Lab,_Hospital,_Offices_-_AE_Services_Statement_of_Work_110617.pdf

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SECTION C - Statement of Work Specialized Architect-Engineer (A/E) Services

Office/Hospital/Lab

November 6, 2017

C.1 BACKGROUND

As a part of the U.S. Public Health Service under the Department of Health and Human Services, the National Institutes of Health (NIH) is the Federal Government’s primary biomedical research agency. The NIH’s mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce the burdens of illness and disability. Composed of 27 Institutes and Centers, the NIH provides leadership and financial support to researchers in every state and throughout the world.

The NIH Office of Research Facilities (ORF) supports the NIH mission by providing, maintaining, and operating safe, healthy, and attractive facilities. ORF’s Division of Design and Construction Management (DDCM) is responsible for the oversight of the design, construction, repair and renovation of all NIH facilities and infrastructure.

C.2 PURPOSE

The Division of Design and Construction Management requires specialized Architect-Engineer (A/E) design and other A/E related services critical to ORF’s success in planning, budgeting, funding, and managing the repair, alteration, renovation and new construction of NIH facilities and associated infrastructure.

To this end, the Government intends to enter into a single-award, indefinite-delivery indefinite-quantity (IDIQ) contract for professional A/E services in accordance with the policies and procedures set forth in FAR Subpart 36.6 -- Architect - Engineering Services. The IDIQ contract shall consist of a Base and four (4) Option periods, with a maximum dollar value of $19,999,000.00 over the life of the contract.

C.3 GENERAL DESCRIPTION OF THE WORK

The A/E services under the IDIQ contract shall encompass design services for five (5) Specialization Categories / Facility Types -- three primary and two secondary.

C.3.1 Primary Specialization Categories / Facility Types The A/E services under the contract shall focus primarily on three (3) specialization categories/ facility types: 1) Health Care Facilities; 2) Bio-Medical Research Laboratory Facilities, and 3) Office / Public Space(s), as described below:

The primary facility types are described as follows:

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1) Biomedical Research Laboratory Facilities, or “Labs” - To include, but not limited to, general and specialized biomedical and animal research laboratories and laboratory support spaces. Projects related to Lab facilities in this contract will include general and Biosafety Level 2 (BSL-2) laboratories.

2) Health Care Facilities, or “Hospitals” - To include, but not limited to: patient care units;

outpatient clinics; intensive care units; surgical suites with catheterization laboratory;

radiology, nuclear medicine, and MRI suites; pharmacy; rehabilitation; transfusion medicine; cyclotron; radiation oncology; medical gas services; pediatrics; and hospital support services.

3) Office / Public Space Facilities - To include, but not limited to: offices; conference facilities (including the Natcher Conference Center); libraries (including the National Library of Medicine); child development centers; residences and lodging; commercial shops & food service; wellness centers/gyms & exterior recreational facilities; facilities for ancillary services such as fire and police, parking structures; and exterior improvements such as roadways, sidewalks, and landscaping.

[Note - The primary specialization categories/ facility types are listed in order of anticipated volume of work – i.e. the majority of task orders under this contract will include bio-medical laboratory spaces, followed by task orders for Healthcare spaces, and last, task orders for office/public use spaces.]

[Note - Projects will require in-depth knowledge of and experience with both clinical and research Facilities. The latest published "AIA Guidelines for the Planning and Design of Hospitals and Healthcare Facilities” (https://www.aia.org) will apply.]

C.3.2 Secondary Specialization Categories/ Facility Types The A/E services under this contract shall secondarily focus on two (2) other specialization categories / facility types: 1) Animal Care Facilities; and, 2) Interior & Exterior Utility Infrastructure and Utility Generation & Distribution Systems.

The secondary facility types are described as follows:

1) Animal Care Facilities - To include, but not limited to, facilities for housing, care, and use of animals in experimental testing, research, and training as related to biomedical research. Animals used at NIH for research include, but are not limited to: mammals of all sizes, including primates; and aquatic animals.

[Note - Projects related to Animal Care facilities under this contract will include general or Animal BSL-2 laboratories. A/E services shall be performed in accordance with the latest published "Guide for the Care and Use of Laboratory Animals" published by National Research Council.]

2) Interior & Exterior Utility Infrastructure and Utility Generation & Distribution Systems -

To include the design of interior & exterior utility infrastructure and generation & distribution systems for Office / Public facilities; Animal Care facilities; Bio-medical Research laboratories; Healthcare /Hospital facilities; and general purpose facilities

Page 3 of 27 Rev: 11/06/2017 such as parking structures and warehouses. The utility infrastructure and generation & distribution systems include, but are not limited, to the following:

• Mechanical, Electrical and Plumbing systems;

• Central Utility Plants (CUPs)

• HVAC systems to include specialized filtering requirements, supply and exhaust systems and associated controls;

• Steam/condensate, high temperature hot water, heating hot water, chilled water, lab water, high purity water and potable water systems;

• Compressed air, medical gas, lab vacuum, and natural gas systems;

• Central CO2 systems;

• Central liquid nitrogen systems

• Fuel oil systems;

• Storm water and sanitary sewer distribution systems

• Waste water treatment systems

• Electrical substations;

• Landscaping irrigation systems.

