RFP_Questions_and_Responses_Set_1.pdf

Solicitation No. NNG17602670R

Protective Services Procurement

Set 1 – Questions and Responses

SUBMISSION OF QUESTIONS FOR SOLICITATION NO.: NNG17602670R

Question 1

RFP Reference: Proposal Preparation – General Instructions, Section (2) a., page 72 states, When page limitations apply to a volume or specific section, a page is defined as one side of a sheet, 8-1/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type Times New Roman font. Line spacing or the amount of vertical space between lines of text shall not be less than single line (Microsoft Office Word’s default line spacing). Character spacing shall be “Normal”, not “Expanded” or “Condensed.” The margins may contain headers and footers, but shall not contain any proposal content to be evaluated.

Question: Is it permissible to use a smaller font size for text to be included in the header and footer of each volume?

Response to Question 1: There are no font requirements on the headers and footers.

Question 2

RFP Reference: PART II - CONTINUATION OF SF 1449, Section 2.1.1., page 3 states, The total firm fixed price of this contract (for core services – CLINS 0001, 0002, 0003, and 0004) is

$ [To be proposed – offeror fill-in].

Question: Are offerors required to provide this fill-in at proposal submission?

Response to Question 2: Offerors are required to fill-in the Firm Fixed Price at Section

2.1.1, at proposal submission for the CORE requirements to cover the base period. The total price will align with the CLINs priced in Attachment U.

Question 3

RFP Reference: PROPOSAL PREPARATION, Section 5.2.15 OFFER VOLUME, page 73 states, The Offeror shall submit all required fill-ins in Parts II through III of this RFP.

Question a: Are offerors required to fill-in and submit the table included in Section

3.2.9, p 20, OPTION TO EXTEND or is this table to be completed post award?

Response to Question 3: The Offeror is required to fill-in the table at Section 3.2.9, and submit with its proposed option price for each option period under CORE.

Question 4

RFP Reference: PROPOSAL PREPARATION, Section 5.2.15 OFFER VOLUME, page 73 states, The Offeror shall fill-in on FAR 52-212-4, Alt. I (a)(4) and (e) (1)((iii)(D).

Request: Please provide guidance on where in the RFP documents is this FAR fill-in reference provided.

Response to Question 4: The fill-in for FAR 52.212-4 Alt. I (a)(4) [Section 3.1, page 11], and

(e)(1)(iii)(D) [Section 3.1, page 12] are located in

RFP_Parts_I_to_IV__NNG17602670R_final.pdf on fbo.gov.

https://www.fbo.gov/utils/view?id=4306b597ca9a91190253e454c97bdd3c

Question 5

RFP Reference: PART III – CONTRACT CLAUSES, Section 3.2.10 (2), page 21

Question: Are offerors required to fill-in and submit the table provided in this section at proposal submission?

Response to Question 5: Yes, offerors are required to fill-in the table at 3.2.10 at proposal submission.

Question 6

RFP Reference: PART III – CONTRACT CLAUSES, Section 3.2.11, page 21

Question: Are offerors required to fill-in and submit the table provided in this section at proposal submission?

Response to Question 6: Yes, offerors are required to fill-in the table at Section 3.2.11 at proposal submission. The offeror can place “none” in the table if not applicable.

Question 7

RFP Reference: PART III – CONTRACT CLAUSES, Section 3.2.30., KEY PERSONNEL

AND FACILITIES, page 31 Question: Are the Key Personnel fill-ins noted on pages 31 and 32 required with proposal submission or post contract award?

Response to Question 7: All fill-ins are required at proposal submission.

Question 8

RFP Reference: General Question

Question: Will the government please provide a seniority list by job classification and location so offerors can accurately determine/price personnel vacation?

Response to Question 8: The Government does not have a seniority list by job classification and location.

Question 9

RFP Reference: ATTACHMENT C, SOW Section 3.3.6 Firearms Training, page 12 of 58 states, The Contractor shall conduct firearms range operations to maintain the required qualification and proficiency of the workforce, and support of other training requirements per the

NASA Firearms Qualifications Course listed in NPR 1600.1. This shall be accomplished within thirty (30) calendar days of appointment to position. No Security Police Officer will be armed without successfully completing this course.

Question: Who is responsible, the Government or contractor, for providing the range for firearms training?

Response to Question 9: The contractor is responsible for providing the range for firearms training.

Question 10

RFP Reference: Attachment A SOW, Section 9.2.1 Electronic Security Systems Staffing, page 37 of 58 states, The Contractor shall provide sufficient staffing of trained and certified ESS

Technicians…

Question a: Are ESS Technicians part of a CBA? If so, please clarify which CBA and the position title?

Question b: If ESS Technicians are not part of a CBA, please clarify what Wage

Determination Occupation Code does it fall under?

