NNG16582857R_VSS_Restore-L_Cameras_RFP_Sections_B-M.pdf

RFP NNG16582857R

SECTION B - SUPPLIES OR SERVICES AND PRICES

B.1 GSFC 52.211-90 SUPPLIES AND/OR SERVICES TO BE PROVIDED. (FEB 2016)

The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to deliver and/or perform the items below in accordance with the Statement of

Work (SOW), incorporated as Attachment A.

HARDWARE DELIVERABLES

Item Description Reference

Quantity Schedule

Delivery

Method/Addressee(s)

1 VSS Camera Flights

As Defined in

Attachment A, SOW-

Section 1.3

As Defined in

Section 2.1

Shipping Class I

VSS Camera

Engineering

Development Units

(EDU)

As Defined in

Attachment A, SOW-

Section 2.1

Shipping Class I

VSS Camera

Qualification Model

Unit

As Defined in

Attachment A, SOW-

Section 2.1

Shipping Class I

Vision Sensor

Subsystem (VSS)

Camera Electrical

Ground Support

Equipment (EGSE)

As Defined in

2 As Defined in

Section 2.1

Shipping Class I

CONTRACT DATA DELIVERABLES

Item Description Reference Schedule Delivery Method/Addressee(s)

2 Reports of Work

Section C

GSFC 52.235-91

As Required in Clause

GSFC 52.235-91

As specified in Clause GSFC

52.235-91

Material Inspection and

Receiving Reports

(MIRR)

(DD Form 250)

Section E

NFS 1852.246-72

GSFC 52.246-94

At Time of Delivery Hard Copy/CO, COR, and

Receiving & Inspection

Financial Report of

NASA Property in the

Custody of Contractors

(NF 1018)

Section G

NFS 1852.245-73

Annual Report by

October 15th and Final

Report

NF 1018 Electronic Submission

System (NESS)

5 Reporting of Inventions

Section G

NFS 1852.227-72

Section G

NFS 1852.227-70

Interim Reports Every 12

Months (or sooner to preserve Patent Rights) and Final Report within 3

Months after Contract

Completion

Electronic or Hard Copy

Format/New Technology

Representative or Patent

Representative

Physical Inventory of

Capital Personal Property

Reporting

Section G

NFS 1852.245-78

Within 10 Calendar Days of Annual Physical

Inventory

Property Administrator

Small Business

Subcontracting Plan

Reporting

Section H

GSFC 52.219-90

Section I

NFS 1852.219-75

ISR–Semi-Annual

(April 30th and October

30th) and Final

SSR–Annual

(October 30th)

Electronic Format/ Electronic

Subcontract Reporting System

(eSRS)

Safety & Health

Reporting

Section H

NFS 1852.223-75

Monthly/Quarterly

Reports and As Required

NASA Mishap Information System

(NMIS)

9 Subcontract Notification Section I

FAR 52.244-2

30 Days Prior to

Subcontract Award Date

Electronic or Hard Copy

Format/CO

Contractor Kick-

Off/Systems

Requirements Review

(SRR)

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.3

As Defined in Clause J.1 in accordance to

Attachment A, SOW –

Section 3.1.3

Shipping Class IV

Preliminary Design

Review (PDR)

As Defined in

Clause J.1 in accordance to

Attachment A, SOW - Section

3.1.4

TBP TBP

Critical Design Review

(CDR)

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.5

TBP TBP

Pre-Environmental

Review (PER)

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.6

TBP TBP

Test Readiness Review

(TRR) #1

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.7

TBP TBP

Pre-Ship Review (PSR)

#1

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.8

TBP TBP

16 PSR #2

As Defined in

Clause J.1 in accordance to

Attachment A, SOW – Section

3.1.8

TBP TBP

Supplemental Financial

Report of NASA Property

Section G

GSFC 52.245-99

Monthly By the 21st of each Month and Final

Contractor-Held Asset Tracking

System (CHATS) at in the Custody of

Contractors

Report https://nasachats.gsfc.nasa.gov

Export Control

Management Plan Clause H.13

30 Days After Contract

Effective Date Electronic Format/CO and COR

NASA Financial

Management Reports

Section G

GSFC 52.242-90

Section G

NFS 1852.245-

Attachment J

Monthly and Quarterly in accordance with

Attachment J

Electronic Format/

Contracting Officer (CO), Contracting Officer’s

Representative (COR), Resource Analyst (RA) &

Regional Finance Office

(End of clause)

B.2 GSFC 52.217-91 OPTION FOR INCREASED QUANTITY (SEP 2013)

In accordance with the Option for Increased Quantity--Separately Priced Line Item clause of this contract, the Government may increase the quantity of items as follows:

Option Description Qty Delivery Date Amount

Additional VSS camera flight units per Restore-L-

RQMT-001394, Rev A.1 2

18 months after contract option is exercised

$TBP

1 The contractor shall assume optical lens assembly provided by the Government 2 The contractor shall assume vibe & thermal vacuum testing to the levels specified in 1394, but reduced EMI testing as specified in 1885, section 7.2.

