilize the IDIQ rates given in Clause B.5 of the contract. Overtime hours and rates are not allowable unless authorized by the Contracting Officer.

In accordance with Clause G.1, Invoice Payments, and G.5, Government Purchase Card (P- Card) Payment, of the contract, the contractor may invoice for calls under this task order only after completion of the call order. All work on call orders shall be detailed in the “Summary of Task Orders”, under Exhibit B.