Response to Question 10: a: The ESS Technicians are not a part of a CBA. The ESS

Technicians are Service Contract Act (SCA) employees.

Response to Question 10: b:The Wage Determination Occupation Codes for the ESS

Technicians are as follows:

23181 - Electronics Technician Maintenance I

23182 - Electronics Technician Maintenance II

23183 - Electronics Technician Maintenance III

Question 11

RFP Reference: Attachment A SOW, Section 12.4 Protective Services Communications, page 54 of 58 states, The Contractor shall operate the 24x7 IV&V Help Desk…

Question: Is this an additional position over and above the Uniformed Operations

Staffing? If so, is this a CBA position and what is the position title? If this is not a CBA position, please clarify what Wage Determination Occupation Code does the position fall under?

Response to Question 11: The 24x7 IV&V Help Desk is a post at the Desk that is manned

24/7. This is not an additional position over and above the Uniformed Operations Staffing.

Question 12

RFP Reference: Attachment A SOW, Section 12.5 Facilities Access Control, page 54 of 58 states, The Contractor shall accomplish the requirements of this SOW for all Badging and

Keycard Programming services necessary for the IV&V…

Question: Is this an additional position over and above the Uniformed Operations

Staffing? If so, is the position a CBA position and what is the name of the position? If this position is not in a CBA, what Wage Determination Occupation Code does it fall under?

Response to Question 12: This is not an additional position over and above the Uniformed

Operations Staffing. This is a function/ service that is provided at the site.

Question 13

RFP Reference: Attachment A SOW, Section 13.3 Protective Services Communications, page 56 of 58 states, The Contractor shall operate the 24x7 GISS Help Desk…

Question: Is this an additional position over and above the Uniformed Operations

Staffing? If so, is this a CBA position and what is the position title? If this is not a CBA position, please clarify what Wage Determination Occupation Code does the position fall under?

Response to Question 13: The 24x7 GISS Help Desk is a post at the Desk that is manned

24/7. This is not an additional position over and above the Uniformed Operations Staffing.

Question 14

RFP Reference: Attachment A SOW, Section 13.4 Facilities Access Control, page 56 of 58 states, The Contractor shall accomplish the requirements of this SOW for all Badging and

Keycard Programming services necessary for the GISS…

Question: Is this an additional position over and above the Uniformed Operations

Staffing? If so, is this a CBA position and what is the position title? If this is not a CBA position, please clarify what Wage Determination Occupation Code does this position fall under?

Response to Question 14: This is not an additional position over and above the Uniformed

Question 15

RFP Reference: Attachment A SOW, page 31 to 56

Question: Do the following functions require backfill for the two 15 minutes and one 30-minute break per shift?

A. Badging Operations Staffing (Section 8.1.1)

B. Locksmith, Key and Card Reader Management (Section 9.1)

C. Electronic Security Systems (Section 9.2)

D. Security Services (Sections 10.3, 11.3, 12.3 and 13.2)

E. Security Operations Center (Sections 10.4, 11.4)

Response to Question 15: The above functions, A.,B.,C.,and D, do not require backfill for the two 15 minutes and one 30-minute break per shift. The above E. function does require backfill for the two 15 minutes and one 30-minute break per shift.

Question 16

RFP Reference: Attachment A SOW, Section 13.4 Facilities Access Control, page 56 of 58 states, The Contractor shall accomplish the requirements of this SOW for all Badging and

Keycard Programming services necessary for the GISS…

Question: Is this an additional position over and above the Uniformed Operations

Staffing? If so, is this a CBA position and what is the position title? If this is not a CBA position, what Wage Determination Occupation Code does this position fall under?

Response to Question 16: This is not an additional position over and above the Uniformed

Question 17

RFP Reference: Attachment A SOW, Section 8.2 Background Investigation Processing, page 31 of 58 states, The Contractor shall securely create and maintain electronic personnel security investigation and security record files…

Question: Are the Contractor created and maintained electronic personnel security investigation and security record files kept on a Government provided system? If yes, please specify the system made and type?

Response to Question 17: Currently, the contractor creates and maintains the electronic personnel security files in the Electronic Background Investigations Tracking System

(eBITS) which is part of the Government’s LISTS system. This is a government provided system required to be used by the contractor.

Question 18

RFP Reference: Exhibit 3, Workload History, page 9 of 9

Question a: Are these Government provided vehicles?

Question b: Please clarify why vehicles 103, 301 and 302 show zero mileage?

Response to Question 18(a): These are contractor owned vehicles.

Response to Question 18(b): Vehicle 103 is at the IV&V location which is only utilized on the IV&V property, parking lot of Building 1. Vehicle 103 would have very low miles for monthly usage, 10 mile monthly average. Vehicle 301 and 302 are utility vehicles which do not have mileage indicators but are estimated by hours.

