NC26-013-ITB_Demolition and Removal of Structures and Materials.pdf

NASSAU COUNTY BOARD OF COUNTY COMMISSIONERS

Solicitation Title:

Demolition and Removal of Structures and Materials

Issue Date:

September 1, 2026

Solicitation Number:

NC26-013-ITB

Project/Contract Duration:

Initial Five (5) Year term with Two (2) - One (1) year renewal options

Requesting Department:

Stormwater & Drainage Management

Procurement Contact:

Evelyn J. Burton

Contact Address:

96135 Nassau Place, Suite 2 Yulee, Florida 32097

Contact Information:

procurement@nassaucountyfl.com

Pre-Bid Meeting Date/Time:

N/A

Deadline for Questions:

September 18, 2026 @ 2:00 PM ET

Bid Due Date and Opening Date/Time:

October 1, 2026 @ 10:00 AM ET

Location of Bid Opening:

Robert M. Foster Justice Center, 76347 Veterans Way, 2nd Floor, Suite 456, Yulee, FL 32097

In accordance with the intent and content of this solicitation, we the undersigned do hereby offer to perform as stipulated in this Bid. Failure to do so may result in the forfeiting of bid security, removal from the County’s Vendor list, or other remedies available to the County under the laws of the State of Florida.

Legal Name of Respondent:

Business Address:

Phone Number: Email: FL License Number:

Authorized Signature: Date:

Printed Name of Signer: Title:

General Instructions/Declarations

1. Bid results will be available pursuant to Florida Statute 119.071(b).

2. Bids must be submitted on the forms furnished by the County within this solicitation, unless otherwise specified below.

3. This page must be completed and returned as the top sheet of any Bid submitted.

4. It is the intent and purpose of Nassau County that this solicitation promotes competitive bidding. It shall be the Bidder(s)’s responsibility to advise the Procurement Department via the County’s electronic bidding platform if, in the Bidder(s)’s opinion, any language, requirements, etc. inadvertently restricts or limits competition. Such notification must be submitted via the County’s electronic bidding platform and must be received by the Procurement Department no later than the Deadline for Questions date and time stated above.

(THIS PAGE MUST BE RETURNED WITH YOUR BID)

INVITATION TO BID

NC26-013-ITB Demolition & Removal of Structures & Materials mailto:procurement@nassaucountyfl.com

TABLE OF CONTENTS

SECTION A INTRODUCTION AND GENERAL INFORMATION

SECTION B INSTRUCTIONS TO BIDDERS

SECTION C GENERAL PROVISIONS

SECTION D SPECIAL PROVISIONS

SECTION E AWARD OR REJECTION OF BIDS

SECTION F SCOPE OF SERVICES AND SPECIFICATIONS

APPENDIX “A” SCOPE OF SERVICES AND SPECIFICATIONS

APPENDIX “B” PRICE SHEET

APPENDIX “C” INSURANCE REQUIREMENTS

APPENDIX “D” DRAFT CONTRACT

APPENDIX “E” FEDERAL PROVISIONS

FORM A PUBLIC ENTITY CRIMES

FORM B BIDDER QUESTIONNAIRE

FORM C DRUG FREE WORKPLACE CERTIFICATION

FORM D E-VERIFY AFFIDAVIT

FORM E AFFIDAVITS – ANTI-HUMAN TRAFFICKING &

FOREIGN ENTITIES OF CONCERN

NC26-013-ITB Demolition & Removal of Structures & Materials

SECTION A. INTRODUCTION AND GENERAL INFORMATION

A1. Summary:

Nassau County Board of County Commissioners (“BOCC” or “County”) is seeking bids from qualified Bidder(s) to provide demolition and removal of structures and materials services. These services shall be performed on property owned by or under the jurisdiction of Nassau County in accordance with the solicitation specifications.

The work is to be performed by a Bidder, licensed, insured and bonded to do business in the State of Florida. Bidder(s) shall be familiar with and shall comply with County and State Ordinances governing these services during work. Bidder(s) shall furnish all labor, materials, and equipment necessary to perform the work described herein in strict compliance with these specifications.

A2. Term of Contract:

Initial Five (5) year term with options to renew for two (2) years in one-year increments.

Option to Renew for two (2) additional years in one-year increments:

Prior to, or upon completion, of the initial term, the County shall have the option to renew this contract for an additional two (2) year period, on a year-to-year basis.

Continuation of the contract beyond the initial period, and any option subsequently exercised, is subject to contract performance and an annual appropriation by the Board of County Commissioners.

For any adjustment to commence on the first day of any exercised option period, the successful Bidder(s)’s request for adjustment should be submitted ninety (90) calendar days prior to the expiration of the then current contract term. The Bidder(s)’s adjustment request should not be in excess of the Consumer Price Index for all Urban Consumers (CPIU): U.S. County Average for All Items 1982- 84=100, which is issued by the U.S. Department of Labor, Bureau of Labor Statistics. If no adjustment request is received from the Bidder(s), the County will assume that the Bidder(s) has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered.

The County reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index.