C.3.3 Location of Facilities The facilities under this requirement are situated at the following NIH locations:

1) NIH Main Campus, Bethesda, MD

2) NIH Animal Center, Poolesville, MD

3) Ft. Detrick, Frederick, MD

4) Leased facilities in Bethesda, Rockville, Gaithersburg, and Baltimore, MD

It is anticipated that the majority of the facilities under this requirement will be located on the NIH Main Campus, Bethesda, MD followed by the other surrounding areas. Therefore, the A/E shall maintain an office within one hundred (100) miles of the Baltimore – Washington, DC metropolitan area for the duration of the IDIQ contract.

C.4 DEFINITIONS

The construction related procurement definitions in Section H shall take precedence over all other definitions in the solicitation, resulting contract and contract references.

Importantly, the A/E shall use and incorporate the Government’s construction related definitions in their specifications, as applicable, unless otherwise directed by the Contracting Officer.

The following defines words, language and/or terms commonly used in the execution of the services under this requirement.

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1) The acronym “A/E” shall be defined as the Architectural/Engineering firm, the Government’s professional services contractor responsible for performing Architectural / Engineering services by contract. The A/E shall also be known as the Prime contractor for this contract. The Prime (A/E) shall ensure that subcontractors comply with all provisions and clauses of the contract.

2) The acronym ‘BIM” shall be defined as Building Information Modeling; the process of generating and managing building data during its life cycle

3) The term "Building 10" shall be defined as the facility complex composed of the

Warren Grant Magnuson Clinical Center, Ambulatory Care Research Facility (ACRF), and all additions including the Mark O. Hatfield Clinical Research Center.

Building 10 is also referred to as the Clinical Center Complex (CCC).

4) The term “Constructor” shall be defined as the Construction Contractor, the entity with whom the Government has executed a separate contract to perform the construction work

5) The acronym “CO” shall be defined as the NIH Contracting Officer.

6) The acronym “COR” shall be defined as the Contracting Officer’s Representative.

7) The acronym “CQM” shall mean the Construction Quality Manager, the entity responsible for performing construction quality management services.

8) The acronym “CRA” shall mean Construction Risk Assessment.

9) The acronym “CxA” shall be defined as Commissioning Agent.

10) The acronym “DDCM” shall be defined as ORF’s Division of Design and

Construction Project Management.

11) The acronym “DFOM” shall be defined as ORF’s Division of Facility, Operations and Maintenance.

12) The acronym “DTR” shall be defined as ORFs Division of Technical Resources.

13) The acronym “ILSM” shall be defined as the Interim Life Safety Measures for the

Building 10 Clinical Center Complex.

14) The acronym “JCO” shall be defined as Joint Commission.

15) [Note - An independent, not-for-profit organization, The Joint Commission accredits and certifies more than 20,500 health care organizations and programs in the United States. Joint Commission accreditation and certification is recognized nationwide as a symbol of quality that reflects an organization’s commitment to meeting certain performance standards.]

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16) The acronym ‘LEED” shall be defined as Leadership in Energy and Environmental

Design; a rating system devised by the United States Green Building Council

(USGBC).

17) The acronym “NIH” shall be defined as the National Institutes of Health.

18) The acronym “NTP” shall be defined as the Notice to Proceed, the written notice from the Contracting Officer to the Prime Contractor to proceed with the work.

19) The acronym “ORF” shall be defined as NIH’s Office of Research Facilities.

20) The acronym “PO” shall be defined as the NIH Project Officer also known as the

Contracting Officer’s Representative (COR).

21) The term “Project Team” shall be defined as the CO, COR, A/E, CQM, CxA and

Constructor, as applicable.

22) Quality Assurance (QA) - the means by which the Government assures that the

Construction Contractor's quality control is working effectively, and that the end product complies with the quality required by the terms of the contract. The primary function of quality assurance is to obtain completed construction that meets all contract requirements.

23) Government QA Team - the team consisting of the COR, A/E and CQM, if applicable. The role of the QA Team is to assure that the Construction Contractor's Quality Control system is functioning properly and to continually verify that the Construction Contractor's work complies with contract requirements.

24) Quality Control (QC) – the means used by the A/E to control the quality of the design deliverables.

25) The acronym “RFI” shall be defined as a Request for Information, a question posed by the Construction Contractor seeking clarification of contract requirements.

26) The term “Record of Call” shall be synonymous to Task Order per FAR Part 2.

27) The acronym “SME” shall be defined as “Subject Matter Expert”. A SME is a person / entity with bona fide expert knowledge about what it takes to do a particular job.