This option may be exercised by the Contracting Officer by written notice to the Contractor within the time period specified in FAR clause 52.217-7, "Option for Increased Quantity--Separately Priced Line Item" of this contract.

(End of text)

B.3 ESTIMATED COST AND FIXED FEE (NFS 1852.216-74) (DEC 1991)

The estimated cost of this contract is TBP exclusive of the fixed fee of TBP. The total estimated cost and fixed fee is TBP.

B.4 CONTRACT FUNDING (NFS 1852.232-81) (JUN 1990)

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of

Funds clause, the total amount allotted by the Government to this contract is $. This allotment is for costs and covers the following estimated period of performance: Award through ______.

(b) An additional amount of $---- is obligated under this contract for payment of fee.

B.5 ESTIMATED COST INCREASES (GSFC 52.232-94) (DEC 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual task order, exclusive of any fee, will be either greater or substantially less than the total estimated cost stated in this contract or in the task order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the task order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

Incurred costs to date projected cost to completion Total cost at completion

Current negotiated estimated cost

Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the

Government to understand the reasons for the increased estimated cost.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 GSFC 52.211-91 Scope of Work. (FEB 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform the work and to furnish the items specified in the Supplies and/or Services

To Be Provided clause of this contract in accordance with the Statement of Work, Attachment A; Restore-L

Vision Camera Requirements, Attachment B; and Mission Assurance Requirements, Attachment D.

C.2 GSFC 52.227-90 Limited Rights Data Or Restricted Computer Software. (MAR 2008)

In accordance with the delivery requirements of this contract, all software data rights shall be delivered in accordance with the Rights in Data – General clause, specified elsewhere in this contract, except for the following:

NONE

C.3 GSFC 52.235-91 Reports of Work. (AUG 2013)

(a) Weekly progress teleconference. The Contractor shall provide an informal weekly status teleconference via phone. This approximately thirty (30) minute long meeting shall provide updates on technical and schedule progress

(b) Monthly progress reports. The Contractor shall submit monthly progress reports of all work accomplished during each month of contract performance. Reports shall address the accomplishments and progress of all work performed the month being reported. The report shall be in narrative form and brief in content. The report shall include a description of technical accomplishments and status of deliverables. Also the report shall provide a quantitative description of overall progress and identify any risks or problems, which may impede performance and proposed corrective actions. Also the report shall have a discussion of the projected work activities to be performed during the next monthly reporting period.

(c) Final Report. The Contractor shall submit a final report that summarizes the results of the entire contract, including recommendations and conclusions based on the experience and results obtained. The final report should include, as appropriate, tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved under the contract.

(d) Submission. The Contractor shall submit the reports required by this clause as follows:

Copies Report Type Addressee Mail Code

1 M,F Contracting Officer (CO) 210.S

1 M,F Contracting Officer's Representative (COR) 551

1 M,F Restore-L Project Manager 408

[M=Monthly Report, F=Final Report]

(e) Submission dates. Monthly reports shall be submitted by the 15th day of the month following the month being reported. If the contract is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. The final report shall be submitted within 30 days after completion of the contract.

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 1852.211-70 Packaging, Handling, and Transportation. (SEP 2005)

D.2 1852.245-74 Identification and marking of Government equipment. (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA

Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to

Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-

STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA

Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA Goddard Space Flight Center

Building 35, Code 279

Greenbelt MD 20771

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

CLAUSES INCORPORATED BY REFERENCE -- SECTION D

Clause(s) D.1 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the

Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses

Incorporated by Reference, of this contract.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.246-3 Inspection of Supplies -- - Cost-Reimbursement. (MAY 2001)

E.2 52.246-15 Certificate of Conformance. (APR 1984)

E.3 52.246-16 Responsibility for Supplies. (APR 1984)

E.4 52.246-11 Higher-Level Contract Quality Requirement. (DEC 2014)

(a) The Contractor shall comply with the higher-level quality standard(s) listed below.