SECTION B. INSTRUCTIONS TO BIDDERS

B1. Bidder(s) shall carefully examine these solicitation forms, specifications, attached drawings (if applicable), and all instructions. Failure to do so will be at the Bidder(s)’s risk. Bidder(s), without exception, will be solely responsible for all aspects of the terms, conditions, and special provisions of this solicitation.

B2. All Bids must be signed with the firm’s name and by an authorized officer or employee. Obligations assumed by such signature must be fulfilled.

B3. The term “County” means the Nassau County Board of County Commissioners, a political subdivision of the State of Florida, and its authorized designees, agents and employees.

B4. Each Bidder shall furnish the information required on the Bid Price Sheet and each accompanying sheet thereof, if applicable, on which he/she makes an entry. Offers submitted on any other format may be disqualified.

B5. All Bids must be submitted electronically via the County’s electronic bidding platform (PlanetBids), which is accessible via the County’s website or using the following link: https://pbsystem.planetbids.com/portal/49083/bo/bo-search.

It is the Bidder(s)’s responsibility to ensure that Bids are received in the County’s electronic bidding platform before the Bid due date and time. The platform will not allow Bids after the cut-off time EVEN IF YOU ARE IN THE PROCESS OF SUBMITTING YOUR BID WHEN THE CUT-OFF TIME ARRIVES. Please plan your submittal timing accordingly. No mailed, facsimile, or emailed Bids will be considered.

B6. Bids will be opened on the date and time specified on the cover page of this solicitation at the Office of the Clerk located at the Robert M. Foster Justice Center, 76347 Veterans Way, Suite 456, Yulee, Florida 32097. The public is invited to attend.

B7. The County reserves the right to request any additional information needed for clarification from any Bidder for evaluation purposes.

B8. Pursuant to recent changes in Florida Statutes Chapter 119.071 (General Exemptions from inspection or copying of public records) the Bid opening process is temporarily exempt from Public Records requirements, except Bids received pursuant to a competitive solicitation for construction or repairs on a public building or public work. Information may be released to the public once the County provides a notice of intended decision or thirty (30) days after the Bid opening, whichever is earlier.

Pursuant to recent changes in Florida Statutes Chapter 286.0113 (General exemptions from public meeting requirements) any portion of a meeting in which negotiations with a Bidder is conducted as part of the “competitive negotiation” process at which a Bidder makes an oral presentation or answers questions as part of the “competitive solicitation” process are exempt from public meeting requirements until the County provides notice of an intended decision or until thirty

(30) days after Bid opening, whichever is earlier. Any portion of a committee meeting at which negotiation strategies are discussed is exempt.

A complete record shall be made of any portion of an exempt meeting; no portion may be held off the record. The recording of and any records presented at the exempt meeting are exempt from Section 119.071, Florida Statutes until such time

NC26-013-ITB Demolition & Removal of Structures & Materials https://pbsystem.planetbids.com/portal/49083/bo/bo-search as the board provides notice of an intended decision or thirty (30) days after opening the Bids, proposals, or final replies.

Please refer to Florida Statutes 119.071, 255.0518 and 286.0113 for further details.

B9. Bids may not be withdrawn for a period of one hundred and twenty days (120) after the Bid opening date. Bids may be withdrawn or modified at any time before the Bid due date during which the Bidder(s) may withdraw their Bid or make any needed modification(s) and resubmit without prejudice by utilizing the modification/withdrawal feature within the County’s electronic bidding platform (PlanetBids).

B10. Please check your pricing before submitting your Bid, as no changes in pricing will be allowed after the Bid opening. In cases of the extended price irregularities, unit pricing will prevail. Please note that the County reserves the right to clarify and correct blatant unit price or extended price and/or calculation errors.

B11. Be sure to sign your Bid. Failure to include proper signatures on the required documents may result in a disqualification of that Bid. Only an authorized person that can legally bind the company to this engagement shall sign.

B12. Bidder(s) are advised that the County will not accept limitations on liability from any Bidder. The successful Bidder(s) will be fully liable for all damages and events caused by them, without any limitations, and they shall waive any rights of subrogation as a part of any contract resulting from this solicitation and associated submittal. The County will pursue liable Bidder(s) to the extent allowed by law for damages caused by them during the performance of a contract with the County.

Any Bid received that limits liability will be considered unresponsive and will not be accepted by the County.

B13. Bidder(s) shall include in their Bid package a copy of their current, valid insurance coverage certification that meets or exceeds the requirements of included with this solicitation.

B14. Participation in E-Verify Required by Law: Pursuant to Florida Statute 448.095, all Bidder(s) doing business with Nassau County are required to register with, and participate in, the federal government’s E-Verify program (www.e-verify.gov).

Bidder(s) will be required to provide proof of registration from E-Verify along with a completed affidavit certifying their compliance with Section 448.095, Florida Statutes.