28) The term “Task Order” or “TO” means an order for services placed against an established contract prepared by the Contracting Officer. Ref. FAR Part 2, Subpart

2.1 Definitions.

C.5 IDIQ CONTRACT AND TASK ORDER PROJECT MANAGEMENT

C.5.1 IDIQ Contract Project Management

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C.5.1.1 IDIQ Contract Contracting Officer (CO) The IDIQ Contract CO is authority in matters for the master contract. The IDIQ Contract CO is the individual authorized to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract;

(5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. This individual is the sole authorized agent in dealing with the contractor.

C.5.1.2 IDIQ Contracting Officer’s Representative (COR) The IDIQ Contract CO’s technical point of contact is the Contracting Officer’s Representative (COR), as designated in Article G.1 of the master contract; the COR is the authorized technical representative of the IDIQ Contract Contracting Officer.

C.5.1.3 A/E Contract Project Manager The A/E shall appoint a Contract Project Manager for the master IDIQ contract, who shall be the Government's single point of contact, and provide all necessary master contract / overall project representation for the successful accomplishment of the work. The A/E Contract Project Manager shall be thoroughly familiar with all requirements and schedules.

C.5.1.4 All correspondence regarding the master IDIQ contract / overall project shall only be issued either through the IDIQ Contract CO, COR or the Contract Project Manager.

C.5.2 Task Order Project Management C.5.2.1 Task Contracting Officer (Task CO)

The Task CO is the authority in matters for individual tasks. The Task CO shall be as specified by individual task orders.

C.5.2.2 Task Project Officer (Task PO) The Task PO is the Task CO’s technical representative. The Task PO shall be as specified by individual task orders.

C.5.2.3 A/E Task Project Manager (PM) The A/E shall appoint a Task PM for each individual task order, who shall be the Government's single point of contact, and provide all necessary task order project representation for the successful accomplishment of the work. The A/E Task PM shall be thoroughly familiar with all requirements and schedules. The A/E Task PM shall be identified in each A/E task order proposal prior to order of the task.

C.5.2.4 All correspondence regarding the task shall only be issued either through the Task CO, PO or the Task Project Manager.

C.6 TASK ORDERS

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Task Orders are the individual contract actions to perform work within the structure of this contract. Task Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the contract.

Award of task orders will be on a fixed price basis, unless stated otherwise in the Request for Proposal (RFP) by the issuing Contracting Officer (CO). Proposal requirements shall be provided in the RFP for the individual Task Order.

The Government shall not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by the duly executed Task Order(s) or Record of Call(s) issued by the Contracting Officer.

Task orders issued against this IDIQ contract are anticipated to range between from $2,500.00 to $750,000.00. The maximum value the Government may order under each task shall not exceed $750,000; however, the Government reserves the right to place orders above this limit.

C.7 SCOPE OF SERVICES

The work shall proceed only after the issuance of the Notice to Proceed (NTP) for individual tasks by the Task CO for the activities authorized.

The A/E shall perform the professional services stated herein, inclusive of all architectural and engineering disciplines, incidental services, supervision, materials and labor necessary to provide services and deliverables as specified by all ordered tasks.

To this end, the A/E shall:

• Maintain a professional staff consisting of qualified personnel who shall have proven specialized experience and technical competence with the five types of facilities stated herein.

• Maintain a professional staff with the ability and expertise to manage and supervise the work.

• Obtain any other consultant services deemed necessary for effective execution of the work.

• Perform the services in the most expeditious and economical manner consistent with interests of the Government.

• Notify the government of possible conflicts of interest. In the event that the A/E is unsure if a conflict exists, the A/E shall contact the Contracting Officer for direction.

The A&E services and deliverables under this contract include, but are not limited to, the following:

C.7.1 Design Services

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C.7.1.1 Estimated Construction Costs With Respect To Designing Within Funding Limitations

When funding limitations are specified by an individual task order, the following shall apply:

1) The A/E shall accomplish the design services required by the individual task order so as to permit the award of a contract, using standard Federal Acquisition Regulation (FAR) procedures, for the construction of the facilities designed at a price that does not exceed the Estimated Construction Contract Price (ECCP). When estimates, bids, or proposals for the construction contract are received that exceed the estimated price, the A/E shall perform a technical evaluation of the bid proposals and prepare strategies for price negotiations, perform value engineering and/or perform redesign effort as required to enable award within the funding limitation. If the unfavorable bids or proposals are the result of conditions beyond the A/E’s reasonable control, the A/E shall not be required to perform such additional services without compensation.

2) The A/E shall promptly advise the Task CO if they find that the task being designed will exceed or is likely to exceed funding limitations and they are unable to design a usable (fully functional) facility within the funding limitations as set forth in the individual task order. Upon receipt of such information, the Task CO will review the A/E’s revised estimate of construction cost. If the Task CO determined that the original ECCP was not sufficient to allow a construction contract award within the amount specified, at the option of the Task CO, the ECCP may be increased or the scope of work reduced commensurate with available funds. When bids or proposals are not solicited or are unreasonably delayed, the Government shall prepare the ECCP based on the design submitted at the time the project is advertised for construction. This ECCP shall be used in lieu of bids or proposals to determine compliance with the funding limitation.

