njdot TP-850 A Solicitation.docx.pdf

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NEW JERSEY

DEPARTMENT OF TRANSPORTATION

SOLICITATION # 850

FOR TECHNICAL PROPOSALS

(ONE STEP PROCUREMENT PROCESS)

ITS MAINTENANCE JOB ORDER CONTRACT – CONSTRUCTION

INSPECTION SUPPORT 2026

TYPE OF PROJECT (CES

CATEGORY):

Construction Inspection

DIVISION: Transportation Mobility

FUNDING SOURCE: Federal

TYPE OF AGREEMENT: Project Specific Agreement - Cost Plus Fixed Fee

NUMBER OF SELECTIONS: 1 selection(s)will be made from technical proposals received

DATE OF SOLICITATION: 8/3/2026

CLOSING DATE: 8/24/2026

LAST DATE TO SUBMIT QUESTIONS: 8/17/2026

ANTICIPATED SELECTION DATE: August 2026

PROJECT DESCRIPTION

Job Order Contracting is an indefinite quantity contract under which NJDOT may assign the contractor an ongoing series of individual Job Orders. A major component of Job Order Contracting is a Construction Task Catalog (CTC) consisting of hundreds of work activities called pre-priced tasks. The CTC contains preset unit prices for the direct cost of each task. These unit prices are calculated using local labor, equipment, and material costs. Contractors will be asked to bid three adjustment factors to be applied to the pre-priced tasks in the CTC—one for working during normal working hours, another for working other-than-normal working hours; evenings, weekends, recognized holidays, and a third for responding to events considered emergencies by the Department. Each adjustment factor is weigh ted (e.g.

80%, 15%, 5%) and the sum of the weighted adjustment factors determines the lowest bidder. Items not included in the CTC will be addressed through the contract’s non-pre priced special provision which attempts to secure the best available price in the market plus overhead and profit to the contractor.

Once a contract is awarded to the lowest, responsive, responsible bidder, and maintenance needs are identified, the contractor, the Project Manager and the project’s Resident Engineer will meet at each project site and discuss the work to be performed. After the site meeting, the Resident Engineer will develop a Detailed Scope of Work and will submit

C.I. Federal 1-2026 2 through eGordian (a proprietary software designed to manage JOCs) and issue a Request for Proposal to the contractor. This Detailed Scope of Work will consist of ITS preventative maintenance services, replacement or new installation on existing infrastructure of ITS field devices/equipment (CCTV, DMS, Etc.) and ITS network upgrades and system integration. Preventive maintenance services may include software/firmware updates, Hardware replacements, and cleaning/adjusting/updating of ITS facilities, devices and components. Replacement work will include /malfunctioning/failed/out of support device replacement, network re-engineering on existing ITS network/infrastructure for improvement on availability and resiliency.RE and Inspectors are required to respond to emergencies and be available during unplanned special events or as directed by the PM. Consultant shall make additional staff available as requested by the PM during special events.

NJDOT’s Project Manager and Resident Engineer will ensure that all applicable documents and certifications (environmental, utility, right of way, railroad, Public Interest Findings, and SERF) are completed, approved, and provided to the appropriate authorities. The contractor will then build a Proposal Package which includes the Price Proposal, a construction schedule, and a list of subcontractors and will submit the Proposal Package to the Project Manager and Resident Engineer for review and approval. The Price Proposal amount is determined by the unit price of the individual tasks, multiplied by the quantity determined by the Detailed Scope of Work, multiplied by the appropriate adjustment factor based on the work schedule. Once the Proposal Package is app roved by the NJDOT Project Manager, a Job Order will be issued to the contractor.

If there is a change in the Detailed Scope of Work after a Job Order is issued, any extras, changes or deletions are handled as a Supplemental Job Order where the Contractor is required to price the work in the same manner as the original Price Proposal – unit prices multiplied by the quantity multiplied by the appropriate adjustment factor. This eliminates the traditional change order negotiation and avoids claims and delays.

JOC provides a timely response to preventive maintenance needs on an as-needed basis as the time frame for procuring each project is drastically reduced.

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ELIGIBLE FIRMS

See the attached list of firms that are presently prequalified for this project. These firms are eligible to submit a Technical Proposal. If your firm is not on this list, your Technical Proposal will only be accepted if your firm becomes prequalified with the NJDOT as of 10:00 AM on the closing date of this solicitation in the following discipline(s) and level of service. Firms are urged to call Professional Services at 609-963-2324 if your firm is not on the attached eligible firm listing but intends to submit a Technical Proposal.

DISCIPLINE (S) LEVEL OF SERVICE

C-5 A

Only one (1) technical proposal submission is allowed per firm (no teams) unless otherwise noted on page 1 of this solicitation. The Department shall evaluate the technical qualifications and experience of the firm’s project team and select the most highly qualified team to perform the projects.