By submitting a Bid to this solicitation, the Bidder acknowledges and agrees that:

(a) If the County has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, the contract shall be terminated, NC26-013-ITB Demolition & Removal of Structures & Materials

(b) If the County has a good faith belief that a subcontractor knowingly violated Section 448.095(2), but the Bidder(s) otherwise complied with Section 448.095(2), Florida Statutes, shall promptly notify the Bidder(s) and order the Bidder(s) to immediately terminate their contract with the subcontractor,

(c) A contract terminated under the above subparagraphs a) or b) is not a breach of contract and may not be considered as such,

(d) Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination, and

(e) If a contract is terminated for a violation of Chapter 448, Florida Statutes by the Bidder(s), the Bidder(s) may not be awarded a public contract for a period of one (1) year after the date of termination.

B15. Bidder(s) are required to refrain from contacting any County Departments, Divisions, or external agents or consultants about this solicitation during the solicitation process. ANY QUESTIONS FROM BIDDERS MUST BE RECEIVED VIA THE COUNTY’S ELECTRONIC BIDDING PLATFORM (PlanetBids). Failure to comply with this requirement may result in disqualification of your Bid and egregious and/or repeated violations may result in debarment from future solicitations, contracts, or other business with the County.

Questions received will be formatted by the Procurement department and issued to all interested parties in the form of an addendum. Oral questions and/or answers are not authorized outside of a Pre-Bid Conference setting (if applicable), and the County will not entertain any verbal communications regarding this or any other solicitation. All questions regarding this solicitation must be received by the date and time specified on the first page of this solicitation. Questions received after this date will not be reviewed.

Inquiries or requests for clarification must specify the relevant section(s), subsection(s), paragraph(s), and page number(s) of the competitive solicitation being questioned by the Bidder(s).

The County will consider the Bidder(s)’s lack of inquiries or requests for clarification prior to the Deadline for Questions to constitute the Bidder(s)’s acceptance of all of the terms, conditions, and requirements as stated in this solicitation and any addenda or amendments thereto.

B16. It will be the responsibility of the Bidder(s) to visit the County’s electronic bidding platform (PlanetBids), prior to submitting a Bid, to ascertain if any addenda have been issued and to review those addenda, if applicable.

B17. NON-MANDATORY PRE-BID MEETING - Not applicable A non- mandatory pre-bid meeting will be held to discuss the special conditions and specifications included within this solicitation as identified in the cover page of this solicitation. Bidders are requested to bring a copy of the bid document to the meeting, as copies will not be made available.

SECTION C. GENERAL PROVISIONS

C1. Terms & Conditions: Bidder(s) proposes and agrees, if their Bid is accepted, to enter into a contract with the Nassau County Board of County Commissioners, to perform and furnish all goods and services specified in the contract documents, consistent with this solicitation, for the agreed-upon price, within the agreed timeframe indicated in this solicitation, and in accordance with the other terms and conditions of the contract. The successful Bidder(s) shall execute and return to the County, within ten (10) days after receipt, all contractual documents, performance and payment bonds (if applicable), insurance certificates, E-Verify documentation, and any other documents required by this solicitation. No Contract shall be considered binding upon the County until it has been properly executed by all parties.

C2. Receiving/Payment/Invoicing: The County shall pay all Bidders within forty-five

(45) calendar days of receipt of an invoice, in accordance with the Local Government Prompt Payment Act (Florida Statute 218.70). Payment shall not be made until goods/services have been received/rendered, inspected, and accepted by the County as to the quality and quantity ordered and received. Payment will be accomplished by submission of an invoice, with the contract number referenced thereon, emailed to the County Department receiving the goods or services from the Bidder(s). Payment in advance of receipt of goods/services by the County will not be made.

Invoice submitted shall be in sufficient detail as to item, service, quantity, and price in order for the County to verify compliance with the contract.

C3. Acceptance of Goods/Services: Receipt of goods/services shall not constitute acceptance. Acceptance and authorization of payment shall be given only after a thorough inspection indicates that the goods/services meet the solicitation and contract specifications and conditions. Should the goods/services differ in any respect from specifications, payment will be withheld until such time as the supplier takes all necessary corrective action(s).

C4. Taxes: Nassau County is tax exempt. As such, the County will not pay any Federal

Excise or State of Florida Sales and Use Taxes. Bidder(s) shall not include taxes in any Bid, invoice, or statement.

C5. Independent Pricing: By submitting a Bid, each Bidder certifies that in connection with this solicitation:

(a) The prices in the Bid have been arrived at independently, without consultation, communication, collusion, or agreement with any other offeror or competitor for the purpose of restricting competition, and

(b) No attempt has been made or will be made by the Bidder(s) to influence any other person or firm to submit or not submit a Bid for the purpose of restricting competition.

C6. Conflict of Interest – Business Association: All Bidders must disclose with their offer the name of any officer, director, or agent who is also an officer or employee of the County or related to an officer or employee of the County. Further, all Bidders must disclose the name of any Nassau County officer or employee who has, either directly or indirectly, any interest of the Bidder’s firm or any of its branches, affiliates, or subsidiaries. Notwithstanding any other provision of law, failure to disclose will result in disqualification of the Bid and/or cancellation of work without the County being in breach of contract. The County will seek damages for recoupment of losses for having to re-solicit or re-assign and further reserves the right to debar and any Bidder who fails to disclose.