ANSI/ISO/ASQ Q9001 or equivalent.

(b) The Contractor shall include applicable requirements of the higher-level quality standard(s) listed in paragraph (a) of this clause and the requirement to flow down such standards, as applicable, to lower-tier subcontracts, in-

(1) Any subcontract for critical and complex items (see 46.203(b) and (c)); or

(2) When the technical requirements of a subcontract require-

(i) Control of such things as design, work operations, in-process control, testing, and inspection; or

(ii) Attention to such factors as organization, planning, work instructions, documentation control, and advanced metrology.

E.5 1852.246-72 Material Inspection and Receiving Report (APR 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The form(s) shall be prepared and distributed as follows:

(1) Via mail and marked "Advance Copy", one copy each to the Contracting Officer, the

Contracting Officer's Representative (if designated in the contract), and to the cognizant

Administrative Contracting Officer, if any.

(2) Via mail, the original and 1 copy (unfolded) to the shipment address (delivery point) specified in Section F of this contract. Mark the exterior of the envelope "CONTAINS DD FORM 250".

This must arrive prior to the shipment.

(3) With shipment in waterproof envelope (one copy) for the consignee.

(4) If the shipment address is not directly to the Goddard Space Flight Center (Greenbelt) or

GSFC/Wallops Flight Facility (Wallops) central receiving areas, then one copy of the DD Form

250 must be provided (via mail) to one on the following addresses depending upon whether this contract is with GSFC Greenbelt or GSFC/WFF Wallops:

Receiving and Inspection (Code 279), Goddard Space Flight Center, Greenbelt, MD 20771.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6.

The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words “CONTAINS DD

FORM 250” on the package.

E.6 GSFC 52.246-93 Acceptance – Location(s). (SEP 2013)

The Contracting Officer or authorized representative will accomplish acceptance at the following location(s):

Hardware Deliverable

Item No.

Location Authorized Representative

001 NASA Goddard Space Flight Center Designated Contracting

Officer’s Representative

(COR)

002 NASA Goddard Space Flight Center Designated COR

003 NASA Goddard Space Flight Center Designated COR

004 NASA Goddard Space Flight Center Designated COR

005 (Option) NASA Goddard Space Flight Center Designated COR

The Contracting Officer reserves the right to designate other Government agents as authorized representatives. The Contractor will be notified by a written notice or by a copy of the delegation letter if other agents are authorized.

If this is a fixed price type contract, acceptance shall be deemed to have occurred constructively--for the sole purpose of computing an interest penalty that might be due the Contractor under the Prompt Payment

Act--on the 30th day after the Contractor has delivered the supplies or services in accordance with the terms and conditions of the contract. In the event that actual acceptance occurs within the constructive acceptance period, the determination of an interest penalty shall be based on the date of the actual acceptance.

E.7 GSFC 52.246-94 Material Inspection and Receiving Report Not Required. (APR 1989)

NASA FAR Supplement clause 1852.246-72 of this contract requires the furnishing of a Material

Inspection and Receiving Report (MIRR) (DD Form 250 series) at the time of each delivery under this contract. However, a MIRR is not required for the following deliverable items:

Contract

Data

Item No.

Description

2 Reports of Work

Material Inspection and Receiving Reports (MIRR)

(DD Form 250)

4 Financial Report of NASA Property in the Custody of Contractors (NF 1018)

5 Reporting of Inventions

6 Physical Inventory of Capital Personal Property Reporting

7 Small Business Subcontracting Plan Reporting

8 Safety & Health Reporting

9 Subcontract Notification

10 Contractor Kick-Off/Systems Requirements Review (SRR)

11 Preliminary Design Review (PDR)

12 Critical Design Review (CDR)

13 Pre-Environmental Review (PER)

14 Test Readiness Review (TRR)

15 Pre-Ship Review (PSR) #1

16 PSR #2

17 Supplemental Financial Report of NASA Property in the Custody of Contractors

18 Export Management Control Plan

E.8 GSFC 52.246-102 Inspection System Records. (APR 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six (6) years after delivery of all items and/or completion of all services called for by the contract.