Question 19

RFP Reference: Attachment A.2 NPSTA Curriculum

Question a: Are NPSTA Basic and refresher training done outside of post hours?

Question b: Are NPSTA Basic and refresher training done at Overtime?

Response to Question 19(a): NPSTA Basic and refresher training are done outside of post hours.

Response to Question 19(b): NPSTA Basic and refresher training is scheduled and managed at the contractor’s discretion.

Question 20

RFP Reference: Attachment C, Installation Accountable Government Property (IAGP)

Question a: Can the Government confirm that the maintenance, repair and replacement of IAGP is the Government’s responsibility?

Question b: Can the Government specify if duty and training ammunition will be provided by the Government?

Response to Question 20(a): Yes, the maintenance, repair and replacement of IAGP is the

Government responsibility.

Response to Question 20(b): The Government will not provide duty and training ammunition for the contractor.

Question 21

RFP Reference: Attachment D, Uniforms and Equipment Requirements

Question: Please specify the required quantities for each uniform item per person?

Response to Question 21: The Government did not specify a required quantity for each uniform item. The requirement is that the appropriate uniforms are to be worn when on duty.

Question 22

RFP Reference: Attachment G, Psychological Requirements

Question: Please specify the frequency of the MMPI-2 examination?

Response to Question 22: The Government requirement is for the MMPI-2 examination to be provided prior to employment to potential personnel.

Question 23

RFP Reference: Attachment A SOW, Section 9.1.1 Locksmith, Key and Keycard

Management Staffing, page 36 of 58 states, The Contractor shall provide identified staffing to manage electronic card reader access processes for NASA employees utilizing the NASA Access

Management System (NAMS) in support LENEL access control at all GSFC locations. The

Contractor shall have a minimum of one card reader issuance and control person to maintain the

EPACS LENEL access level database, assignment and provisioning of access control levels for card reader issuance at all the GSFC locations and supporting facilities. This position shall be staffed at the Greenbelt location from 8:00 a.m. – 4:30 p.m. Monday through Friday, except

Federal holidays.…

Question a: Is this position part of a CBA? If so, which CBA and what is the title of this position?

Question b: If this position is not part of a CBA, please clarify what Wage Determination

Occupation Code does this position fall under?

Response to Question 23(a): The positions is not part of a CBA. Currently, the ESS

Technicians perform this position.

Response to Question 23(b): The Wage Determination Occupation Codes for the ESS

Technicians are as follows:

23181 - Electronics Technician Maintenance I

Question 24 RFP Reference: RFP 5.2.14 (a), p.71

Discussion: Proposal Format and Organization Table states Volume IV, Table 1 and Exhibit 1-

Table A is excluded from the page limitations.

Question: Please confirm that Exhibit 1 is excluded from the page limitations?

Response to Question 24: As referenced in RFP Section 5.2.14, Table 1, “Past Performance

Safety Record” and Exhibit 1 – Table A, “Past Performance Contracts Summary” are excluded from the page limitations in Volume IV.

Question 25 RFP Reference: RFP 5.2.14 (2) c, p.72

Discussion: Exclusions from Page Counts

Question: Please confirm a List of Figures, List of Tables and Acronym List are excluded from the page count?

Response to Question 25: As stated in RFP Section 5.2.14 (2)(c):

Title pages, tabs, and tables of contents are excluded from the page counts specified in paragraph (1) of this provision (as well as other documents specified in the table above).

List of contents (figures, tables and acronyms) are excluded from page count.

Question 26 RFP Reference: RFP Section 5.2.17, pp. 79-80 and Exhibit 1

Discussion: Exhibit 1

Question: Please confirm bidders can submit contractor designed Exhibit 1 so we can include the requested information on RFP pages 79-80, some of which is not included in

Exhibit 1 issued with the solicitation documents?

Response to Question 26: Offerors can submit a legible Exhibit 1 covering the content required in the solicitation.

Question 27 RFP Reference: RFP 5.2.17 (b), p.81-Prior Evaluations and Exhibit 1

Discussion: States, “For each referenced contract, the Offeror shall complete the Past

Performance Contracts Summary in accordance with the provided past performance references. The Past Performance Contracts Summary (template) is located in Exhibit 1. In addition, the Offeror shall provide a detailed description of the corresponding work performed under the referenced contract.

Question: Please confirm that bidders can provide a “detailed description of the corresponding work performed under the referenced contract” in Item 9 of Exhibit 1?

Response to Question 27: Potential Offerors can provide a “detailed description of the corresponding work performed under the referenced contract” in Item 9 of Exhibit 1.

