NNK16552269R_J-1_Section_C.docx

NNK16552269R, Attachment 1

Section C - Descriptions and Specifications

PART I - THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 SCOPE OF WORK

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract for design and construction efforts at the John F. Kennedy Space Center, FL and NASA/KSC facilities located at Cape Canaveral Air Force Station, FL. Projects will be awarded by individual task orders (TOs) on an as needed basis. Task Orders will be in support of minor construction, renovation and repair projects, and design-build projects. The Contractor shall be required to furnish all materials, equipment and personnel necessary to plan, design, manage, and accomplish the jobs. Individual jobs vary in size with the majority expected to be small to medium sized jobs with an estimated dollar value between $5,000.00 to $1,000,000.00 per job. The jobs will include tasks in a variety of trades, such as carpentry/wall construction, roofing, interior and exterior electrical, mechanical/HVAC, plumbing, sheet metal, painting, demolition, concrete, masonry, welding, road repair, excavation, and site improvements.

C.2 PARTNERING

To successfully accomplish this contract, the contractor shall work side-by-side with the Government in a collaborative process to develop each task order requirement and use the same SABER Unit Price Book (UPB) to develop order cost. The Government encourages the Contractor to propose any innovation to accomplishing SABER requirements that may lead to increased efficiencies or performance. The Contractor shall establish and maintain team-oriented working relationships with the Government at all levels in the organization. Through frequent interaction, both formal and informal, the Contractor shall work with Government counterparts to ensure requirements are clearly communicated, mutually understood, and satisfied. The Contractor shall ensure timely, accurate, and thorough responses to the Government’s requests for information. The Contractor shall work cooperatively with other KSC contractors to ensure timely and effective execution of requirements.

C.3 PROGRAM MANAGEMENT

The Contractor shall produce high quality work in a timely manner. The Contractor shall provide all personnel (managerial, administrative, technical, etc.), equipment, tools, materials, supervision, and services necessary to perform SABER requirements as defined in this Statement of Work (SOW).

1. The Contractor shall directly superintend the work assigned at all times during the performance of the contract. Supervisory and labor personnel shall be competent, qualified, and conduct themselves in a disciplined and professional manner. At a minimum, the Contractor’s SABER Team shall include personnel with the following skills:

a. Project Managers (PM) capable and authorized to make decisions (signature authority, financial, schedule, scope, etc.) regarding this contract on behalf of the parent company. PMs capable of functioning as the single point-of-contact for the Government and available during standard working hours for consultations with the Contracting Officer (CO) and Contracting Officers Representative (COR) in a timely manner. PMs available to address all inquiries from contractor and subcontractor personnel on all work requirements during the construction phase of a project. (Inquiries made by personnel other than that of the Contractor's shall be directed to the CO.) PMs with a minimum of five years experience in managing construction work sites and construction trades personnel/subcontractors. PMs with experience in project cost estimating and the R.S. Means CostWorks Software database.

b. Superintendent / Quality Control (QC) Personnel with a minimum of 2 years experience and a background in standard construction and safety practices in all divisions of the Construction Specifications Institute (CSI) format. QCs with experience performing routine daily site visits and documenting all phases of the various construction projects. QCs qualified to perform testing and system operational checks. (Note: The Government will function as a Quality Assurance Evaluator.)

c. Architects and Professional Engineer consultants registered in the State of Florida.

d. CADD Technicians/Operators with drafting experience with civil, structural, architectural, mechanical, and electrical drawings, layout, details and sections, and a background in drafting industry standards. CADD Technicians proficient in AutoCAD (or CO approved equivalent drafting program) and familiar with Architecture, Engineering, and Construction (AEC) standards.

e. Competent and licensed construction trades craftsmen (contractors and subcontractors) qualified to lay out and perform the work in an orderly and timely manner. Trades craftsmen with knowledge of the most current building codes and regulations in their areas of expertise.

2. The Contractor shall maintain an on-site presence at KSC to receive work requests and other related requirements to accomplish each individual TO. The Government will provide on-site office space. The Government will provide the Contractor with adequate material storage areas on KSC upon written request to the CO. The Contractor shall ensure all areas are kept clean and neat at all times. Other equipment, items, etc. shall be furnished by the Contractor at its own expense. The material storage space described above shall not be used for any purpose other than fulfilling the requirements of this contract.

a. Should the Government elect to mothball, abandon, or otherwise reutilize space provided to the Contractor and the function the Contractor is performing in that space remains a part of this contract, equitable space will be provided elsewhere at the Government’s expense.

b. Should the Contractor choose to use the Government facilities, adequate precautions shall be taken by the Contractor to prevent fire hazards, odors, and vermin.

c. The Contractor shall obtain written approval from the COR or authorized representative prior to making any modifications or alterations to the government provided facilities. Any such modifications or alterations approved by the COR or authorized representative shall be made at the expense of the Contractor and shall be in compliance with all applicable building codes and standards. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for approved modifications or alterations and reasonable wear and tear.

d. The Contractor shall be held responsible for the cost of any repairs for damages caused by negligence or abuse on the part of Contractor employees.