CLAUSES INCORPORATED BY REFERENCE -- SECTION E

Clause(s) E.1 through E.3 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.211-17 Delivery of Excess Quantities. (SEP 1989)

F.2 52.242-15 Stop-Work Order. (AUG 1989) Alternate I (APR 1984)

F.3 52.242-17 Reserved

F.4 Reserved

F.5 GSFC 52.247-94 Shipping Instructions--Central Receiving. (FEB 2016)

Shipments of the items required under this contract shall be to:

Receiving Officer

Goddard Space Flight Center

Building 35, Code 279

Greenbelt, Maryland 20771

Marked for:

Technical Officer: Ross Henry, Code 551

Building: 12

Room: E116

Contract No.: TBD

Item(s) No.: TBD (from Clause B.2)

Compliance with this clause is necessary to assure verification of delivery and acceptance and prompt payment.

If this is a fixed price type contract, delivery--for purposes of the Prompt Payment Act--must be through the above shipping address unless another location has been authorized by the Contracting Officer. If delivery is made to other than the Receiving Officer listed above and shipment to that other location has not been authorized by the Contracting Officer, a delivery for the purposes of the Prompt Payment Act has not occurred and no interest penalty under the Act shall result. Shipment to other than Receiving Officer listed above will be construed as contract noncompliance.

F.6 1852.247-72 Advance Notice of Shipment. (OCT 1988)

Five (5) work days prior to shipping item(s) 001, 002, 003, 004, and 005 from Clause B.2, the Contractor shall furnish the anticipated shipment date, bill of lading number (if applicable), and carrier identity to the

Contracting Officer’s Representative and to the Contracting Officer.

F.7 Reserved

CLAUSES INCORPORATED BY REFERENCE -- SECTION F

Clause(s) F.1 through F.4 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

G.2 1852.245-75 Property Management Changes. (JAN 2011)

G.3 1852.216-75 Payment of Fixed Fee (DEC 1988)

G.4 1852.227-70 New Technology – Other Than a Small Business Firm or Nonprofit Organization.

(APR 2015)

G.5 1852.227-72 Designation Of New Technology Representative and Patent Representative. (APR

2015)

(a) For purposes of administration of the clause of this contract entitled “New Technology—Other than a

Small Business Firm or Nonprofit Organization” or “Patent Rights—Ownership by the Contractor,” whichever is included, the installation New Technology and Patent Representatives identified at http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html are hereby designated by the Contracting Officer to administer such clause for the appropriate installation:

(b) Disclosures of reportable items and of subject inventions, interim new technology summary reports, final new technology summary reports, utilization reports, and other reports required by the applicable

“New Technology” or “Patent Rights—Ownership by the Contractor” clause, as well as any correspondence with respect to such matters, shall be directed to the New Technology Representative unless transmitted in response to correspondence or request from the Patent Representative. Inquiries or requests regarding disposition of rights, election of rights, or related matters shall be directed to the Patent

Representative. This clause shall be included in any subcontract hereunder requiring a “New Technology—

Other than a Small Business Firm or Nonprofit Organization” clause or “Patent Rights—Ownership by the

Contractor” clause, unless otherwise authorized or directed by the Contracting Officer. The respective responsibilities and authorities of the aforementioned representatives are set forth in 1827.305-270 of the

NASA FAR Supplement.

G.6 1852.245-70 Contractor Requests for Government-furnished Property. (AUG 2015)

(a) The Contractor shall provide all property required for the performance of this contract. The Contractor shall not acquire or construct items of property to which the Government will have title under the provisions of this contract without the Contracting Officer’s written authorization. Property which will be acquired as a deliverable end item as material or as a component for incorporation into a deliverable end item is exempt from this requirement. Property approved as part of the contract award or specifically required within the statement of work is exempt from this requirement.

(b)(1) In the event the Contractor is unable to provide the property necessary for performance, and the

Contractor requests provision of property by the Government, the Contractor’s request shall—

(i) Justify the need for the property;

(ii) Provide the reasons why contractor-owned property cannot be used;

(iii) Describe the property in sufficient detail to enable the Government to screen its inventories for available property or to otherwise acquire property, including applicable manufacturer, model, part, catalog, National Stock Number or other pertinent identifiers;

(iv) Combine requests for quantities of items with identical descriptions and estimated values when the estimated values do not exceed $500,000 per unit; and

(v) Include only a single unit when the acquisition or construction value equals or exceeds

$500,000.

(2) Contracting Officer authorization is required for items the Contractor intends to manufacture as well as those it intends to purchase.

(3) The Contractor shall submit requests to the Contracting Officer no less than 30 days in advance http://prod.nais.nasa.gov/portals/pl/new_tech_pocs.html of the date the Contractor would, should it receive authorization, acquire or begin fabrication of the item.