C.7.1.2 General Requirements

1) Field / Site Investigation The A/E shall perform field / site surveys that identify existing conditions to ascertain items necessary to accomplish the project. Field / site investigations made by the A/E shall include a thorough check of all conditions, dimensions, and locations in the area which might affect and/or be affected by the proposed work. Site surveys may include geotechnical and/or Pre-TAB (Testing and Balancing) investigations. The A/E shall NOT rely solely on existing information, such as utility or record drawings.

2) Planning and Coordination Drawings

If requested, the A/E shall provide planning and coordination sketches and/or drawings showing the proposed connections, circuitry, etc. Sketches and/or drawings shall be submitted to the Task PO for review and approval prior to the start of work.

Utility and Structural capacities must be verified during the design phase for projects in existing facilities. Analysis/reports need to be provided to, and analyzed by, NIH to

Page 9 of 27 Rev: 11/06/2017 approve proposed changes to existing systems. Building 10 and the Clinical Center area has a utility moratorium in place and a utility moratorium waiver will be required before proceeding with full design. The AE will be required to provide the required utility demand for any new or renovation project and fill out the utility waiver form and submit it to the PO for approval.

3) Facility Numbers Inventory control of equipment maintained by the Office of Research Facilities is tracked via facility numbers. The Division of Facilities, Operations and Maintenance (DFOM) is responsible for issuing facilities numbers for all new equipment in all facilities on the NIH Bethesda campus, with the exception of Building 10 CCC; facility numbers for Building 10 are issued by the office of Hospital Physical Environment (OHPE).

a. On the demolition plan, the A/E shall indicate the designated facility number for all equipment being removed.

b. The A/E shall request and obtain new facility numbers from the designated DFOM or OHPE official for new equipment to be installed and indicate new numbers on drawings of new work. The AE shall coordinate drawings and inventory data sheets with facility number tags per the NIH Facility Numbering Process.

c. The facility numbers and labeling requirements shall be incorporated into 95% and 100% construction documents.

4) Building Information Modeling (BIM) (If applicable to the task order)

Building Information Modeling (BIM) is an intelligent 3D model-based process that gives architecture, engineering, and construction (AEC) professionals the insight and tools to more efficiently plan, design, construct, and manage buildings and infrastructure.

For the purposes of the IDIQ contract, there are four (4) distinct Models that shall become relevant:

a. The Design Model, as defined by the construction documents, shall be developed (created, updated, coordinated, maintained) and delivered by the A/E at the different stages of submission, and at the end of the design phase.

b. The Coordination Model, as defined by the construction documents, shall be developed by the Contractor and shall be used to coordinate ahead of all actual construction work.

c. The Record Model, shall originate from the final version of the Design Model, and shall be developed and delivered by the A/E at the end of the construction; it shall include all updates to the design inclusive of field changes and ASIs and any other changes to the original Construction Documents.

d. The As-Built Model, shall be the final version of the Coordination Model and shall be delivered by the Construction Contractor at project completion, representing the fabricated conditions of the Project in accordance with the Contract Documents.

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If applicable to the Task Order, deliverables shall include the Design Model at its different stages, and the Record Model at specified construction milestones. All deliverables shall be provided to the Government in all of their native file formats and related outputs as applicable: REVIT | Navisworks | PDFs | etc. without exception.

Design Model

The A/E shall develop the Design Model at a minimum using the software Autodesk REVIT 2016 or later (including REVIT Architecture, Structural and MEP), and in AutoCAD Civil 3D for site planning and topography information where required. The A/E shall include in the REVIT files the sheet views and shall produce project Construction Documents (drawings) directly from the Design Model.

The Design Model shall be developed to a minimum Level of Detail (LOD) 300. The Design Model shall include all geometry, relevant physical characteristics and product data needed to describe the design and construction, and shall reflect the complete set of all spaces, scheduled products, and equipment assets as presented on the corresponding deliverable drawings.

Prior to final delivery of the Design Model, the A/E shall produce the necessary outputs and run clash detection as part of the last design stage; the A/E shall resolve conflicts prior to final delivery of the Design Model and submit resolution reports where applicable.

The Design Model in all its forms shall become property of the Government without exception and may be used by the Government for design review and informational purposes during the different stages of the design. The Government is at liberty to share the Design Model, for reference only by the Construction Contractor, for their preliminary evaluation when creating construction phase related Models for the project.

Construction Documents

The official Construction Documents (drawings extracted from the A/E’s Design Model and specifications) from which the project shall be constructed, shall be the paper version bearing the A/E’s seal.

The A/E shall specify that the Construction Contractor shall use Autodesk REVIT as specified above to develop the Coordination Model and deliver the As-Built Model. The A/E shall specify that Navisworks may be used for presentations and other related work; however Navisworks does not replace the requirement for REVIT files.