3. The Contractor shall provide electronic mail (Email) capability for correspondence to and from individual Government and Contractor PMs.

4. Standard Working Hours: The Contractor shall normally perform tasks between the hours of 7:00 a.m. to 4:30 p.m., Monday through Friday, except for observed Federal Holidays.

5. Business Day: Any day in which normal Federal Government business is conducted at KSC. Days include Monday through Friday, excluding Federal Holidays as defined by the Office of Personnel Management.

6. The Contractor shall notify the CO and COR ten calendar days prior to starting work.

7. Lack of materials, equipment, tools, or staffing shall not be an acceptable cause for non-performance of work.

8. Denied Contractor access to a NASA facility for a portion of a business day or longer will be handled in accordance with NFS Clause 1852.242-72, Denied Access to NASA Facilities.

9. Progress Meetings: The Contractor shall meet with the CO, COR and other Government representatives, every two weeks for one and one half-hour, to review the Contractor’s performance and provide percentage completion status on all individual TO’s. The Contractor shall take meeting minutes of all items discussed at the meeting and provide those meeting minutes electronically to the CO and COR. A mutual effort shall be made to resolve all problems identified.

a. Status Reports: The Contractor shall provide the CO and COR with one electronic copy and five hard copies of the status reports of all active TOs biweekly. The status reports should include detailed one week and two week look ahead schedules, upcoming project milestones (i.e. inspections, major deliveries) and upcoming required coordination (i.e. utility outages) for each project (Tech Reference #001). The status reports will be reviewed at the progress meetings.

b. Contractor Invoicing Report: The Contractor shall, in conjunction with the officially submitted monthly payment invoice, provide a detailed cost breakout matching the total requested invoice amount. The Invoicing Report shall be submitted one week prior to the bi-weekly Progress Meeting.

10. The Contractor shall maintain technical cognizance of proposed and implemented changes to all federal, state, and local laws, regulations, policies, directives, and industry standards. The Contractor shall ensure all applicable codes, standards, and other requirements are met in the performance of work.

11. The Contractor shall ensure that TO specifications shall, as a minimum, meet the industrial and/or commercial standards as specified in the Unified Facilities Guide Specifications (UFGS). ( Reference: http://www.wbdg.org)

12. The Contractor shall comply with the publications contained in Technical Exhibit 001, Technical References. The latest editions, updates, revisions and supplements as they are published and become available shall apply and be maintained at the Contractor’s on-site office. The Contractor shall also adhere to all uniform codes, standards, and environmental regulations. Any code, standard, or regulatory deficiencies shall be corrected at the expense of the Contractor. Any conflict between these codes, regulations and specifications should be brought to the attention of the CO and the COR.

13. In the event the TO includes Government Furnished Equipment (GFE) or Government Furnished Materials (GFM), the Contractor shall pick-up, transport and deliver all GFE/GFM from the Government storage area to the work site indicated in the TO. The Contractor shall follow the instructions of the CO regarding the inventory and disposition of all Government-furnished property not consumed in performance of a TO.

14. The Contractor may be required to return to the Government equipment items removed/replaced during the performance of a TO. The CO or authorized representative will identify the items prior to issuance of the TO.

C.4 SABER UNIT PRICE BOOK (UPB): The SABER Unit Price Book (UPB) will be based on the most current edition of R.S. Means CostWorks software license. Line items will be selected from the UPB that most accurately and completely represent the work being accomplished in the TO scope. Each line item in the UPB includes appropriate direct material, equipment, and labor costs.

1. Software Requirements: The Contractor shall obtain the current calendar year edition of R.S. Means CostWorks software license(s) and update annually. The following cost data publications shall be available and utilized: Facilities Construction Cost Data, and Facilities Maintenance & Repair Cost Data. These documents are available from the following source:

R.S. Means, Inc 700 Longwater Drive Norwell, MA 02061 1-800-334-3509

2. Costing: The “Total Bare Cost” unit prices identified in the current copy of R.S. Means Cost Estimating Guides) (hereinafter called MEANS), for Melbourne, FL area will be used as the Unit Price Book for this solicitation/contract.

3. Pricing: The “Total Bare Cost” column shall be used for contract pricing regardless of who performs actual construction (Prime Contractor or Subcontractor).

a. If more than one item shall satisfy a construction task, the Contracting Officer shall decide which item shall be used.

b. If an item is to be used that has a minimum and maximum price listed, the Contractor is to submit 2-3 quotations from different dealers to verify where, in the given range, the item shall be. If the quoted price is higher than the maximum, the maximum price shall be used.

c. Unless otherwise specified in the UPB, prices given include all direct and indirect material, labor and equipment (to include rental costs of equipment) to complete the item of work described. Indirect materials are defined as materials integral to the installation of an item without which, the item could not be installed. Equipment rental shall not be added as a non-priced item to supplement the UPB.

d. If the Government specifies an item, which meets both the UPB definition and the characteristics called out in the technical specifications, the Contractor shall furnish that item regardless of actual cost compared to the UPB cost.