C7. Conflict of Interest – Advisory Boards: Sections 112.313(3) and 112.313(7), Florida Statutes, prohibit an advisory board member of the County from holding any employment or contractual relationship with any business entity doing business with the County. Section 112.313(12), Florida Statutes, provides that an advisory board member will not be in violation of the prohibition if certain conditions are met, including the filing of a disclosure form with the County, which is the sole responsibility of the Bidder and must be filed prior to or at the time of submission of the Bid. A copy of the filed disclosure form shall be included as part of the Bidder(s)’s response.

The advisory board member is required to, prior to or at the time of the submissions of the Bid, file a statement with the County, disclosing their interest and the nature of the intended business.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way used or attempted to use his or her influence to persuade a member of the County or any of its personnel to enter into such other than by the mere submission of the Bid.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way participated in the determination of the solicitation’s specifications or the determination of the responsible and responsive Bidder(s).

C8. Additional Terms and Conditions: No additional terms and conditions included with the Bid shall be evaluated or considered. Any such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation and the Bid submitted. If submitted either purposely through intent or design, or inadvertently appearing separately in transmitting letters, specifications, literature, price lists, or warranties, it is understood and agreed that the general and special conditions in this solicitation and contract documents are the only conditions applicable to this solicitation and the Bidder(s)’s authorized signature affixed to the response attests to this.

C9. Public Records Requirement: The County is a public agency subject to Chapter

119, Florida Statutes. IF THE BIDDER HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE BIDDER’S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (904) 530-6090,

RECORDS@NASSAUCOUNTYFL.COM, 96135 NASSAU PLACE, SUITE 6,

YULEE, FLORIDA 32097.

To the extent that the selected Bidder(s) provide(s) goods and/or services to the County, and pursuant to Florida Statute 119.0701, the Bidder(s) shall:

(a) Keep and maintain public records required by the public agency to perform the service,

(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law,

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Bidder(s) does/do not transfer the records to the public agency, and

(d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Bidder(s) or keep and maintain public records required by the public agency to perform the service. If the Bidder(s) transfer(s) all public records to the public agency upon completion of the contract, the Bidder(s) shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Bidder(s) keep(s) and maintains public records upon completion of the contract, the Bidder(s) shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. If a Bidder does not comply with a public records request, the County shall enforce the contract provisions in accordance with the contract.

C10. Public Entity Crimes: A person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded or perform work as a Vendor, supplier, sub- Vendor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute

287.017 for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted Vendor list. The enclosed sworn statement for Public Entity Crimes under Florida Statute 287.133(3)(a) must be submitted with the Bid.

C11. Debarred Bidders: The County reserves the right to withhold award, rescind an award, or forego award to any Bidder who is found to have been debarred from doing business with the State of Florida or any other public entity. It shall be County’s sole determination as to the desirability of contracting with a Bidder who has been barred from doing business with a public entity.

C12. Equal Opportunity: The County recognizes fair and open competition as a basic tenet of public procurement and encourages participation by veteran-, minority-, and woman-owned businesses. Such businesses are to be afforded a full opportunity to participate in any procurement by the County and will not be subject to discrimination on the basis of race, color, creed, religion, sex, gender, disability, political affiliation, or national origin.

The County is an equal opportunity/affirmative action employer. The County is committed to equal employment opportunities and expects firms that do business with the County to do the same.

C13. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR

IDEOLOGICAL INTERESTS IN GOVERNMENT CONTRACTING

Bidder is hereby notified that pursuant to Section 287.05701, Florida Statutes, the County may not request documentation of or consider a Bidder(s)'s social, political, or ideological interests when determining if the Bidder is a responsible Bidder and may not give preference to a Bidder based on the Bidder(s)’s social, political, or ideological interests.

C14. The contract that the County intends to use for award is attached as Appendix “D”.

The awarded Bidder(s) will be required to enter into an agreement which will include the requirements of this ITB as well as the terms and conditions of the draft contract, Appendix “D”. The County reserves the right to reject any Bid(s) containing exceptions or modifications to the standard terms and conditions. The County may revise the stated standard terms and conditions prior to execution.

C15. BUSINESS HOURS AND HOLIDAYS:

a. Services shall be conducted during the hours of Monday through Friday between 7:30am and 4:00pm ET, unless prior arrangements are agreed upon by both parties.

b. Services shall follow the County’s Holiday schedule. To view the County’s current Holiday Schedule, including the days of observance, please visit the County’s website (https://www.nassaucountyfl.com/31/For-Residents).

c. The following is a list of holidays on which contract services will not be performed unless advanced, written approval is provided to the Bidder(s) from the County:

• New Year’s Day

• Martin Luther King, Jr. Birthday

• Presidents’ Day

• Good Friday

• Memorial Day

• Juneteenth

• Independence Day

• Labor Day

• Veteran’s Day

• Thanksgiving Day

• Friday after Thanksgiving

• Christmas Eve

• Christmas Day

SECTION D. SPECIAL PROVISIONS

D1. Minimum Standard: Specifications listed herein describe the expected minimum standard. These specifications are intended to be descriptive in nature and are not intended to eliminate, discourage, impede, or otherwise prevent any Bidder from submitting a Bid.