Question 28 RFP Reference: SOW 3.3.2, p.11- Required Training and Recertification

Discussion: The Training Specialists shall be Security Police Officers, certified and verified by the COR as NPSTA instructors within six (6) months from appointment.

Question: Please confirm the Training Specialists are separate positions from Security

Police Officers?

Response to Question 28: Training Specialists shall be Security Police Officers. To be a

Training Specialist, personnel must be certified Security Police Officers and can then obtain the NPSTA instructor certification.

Question 29 RFP Reference: SOW 8.1.1, p.31-32- Badging Operations Staffing

Discussion: The Contractor shall staff and operate all GSFC Badging Operations and

Background Investigation Processing from 7:00 a.m. through 5:00 p.m. (excluding the Wallops

Flight Facility Reception Center Badging Operations which is 6:00 a.m. through 5:00 p.m.), Monday through Friday, except on Federal holidays.

Question: Please provide work load indicators to reflect the amount of labor required for

Badging Operations Staff?

Response to Question 29: SOW 8.1.1 provides the requirement for badging operations post requirements for staffing

Question 30 RFP Reference: SOW 8.2.1, p. 32, Background Investigation Processing Staffing

Discussion: The Contractor shall provide appropriate staffing to support the completion of background investigation processing at all GSFC locations. The Contractor support shall be separate from the staffing provided to support Badging Operations. All background investigation processing operations and staffing will be consolidated at the Greenbelt location. The hours of support will be Monday through Friday, 8:00 a.m. - 4:30 p.m., excluding Federal holidays.

Question: Please confirm this requirement include processing Visitor Access Requests

(VARs) from other DD Form 254 agencies?

Response to Question 30: This part of contract services involves only VARS submitted for

NASA DD254 contracts/contractors, and does not involve other outside agencies or their employees. Contract services must enter all VARS from the NASA GSFC DD254 contracts into NCTS/IdMAX as updated, on an annual basis, or as contracts expire to support background investigation compliance. There is no contract services requirement to accept external agency VARs or to complete or issue VARS to other agencies.

Question 31 RFP Reference: SOW 8.3, p.33- Badging and Background Investigation Processing Operations

Supervision

Discussion: The Contractor shall provide sufficient personnel staff to support a separate Badging and Background Investigation Processing Support supervisory position at the Greenbelt location

Monday through Friday, 8:00 am until 4:30 pm, excluding Federal Holidays. This position is critical and must be staffed during the identified hours without absence.

Question: Please confirm the Badging and Background Investigation Processing Support supervisory position is a Key position.

Response to Question 31: The Badging and Background Investigation Processing Support

Supervisory position is not identified as a key position. Critical positions are not identical to key personnel and each has specific requirements.

Question 32 RFP Reference: SOW 8.3, p.33- Badging and Background Investigation Processing Operations

Supervision

Discussion: The Contractor shall provide sufficient personnel staff to support a separate Badging and Background Investigation Processing Support supervisory position at the Greenbelt location

Monday through Friday, 8:00 am until 4:30 pm, excluding Federal Holidays. This position is critical and must be staffed during the identified hours without absence.

Question: If this is a key position, please provide a job description for this position?

Response to Question 32: This is not a key position. The requirement is for this position to be filled at all times during regular business hours.

Question 33 RFP Reference: SOW 9.1.1, p.36- Locksmith, Key and Keycard Management Staffing

Discussion: The Contractor shall have a minimum of one card reader issuance and control person to maintain the EPACS LENEL access level database, assignment and provisioning of access control levels for card reader issuance at all the GSFC locations and supporting facilities.

Question: Does the card reader and issuance control person perform duties as a locksmith?

Response to Question 33: The card reader and issuance control person provides a service.

The other duties assigned would be at the contractor’s discretion.

Question 34 RFP Reference: SOW 10.3.4, p.40-41- Uniformed Patrol Operations Staffing, and CBA Section

7.7, p.11 of Attachment N1

Discussion: CBA Section 7.7 of the Local 275 states that there must be a break patrol. SOW

10.3.4 does not make mention of a break period.

Question: Please confirm that a Break Patrol is required.

Response to Question 34: The required Post are provided in the SOW. The requirement to facilitate and manage breaks is outlined in the CBA. The Government requires that the post are manned in accordance with the SOW.

Question 35 RFP Reference: SOW 11.4.1, pp. 48-50- Alarm Monitoring, Emergency Call Taking and

Dispatching and CBA Section 19.H, p25-26, Attachment N4:

Discussion: The Contractor shall provide two (2) dedicated dispatchers between the hours of

7:00 a.m. to 3:00 p.m. Monday through Friday excluding federal holidays. One (1) dispatcher shall be on duty 24 hour coverage, 7 days per week, 365/366 days per year.

CBA Section 19.h of the Local 459 states that there must be a Lead Dispatcher.