4. The Contractor shall use the R.S. Means CostWorks software database for costing. If an item is not included in RS Means CostWorks, the item shall be considered a Non-Price Item (NPI).

a. Non-Priced Item (NPI): NPIs are line items that are not listed or accurately described in the UPB, but are within the scope of the work intended to be accomplished. The Contractor shall separately identify and price all NPIs. If the contractor proposes to subcontract any of the NPI work, the contractor shall obtain adequate price competition by soliciting quotes from at least three businesses.

b. Alternate-Priced Item (API): APIs are NPIs that have been evaluated, negotiated, and accepted by the CO, and incorporated by modification as a pre-priced line item to the contract. The line item shall be then categorized as an API for subsequent TOs. The Contractor shall be responsible for creating, updating and providing the most current API database to the CO.

5. Government Furnished Equipment/Material (GFE/M): Labor costs for work using GFE or GFM shall be paid using Davis-Bacon Act wage rates. The quantity for labor hours shall be based on and referenced to a similar line item from the UPB. The contract bid coefficient shall then be applied to the negotiated labor hours to arrive at a final cost to the Government.

6. If a UPB line item includes labor, the Contractor shall be responsible to pay the Davis-Bacon Act wage rates.

7. Labor costs associated with NPI’s and API’s (where applicable) shall use Davis-Bacon wage rates.

8. A&E Services (Design/Build TO’s): When a task is identified that requires registered A-E services this line item will be priced as a NPI for that particular TO.

C.5 DEFINITIONS: The following definitions apply to all work required by this solicitation/contract.

a. As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions.

b. Coefficient: A Coefficient is the Contractor’s pricing factor, which is, multiplied against the standard unit prices in calculating task order (TO) prices. It is proposed by offerors as a percentage increase (e.g., 1.10) or decrease (e.g., 0.95) to the current edition of the unit priced database (UPD). They include all cost elements not included in the current UPB (e.g., overhead, profit, minimum design costs, G & A expenses, bond premiums, gross receipts taxes, quality control, clean-up, subcontractor mark-up, labor burden, mobilization/demobilization, permits, licenses, taxes, depreciation, as-built drawings, submittals, site security, etc.).

c. Drawings (Concept, Proposal, and For Construction):

(1) Concept: Graphical representations provided by the Government to provide preliminary information on the work objectives. These drawings are not intended to be all inclusive and shall not be considered Proposal or For Construction Drawings (see below).

(2) Proposal Drawings: Drawings submitted with the T.O. proposal response shall be thorough and detailed enough to allow for the Government and the Contractor to estimate the number and type of prepriced and non-prepriced items required to successfully perform all work. They shall incorporate clarifications provided during site visitations and RFI responses.

(3) For Construction Drawings: Drawings submitted after T.O. award which shall incorporate clarifications provided during site visitations, RFI responses, and proposal negotiations and be thorough and detailed enough to allow :

(i) The Government and Contractor to know what the work requirements are prior to start of work under task orders.

(ii) the Contractor to satisfactorily complete all work requirements and phasing on time, including providing required submittals and other documentation as needed; and

(iii) Government personnel to monitor and validate work compliance.

d. Estimates of Pre-priced Items: A computerized, “detailed report” estimate, organized into the SABER Pre-Priced Database format listing quantities, item identification number, unit price, total price, and a short description of all items (required by a Statement of Objective and proposal drawings) for which a price exists in the SABER Pre-Priced Database.

e. Estimates of Non-Prepriced Items: A computerized, “detailed report” estimate, organized into the SABER Pre-Priced Database format (or Contracting Officer approved equivalent) listing quantities, item identification number, unit price, total price, and a short description of all items (required by a Statement of Objective and proposal drawings) for which no price exists in the SABER Unit Pre-Priced Database. Non-pre-priced items must be accompanied with three (3) price quotes from verifiable sources (published price list, subcontractor quote or estimate, etc.).

f. Final Inspection: The examination held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the Contractor. Final inspection and acceptance will be conducted by the COR.

g. Government Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract.

h. Guide Spec: The technical specifications to be utilized on task orders during the duration of the contract (possible five years) shall be the United Facilities Guide Specifications (UFGS) Master Guide which uses the latest CSI MasterFormat. All specifications are organized under Divisions 1 through 48 (currently).

i. Fact Finding: A meeting between the Government and the Contractor, when necessary, to reach agreement on performance periods and other technical requirements on individual construction projects.