The A/E shall include in their Construction Documents, the requirement for the Construction Contractor to produce a Coordination Model for virtual construction of the project, to validate and execute clash detection of the construction in the model, prior to any execution of actual physical construction.

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The A/E shall specify that the Construction Contractor is not permitted to use the Design Model as the electronic basis for the creation of their Coordination or As-Built Model.

The A/E shall specify that the Design Model shall not be relied upon by the Construction Contractor, or any other party, for extracting quantity take-off, methods of construction, or other parametric information. The A/E shall specify that the Design Model is not intended to provide the level of detail needed in order to extract precise materials or object quantities.

The A/E shall specify that the Construction Contractor shall keep the Coordination Model current throughout the construction project, and at the completion of the project shall deliver the As-Built Model to the Government in accordance with the Contract Documents.

Coordination Model

The A/E shall be responsible to allocate adequate resources to coordinate with the Construction Contractor during construction and while they develop their Coordination Model, in order to maintain concurrent Models and capture changes and updates determined during construction.

For the A/E’s reference, the Government will furnish the Construction Contractor with the Design Model files prepared by the A/E. Such provision of files shall be strictly for the reference for the Construction Contractor in pursuit of their work and shall not constitute a warrantee regarding the accuracy of such files.

Record Model

The Record Model shall be developed and updated by the A/E throughout the construction phase of the project.

The A/E shall maintain the Record Model up to date as construction progresses and changes are realized, using the same software specified for the Design Model – the A/E is not permitted to utilize a different version of the software from the one used during design, in order to maintain continuity through the A/E generated Models. The A/E shall update the REVIT files and the corresponding sheet views and produce Project Record Drawings directly from the Record Model.

The Record Model shall maintain or exceed the minimum Level of Detail (LOD) 300 as required. The Record Model shall include all updated geometry, relevant physical characteristics and product data needed to describe the changes made to the design during construction.

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The Record Model in all its forms shall become property of the Government without exception and may be used by the Government for construction progress review and informational purposes during the different stages of the construction.

5) Contractor Health and Safety Requirements The A/E shall incorporate the NIH Contractor Health and Safety Requirements and any Task Order specific Health and Safety requirements in the construction specifications, as applicable.

6) Building 10 Clinical Center Complex (CCC)

a. Special attention is required for projects within the Building 10 Clinical Center Complex located on the NIH Main Campus, Bethesda, MD. Such projects require particular attention to:

• Design details

• Close coordination with Users and Building Managers

• Assessment of current and proposed utility systems, in regard to building utility moratorium.

• Low floor-to-floor and floor-to-ceiling heights within an existing building structural frame - mandating extreme care in the coordination of utilities access, placements and sequencing.

• Work within the operating Building 10 (and campus wide) require close coordination with NIH Security and Building 10 Clinical Center Complex security directives.

b. Construction Risk Assessment (CRA) and Interim Life Safety Measures (ILSM) Work within Building 10 shall comply with the Joint Commission construction requirements; NIH Interim Life Safety Measures (ILSM) and Construction Risk Assessments (CRA) established by the NIH Division of Fire Marshall (DFM), ORF Office of Hospital Physical Environment (OHPE) and NIH Clinical Center.

ILSM and CRA apply to all design, construction and maintenance projects in the CCC - Buildings 10 and 10B, Mark O. Hatfield Clinical Research Center, and the Nuclear Magnetic Resonance (NMR) Additions.

The A/E shall incorporate and appropriately address all CRA and ILSM work site requirements in the construction documents (plans and specification) in accordance with procedures, guidance and information specified in Section 3-10, NIH Facilities Development Manual - CLINICAL CENTER COMPLEX (CCC) INTERIM LIFE

SAFETY MEASURES (ILSM) AND CONSTRUCTION RISK ASSESSMENT (CRA).

7) Sustainable Design All construction projects will be designed and constructed in accordance with (IAW) applicable design requirements of federal legislation, regulations, executive orders, the

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HHS Sustainable Buildings Plan and the NIH Design Requirements Manual (DRM) specifically including the Energy and Independence and Security Act of 2007 (EISA 2007) and Executive Order 13693.

As defined in Executive Order 13693, the NIH DRM and the HHS Sustainable Buildings Plan, all construction projects will incorporate the Guiding Principles for Federal Buildings in High Performance and Sustainable Buildings into the planning, design, construction, operation, maintenance, and decommissioning process. These guiding Principles were revised in 2016 on the following Federal Energy Management Program website:

https://energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings.

New or major construction projects will obtain certification from the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED™) or the Green Building Initiative’s Green Globes™ System.

Existing facilities will incorporate the Guiding Principles for Sustainable Federal Buildings to the maximum extent feasible in all improvement, repair and maintenance projects. In addition to incorporating the Guiding Principles for Sustainable Federal Buildings, improvements and repair projects, which have a total project cost equal to or greater than $10 million and/or impacting 40% or more of the overall floor area, will obtain certification from the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED™) or the Green Building Initiative’s Green Globes™ System.