(c) The Contractor shall maintain copies of Contracting Officer authorizations, appropriately cross-referenced to the individual property record, within its property management system.

(d) Property furnished from Government excess sources is provided as-is, where-is. The Government makes no warranty regarding its applicability for performance of the contract or its ability to operate. Failure of property obtained from Government excess sources under this clause is insufficient reason for submission of requests for equitable adjustments discussed in the clause at FAR 52.245–1, Government Property, as incorporated in this contract.

G.7 1852.245-73 Financial Reporting of NASA Property in the Custody of Contractors. (JAN 2011)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of

Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the Goddard Space Flight Center

(GSFC), General Accounting Department, General Ledger Section, Code 157, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property Administrator if contract administration has been delegated to DOD) to the following address: Goddard Space Flight Center, Supply and Equipment Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 15. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than

October 15. Some activity may be estimated for the month of September, if necessary, to ensure the NF

1018 is received when due. However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533

Contractor Financial Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors.

The objective of this validation is to ensure that information reported is accurate and in compliance with the

NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(2) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding

$25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71 and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the https://www.acquisition.gov/sites/default/files/current/far/html/52_245.html#wp1149752

Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any

Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G.8 1852.245-78 Physical Inventory Of Capital Personal Property. (AUG 2015)

(a) In addition to physical inventory requirements under the clause at FAR 52.245-1, Government

Property, as incorporated in this contract, the Contractor shall conduct annual physical inventories for individual property items with an acquisition cost exceeding $500,000.

(1) The Contractor shall inventory-

(i) Items of property furnished by the Government;

(ii) Items acquired by the Contractor and titled to the Government under the clause at FAR 52.245-1;

(iii) Items constructed by the Contractor and not included in the deliverable, but titled to the Government under the clause at FAR 52.245-1; and

(iv) Complete but undelivered deliverables.

(2) The Contractor shall use the physical inventory results to validate the property record data, specifically location and use status, and to prepare summary reports of inventory as described in paragraph (c) of this clause.

(b) Unless specifically authorized in writing by the Property Administrator, the inventory shall be performed and posted by individuals other than those assigned custody of the items, responsibility for maintenance, or responsibility for posting to the property record. The Contractor may request a waiver from this separation of duties requirement from the Property Administrator, when all of the conditions in either (1) or (2) of this paragraph are met.

(1) The Contractor utilizes an electronic system for property identification, such as a laser bar-code reader or radio frequency identification reader, and

(i) The programs or software preclude manual data entry of inventory identification data by the individual performing the inventory; and

(ii) The inventory and property management systems contain sufficient management controls to prevent tampering and assure proper posting of collected inventory data.

(2) The Contractor has limited quantities of property, limited personnel, or limited property systems; and the Contractor provides written confirmation that the Government property exists in the recorded condition and location;

(3) The Contractor shall submit the request to the cognizant property administrator and obtain approval from the property administrator prior to implementation of the practice.

(c) The Contractor shall report the results of the physical inventory to the property administrator within 10 calendar days of completion of the physical inventory. The report shall-

(1) Provide a summary showing number and value of items inventoried; and

(2) Include additional supporting reports of-

(i) Loss in accordance with the clause at 52.245-1, Government Property;

(ii) Idle property available for reuse or disposition; and

(iii) A summary of adjustments made to location, condition, status, or user as a result of the physical inventory reconciliation.

(d) The Contractor shall retain auditable physical inventory records, including records supporting transactions associated with inventory reconciliation. All records shall be subject to Government review and/or audit.

G.9 GSFC 52.245-94 INVENTORY OF GOVERNMENT OWNED PROPERTY--SPECIAL

PROCEDURES FOR FLIGHT QUALIFIED INVENTORY (DEC 2007)

(a) The Contractor shall ensure that flight qualified assemblies and parts that are residual inventory under this contract are properly stored in a secure area that is certified for electostatic discharge (ESD) handling.

The parts shall be handled in accordance with electrostatic discharge (ESD) standards and procedures. The

Contractor shall also maintain a system to ensure that the associated heritage, test, and qualification documentation is available and traceable to such individual items of inventory.

(b) In accordance with the “Physical inventory” required in FAR clause 52.245-1(f)(iv), the Contractor shall identify any hardware, components or parts suitable for space flight or at any time such inventory is excess to the needs of this contract.