j. Negotiations: A meeting between the Government and the Contractor, when necessary, to reach agreement on all aspects of a task order, including pricing, performance periods and other technical requirements. Negotiations are always chaired by the Contracting Officer.

k. Non-Priced Item (NPI): Items of work not included in the SABER Unit Price Database that are within the scope of the contract and that may be negotiated and incorporated by modification as a pre-priced line item to the contract.

l. Phasing of Work: When the task order specifies more than one completion date for separate parts or stages of the work and/or directs a specific sequence for performing the work required by the task order, then the task order will be considered phased. Separate Notices to Proceed (NTP) will be issued for each part or stage.

m. Pre-priced Item (PI): An item listed in the Unit Price Book (UPB).

n. Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after task order award but before the start of work to discuss all aspects of the task order.

o. Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

p. Progress Meetings: A bi-weekly meeting attended by designated representatives of the Government and the Contractor to discuss the progress on existing or potential SABER projects as well as overall contract performance. Meeting minutes shall be recorded by the contractor and distributed to the Contracting Officer and COR not later than 3 working days following the bi-weekly meeting. Meetings may be held more often or less frequently as circumstances warrant.

q. SABER: Simplified Acquisition of Base Engineering Requirements.

r. Scoping Meetings: Meetings attended by designated representatives of the Government and the Contractor to discuss and define work requirements in sufficient detail to prepare a Statement of Work (SOW), construction drawings/sketches, material submittal requirements, and other documents necessary to successfully complete a construction task.

s. Site Visits: Investigative visits by the Government and the Contractor to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is to gather information to prepare the Statement of Work, proposal drawings/sketches, and project estimate.

t. Statement of Objectives (SOO): The initial document, with concept drawings where applicable/available, provided to the Contractor by the Government outlining the work to be completed.

u. Statement of Work (SOW): Written descriptions (in the quality, detail, and professionalism identified in the Contractor’s technical proposal) documenting work required by each Government task order. The Government SOW will be a take-off from the SOO and, with input from the Contractor, will provide better clarity of the task order requirements. The SOW shal be throrough and detailed enough to allow:

(a) The Government and the Contractor to estimate the number and type of prepriced and other items required to successfully perform all work.

(b) Government personnel to monitor and validate work compliance

(c) The Government to easily follow the work processes involved

v. Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

w. Workday (WD): Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays.

C.6. SABER WORK TYPES

The primary purpose of the SABER contract is to expedite award of construction and repair requirements. This may include developing engineering designs up to a 40% level to support design/build task orders. SABER TOs initiated by the Government will be 1 of 3 Work types:

1. Type 1: Initiated via the SOO developed by the Government which may be accompanied by a sketch. This work will predominately be minor construction and repair work and require limited engineering support including: engineering drafting, construction submittal development and post construction as-built drawings. The Government expects the majority of the work to fall into this category.

2. Type 2: Initiated via the SOO developed by the Government and accompanied by a Government provided 100% design and specifications package.

3. Type 3: Initiated via the SOO developed by the Government to be used by the Contractor to execute a design-build project. This work will require intermediate engineering support to develop a 40% design package prior to construction implementation. This work will also require engineering drafting, construction submittal development and post construction as-built drawings.

A 40% design is defined as: A 30% design and specification document developed by the SABER Contractor, which has incorporated design review comments generated from a 30% design review meeting.

C.7 TASK ORDER INITIATION PROCESS

Initiation of SABER work will start with a Request for Proposal (RFP) from the CO. The RFP shall consist of a Statement of Objectives (SOO), describing the scope in general terms. The Contractor may also be provided as-built drawings, Computer Aided Drafting/Design (CADD) files (if available), list of users/technical points of contact, and a list of Government-provided equipment and/or materials.

1. The Contractor shall schedule an initial site visit no later than five business days upon receipt of the formal RFP.

2. The initial site visit meeting shall include the Contractor, CO/COR, Government System Maintenance Engineer (SME), End User, and/or Facility Manager. The Contractor shall conduct additional site visits as necessary to ensure a detailed knowledge of the site conditions. At a minimum, the following items shall be discussed:

a. Methods and alternatives for accomplishing the work.

b. Definition and refinement of requirements.

c. Detailed SOO.

d. Government as-built drawings. It is the Contractor’s responsibility to verify that as-built drawings provided by the Government are current and accurate. All dimensions and elevations indicated on the as-built drawings shall be field verified by the Contractor. The Government does not guarantee the accuracy or adequacy of existing as-built drawings. It is the Contractor’s responsibility to verify all existing site conditions prior to the issuance of each TO. All Contractor observed discrepancies between drawings, specifications and existing conditions shall be referred to the CO before affected work is performed.

e. Environmental Compliance. The Contractor, in conjunction with the Government, shall complete an Environmental Checklist (KSC Form 21-608) and adhere to the environmental requirements identified in the resultant Record of Environmental Consideration.