D2. Experience of Bidder: Bidder(s) must be qualified to perform the services outlined in the scope of work and meet all applicable code requirements.

D3. Appendices/Attachments/Forms: All appendices, attachments, and forms are made an essential part of this solicitation.

D4. Bid Bond: Each submitted bid shall be accompanied by a Bid Bond in the amount of Five Thousand Dollars ($5,000.00), pledging the Bidder(s) will enter into a contract with the County on the terms stated in the Bid and will, if required, furnish bonds as described hereunder covering the faithful performance of the Contract

NC26-013-ITB Demolition & Removal of Structures & Materials https://www.nassaucountyfl.com/31/For-Residents and the payment of all obligations arising thereunder. Should the Bidder(s) refuse to enter into such Contract or fail to furnish such bonds, if required, the amount of the Bid Bond shall be forfeited, not as a penalty, but as liquidated damages. THE

ORIGINAL BID BOND MUST BE MAILED TO THE OFFICE OF EX‐OFFICIO

CLERK, 76347 VETERANS WAY SUITE 456, YULEE, FLORIDA 32097, WITH

ATTENTION TO THE BID NUMBER OF THIS SOLICITATION.

A COPY OF THE BID BOND SHALL ALSO BE UPLOADED IN THE COUNTY’S

ELECTRONIC BIDDING PLATFORM (PlanetBids) UPON SUBMISSION OF BID.

The Bid Bonds of the unsuccessful Bidder(s) shall be returned by the County, and the Bid Bond of the awarded Bidder(s) will be retained until either (a) the Contract is executed and bonds, if required, have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

Performance/Payment Bond (If Applicable): INTENTIONALLY DELETED

SECTION E. AWARD OR REJECTION OF BIDS

E1. Method of Award: Award shall be made to the lowest, responsive, and responsible

Bidder(s), that meets all requirements of the Bid specifications. The County reserves the right to issue multiple awards.

E2. The County reserves the right to reject any or all Bids, with or without cause, without recourse, or to waive technicalities or to accept Bids which, in its sole judgment, best serve the interests of the County. Response to this solicitation is considered an operational cost of the Bidder(s) and shall not be passed on to or borne by the County. The County also reserves the right to reject the response of a Bidder who has previously failed to perform properly, completely, on-time and/or on-cost, contracts of a similar nature, or that are not, in the County’s sole discretion, in a position to perform the contract.

E3. Any cause including, but not limited to, the following may be considered as sufficient for the disqualification of a Bidder and the rejection of its submittal:

(a) Submission of more than one Bid for the same work by an individual, firm, partnership, or corporation under the same or different names,

(b) Evidence of collusion among Bidder(s), or previous participation in collusive bidding or proposing on work for the County,

(c) Any material misrepresentation,

(d) Uncompleted work for which the Bidder(s) is/are committed by contract which, in the judgment of the County, might hinder or prevent the prompt completion of the work under this contract if awarded to Bidder(s), NC26-013-ITB Demolition & Removal of Structures & Materials

(e) Violations of the Cone of Silence as provided for herein,

(f) Actual or potential conflict of interest as provided for in Section 112.313(3), Florida Statutes, or

(g) Conviction for a public entity crime as provided for in Section 287.133, Florida Statutes.

E4. The County will provide a contract for the successful Bidder(s)’s execution.

E5. The award of a contract does not constitute an order nor a Notice to Proceed.

Before any services can be performed, the successful Bidder(s) must receive written authorization from the County.

E6. Award will be made without further negotiation based upon competitive bids;

therefore only “best and final pricing” should be submitted in response to this solicitation.

SECTION F. SCOPE OF SERVICES AND SPECIFICATIONS

SCOPE OF SERVICES AND SPECIFICATIONS: Bidder(s) shall provide all Services described in Appendix “A” Scope of Services and Specifications.

Minimum Qualifications of Contractors

F1. Must be licensed in the State of Florida as one (or more) of the following: Certified

General Contractor, Certified Building Contractor, or a specialty contractor licensed in demolition. Additionally, if the Bidder intends to self-perform asbestos abatement surveys and/or removal of asbestos containing materials (ACMs), Bidder(s) must submit the appropriate licensing in accordance with Chapter 469, Florida Statutes.

F2. Prime Bidder(s) is/are also required to currently hold and provide proof of any and all certifications and licenses required by Federal, State and/or County law, rule regulations or ordinance in the submitted bid.

F3. Bidder(s) must have experience as a Prime or Sub-contractor, with a minimum of three (3) residential or commercial demolition projects that have been successfully completed within the past five (5) years.

APPENDIX “A”

SCOPE OF WORK

Demolition and Removal of Structures and Materials

Bidder(s) shall be responsible for providing any and all labor, equipment, materials, transportation, disposal and any other items necessary to provide the required services throughout the duration of the awarded contract.

Demolition The Bidder(s) shall remove any and all structures, fences, steps, walls, pilasters, household furnishings, furniture, foundation, and underpinning from the designated property as identified in each work authorization.