The certification level from the U.S. Green Building Council’s LEED or the Green Building Initiative’s Green Globes System will be a minimum of LEED Silver or GBI 2 Globes.

Additionally, the individual task order will specify the responsibilities of the A/E and NIH in certification of the individual task, including specification of the responsibilities of the A/E and NIH for preparation of the application documentation and responsibility of the A/E and NIH for submission of the application to the U.S. Green Building Council or the Green Building Initiative for certification.

8) Codes and Standards All designs shall be designed in compliance with current, applicable codes and industry standards for the location of the facility.

a. Model Building Codes All designs shall be designed with applicable model building code for the location of the facility. The design shall use other appropriate codes and industry standards such as: the Life Safety Code (NFPA 101), Fire Protection for Laboratories Using Chemicals (NFPA 45), Standard for the Installation of Sprinkler Systems (NFPA 13), and Health care Facilities (NFPA 99). (Note: The Department of Health and Human Services (HHS) as an agency of the Government of the United States of America, derives its authority from the Congress of the United States, and is not subject to laws, ordinances, regulations established by state and local governments or authorities of a lesser jurisdiction.)

https://energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings

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b. Federal Regulations

All designs shall be designed in compliance with all applicable Federal Regulations including but not necessarily limited to the following:

• Architectural Barriers Act of 1968 unless Uniformed Federal Accessibility Standards (UFAS) takes precedence for residential facilities, OSHA 29CFR 1910;

• The National Environmental Policy Act of 1969 (NEPA);

• The Endangered Species Act;

• The National Historic Preservation Act of 1966;

• The Archeological and Historic Preservation Act;

• The Wild and Scenic Rivers Act,

• 40CFR Environmental which includes:

Safe Drinking Water Act, Clean Air Act, Clean Water Act, Toxic Substance Control Act, Solid Waste Disposal Act, and RCRA;

• Executive Order 11990 (Wetlands);

• Executive Order 11988 (Floodplains);

• Executive Order 12088 (Compliance with State environmental laws);

• National Capital Planning Commission (NCPC) "Master Planning

Regulations";

• Energy Policy Act of 1992;

• Energy Independence and Security Act of 2007 (EISA)

• Executive Order 13693, etc. Planning for Federal Sustainability in the Next

Decade

c. Departmental Regulations All designs shall be designed in compliance with:

• "Guide for the Care and Use of Laboratory Animals" (NIH Publication 85-23)

• "Biosafety in Microbiological and Biomedical Laboratories (BMBL), latest edition, (HHS Publication).

• HHS Sustainable Buildings Plan

d. Agency Design Policies

All designs shall be designed in compliance with:

• "Guide for the Care and Use of Laboratory Animals" (NIH Publication 85-23),

• NIH Design Requirements Manual (DRM), latest edition, at the time of task order award.

If NIH does not intend for all or some DRM sections to apply to the

Task Order, the order shall include language / statement to that effect, specifying which section(s) do not apply.

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Any deviations to the DRM requirement shall require an approved waiver from DTR.

C.7.1.3 Design Submittals and Deliverables The A/E shall provide design deliverables at various submittal stages. Specific project deliverable requirements will be identified at the individual task order level and include, but are not limited to:

• Program of Requirements

• Special Studies

• Schematic Design

• Design Development

• Construction Documents (65%)

• Construction Documents (95%)

• Construction Documents (100%)

As applicable, per task order, design submittals requirements may also include:

• The Building Information Modeling (BIM)

• Rendered perspectives of proposed building construction and substantial site development

• Construction cost estimate(s)

• Construction baseline schedule.

For the purposes of this contract, the design submittal deliverables stated above shall be described as follows:

1) Program of Requirements The A/E shall prepare the Program of Requirements (POR) in accordance with Section 2-5 of the HHS Facilities Program Manual.

The planning and programming documents should be developed to meet two distinct purposes. Initially, the documents serve as a mechanism for obtaining approval for the project and its scope, for identifying potential environmental impacts, for developing a cost estimate for inclusion of the project in the NIH and HHS budgets, and as a basis for the development of the NIH Sustainability Checklist, the Project Definition Rating Index (PDRI) score, and the HHS Facility Project Approval Agreement (FPAA).

Second, once the project is approved and funds are appropriated, the documents become part of a design contract document that defines the Government’s program needs to enable an A/E firm to estimate design fees and negotiate a contract for the design.

The boundaries established in the planning and programming documents serve as a deterrent to unnecessary modifications and increases in the scope of approved projects.

Planning and programming documents also serve as the basis for a lease in the Solicitation for Offers (SFO). The POR shall include performance specification and criteria for all project/building elements and systems. The POR may be required to include

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For NIH biomedical laboratories and animal research facilities, the A/E may use Exhibit X 2-5-E (NIH Shell Program of Requirements) and Chapter 2 of the NIH DRM to prepare the

POR.