C.8 CONTRACTOR PROPOSAL PROCESS

Upon completion of the SABER Initiation Process, the Contractor shall submit to the CO a proposal that includes a Cost Proposal, Technical Proposal, and a Proposed Performance Period. The Contractor’s proposal shall be submitted via e-mail in accordance with the proposal schedule below.

Proposal Schedule

1. An RFP is not to be construed as the Contractor’s authority to commence work. Additionally, submission of a proposal by the Contractor shall not constitute an obligation by the Government to issue a TO. The Government may issue an RFP and conduct negotiations without obligating the Government to issue a task order for the work described in the submitted proposal. The CO may withdraw the proposal request at any time.

C.9 COST PROPOSAL:

The SABER UPB shall serve as the basis for establishing the unit price value of the pre-priced work to be performed. The Contractor’s proposal for each task order must be supported by a detailed materials take-off with the appropriate unit pricing rate applied. The Cost Proposal shall be organized in accordance with Tech Reference 002 and be in Microsoft Excel format. All Cost Proposals shall be valid for 60 calendar days. The Cost Proposal is composed of the following:

1. RS Means pre-priced items and associated labor hours.

2. APIs, NPIs, GFE/M and associated labor hours.

3. Contractor Coefficient

4. Design Development cost data (for Design/Build Task Orders only)

a. Site Visits.

b. Engineering Documentation.

c. Engineering Man Hours.

d. Design Review Hours.

e. Design Review Comment Incorporation.

5. Any other item specifically called out in the Government SOW.

C.10 TECHNICAL PROPOSAL:

The Contractor’s technical proposal shall be supported by documentation demonstrating that all planning, engineering, and construction efforts have been identified to successfully complete all work under the TO. The Technical Proposal shall consist of the following:

1. Task Plan: A task plan shall be developed by the Contractor in response to the Governments SOO and describe the contractor’s understanding of the SOO.

2. Submittals: Required construction material submittals (e.g. Catalog cuts, calculations, and sketches).

3. Supporting Documentation: Supporting Documentation shall include, but is not limited to, minutes of the site visit, and associated notes.

4. Incidentals: A discussion on the types of Incidental Engineering support to be provided by the contractor.

C.11 PERFORMANCE PERIOD:

An allowable performance period will be based upon the total labor hours associated with the project by the UPB (using the critical path method priority assigned to the project and the amount of work already in progress on other SABER task orders).

C.12 GOVERNMENT PROPOSAL EVALUATION PROCESS

The Government will perform a technical evaluation of the Contractor’s proposal. If the Government has questions about the Contractor’s proposal, the CO may call a fact-finding meeting for clarification purposes. After fact finding and evaluation, negotiations, if required, will be conducted.

The CO may accept the Contractor’s initial proposal, in total or in part, without discussion or negotiation unless the Contractor qualifies the proposal with specific limitations.

C.13 SABER EXECUTION

Upon successful negotiation or acceptance of a task order proposal, the CO shall issue a TO. The TO will incorporate the results of any negotiations and supporting documentation for contractual requirements. The Contractor shall not begin any work until it receives a Notice to Proceed issued by the Contracting Officer. The performance of SABER requirements shall meet the standards as denoted in Technical Exhibit 001, Technical References.

C.14 PRE-CONSTRUCTION ACTIVITIES

1. The Contractor shall submit to the CO, a Site Specific Safety Plan (SSSP) for each TO 10 calendar days after task order award. The SSSP plan shall supplement the overall Contractor’s Safety and Occupational Health Plan (SHP). The SSSP shall address all work to be performed by the Contractor and its subcontractors. On-site work shall not commence until the SSSP is approved by the Contracting Officer. Job Hazard Analysis (JHA) of hazardous tasks specific to the jobsite are to be included in the SSSP. JHAs arising after the approval of the SSSP shall be submitted to the CO and approved prior to commencement of any hazardous work.

2. The COR shall schedule and conduct a pre-construction or pre-design meeting to discuss site specific issues defined below. The Pre-Construction meeting shall be attended by the SABER Contractor, SABER subcontractors, CO, COR, NASA Safety Representatives, and Government Environmental representatives (if necessary).

The pre-construction or pre-design meetings shall:

i. Include a discussion of the Contractor's Site Specific Safety Plan (SSSP) and implementation of all safety and health provisions pertinent to the work to be performed under the task order. The Contractor shall be prepared to discuss, in detail, the measures to control any unsafe or unhealthy conditions associated with the work to be performed. The level of detail for the safety meeting is dependent upon the nature of the work and the potential inherent hazards.

ii. Include a discussion of Environmental permitting and/or compliance issues and the method with which the Contractor intends to address them.

iii. Include a discussion of Facility & Operational impacts and the method with which the Contractor intends to address or mitigate them.

iv. Include a discussion of expected Site and Dig Permits. (The Contractor, in conjunction with the Government, shall complete an excavation permit request (KSC FORM 26-312V3 UTILITY LOCATE/EXCAVATION PERMIT REQUEST) for any work which requires excavation in order to have underground utilities located.)

v. Include a discussion of Maintenance of Traffic plans (applicable to roadway construction projects).

vi. Include a site inspection to document general and specific site conditions of the facility or site. (If necessary, the Contractor - in conjunction with the Government - shall complete a siting request, per KDP-KSC-P-1303, to validate that the proposed site for the construction is approved by the KSC Master Planning Office.)