The Bidder(s) shall completely demolish all improvements, cap or abandon any wells, remove and fill any septic tanks and remove all other debris on the site so as to leave the parcel leveled and clear of any type of improvements or structures. The Bidder(s) shall not leave any pipes, rebar or any other material protruding from the ground anywhere on the parcel.

Upon completion of demolition, and once all structures and materials have been removed from the property, Bidder(s) shall place sod around the entire building footprint and all areas of disturbed earth. All sod must be installed in accordance with landscaping industry standards. Only Bermuda Grass, St. Augustine Grass, or Centipede Grass shall be placed as approved by the County.

Structure Removal The Bidder(s) shall remove any and all buildings, carports, garages, driveway slabs, vehicles, and debris as authorized.

Prohibited Methods of Demolition & Removal The use of explosives or blasting shall not be permitted in performing any of the demolition services required under this contract. Any discovery by the County of any Bidder using explosives or blasting for any project under this contract shall be immediately terminated.

No material or debris shall be burned on the properties or parcels upon which work will be performed under this contract.

Fill Any cavities remaining after removal of man-made improvements shall be completely filled in with fill dirt. Fill shall be placed into cavities after removal of the man-made portions of foundations and other underground items except septic tanks. Septic tanks shall be pumped, if necessary, closed, filled, covered, and abandoned in accordance with federal, state, and local codes, rules, regulations, and laws.

Soil for back filling excavations, cavities, and depressions shall be provided by the Bidder(s) from locations outside the parcel being cleared. The Bidder(s) shall fill all holes or cavities with clean, compactible fill dirt so as to leave the premises in a clean, safe and sanitary condition.

Finish Grading After removal of all man-made improvements, after filling cavities, excavations and depressions, and after all clearing and cleaning operations are completed, the Bidder(s) shall grade the disturbed earth areas to a smooth and even grade consistent with blending in with the surrounding, undisturbed portions of the project site. This grade shall be created after compaction of any fill to eliminate settlement.

Preservation of Existing Vegetation The Bidder(s) shall protect and preserve all trees and shrubs at each project site that are not designated for removal and which do not conflict with the grading requirements.

A. General Requirements (All County Locations)

1. Trees measuring less than five (5) inches diameter at breast height (DBH) and any tree identified on the most recent Florida Exotic Pest Plant Council Invasive Plant List (Category I or II) may be removed without prior County approval when necessary to complete the demolition or grading work in all areas of Nassau County.

2. The Bidder(s) shall not damage the root systems, trunks, or canopies of trees designated to remain. Protective barricades shall be installed and maintained around the Tree Protection Zone of each tree to remain prior to the start of any work on the site. The Tree Protection Zone shall be a radius of not less than six

(6) times the DBH of the tree (minimum six (6) feet from the trunk) unless a different distance is directed in writing by the County. No equipment, materials, fill, debris, or vehicular traffic shall be permitted within the protected zone.

B. Additional Requirements – Unincorporated Amelia Island When the project site is located within the unincorporated areas of Amelia Island, the Bidder(s) shall comply with all applicable provisions of Nassau County Land Development Code Section 37.02 (Unincorporated Amelia Island Tree Protection and Replacement), including the following:

1. A “protected tree” is defined as any existing healthy tree measuring five (5) inches DBH or greater that is not identified on the most recent Florida Exotic Pest Plant Council Invasive Plant List (Category I or II).

2. Removal of any protected tree requires a tree-removal permit issued by the Nassau County Planning Department prior to removal, unless an exemption applies under Florida Statute § 163.045 or LDC § 37.02 (including, but not limited to, trees documented by an ISA Certified Arborist as posing an unacceptable risk to persons or property, dead or fallen trees, or trees removed during a declared weather emergency).

3. Specimen trees (healthy live oak (Quercus virginiana or Quercus geminata) measuring forty (40) inches or greater DBH, or multi-trunk live oak with an aggregate DBH of sixty (60) inches or greater) are subject to the more stringent permit, review, and replacement requirements of LDC § 37.02.

4. The Bidder(s) is/are solely responsible for preparing and submitting any required tree-removal application, paying all associated fees, obtaining the permit, and furnishing a copy of the approved permit to the County Project Manager before any protected or specimen tree is removed.

C. Damage and Replacement Any tree required to be preserved that is damaged or destroyed by the Bidder(s)’s operations shall be repaired or replaced at the Bidder(s)’s sole expense in accordance with Nassau County requirements (including any mitigation or replacement ratios required under LDC § 37.02 when applicable). The County may withhold final payment until satisfactory restoration is completed.

Asbestos Abatement Requirements The Bidder(s) shall be responsible for conducting Asbestos Building Surveys to determine the presence of any Asbestos Containing Materials (ACMs). Any ACMs found in any structure shall be removed and disposed of in accordance with all governing federal, state and local codes, rules, regulations and laws controlling the removal of ACMs. The Bidder(s) shall be responsible for filing any and all required reports and notices for ACM removal and abatement.