Question: Please confirm a Lead Dispatcher is required?

Response to Question 35: The requirements of the SOW are outlined in both sections where this is a requirement. The terminology of a “Lead Dispatcher” is not in the SOW.

Question 36 RFP Reference: SOW 12.1, p.52- Program Management

Discussion: Site Supervisor

The Contractor shall provide on-Site Supervisor that will serve as the supervisor of the Security

Police Officers at IV&V with local authority to act on behalf of the Contractor. This position will be staffed by a Security Police Officer having the rank of Lieutenant.

Question: Please confirm there are additional supervision positions other than the Site

Supervisor at the IV&V location?

Response to Question 36: The site supervisor is a required position. However, the offeror should determine any additional supervision positions needed at IV&V to satisfy the requirements.

Question 37 RFP Reference: Price Volume Instructions – Section 5.2.18.d, p. 82

Discussion: Section 5.2.18.d of the price volume instructions states offerors shall complete

Exhibit 2, “CORE Price, IDIQ Estimated Hours and Phase-In for Evaluation. In addition, the rates from Exhibit 2 shall be inserted in the price schedule, Attachment U.

Question: Please provide Exhibit 2 and Attachment U in Excel Format.

Response to Question 37: NASA policy is to publish all solicitation documents in pdf.

Question 38 RFP Reference: Price Volume Instructions – Section 5.2.18.g, p.82 and RFP 5.2.14 (3), p.72

Discussion: Section 5.2.18.g of the price volume instructions states offerors shall identify and document all (if any) deviations, assumptions, conditions, and/or exceptions upon which the price is based. This appears to be the only narrative requirement as part of the price volume.

RFP Section 5.2.14 (3) states Offerors must submit all Price Volume in MS Office Excel.

Question: Please confirm a narrative to explain your pricing rationale is required?

Response to Question 38: The cost volume III does not have a narrative requirement. The offeror can opt to identify and document all deviations, assumptions, conditions, and or exceptions upon which the price is based. This is a firm fixed price – commercial type contract with a CORE and IDIQ element. It’s at the discretion of the offeror if they have price narrative to explain the prices proposed.

Question 39 RFP Reference: Price Volume Instructions – Section 5.2.18.g, p.82 and RFP 5.2.14 (3), p.72

Discussion: Section 5.2.18.g of the price volume instructions states offerors shall identify and document all (if any) deviations, assumptions, conditions, and/or exceptions upon which the price is based. This appears to be the only narrative requirement as part of the price volume.

RFP Section 5.2.14 (3) states Offerors must submit all Price Volume in MS Office Excel.

Question:

If a price narrative is required, please confirm we may submit in Word or PDF format?

Response to Question 39: The Price Volume instructions do not require a narrative response. However, an offeror shall identify and document deviations, assumptions, conditions, and or exceptions for which the price is based if any of these descriptors apply.

Question 40:

Reference: Attachment N.1

Discussion: In reviewing the CBA document provided as attachment N.1, it appears that duplicate pages are included in the document. See below for details:

Pages 1-11 provided in order

Page 12 skipped

Pages 13-22 provided in order

Page numbers revert back to 9 and pages 9-33 provided in order

Question:

Please provide a clean copy of attachment N.1 that removes all duplicate pages?

Response to Question 40: The Attachment N.1, CBA will be replaced with a fully executed copy of WD #: CBA-2016-9550 under Amendment 2.

Question 41 Reference: Attachment N.6

Discussion: Attachment N.6 is Wage Determination (WD) 2015-4297 R4 covering Berkeley

County, WV. The only location in WV is the IV&V location in Fairmont, WV, which is in

Marion County.

Question: Please provide the correct wage determination for Marion County, WV?

Response to Question 41: Attachment N.6, Wage Determination is replaced with the Wage

Determination for Marion County, WV to cover the IV&V location under Amendment 2.

Question 42 RFP Reference: Attachment N.9, Appendix A, p.24

Discussion: The H&W and vacation accruals in Appendix A of the CBA are illegible.

Question: Please provide a clear copy of Appendix A of the CBA?

Response to Question 42: Attachment N.9 CBA is replaced to provide a clear copy.

Question 43

RFP Reference: Exhibit 2

Discussion: After reviewing the Exhibit 2, there appear to be errors on the CLIN numbers for several IDIQ labor categories.

Question: Please confirm the following CLIN numbers and provide a corrected Exhibit 2 in

Excel Format?