3. Upon satisfactory completion of the pre-construction or pre-design meeting and approval of the SSSP, the CO will initiate a Notice to Proceed (NTP) to allow on-site construction work to begin.

C.15 CONSTRUCTION SUBMITTALS

1. The Contractor shall submit a Material Submittal Register within the first 15 Calendar days of TO award. The Contractors Submittal Register shall consist of submittals identified in each TO. The Contractor shall ensure its submittal register matches the Government material submittal register.

2. The Contractor shall transmit each submittal under an approved Government Cover Sheet, Shop Drawing Approval Form, and in accordance with the instructions provided herein. The Contractor shall provide four submittals to the CO, unless otherwise identified in the TO. (See Tech Reference 005)

3. The Contractor shall group submittals by specification section and/or associated items and transmit a single submission. Partial submittals will be rejected as not complying with the provisions of the Contract and a resubmittal of all items/requirements for that line item number shall be provided.

4. The Contractor shall ensure all submittals are reviewed and conform to the specified requirements. The Contractor shall affix an authorized signature to each submittal Cover sheet, certifying to the Government that each submittal meets the specified requirements.

5. The “Submission Number” entered on the Cover sheet shall be three digits and consecutively numbered beginning with “001”. If the CO disapproves a submittal, the Contractor shall revise and resubmit, identifying changes made since the previous submittal. The submission number for resubmittals shall have an alpha suffix, such as “001a”.

6. Neither the submittal nor the CO’s approval of the submittal shall be construed as relieving the Contractor from furnishing satisfactory material.

7. The Contractor shall set forth in writing the reason for any deviation or substitution from the contract requirements and annotate such deviation on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unidentified deviations. The Contractor shall not substitute materials, equipment, or methods unless such substitution has been specifically approved by the CO in writing. The Contractor shall submit in writing any requests for deviations seven business days prior to requested usage.

8. Manufacturer’s Warranty and Recommendations: In addition to all warranties specifically required by the project, the Contractor shall submit to the CO all warranties normally proffered by manufacturers or suppliers.

C.16 SABER 40% DESIGN AND SPECIFICATION SUBMITTAL (FOR DESIGN-BUILD PROJECTS ONLY)

1. 40% Design Package: The Contractor shall provide sufficient design documentation to the CO in order to substantiate the proposed approach for the task. The Contractor shall not design more than the 40% for the technical proposal. The Design package shall consist of:

a. 40% Design Drawings –Design Drawings for each applicable discipline in sufficient detail representative of a 40% design. Drawings shall include the following architectural and engineering criteria as applicable to the task order

i. ARCHITECTUAL

1. Floor plans including all levels and all rooms, equipment, doors, windows, special doors, fixed shelving, vanities, counters, casework, cabinets, and any other special design features.

2. Enlarged floor plans as required to explain design solutions.

3. Roof plan including roof slope and drainage.

4. Building and wall sections indicating typical wall sections.

5. Exterior elevations including material indications, windows, doors, signage.

6. Finish schedule.

7. Door schedule.

ii. STRUCTURAL

1. All types of concrete foundations, footers, and structural and cold rolled steel components.

2. Wind load calculations and roofing material including shingle, slate, tile, metal, built-up (flat), flashing, guttering, and downspouts.

3. Demolition and new construction plans. Finish treatment for new walls, ceilings and floors to include windows and doors.

4. All alterations to the structural system or foundations of a facility. Floor - ceiling loading, beam sizing, lintel sizing and column sizing and location.

iii. SITE WORK and PAVEMENTS New construction or alterations to existing facilities, utilities, roads, sidewalks, curb and gutter or airfield pavements either asphalt, concrete or base course.

iv. MECHANICAL

1. Ducts – duct size of return, supply, and transition. Diffuser schedule and air flow balancing.

2. Piping – Plumbing fixture schedules and isometric view and piping (hot, cold, and potable), sanitary sewer, and storm drain.

3. Devices – Size and capacity of air handling units, equipment schedules, isometric view refrigerant lines, pumps, machines, etc. NOTE: Natural gas (downstream of meter), oil and jet fuel lines may be worked by Contractor.

v. ELECTRICAL

1. All schedules and drawings for any electrical interior or exterior lighting, controls, transformers, and automatic transfer switch.