Subconsultants that plan to participate in this solicitation should be cost basis approved by the NJDOT as of 10:00 AM on the closing date of this solicitation. Failure to comply with this requirement may result in disqualification from the Project. Cost Basis Approval can take several weeks to complete.

Firms wanting to Joint Venture may do so by returning a completed Statement of Joint Venture as part of their submission of a Technical Proposal. Each firm participating in the Joint Venture must be prequalified by the NJDOT. Each discipline and level of service requirement of a project must be satisfied by at least one member of the Joint Venture. Please refer to our website for the Statement of Joint Venture form.

CERTIFIED FIRM UTILIZATION

Federal Goal:

No goal

CONSULTANT QUESTIONS

E-mail question(s) to PSPD@dot.nj.gov. Specify TP “posting number” question in subject line. The Bureau of Professional Services will forward the question(s) to the Project Manager and post all questions and answers on the Professional Services Website.

SUBMITTAL DUE DATE / TIME

Technical Proposals must be uploaded to the New Jersey Department of Transportation through Bid Express. The automatic Bid Express deadline for TP submission is 10:00 AM on the closing date of the solicitation. See the Professional Services website for the complete procedure. The file name format for uploading your submission shall be as follows:

TP-XXX FIRM NAME XXX = The TP Solicitation Number

(TP *dash* XXX *space* FIRM NAME) FIRM NAME = Your Company Name

AFFIRMATIVE ACTION

Bidders are required to comply with the requirements of Title VI of the Civil Rights Act of 1964. Specifically, "the contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R., part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate."

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Prior to execution of an Agreement, the selected firm will be required to submit the following documents disclosing Affirmative Action evidence: Letter of Federal Approval or Letter of Approval of EEO/AA Program provided by NJDOT Division of Civil Rights. If a firm does not have the approval letter, they must submit their Affirmative Action Plan to the NJDOT's Division of Civil Rights for approval.

POST EMPLOYMENT RESTRICTIONS OF THE NJ CONFLICTS OF INTEREST LAW

Firms are advised to be aware of Post Employment restrictions for ex-NJDOT employees who are utilized for work under this technical proposal. Failure to comply with this may result in disqualification from the Project. Refer to NJSA 52:13D-17, which states:

No State officer or employee or special State officer or employee, subsequent to the termination of his office or employment in any State agency, shall represent, appear for, negotiate on behalf of, or provide information not generally available to members of the public or services to, or agree to represent, appear for, negotiate on behalf of, or provide information not generally available to members of the public or services to, whether by himself or through any partnership, firm or corporation in which he has an interest or through any partner, officer or employee thereof, any person or party other than the State in connection with any cause, proceeding, application or other matter with respect to which such State officer or employee or special State officer or employee shall have made any investigation, rendered any ruling, given any opinion, or been otherwise substantially and directly involved at any time during the course of his office or employment. Any person who willfully violates the provisions of this section is a disorderly person; and shall be subject to a fine not to exceed $1000.00 or imprisonment not to exceed six months, or both.

BUSINESS REGISTRATION FOR PROVIDERS OF GOODS AND SERVICES TO THE STATE

(UPLOAD IN DESIGNATED AREA IN BID EXPRESS, DO NOT INCLUDE IN TECHNICAL PROPOSAL)

In accordance with N.J.S.A. 52:32-44, all New Jersey and out of State consultants must obtain a Business Registration Certificate (BRC) from the Department of the Treasury, Division of Revenue prior to conducting business with the Department. The bidder must submit a copy of its BRC and that of any named subcontractor to the Department prior to the time a contract is awarded or authorized. A bidder who fails to submit a copy of a valid BRC in accordance with the statute will be held liable for monetary penalties in accordance with N.J.S.A. 54 :49-4.1

Questions regarding how to obtain a BRC can be directed to the Division of Revenue at (609) 292-1730. The business registration form (Form NJ-REG) can be found online at The Department of Treasury - Business Registration.

DIANE B. ALLEN EQUAL PAY ACT

Pursuant to the DIANE B. ALLEN EQUAL PAY ACT, N.J.S.A. 34:11-56.14(a)., the consultant shall provide the Commissioner of Labor and Workforce Development with a report regarding the compensation and hours worked by employees categorized by gender, race, ethnicity, and job category.