(c) Compliance with this clause is required until:

(1) The Government exercises its right under the Government Property clause of this contract and under

FAR 45.6 to require delivery of any such inventory or the transfer of such inventory to another Government contract. [Flight qualified assemblies or parts remaining in residual inventory shall remain subject to this clause]; or

(2) The Contractor and the Government agree to, partly or completely, discontinue the requirements of this clause for specific items of flight qualified assemblies and parts; or.

(3) The period stated in this contract for the Contractor to maintain inspection records under the Inspection clause of this contract has expired.

(d) In the event of (c)(1) above, the delivered or transferred flight qualified inventory shall be accompanied by all data and records regarding the flight certification of each of item(s) comprising the flight qualified inventory for which the Government's right is exercised.

(e) When flight qualified inventory is no longer subject to this clause because of (c)(1), (c)(2) or (c)(3) of this clause, the designated flight qualified inventory item(s), shall subsequently be managed no more stringently than other government property in accordance with FAR 52.245-1.

G.10 GSFC 52.242-90 FINANCIAL MANAGEMENT REPORTING (JUN 2014)

(a) Requirements. This clause provides the supplemental instructions referred to in NASA FAR

Supplement (NFS) clause 1852.242-73. The NFS clause and NASA Procedural Requirements (NPR)

9501.2E, “NASA Contractor Financial Management Reporting”, establish report due dates and other financial management reporting requirements. NPR 9501.2E permits withholding of payment for noncompliance.

(b) Supplemental instructions. (1) Monthly (NF 533M) reports are required. Quarterly (NF 533Q) reports are not required. The reporting structure shall be in accordance with Attachment J of Section J of this

(2) As stated in NPR 9501.2E, NASA strongly encourages electronic contractor cost reporting. The preferred formats are Excel and Adobe. Contact the Contracting Officer for any E-Mail addresses that are not provided or which become noncurrent.

Distribution shall be as follows:

Contracting Officer, Code 210.9

E-Mail: joseph.r.hancock@nasa.gov

Contracting Officer’s Representative, Code 551

E-Mail: ross.m.henry@nasa.gov

Resources Analyst, Code 408

E-Mail: david.l.jacintho@nasa.gov

Regional Finance Office Cost Team, Code 155.2

E-Mail: GSFC-rfocateam@lists.nasa.gov

Administrative Contracting Officer (if delegated)

(c) Web site. NPR 9501.2E, “NASA Contractor Financial Management Reporting”:

http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E

G.11 GSFC 52.245-99 Supplemental Financial Reporting of NASA Property in the Custody of

Contractors (MAY 2016)

(a) In addition to the annual 1018 reporting required under clause NFS 1852.245-73 of this contract, the

Contractor shall submit monthly property financial reports as described below if, at either award or any time during contract performance, the cumulative amount of NASA property is $10 million or more.

(1) Monthly property financial reports shall be submitted including item-level supporting data for all items acquired/fabricated/modified where the total acquisition cost of the item is $500,000 or more, in the contractor’s or its subcontractors’ possession. This data shall be submitted for all items in the property classifications of real property, equipment, special test equipment, special tooling, and agency peculiar property.

(2) Monthly data shall also be submitted for items of any acquisition cost in the classifications of materials and contract work-in-process (WIP). Specifically, itemized monthly data is required for materials and WIP line items when the estimated total acquisition cost of any item at completion will be $500,000 or more.

(b) The monthly reports shall be electronically submitted using the Contractor-Held Asset Tracking

System (CHATS) at https://nasachats.gsfc.nasa.gov using the format described in the CHATS user’s mailto:GSFC-rfocateam@lists.nasa.gov http://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=9501&s=2E https://nasachats.gsfc.nasa.gov/ manual.

(c) Acquisition costs shall be developed using actual costs to the greatest extent possible, especially costs directly related to fabrication such as labor and materials. Supporting documentation shall be maintained and available for all amounts reported, including any amounts developed using estimating techniques.

(d) All adjustments shall be thoroughly explained and directly related to a specific Government Fiscal

Year (GFY). If the GFY cannot be determined, the default shall be the previous GFY.

(e) Work Breakdown Structures (WBS) shall be provided for all Contractor acquired property (CAP), WIP, and any new materials acquired. The format shall be a five digit numerical level. (i.e., 803-10). If the

WBS is not identifiable, contact the NASA GSFC Property Office for further guidance, as provided in paragraph (f)(4) below.