2. All schedules and drawings for fire detection/suppression systems (new or modified) and all security alarm systems.

3. Minimum design submittals shall show all calculations used in determining capacities of electrical systems and luminaries requirements. Methods and tabulations used in sizing conductors, conduits, protective devices and other equipment shall be included. When tables used in the design are taken from publications, the title, source and date of the publication shall be indicated.

4. All schedules and drawings for low power and communications infrastructure to be installed as part of the task order.

b. 40% Specifications: 40% specifications shall consist of Unified Facilities Guide Specifications (UFGS) with applicable sections selected from all engineering disciplines. The Contractor shall provide to the CO a first pass of content from intended sections to be used in execution of the project.

i. Prepare specifications using the SpecsIntact (SI) software system and its associated texts. Precedence of use is the KSC Local Mastertext, the NASA Mastertext, the UFGS and other SI formatted texts.

ii. Project specifications shall be developed using the most current software and specification section revision.

C.17 TASK ORDER ADMINISTRATION

1. The Contractor shall attend weekly project status meetings on task orders when specified in the TOs. The purpose of the status meetings is to determine project progress measured by percentage complete, percentage of contract value that has been billed, material delivery schedules, status of shop drawing submittals and any other issues relevant to the individual TO. A representative of each first tier subcontractor may be required to be present for the meetings.

2. Contract Changes shall only be issued by the CO.

3. During the progress of the work, the Contractor shall keep and maintain a careful record at the job site of all changes and corrections from the layouts shown on the drawings. The Contractor shall enter such changes and corrections on record drawings promptly, and submit drawings to the CO in accordance with the schedule defined in the TO. The record drawings shall indicate, in addition to all changes and corrections, the actual location of all subsurface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features or using state plane coordinates, the end of each run including each change in direction. Valves, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall also be recorded.

4. If the Contractor fails to maintain the record/as-built drawings as required, the CO may determine that satisfactory progress has not been achieved for the period in question.

5. The Contractor shall ensure each project meets SABER technical specifications, engineering technical letters (ETL), construction industry standards, appropriate codes, as well as, adequate design for construction. Any work performed not meeting this criteria shall be corrected within five business days and solely at the Contractor's expense.

C.18 PROJECT ACCEPTANCE

1. Prior to scheduling of final inspection, the Contractor shall conduct a pre-final inspection of the work and develop a “punch-list” of items which do not conform to the project drawings and specifications. The punch list shall include an estimated date by which the deficiencies will be corrected. All deficiencies shall be accomplished within the period of performance of the TO. The punch list shall be made available to the CO and COR upon request. The Contractor shall make a second inspection to ensure that all deficiencies have been corrected, prior to notifying the CO and COR that the project is ready for final inspection.

2. The Contractor shall notify the CO and COR at least seven calendar days in advance (or as denoted in the specific TO) of desired date and time for final inspection. The final inspection will be conducted with the Government SABER PM, CO and/or COR, NASA System Maintenance Engineer (SME) (if applicable) and the customer, at the minimum. The final inspection date shall be held no later than seven calendar days prior to the last day of the TO performance period. All items identified on the “Punch-List” shall have been corrected and the final cleanup performed with in the TO period of performance. Punch list completion shall not extend the delivery/completion date of the TO unless otherwise specified by the CO.

C.19 PROJECT COMPLETION AND CLOSEOUT

The Contractor shall be responsible for providing project close out documentation for each TO to the CO at project closeout. Progress will be considered to be at 90% completion on TOs until all close out documentation is submitted and approved by the CO. Close out documentation shall include a cover letter signed by the Contractor and shall have the final versions of the following attachments, as required:

1) Final Invoice (Not later than the date the final invoice is submitted, the Contractor shall provide a listing to the Contracting Officer identifying as a minimum, the Task Order Number, the extent/location of work (Bldg. Number and extent of the work accomplished, e.g., entire roof, west wing, etc.), Project Number and Project Title; the date of final acceptance by the Government; and the date the warranty will expire.

2) Release of Claims

3) Final Certified Payrolls

4) Final Material Submittals

a) Record/As-built drawing(s): The Contractor shall submit a CD ROM containing an electronic version of each drawing, or product record associated with the TO. Electronic drawings shall be in AutoCAD format (or CO approved equivalent) and in the Architecture/Engineering/Construction (AEC) standard. The drawings shall be labeled “AS-BUILT” electronically and shall have the proper External Reference (x-ref) attached when applicable. The CD ROM shall contain any additional pictures or other information attached to the drawings. Civil drawings with the construction footprint or drawings depicting exterior utilities, shall be geo-referenced to their location on the installation. Geo-referencing shall be projected in NAD 1983 State Plane Florida East 0901 Feet.

b) Completed As-Built drawings shall be submitted at the Final Inspection. Final payment and Project Close-out may be withheld until these documents are approved.