Central Air Conditioning Units In the event a property holds a central air conditioning unit containing coolant that must be removed prior to the performance of demolition and removal services, the Bidder(s) shall be directly responsible for coolant removal at no additional cost to the County.

Utilities The Bidder(s) shall be responsible for contacting the appropriate utility company to verify that utility service connections including water, water wells, gas, electric and telecommunications services to the structures have been disconnected in accordance with the regulation of the utility concerned and all applicable codes and ordinances. The Bidder(s) must receive this verification prior to performing any demolition or removal services on the property.

The Bidder(s) shall be responsible for securing any utilities needed to perform the demolition services from an outside source (i.e. water truck, fire hydrant, local utility agency, generator, or temporary pole). The Bidder(s) must obtain approval and permits from respective agencies and/or utility providers in order to establish any temporary connections. All costs for these utilities shall be the sole responsibility of the Bidder(s).

The Bidder(s) shall close off, seal, make gas tight, and remove all vertical portions of all water, gas, and sewer lines. Any direct or indirect damage to any utility structure or property caused by the Bidder(s), are the sole responsibility of the Bidder(s) to repair at no additional cost to the County.

Disposal The Bidder(s) shall dispose of any and all materials in accordance with any and all applicable local, state and federal codes, rules, regulations, and laws. Hazardous materials routinely encountered in demolition and removal (i.e. A/C coolant, mercury in thermostats, and fluorescent tubes in lighting) must be disposed of in accordance with all local, state and federal codes, rules, regulations, and laws.

The Bidder(s) is responsible for determining local landfill policies prior to conducting a wet demolition to ensure that a landfill is available that will accept the debris as construction debris. Proper disposal of all construction debris, including Asbestos Containing Materials (ACMs) shall be the responsibility of the Contractor. Compliance with all applicable OSHA requirements (29 CFR 1910.134 and 29 CFR 1926.58) is required.

Measurement and Payment Measurement and payment for all items in accordance with Appendix “B” shall be defined as follows:

• Single Story Structure – Exterior ground-floor footprint of the structure (measured to the outside face of exterior walls or foundation, including any attached covered porches or stoops that form part of the primary building envelope). Does not include detached sheds, carports, or slabs paid under other items.

• Multiple Story Structure – Sum of the exterior footprints of each floor level (ground floor plus every floor above ground level), measured to the outside face of exterior walls or foundation at that level. This accounts for multi-story volume and complexity while remaining a horizontal footprint measurement.

• Mobile Home – Exterior ground-floor footprint of the mobile home, measured to the outside face of the exterior walls or to the outer edge of any skirting affixed to the structure, whichever is greater. Includes any attached porches or steps that form part of the unit.

• Sheds, Lean-tos, Carports – Exterior footprint of any covered area (measured to the outside face of supporting posts, walls, or roof drip line, whichever produces the larger area). Open-sided structures are measured by the roofed/covered footprint.

• Concrete Slabs on Grade and/or Wood Decks – Measured exterior surface area of the slab or deck (length × width of the finished surface). For multi-level or irregular decks, measure each distinct surface. Does not include building foundations already paid under structure items.

• General Yard/Lot Debris/Bikes/Tires – To include (but not limited to):

o Discarded household furnishings and furniture (sofas, mattresses, box springs, chairs, tables, dressers, cabinets, etc.)

o Appliances (refrigerators, freezers, washers, dryers, stoves/ovens, dishwashers, water heaters, window A/C units) o Bicycles, scooters, skateboards, and similar personal mobility devices o Tires (mounted or unmounted, passenger, truck, or equipment) o Outdoor furniture, patio sets, hammocks, and umbrellas o Barbecue grills, smokers, fire pits, and outdoor cooking equipment o Lawn and garden equipment (push or riding mowers, trimmers, blowers, tillers, etc.)

o Children’s play equipment and toys (trampolines, swing sets or play structures that are not permanent buildings, plastic playhouses, slides, etc.)

o Hot tubs, spas, or above-ground pools not paid under the swimming-pool pay item o Satellite dishes, antennas, poles, and associated cabling o Mailboxes, posts, and free-standing signs o Animal cages, kennels, dog houses, and similar enclosures o Scrap metal, discarded lumber, pallets, fencing remnants not paid as

“Fences,” and construction debris piles o Electronics (televisions, computers, monitors, stereo equipment) o Bags, piles, or loose collections of household trash, clothing, books, cardboard, plastic containers, and similar rubbish o Propane tanks (empty and purged as required by law) o Any other loose debris, rubbish, personal property, or miscellaneous materials located on the lot o Any other items not specifically listed herein or elsewhere on the Unit Price

List schedule that must be removed to leave the parcel clear of debris.

• Environmental Contingency Work (Hour) - This item covers unforeseen environmental compliance work that is not included in any other pay item and that is authorized in writing by the County Project Manager prior to performance.