Information regarding the Diane B. Allen Equal Pay Act and its requirements may be obtained from the New Jersey Department of Labor and Workforce Development (LWD) web site at:

https://nj.gov/labor/equalpay/equalpay.html

LWD forms may be obtained from the online web site at:

https://nj.gov/labor/forms_pdfs/equalpayact/MW-562withoutfein.pdf

OWNERSHIP DISCLOSURE

No corporation, partnership, or limited liability company shall be awarded any contract nor shall any agreement be entered into for the performance of any work or the furnishing of any materials or supplies, the cost of which is to be paid with or out of any public funds, by the State, or any county, municipality or school district, or any subsidiary or agency of the State, or of any county, municipality or school district, or by any authority, board, or commission which

C.I. Federal 1-2026 5 exercises governmental functions, unless prior to the receipt of the bid or accompanying the bid, of said corporation, said partnership, or said limited liability company there is submitted a statement setting forth the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. If one or more such stockholder or partner or member is itself a corporation or partnership or limited liability company, the stockholders holding 10 percent or more of that corporation’s stock, or the individual partners owning 10 percent or greater interest in that partnership, or the members owning 10 percent or greater interest in that limited liability company, as the case may be, shall also be listed.

The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member, exceeding the 10 percent ownership criteria established in this act, has been listed.

To comply with this section, a bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest.

Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or sole proprietorship, the Bidder must complete the attached Ownership Disclosure Form. A current completed Ownership Disclosure Form must be received prior to or accompany the proposal. Failure to submit the form will preclude the award of a contract.

NOTICE CERTIFICATION OF NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN IRAN

Pursuant to N.J.S.A. 52:32-58, the bidder must certify that neither the bidder, nor one of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury's List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the bidder is unable to so certify, the bidder shall provide a detailed and precise description of such activities.

CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS

Pursuant to P.L. 2022, c.3, the bidder must certify that neither the bidder, nor one of its parents, subsidiaries, and/or affiliates engaged in any prohibited activities. The bidder shall have 90 days to cease engaging in any prohibited activities and on or before the 90th day after this certification, shall provide an updated certification. If the bidder does not provide the updated certification or at that time cannot certify on behalf of the entity that it is not engaged in prohibited activities, the State shall not award the business entity any contracts, renew any contracts, and shall be required to terminate any contract(s) the business entity holds with the State that were issued on or after the effective date of P.L. 2022, c. 3.

Use the following link to access the Ownership Disclosure form, Disclosure of Investment Activities in Iran form, and the Disclosure of Prohibited Activities in Russia/Belarus form which can be found in the “Vendor Forms Required For All Proposal Submissions” section on the New Jersey division of purchase and property website:

http://www.state.nj.us/treasury/purchase/forms.shtml

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SCOPE OF WORK

Construction Inspection Services for:

ITS Maintenance Job Order Contract Statewide – 2026

Construction Inspection Services for ITS Maintenance Job Order Contract Statewide- 2026 will include:

• 1 Resident Engineer

• 1 Inspector and 1 additional Inspector as and when needed during multiple job sites work and emergency work. (Additional Inspector resume will be requested later and must qualify as per the TP requirement)

The Department intends to take measures to reduce costs including staggered work hours and winter shutdowns. The Resident Engineer and Inspectors are expected to be available for any shifts required by the project staging and allowable work hours.

Due to the nature of the contract, there may be times where work at multiple sites on any given day may be required during these times the RE will be requested to perform inspection services.

RE and Inspectors are required to respond to emergencies and available during special events or as directed by the PM. Consultant shall make additional staff available as requested by the PM during special events.

In addition, there may be times where a slowdown in workflow occurs, during these time frames the inspector may not be needed and therefore shall not be billed to the Department.

The above number of Consultant personnel is the expected maximum number needed. Not all personnel may be on the project at the same time; the actual number of Consultant personnel on the project will be determined by the State’s Resident Engineer based on the Contractor’s work schedule.

Consultant’s individual pay rates will be made based on the title requested and at a rate equivalent to title. The Consultant should be aware that if he proposes a person with a higher title than requested

(i.e. substituting a NICET IV for the NICET III) in the Technical Proposal, payment for services provided will be made for the requested title.

Individuals listed on the Technical Proposal CANNOT be working on, or committed to, any current

NJDOT project in agreement or selected w/o agreement without proper release authorization from the appropriate Regional Construction Consultant Coordinator.

The Department intends to precede expeditiously with the Construction projects. However, there is no assurance that the Construction project will be authorized for advertisement or be awarded or executed by the Department. The Construction Contract is not effective until it has been fully executed. Firms should be aware that the time frames noted herein are tentative and may change substantially due to factors beyond the Department’s control. As stated above, there is no assurance that the Construction will proceed. The selected Consultant will receive no compensation based upon any such delay or by the Department’s decision not to proceed with the Construction project. The selected Consultant’s team will remain committed to this project until released by the Department’s Regional Construction

Consultant Coordinator.

Release clause: All Consultant personnel are subject to release 45 days from the anticipated start date listed above. The release will not be automatic. The Consultant firm’s Project Manager must make a written request to the NJDOT Regional Construction Consultant Coordinator.

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