WFF Locksmith CLIN 0019 should be 1019 in Option Period 1

WFF Locksmith CLIN 0019 should be 2019 in Option Period 2

WFF ESS Tech CLIN 0020 should be 1020 in Option Period 1

WFF ESS Tech CLIN 0020 should be 2020 in Option Period 2

GISS Shift Sup CLIN 0021 should be 1021 in Option Period 1

GISS Shift Sup CLIN 0021 should be 2021 in Option Period 2

GISS SPO CLIN 0022 should be 1022 in Option Period 1

GISS SPO CLIN 0022 should be 2022 in Option Period 2

IV&V Shift Sup CLIN 0023 should be 1023 in Option Period 1

IV&V Shift Sup CLIN 0023 should be 2023 in Option Period 2

IV&V SPO CLIN 0024 should be 1024 in Option Period 1

IV&V SPO CLIN 0024 should be 2024 in Option Period 2

Response to Question 43: Amendment 2 will be executed to incorporate revisions to the

CLIN numbers in Exhibit 2. All files are published in pdf format. Offerors can convert these PDF files to MS Excel for proposal preparation.

Question 44:

Reference: General

Question: Please provide a Seniority Roster for each of the four locations?

Response to Question 44: The Government does not have a Seniority Roster.

Question 45

Reference: General

Discussion: The term CY is used under the “$M Performed as Prime Offeror or Sub” block.

Question: Please clarify if “CY” refers to Calendar Year or Contract Year.

Response to Question 45: Referenced in Exhibit 1 – Table A, “CY” is defined as Contract

Year.

Question 46

Reference: State Licenses

Question:

Is our company required to have a State license for Maryland, West Virginia, Virginia and

New York?

Response to Question 46: Yes, the contractor is required to hold licenses for each state covered by the contract.

Question 47

Reference: State Licenses

Question: Are the armed guards required to have an individual State license for the states they perform guard services?

Response to Question 47: The contractor armed guards are not required to have an individual State license for the states they perform guard services because this is a Federal

Contract on Federal Facilities.

Question 48:

What are the law enforcement jurisdictions for the various sites? Are any Exclusive Federal

Jurisdiction or are they Concurrent Jurisdiction?

Reference:

Attachment A – , SOW 2.1, STATUTORY AND REGULATORY COMPLIANCE: The

Contractor shall provide services in this SOW in accordance with applicable Federal and NASA regulations and should not conflict with Maryland, Virginia, West Virginia and New York State laws. In the event of a conflict with state law, Federal law and regulation prevail. Source:

Supremacy Clause (Article VI, clause 2) of the United States Constitution.

Response to Question 48: Each site location has specific Federal Jurisdiction.

Question 49:

There is no listing for either EPACS or Locksmith equipment and parts. Please confirm the government provides the equipment and parts as out of stores stock as referenced in RFP

3.2.36(C)(4). If not, please provide historical costs data for equipment and parts purchases.

Alternatively, would the government consider using the same cost “plug” number for EPACS and Locksmith equipment and parts for all bidders?

Reference:

RFP, Part I, 3.2.36 NFS 1852.245-71 INSTALLATION-ACCOUNTABLE GOVERNMENT

PROPERTY (JAN 2011): 3.2.36(c)(4) Supplies from stores stock.

RFP, Part V, Section 5.2.10, NFS 1852.245-81, List of Available Government Property:

5.2.10(a) Government property - see Attachment C.

RFP, Attachment C, Installation-Accountable Government Property (IAGP)

Response to Question 49: Necessary supplies, equipment, and materials will be provided by the Government.

Question 50:

Please provide incumbent seniority demographics for bidders to properly estimate and price employee benefits.

Reference:

RFP, Attachment N.1-N9, Wage Determinations

Response to Question 50: The Government does not have seniority demographics. These records are held by the incumbent contractor.

Question 51:

The IV&V SPO CBA expires in November 2017. Is there a follow-on or extension we could obtain for proper pricing?

Reference:

RFP, Attachment N.5, Wage Determination – IV&V Security Police Officers

Response to Question 51: Currently, the Government does not have an extension for

Attachment N. 5, CBA.

Question 52:

What safeguards does the government have in place to ensure pricing equity between bidders?

The RFP Cost Volume does not require back-up information showing cost loads and breakouts, and the $13.4M ceiling, against provided IDIQ hours, does not seem sufficient to cover wages and benefits. As such, a bidder could intentionally underbid the true cost of IDIQ hours and skew their overall price.

Reference:

RFP, 2.1.2(a) & (c) and Exhibit 2, IDIQ Hours for Evaluation: (a) The minimum amount of supplies or services that shall be ordered during the effective period of this contract is

$50,000. The maximum amount of supplies or services that may be ordered during the effective period of this contract is $13,400,000. The maximum amount may be adjusted unilaterally by the Government on an as needed basis. Historic, current, and/or projected workload requirements will be used to determine the amount of upward adjustment. In no event will the adjusted maximum amount exceed 30% of the original maximum amount.

NOTE: The above clause applies to the IDIQ portion of the contract.