The A/E shall be excluded from providing design services of a facility for which the A/E has prepared the POR to avoid an organizational conflict of interest in accordance with FAR Subpart 9.5 – Organizational and Consultant Conflicts of Interest.

2) Special Studies The A/E shall prepare feasibility studies, pre-design and pre-transfer studies, subsurface and soil studies, building systems studies, and other facility related studies in accordance with Section 3-11 of the HHS Facilities Program Manual. Further, Section 3-1 addresses Facility Master Planning, Section 3-2 addresses documentation in accordance with the National Environmental Policy Act.

3) Schematic Design The schematic design, constituting a complete architectural and engineering design however at a schematic level, shall include, but is not necessarily limited to, the following, as applicable to individual tasks:

• Schematic site plan

• Floor plans

• Elevations and sections drawn to scale

• Rendered exterior and interior perspective or 3D Views drawings necessary to explain the concept

• Basis of design report

• Outline specifications

• Broad order-of-magnitude (square foot) cost estimate

• Storm drainage

• Structural, HVAC, plumbing, and electrical design and calculations.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

4) Design Development Design development, constituting a complete architectural and engineering design however at a design development level, shall include, but is not necessarily limited to, the following in addition to all items required during schematic design phase, as applicable to individual tasks:

• Site grading and drainage plan

Page 17 of 27 Rev: 11/06/2017

• Site utilities plan

• Site pavement plan, Landscape plan, sediment control plan, & site profile

• Definitive floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal & wall sections, interior elevations, and reflected ceiling plans drawn to scale

• Final perspective, axonometric drawings, or 3D models necessary to explain the design for presentation purposes

• Finish and door schedules

• Major equipment locations for mechanical and electrical systems

• Equipment schedules, plumbing riser diagram, one line electrical diagram, communication

• Riser diagrams

• Outline specifications

• Systems cost-estimate

• Final storm drainage and structural, HVAC, plumbing, and electrical calculations

5) Construction Documents Phase – 65% Construction documents constituting 65% of design completion consists of, but are not necessarily limited to, the following in addition to all items required during design development phase, as applicable to individual tasks:

• Site grading and drainage plan

• Site profiles, site utilities plan, site pavement plans and profiles

• Landscape plan & plant schedules

• Sediment control plan

• Floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal & wall sections, interior elevations, reflected ceiling plans drawn to scale

• Finish and door schedules

• Major equipment locations for mechanical and electrical systems

• Equipment schedules details for each discipline drawn to scale

• Plumbing riser diagram, one line electrical diagram, electrical panel schedules, communication riser diagrams

• Specifications

• Quantity takeoff cost-estimate

• Updated calculations

Page 18 of 27 Rev: 11/06/2017

6) Construction Documents Phase – 95% Construction documents constituting 95% of design completion consists of, but are not necessarily limited to, the following in addition to all items required during construction documents 65% phase, as applicable to individual tasks.

• Site grading and drainage plan, site profiles, site utilities plan, site pavement plans and profiles

• Landscape plan and plant schedules, sediment control plan

• Floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal & wall sections, interior elevations, reflected ceiling plans drawn to scale

• Finish and door schedules

• Major equipment locations for mechanical and electrical systems

• Equipment schedules with facility numbers (See section titled Facility

Numbers)

• Details for each discipline drawn to scale, plumbing riser diagram, one line electrical diagram, electrical panel schedules, communication and data layouts, and one line diagrams

• Specifications

• Quantity takeoff cost-estimate.

7) Construction Documents Phase – 100% Construction documents constituting 100% of design completion consists of all items required during construction document 95% phase.

All drawings, specifications, calculations and reports shall incorporate previously accepted review comments.

The A/E shall provide electronic copy of all:

• Autodesk Revit drawings

• AutoCAD drawings

• BOD (Basis of Design)

• Specifications

• Calculations

• Reports

• Other deliveries as indicated in the Task Order

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8) Construction Schedule Provide a Baseline construction schedule with each submission. The Baseline schedule shall include Work Breakdown Structure and milestones. This Baseline construction schedule will be used as the Government’s Baseline to be utilized to compare with the Construction Contractor’s Baseline schedule at the time of construction bidding.

C.7.1.4 Design Submittal Schedule The actual performance of the work and the delivery of the required documents shall be in accordance with the submittal schedule as specified by the individual task orders, which also specifies the performance time for each review stage, similar to the following example:

Table C.7.1.4 Sample Design Submittal Schedule

SUBMITTALS AND QUANTITIES PERFORMANCE TIME

(CALENDAR DAYS)

SUBMITTAL Hardcopies CD A/E GOV’T Review

Submittal #1 (Schematic Design) xx

Submittal #2 (Design

Development)

Submittal #3 (Construction Document 65%)

Submittal #4 (Construction Document 95%)

Submittal #5 (Construction Document 100%)

C.7.1.5 Reviews The Task PO will coordinate all required Government reviews and reviews of other Government contracted services, as applicable.