5) Warranties

a) The Contractor is responsible for providing warranty information, including a listing of all equipment, systems or materials carrying a manufacturer’s warranty that is furnished under each TO, to the CO, or authorized representative, prior to the final acceptance and invoicing of each TO. Any questions concerning warranty work shall be addressed to the CO in writing. Corrections to warrantied work shall be made within a reasonable time.

b) In connection with these requirements, the Contractor shall furnish, in writing, the name, telephone number, and address of a licensed company, which is authorized by the Contractor, to initiate and maintain warranty work action on their behalf. This single point of contact will be located within the local service area of the warranted work and will be responsive to Government inquiry on warranty work action and status. This submittal may be provided once if it is applicable to all projects.

c) Compliance with this paragraph does not relieve the Contractor of any responsibility in connection with providing specific warranties and/or guarantees as required by this contract.

d) In the event the Contractor or his designated representative fails to commence and diligently pursue any warranty work required, within a reasonable time after notification (normally within 3 workdays), the Government shall have the right to have the work performed by others, and after completion make demand for reimbursement of any and all expenses incurred by the Government while performing the warranted work, including, but not limited to, administrative expenses.

e) Warranty repair work that threatens the health or safety of personnel or the safety of property or equipment will be handled by the Contractor on an immediate basis as directed verbally by the Contracting Officer. Failure of the Contractor to respond as verbally directed will be cause for the Contracting Officer to have the warranty repair work performed by others, and after completion make demand for reimbursement of expenses incurred by the Government, including, but not limited to, administrative expenses.

6) Operations and Maintenance manuals

7) Construction and Demolition report: The Contractor shall record C&D waste materials on the “Construction & Demolition Projects Report“, KSC Form 7-648 NS (02/07)

8) Real Property data lists: Real Property data lists shall include a DD250, Transfer and Acceptance of NASA Real Property.

a) A detailed list of equipment removed and installed during the execution of the project:

b) Installed Equipment: Contractor provided information shall include the equipment item description, size, capacity, warranty expiration date, facility number, and location of equipment in facility, installation date, original cost (estimate) and the manufacturer’s technical publication. Forms shall be provided by the Government SABER PM.

c) Removed Equipment: Contractor provided information shall include the facility number, project number that authorized removal, item description, and location of item in facility in addition to the size/capacity of the item.

C. 20 REQUEST FOR INFORMATION/CLARIFICATION (RFIC)

The Contractor shall promptly report to the Contracting Officer all problems or conflicting technical information encountered during the contract performance so that the Government may provide solutions or appropriate direction. Such problems shall be reported on KSC Form No. 8-268, "Request for Information/Clarification," to be provided by the Government. A copy of each RFIC will be provided to the Contracting Officer’s Representative (COR) concurrently with the transmittal to the Contracting Officer. The Contractor shall log and control each Request for Information/Clarification (RFIC), including those generated by subcontractors.

C. 21 DEVIATIONS AND WAIVERS

1. When the Contractor proposes to perform work which does not conform to the requirements of the applicable contract drawings and specifications, the Contractor shall submit to the Contracting Officer for approval, a written request for deviation or request for waiver on the nonconforming work.

2. All requests by the Contractor shall be submitted on KSC Form 8-69 (Contractor Request to Use Nonconforming Parts or Material) fully executed including an offer of consideration to the Government. The request must be technically supported by justification, rationale, design considerations, calculations and other data which permits ready and conclusive evaluation by the Government as to acceptability or non-acceptability.

3. Where a requested deviation or waiver on a particular aspect of the work has a relation to, or affects, other aspects of the work, those other aspects of the work shall be clearly identified and referenced. And, if the requested deviation or waiver necessitates a deviation or waiver on other aspects, requests for all such deviations and waivers must be submitted concurrently.

4. Any request not submitted in strict accordance with this provision will not be considered.

C. 22 COEFFICIENTS

For all task orders the quantities for the individual items required shall be negotiated. The sum total prices of all items included in the task order will then be multiplied by the coefficient factor to determine the total price of the task order. Then the City Cost Index (CCI) as stated in the R.S. MEANS Total Weighted Average for Melbourne, FL will be computed for the total of all items. Non-priced items will be fully negotiated. The coefficients will not be applied to non-priced items.

C.23 SAFETY AND HEALTH

1. The Contractor shall assume full responsibility and liability for compliance with the applicable regulations pertaining to the health and safety of personnel during the execution of work. The Contractor is required to comply with all OSHA requirements with respect to worker health, safety, materials and equipment used in all projects.

2. The Contractor shall ensure that asbestos is not to be used in any construction materials including insulation, floor tiles, felts, adhesives, sealant, or for any structural use. The contractor shall contact the Government if asbestos is encountered during work execution.

3. The Contractor's designated safety professional shall coordinate with the COR to complete a confined space hazard assessment (KSC Form 28-750NS) in accordance with KNPR 1840.19 for each confined space entry and schedule a job-site inspection meeting with KSC Environmental Health and Safety personnel.

4. The…