RFP, Part V, 5.2.18 PRICE VOLUME INSTRUCTIONS

(a) The minimum wage rates and fringe benefits applicable to this contract are outlined in

Attachment N, Department of Labor (DOL) prevailing Wage Determinations and/or the predecessor Contractor’s Collective Bargaining Agreement (CBA).

{d) Offerers shall complete Exhibit 2, titled, "CORE Price, IDIQ Estimated Hours and Phase-In for Evaluation". Offerers shall complete Exhibit 2 for the CORE po1tion of the contract to include CLINs 1-4, for the base and option periods. The FFP shall be proposed to be inclusive of all expenses relevant to perfo1mance of the requirements under Attachment A, for all specified locations. Expenses should include but are not limited to, equipment, additional training, uniforms, background checks, medical/dmg testing, training time, and travel time. Offerers shall also propose fully burdened direct labor rates, to include, fringe, overhead, general and administrative expenses, and profit on Exhibit 2 for the IDIQ po1tion of the contract.

Response to Question 52: The Government will perform a price reasonableness evaluation for the Firm-Fixed Price core portion and IDIQ component of the offerors proposal. A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of a contractor's cost experience in performing the contract.

Question 53:

The 2.1.2(a) figure of $13,400,00 appears to be an unloaded number as multiplying the provided

Exhibit 2 “IDIQ Estimated Hours for Evaluation” by a fully burdened rate greatly exceeds the

$13.4M figure. However, using the base hourly wage rates from the respective Collective

Bargaining Agreement/Wage Determinations (unloaded), and multiplying by the provided IDIQ

Estimated Hours for Evaluation provided in Exhibit 2, results in a total amount very close to the

$13.4M maximum found in 2.1.2(a).

Please provide guidance as to whether the $13.4M maximum in 2.1.2(a) is actually a loaded

(fully burdened) amount and whether we should fully load the rates from Attachment U (that are then transferred to Exhibit 2), or should the supplied hours in Exhibit 2 be adjusted downward in order to match the 2.1.2(a) amount?

Reference:

RFP 2.1 Price Schedule states “The Price Schedule (Attachment U) shall list all loaded hourly rates to perform services under the IDIQ portion. The contractor shall use these loaded hourly rates on the IDIQ portion of the contract.”

Section 2.1.2 of the RFP states “(a) The minimum amount of supplies or services that shall be ordered during the effective period of this contract is $50,000. The maximum amount of supplies or services that may be ordered during the effective period of this contract is $13,400,000.”

“These monetary figures are derived from the IDIQ Estimated Hours for Evaluation in “Exhibit 2

- Core Price, Estimated Hours, and Phase-in Price For Evaluation.”

Response to Question 53: Amendment 2 increases the IDIQ Maximum Ordering Value.

Exhibit 2 is a tool to evaluate the price reasonableness of the rates, and not to map to the

Maximum Ordering IDIQ value. Amendment 2 incorporates a revised Exhibit 2 which reduces the hours to several labor categories and again is not meant to be reflective to the maximum ordering value established for the contract.

Question 54:

10.3.2 lists 24/7/365 posts at the Lobby of the GB JPSS Facility and the Parking Lot. In 10.3.4, Uniformed Patrol Operations Staffing, the requirement is listed as JPSS Gate and Front Desk.

Please confirm that these are the same posts.

Reference:

Attachment A – SOW 10.3.2, JPSS Uniformed Patrol Operations: The Contractor shall provide one uniformed Security Police Officer in the lobby of the Greenbelt JPSS facility to perform employee access and visitor control. This post shall be staffed 24/7, 365 days a year. The

Contractor shall also provide one uniformed security officer in the parking lot of the facility to provide employee and visitor vehicle access control to the facility. This post shall be staffed

24/7, 365 days a year.

SOW 10.3.4, Uniformed Patrol Operations Staffing: JPSS Gate and Front Desk

S-S and federal holidays 24/7 Hours (GB JPSSG Post 1) S-S and federal holidays 24/7 Hours

(GB JPSSD Post 2)

Response to Question 54: These are the same posts.

Question 55:

Please confirm that the hours in 10.3.5 a-c are the hours required, and that the term “full-time” does not indicate coverage hours other than those specified. The term “full-time” is also used in other areas of the SOW and our question similarly applies.

Reference:

Attachment A – SOW 10.3.5, K-9 Operations: The contractor shall provide, at a minimum, sufficient full-time, qualified, trained and certified explosives detection services, including the use of dogs and handlers.