(f)(1) The data required for the monthly submission is due the 21st day after the close of the month.

e.g., August 21 for the month ending July 31

September 21 for the month ending August 31

October 21 for the month ending September 30

(2) The monthly property financial reports required by this clause are separate from, and in addition to the annual NF 1018 reports.

(3) Both the NF 1018 report data and the September monthly report data are as of September 30.

Corrections in monthly report data shall be handled as adjustments in the next monthly report after discovery of the error. (e.g., Errors in the September monthly report shall be reported as adjustments in the

October monthly report. The NF 1018 shall reflect the corrected numbers and the contractor shall provide a note regarding the corrected monthly report error under Comments in the NF 1018.) Errors in the

NF1018 found after the November 30 submission shall be reported as adjustments in the NF 1018 for the next reporting year, unless immediate correction and resubmission are directed by NASA.

(4) Questions may be directed to the following individuals of the NASA GSFC Property Accounting

Office:

Barbara Scott, (301) 286-6097, email barbara.scott@nasa.gov

Loren Phillips (301) 286-0785, e-mail: loren.j.phillips@nasa.gov

G.12 1852.245-76 List of Government Property Furnished Pursuant to FAR 52.245-1. (JAN 2011)

For performance of work under this contract, the Government will make available Government property identified below or in Attachment F of this contract on a no charge-for-use basis pursuant to the clause at

FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at Contractor’s facility and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245-1, the Contractor is accountable for the identified property.

mailto:barbara.scott@nasa.gov mailto:loren.j.phillips@nasa.gov

G.13 GSFC 52.216-103 SUBMISSION OF VOUCHERS FOR PAYMENT (APR 2016)

(a) Except for classified vouchers, the Contractor shall submit interim and final cost vouchers electronically using the DOD Wide Area Work Flow (WAWF) system.

(1) To access the DOD WAWF system, the contractor shall be required to have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov and be registered to use the DOD WAWF at https://wawf.eb.mil following the step-by-step procedures for self-registration available at this web site.

(2) NASA voucher payment information can be obtained at the NASA Shared Services Center

(NSSC) Vendor Payment information web site at: https://www.nssc.nasa.gov/vendorpayment. For technical WAWF help, contact the WAWF helpdesk at 1-866-618-5988. Please contact the NSSC

Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(3) For interim cost voucher submissions, the vendor shall use the “Cost Voucher” document type in

WAWF. In addition, the vendor shall change the contract type to “Non-DoD Contract

(FAR)”.

The Activity address codes to be populated in WAWF for submission of vouchers under this contract are (extension fields will not be populated):

a. Paying Office Activity Address Code: 803112 (NSSC)

b. Admin Office Activity Address Code: 803249 (GSFC)

c. Ship To Code: 803250 (GSFC)

d. DCAA DoD Activity Address Code: 803249

e. Service Approver DoDAAC: 803249

f. If submitting “Final Cost Voucher,” add Service Approver DoDAAC: 803249

(4) The Contractor shall ensure that the payment request includes appropriate contract line item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation to support each payment request.

(5) The Contractor shall enter the e-mail address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

Joseph.r.hancock@nasa.gov

(b) Vouchers for payment of fee resulting from contract performance or provisional fee (if authorized under this contract) shall be prepared using an SF 1034 and submitted electronically to the following address for payment:

E-mail address: NSSC-AccountsPayable@nasa.gov

Mailing address: NSSC - FMD Accounts Payable

Bldg. 1111, Jerry Hlass Road

Stennis Space Center, MS 39529

Fax Number: 1-866-209-5415

(c) For both cost voucher and fee submissions, a concurrent copy of the voucher shall be provided electronically to the NASA Contracting Officer. The Contracting Officer may designate other recipients as required.

(d) The NSSC is the designated billing office for cost and fee vouchers for purpose of the Prompt Payment clause of this contract.

(e) In the event that amounts are withheld from payment in accordance with provisions of this contract, a https://www.acquisition.gov/ https://wawf.eb.mil/ https://www.nssc.nasa.gov/vendorpayment mailto:NSSC-AccountsPayable@nasa.gov separate voucher for the amount withheld will be required before payment for that amount may be made.

G.14 1852.242-73 NASA Contractor Financial Management Reporting (NOV 2004)

(a) The Contractor shall submit NASA Contractor Financial Management Reports on NASA Forms

533 in accordance with the instructions in NASA Procedures and Guidelines (NPR) 9501.2, NASA

Contractor Financial Management Reporting, and on the reverse side of the forms, as supplemented in the

Schedule of this contract. The detailed reporting categories to be used, which shall correlate with technical and schedule reporting, shall be set forth in the Schedule. Contractor implementation of reporting requirements under this clause shall include NASA approval of the definitions of the content of each reporting category and give due regard to the Contractor's established financial management information system.