The A/E shall conform to the submission schedules and requirements as specified by the individual task orders. The A/E shall allocate technical manpower and other resources so as to steadily progress toward milestone dates and monitor the work of subcontractors and consultants to ensure concurrent steady progress.

The A/E shall request information, determinations, and similar direction in sufficient time to permit the Governments development and delivery of the required information without delay to the schedule.

The A/E shall endeavor, in the planning of the work, to anticipate information requirements and request information as soon as the need for it becomes apparent. Insofar as possible, the A/E

Page 20 of 27 Rev: 11/06/2017 shall work around areas requiring clarification so as to minimize any delay to the project as a whole. Should delay occur, the A/E shall work closely and cooperatively with the Task PO to develop and implement methods to regain or minimize lost time.

It is imperative that the A/E and its consultants recognize that the NIH reviews are general in nature; that the detailed checking for technical accuracy, sufficiency, and coordination is the sole responsibility of the A/E and their subcontractors and consultants. Notwithstanding Government approval, the A/E shall remain liable for damages, costs, losses, liabilities and other expenses that arise from the A/E’s negligent acts, errors or omissions in accordance with a reasonable standard of care.

Following each submittal, the Task PO will return to the A/E written comments on the submitted work. The Government may use web-based system to provide comments in which case the A/E shall provide responses using the same system.

All review comments shall be incorporated into the work prior to the next submittal, unless the reviewer directs the A/E to disregard the comment. In this event, the A/E shall send a memo reporting the directive to the Task PO and Task CO.

The A/E shall provide a written reply to all comments with the next submission on the Review Comment forms. If the A/E intends to disregard a comment, the A/E shall provide a written explanation of variance with the comment to the Task PO within seven (7) calendar days after receipt of the Government review comments.

At the option of the Government, the Task PO may request on-board review of submittal of progress prints to insure that progress is being sustained.

The A/E may request on-board reviews. These reviews shall be at the discretion of the Task

PO.

Importantly, the A/E has a responsibility to alert the Task PO and Task CO if the NIH design review process results in an increase in cost and schedule. If the NIH design review process and/or review comments result in an increase in cost and/or schedule (time), the A/E is required to alert the COR and CO in writing within 7 calendar days after the Contractor receives the direction or design review comments that result in the increase in cost or schedule (time). The Contractor may proceed with changes only after given direction by the Contracting Officer in accordance with FAR 52.243-4 Changes. Action taken by the A/E without the direction of the Contracting Officer may result in lack of payment for the unauthorized work or failure of the contracting officer to provide relief under FAR 52.211-13 Time Extensions.

Furthermore, at any time, if there is any concern or question on the part of the A/E regarding the roles and responsibilities of Government personnel during the course of the design review, the A/E shall contact the Task PO and Task CO for clarification and / or direction.

[Note - Only the CO has the authority to (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written

Page 21 of 27 Rev: 11/06/2017 licensing agreements. This individual is the sole authorized agent in dealing with the contractor.]

C.7.1.6 Project Meetings The A/E shall attend and document all meetings attended by the Project Team and/or other interested parties, to discuss technical issues, procedures, progress, problems, coordination, scheduling and other appropriate matters. The A/E shall participate in meetings including, but not limited to:

• Progress meetings

• Review meetings

• User meetings.

Meetings will be held at location(s) specified by individual task orders and/or agreed by the Project Team. The A/E shall prepare and provide minutes, in the format determined by the Task Order PO, within seven (7) working days for all meetings, or as otherwise directed at the Task Order level.

For the purposes of this contract, the meetings stated above shall be described as follows:

1) Progress Meetings The purpose of the progress meeting is to review the progress of the project in accordance with the schedule, status of submittals, and resolve any outstanding issues. Frequency of progress meetings shall be specified by individual task orders.

2) Review Meetings The Review meeting may be scheduled by the Task PO to clarify review comments from various disciplines. The Government will provide appropriate representatives authorized to make technical and programmatic decisions necessary to maintain progress. The A/E shall send appropriate representatives consistent with the level of development and the nature of review. The representative(s) shall be qualified and authorized to make the technical decisions as required to maintain effective progress.

3) User Meetings Meetings with users will be scheduled by the Task PO to discuss requirements of special laboratory equipment, any required operational protocol followed by the users and other functional requirements.

C.7.2 POST-DESIGN SERVICES

The Option for Post-Design services shall be as specified by individual tasks. If the option is exercised, the A/E shall provide the Post Design activities as described herein.

The A/E Post-Design services shall commence upon the exercise of the Post-Design Option and coincide with the Bidding, Construction and Close-out phases of the project. The A/E Post- Design services shall be performed by qualified personnel who shall have proven knowledge of

Page 22 of 27 Rev: 11/06/2017 the type of construction and competence in construction and observation. The Post Design services are to be performed in a timely and expeditious manner.

For the purposes of this contract, Post Design services shall be described as follows:

C.7.2.1 Construction Bidding and Negotiation Support If…