SOW 10.3.5.a: Building 35 Warehouse 6:00 am to 5:00 pm M-F, excluding Federal Holidays

SOW 10.3.5.b: Vehicle searches at Center’s gates and JPSS Gate 9:00 am to 5:00 pm M-F, excluding Federal Holidays

SOW 10.3.5.c: Response to emergency and/or unscheduled incidents 9:00 am to 5:00 pm M-F, excluding Federal Holidays

Response to Question 55: The hours in 10.3.5 a-c are the hours required, and the term

“full-time” does not indicate coverage hours other than those specified.

Question 56:

The State of Maryland certifies at multiple levels. Please confirm the GSFC SPO/EMT is certified to the Maryland Certifications as an “Emergency Medical Technician” (Basic Life

Support/EMT-B) and not simply an “Emergent Medical Responder.” In addition, does GSFC require any additional MD certifications such as a “Cardiac Rescue Technician” or any

Advanced Life Support skills?

Reference:

Attachment A – SOW 10.3.3 Emergency Medical Technicians (EMTs): …fully equipped EMTs that are certified by/in the State of Maryland…

Response to Question 56: The GSFC SPO/EMT is certified to the Maryland Certifications as an “Emergency Medical Technician” (Basic Life Support/EMT-B). GSFC does not require any additional MD certifications such as a “Cardiac Rescue Technician” or any

Advanced Life Support skills.

Question 57:

Does the government have data on the number of after-hours call-outs for locksmiths? For example, the WFF CBA (Attachment N.2) is very specific about after hours work and required overtime payments, and while the historical data is helpful, we cannot accurately price to the

CBAs overtime rules without more detailed data.

Reference:

RFP, Exhibit 3, Workload History, p.2, 4, 7 and 9, deals with Locksmith actions.

Response to Question 57: Historically there have not been any call outs the last 4 years.

This is a necessary requirement in the case of an emergency.

Question 58:

Attachments N.1, N.8 and N.9 are the CBAs for Greenbelt, and do not have ESS Technicians listed. Is this labor classification within one of the bargaining units? If not, please indicate the appropriate N.3 Wage Determination Occupation Code.

Is there a CBA for the ESS Technicians? There does not appear to be one in Attachment N.

Reference:

Attachment A – SOW, 9.2.1, Electronic Security Systems Staffing: The Contractor shall provide sufficient staffing of trained and certified ESS Technicians at the Greenbelt location…

Response to Question 58: The ESS Technicians are not a part of a CBA. The ESS

Technicians are Service Contract Act (SCA) employees.

See below the Wage Determination Occupation Codes for the ESS Technicians.

23181 - Electronics Technician Maintenance I

Question 59:

Attachments N.2 and N.4 are the CBAs for WFF, and do not have ESS Technicians listed.

Please indicate the appropriate labor classification within one of the bargaining units.

Reference:

Attachment A – SOW, 9.2.1, Electronic Security Systems Staffing: The Contractor shall provide sufficient staffing at the WFF location…

Response to Question 59: The ESS Technicians are not a part of a CBA. The ESS

Technicians are Service Contract Act (SCA) employees.

See below the Wage Determination Occupation Codes for the ESS Technicians.

23181 - Electronics Technician Maintenance I

Question 60:

What safeguards does the government have in place to ensure a bidder meets these criteria and properly prices (equity and validity) all included hours at realistic rates considering price backups are not required?

Reference:

RFP, Part V, 5.3.3 PRICE EVALUATION

A price analysis will be conducted in accordance with FAR 15.305(a)(1). Price analysis is described at FAR 15.404-1(b). This analysis is done to ensure that a "fair and reasonable" price is paid by the Government.

(a) Completeness

(b) Reasonableness

(c) Unbalanced pricing

(d) Total price

Response to Question 60: This is a commercial Firm Fixed Price procurement, the competition between Offerors for the same services will be evaluated to analyze price comparison to meet the requirements described in the SOW. The Government does not have insight to indirect or other direct costs, or fee; yet loaded rates will be evaluated against the same skill categories and hours for all periods to ensure there is fair and reasonable price.

Question 61:

How will the Government determine that proposed IDIQ rates are fully loaded, complete, reasonable, and balanced between competitors?

Reference:

RFP, Part V, 5.3.3 PRICE EVALUATION, 5.3.3(d)(2)

(2) IDIQ Component: For evaluation purposes only, the Offeror's proposed fully loaded labor rates will be multiplied by the estimated quantities for each location for each period of performance as provided in Exhibit 2, will constitute the total evaluated IDIQ price from each offeror.” This calculated amount is for evaluation purposes only and shall not be considered a guarantee of performance.

Response to Question 61: See response to question 60.

Question 62:

Question: Will the Government confirm that the Government provides all fuel for patrol vehicles at the Greenbelt and Wallops Flight Facility?

Reference:

3.2.36 Installation Accountable Government Property

Response to Question 62: The Government provides all fuel for patrol vehicles at the

Greenbelt and Wallops Flight Facility.