(b) Lower level detail used by the Contractor for its own management purposes to validate information provided to NASA shall be compatible with NASA requirements.

(c) Reports shall be submitted in the number of copies, at the time, and in the manner set forth in the

Schedule or as designated in writing by the Contractor Officer. Upon completion and acceptance by NASA of all contract line items, the Contracting Officer may direct the Contractor to submit Form 533 reports on a quarterly basis only, report only when changes in actual cost incur, or suspend reporting altogether.

(d) The Contractor shall ensure that its Form 533 reports include accurate subcontractor cost data, in the proper reporting categories, for the reporting period.

(e) If during the performance of this contract NASA requires a change in the information or reporting requirements specified in the Schedule, or as provided for in paragraph (a) or (c) of this clause, the

Contracting Officer shall effect that change in accordance with the Changes clause of this contract.

CLAUSES INCORPORATED BY REFERENCE -- SECTION G

Clause(s) G.1 through G.4 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses

[END OF SECTION G]

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 Reserved

H.2 1852.223-75 Major Breach of Safety or Security. (FEB 2002) -)

H.3 1852.228-78 Cross-waiver of liability for science or space exploration activities unrelated to the

International Space Station. (OCT 2012)

H.4 1852.235-73 Final Scientific and Technical Reports. (DEC 2006) Alternate II (DEC 2005)

H.5 1852.235-74 Additional Reports of Work – Research and Development. (FEB 2003)

[Paragraph (c) insert: {15 Calendar Days}]

H.6 1852.244-70 Geographic Participation in the Aerospace Program. (APR 1985)

H.7 1852.225-70 Export Licenses. (FEB 2000)

(a) The Contractor shall comply with all U.S. export control laws and regulations, including the

International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the Export

Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this contract. In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(b) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this contract, including instances where the work is to be performed on-site at any NASA facility, where the foreign person will have access to export-controlled technical data or software.

(c) The Contractor shall be responsible for all regulatory record keeping requirements associated with the use of licenses and license exemptions/exceptions.

(d) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

H.8 Reserved

H.9 GSFC 52.219-90 Small Business Subcontracting Plan and Reports. (FEB 2014)

a. Subcontracting Plan (Contractor)

FAR clause 52.219-9, "Small Business Subcontracting Plan (Deviation)" is included in this contract. The agreed to Subcontracting Plan required by the clause is included as an attachment to the contract.

b. Subcontracting Plan (Subcontractors)

In accordance with FAR clause 52.219-9 Small Business Subcontracting Plan (Deviation), the Contractor must require that certain subcontractors adopt a plan similar to the Plan agreed to between the Contractor and the Government.

c. Individual Subcontract Reports (ISRs)

The Contractor shall prepare and submit their Individual Subcontract Reports (ISRs) (formerly known as the Standard Form 294), in accordance with the instructions listed in the Electronic Subcontract Reporting

System (eSRS), available at http://esrs.gov.

ISRs must be submitted electronically in eSRS on a semi-annual basis. This report must be received no later than April 30 and October 30 each year for the reporting periods ending March 31 and September 30, respectively. Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or since the last reporting period.

A final Individual Subcontract Report (ISR) must be submitted after contract completion. The final ISR submittal must be received no later than the due date for what would have been the next semi-annual report.

d. Summary Subcontract Reports (SSRs)

The Contractor shall prepare and submit Summary Subcontract Reports (SSRs)(formerly known as the

Standard Form 295), in accordance with the instructions listed in the Electronic Subcontract Reporting

System (eSRS), available at http://esrs.gov and in accordance with FAR clause 52.219-9 Small Business

Subcontracting Plan (Deviation) of this contract.

The SSRs must be submitted electronically in eSRS on an annual basis. This report must be submitted no later than October 30 each year for the twelve month period ending September 30.

e. Subcontractor Reporting

FAR clause 52.219-9 Small Business Subcontracting Plan (Deviation) requires that the Contractor ensure that ISR and SSR reports are submitted by those subcontractors that have been required to adopt a

Subcontracting Plan under the terms of the clause. These subcontractor reports must be submitted as required by paragraphs (c) and (d) above.