Work under this item may include, but is not limited to:

o Discovery, assessment, handling, containerization, transportation, and disposal of environmentally sensitive or regulated materials encountered during demolition or excavation (including materials requiring special permitting or handling beyond routine ACMs, refrigerants, or household hazardous materials already addressed in the Scope of Work);

o Preparation and submittal of applications, notices, or reports to the Florida Department of Environmental Protection (FDEP) or other regulatory agencies;

o Coordination with and payment of fees to regulatory agencies;

o Performance of additional specialized surveys or assessments required by regulatory agencies or the County (including, but not limited to, Cultural Resource Assessment Surveys (CRAS), Phase I/II Environmental Site Assessments, or similar studies);

o Engagement of licensed environmental consultants, archaeologists, or other specialized professionals; and o Any other labor, equipment, materials, or services reasonably necessary to address the environmental condition and obtain required clearances or permits so that demolition work may proceed.

o Payment will be made at the contract unit price per hour for actual time spent by the Bidder(s)’s personnel (including specialized subcontractors or consultants) in performing authorized Environmental Contingency Work.

The hourly rate shall be fully burdened and inclusive of all labor, equipment, overhead, profit, and incidental costs. Materials, disposal fees, permit fees, and third-party laboratory or consultant costs that are not included in the hourly rate shall be reimbursed at actual cost with no markup when supported by invoices and approved in advance by the County.

o No work under this item shall be performed or paid without prior written authorization from the County Project Manager. The Bidder(s) shall maintain detailed daily records of labor hours, equipment, and costs and shall submit them with the invoice for each authorized Task Order.

Measurements are horizontal exterior footprints/surface areas only (not wall surface area or volume).

Areas paid under any structure, shed, carport, or slab item are excluded from payment under General Yard/Lot Debris.

Bidder(s) shall provide a simple sketch or marked aerial/photo with dimensions for verification on each Task Order. County reserves the right to field-measure.

Freon, mercury, or other regulated materials inside appliances remain the Bidder(s)’s responsibility under the SOW’s Disposal section (no extra payment).

If field conditions for items covered in Unit Item 6 (General Yard/Lot Debris/Bikes/Tires) prove to be more appropriately priced as either Cubic Yards or Tons, County and Contractor may elect to convert units to one measure or another in writing in order to achieve efficiencies.

Safety The Bidder(s) shall be responsible for providing protection and safety measures for persons and property on the project sites at all times. All depressions, footing excavation or cavities, existing or created (exclusive of borrow areas) shall be filled in flush with the surrounding undisturbed earth and must be filled as specified herein each day before the Bidder(s) leaves the project site.

Security The Bidder(s) shall be responsible for the security of the work area on each project site.

The work area shall be restricted to the Bidder(s)-supplied personnel, sub-contractors, the project manager or his designee(s), and state and local inspectors. Whenever possible, all materials removed from the structure or building or portions of the structure or building must be removed from the site daily or placed in a construction dumpster.

When any part of the structure or building must be left standing or any debris remains on the property at the conclusion of the workday, the Bidder(s) must secure the area to reduce the risk of injury, damage to equipment, and to minimize hazards by using fencing and signage. Failure by the Bidder(s) to appropriately secure the site, resulting in damages or injuries shall be the responsibility of the Bidder(s).

Bidder’s Responsibilities:

1. Bidder(s) shall provide trained staff of competent personnel for the performance of the services described.

2. Bidder(s) must submit timely and accurate reporting of invoicing.

3. Bidder(s) shall always provide supervision of all work crews while performing work under this contract.

4. Bidder(s) shall be responsible and liable for all injuries or damages to persons or property that occur as a result of their fault or negligence in connection with the work assigned. Bidder(s)’s personnel shall immediately report any such injuries, damage, or abnormalities to the Stormwater Department representative as soon as possible.

5. Bidder(s) is responsible for all underground utilities located before the commencement of work.

6. Bidder(s)’s personnel shall be readily identifiable by wearing uniforms that clearly designate their company’s name. Similarly, service vehicles shall clearly designate the company’s name.

7. Bidder(s) shall designate a supervisor as a contact person and provide the

County with this person’s phone number and email address. This supervisor shall be available to tour work areas within twenty-four (24) hours of completion.

8. Bidder(s) shall provide a contact phone number and email for invoicing issues. Calls shall be returned within twenty-four (24) hours, Monday through Friday between 8:00am and 5:00pm ET, unless prior arrangements are agreed upon by both parties.

9. Bidder(s) shall notify the appropriate Stormwater Department representative when the work is completed, enabling the County to inspect the work for acceptance within twenty-four (24) hours of completion.

10. Bidder(s) shall thoroughly document work assignments upon arrival and upon assignment completion through photographs. Subsequent documentation shall be provided to the Stormwater Department representative within twenty-four (24) hours of assignment completion.

11. In case of an emergency which threatens injury or loss of property and/or injury to life or persons, the Bidder(s) shall promptly take such action, without previous instructions from the Stormwater Department representative as the situation may reasonably warrant. Bidder(s) shall notify the Stormwater Department representative immediately thereafter and any additional compensation claimed by the Bidder(s) therefore, together with evidence of the expense incurred in acting in such emergency, shall be submitted to the County and the amount of compensation due, if any, shall be determined by mutual agreement.

12. Bidder(s) must abide by any local, state, or…