16-R-0013_RFP_Amend_5.docx

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Re-Utilization and Disposal Services Federal contract opportunity
Solicitation number
N6893616R0013
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Department of the Navy Naval Air Systems Command Naval Air Warfare Center

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16-R-0013 RFP Amend 5

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N68936-16-R-0013

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

Q.57.The answer to question #36 states that each team must have a vehicle. However, the solicitation was not modified to reflect that response. We recommend that the Government modify the solicitation to reflect this requirement. Alternatively, we recommend the Government allow offerors to determine the appropriate number of vehicles required for each site to reflect its technical and management approach.
A.57.Agreed, The Government will modify the solicitation. See revised SOW paragraph 6.2.1.

Q.58. The answer to question #41 states the government will evaluate whether the trucks are sufficient to meet Government requirements. Since that is a formal evaluation, recommend the Government include it as a pass/fail evaluation factor within Section M.

A.58. It is not a formal evaluation; it is simply ensuring contractors can meet the requirements of the solicitation.

Q.59. In reference to questions #36 and #41, can the site leads use their own vehicles to support this contract?

A.59. No.

Q.60. The response to question #50 states, “The Government will add shipping/receiving clerk.” There is no shipping/receiving clerk labor category listed in Section L, Technical Proposal, 2.3, Workforce Qualifications. Please provide.

A.60. The Government meant to say “The Government will add Material Handling Laborer” see Section L, Part B paragraph 2.3.2 for revisions.

Q.61. The response to question #40 states that all personnel must be able to get a security clearance of Secret. Section L, Technical Proposal Requirements, 2.3.2, only lists the Warehouseman labor categories as requiring security clearances. Please clarify.

A.61. The Government will add additional labor categories to Secret. Section L, Part B, Technical Proposal Requirements, 2.3.2.

Q.62. The answer to question #27 states that revised CDRLs will be provided in a forthcoming amendment. Please clarify. Is an additional amendment going to be issued?

A.62. The CDRLs for A001 and A002 were included in the RFP, the final CDRLs for A001 and A002 will be the same except for signature and will be included in the contract.

Q.63. In Amendment 003, Page 2, Section A Page 23, Table on Section 3.1. This section reflects that the copies required for modifications has decreased by 1 from 2 to 1; however, the table on page 23, Section 3.1 still reflect the copies required in the original proposal without the decrease in the number of copies. Please clarify.

A.63. Contractors are to provide 2 hardcopies and 1 electronic copy of proposals and 1 hard copy of each modification.

Q.64. The answer to question #18 and Page 32, Section 4.5.2.1. defines a man-year as 2080 hours. The 2080 hours assumes employees are available 52 weeks x 40 hours per week. Based on the SCA WD, employees are required to have 80 hours of holiday and 80 hours of vacation. This leaves a man-year definition of 1920 hours (2080-80-80). If 2080 hours are used as a man-year, pricing will be overstated, as 160 hours of paid time off are normally charged as overhead. We recommend offerors be permitted to use 1980 hours or the appropriate corporate definition of a man-year in developing its pricing.

A.64. As stated in A.18. the Government should have used 2080, “how you propose the individuals is up to each contractor.”

Q.65.In Amendment 3 of the SUBJ solicitation, question #51 states “Will the Government indicate what is anticipated for personnel requirements at China Lake and Point Mugu to accomplish the difficult mission? Answer #51 states “The Government anticipates six 2-man crews at China Lake and three 2-man crews at Point Mugu and a supervisor/team lead at each site. Based on the labor hours estimated by the Government in the solicitation (178,560 hours-Section L, Paragraph 4.5.2.1) and requirements for a supervisor/team lead at each site, can you confirm that it’s actually five 2-man crews at China Lake and not six?
A.65.You are correct; it is five 2-man crews for China Lake.
Q.66.Also in Amendment 3, answers to questions #27 and #35 reference another amendment. Will another amendment be coming out before 12PM on July 11th?
A.66.No.
Q.67.In the answer to Question #38 in Amendment 003, the Government stated the requirements were firm enough to justify a fixed price contract. However, by not permitting offerors to bid vehicles as an ODC, but as an indirect cost, the Government is increasing the risk on small businesses, particularly for option years 2 through 4, where there are six options each for additional 2-persons teams (and accompanying trucks). This places tremendous pressure on small businesses and greatly increases their risk. We request that the Government reconsider allowing the vehicles to be charged as an ODC. This does not risk to the Government, but will decrease risk to the contractor and may result in lower costs to the Government.
A.67.The Government has considered and re-considered, however the contract will be FFP and the only ODC is travel.
Q.68.Section A, page 2 of the original RFP states “CONTRACTORS DO NOT HAVE TO ATTEND SITE VISIT TO SUBMIT PROPOSALS. ALL INFORMATION PROVIDED AT SITE VISIT WILL BE INCORPORATED INTO AN AMENDMENT TO THE SOLICITATION.’ When does the government intend to distribute the information proposed at site visits?
A.68.The Government only had one hand out – Welcome to China Lake, CA. We have attached it to this amendment, Attachment # 7.
Q.69.I understand CLIN 0001 (and the others in that sequence) is for the major labor/vehicles to perform the SOW. Unclear on 0002 – is that the travel labor, accommodations etc. for inter base travel that is shown on that matrix on page 14 of the bid? And don’t understand 0003 at all. What data are we providing and in what format?
A.69.CLIN 0002 and all CLINS in that sequence are for Travel that is listed on page 14 of the original RFP. SOW paragraph 4.0 Travel, the table list all travel anticipated for this contract. That table lists the travel that is anticipated per year, each year would be the same anticipated travel. Section L paragraph 4.5.1 Other Direct Costs (ODCs) Estimated Travel has table that lists Maximum estimated travel costs per year. NOTE: that paragraph will be updated to reflect new CLINS for travel, see Section L, paragraph 4.5.1 for revisons.
CLIN 0003 and all CLINS in that sequence are for DATA Reports in accordance with CDRLS, EXHIBIT A to the RFP. Only CDRLs A001 and A002 are applicable, others have been deleted (see revised Section J). CDRL A001 is for each job walk the supervisor or team lead goes on. The format will be one that the contractor and Government Technical Point of Contract (TPOC) agree on after contract award. A002 originally A005 is for Expendable Supplies Request, which is a report listing materials contractor needs the Government to provide. This report format again is in the agreed upon format between the contractor and Government TPOC in accordance with PWS paragraph 6.6.1.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

Statement of Work Command Re-Utilization and Disposal Services 5 June 2016 Revised 10 June 2016 Revised 28 June 2016 Revised 12 July 2016

1. SCOPE

1.1 Background

The Naval Air Warfare Center Weapons Division (NAWCWD) Command Disposal Project (CDP), 711000D/E, is chartered to provide re-utilization and disposal services for NAWCWD China Lake, Point Mugu and San Nicolas Island (SNI); disposal may be through the Defense Logistics Agency (DLA) Disposition Services, formerly known as the Defense Reutilization and Marketing Office (DRMO), base recycling, and other disposal methods. This requirement is for the disposal of excess equipment and material that the Government has accumulated over many years. The excess equipment and material are Government Property, which includes, but is not limited to: non-consumables, consumables, furniture and other property used, consumed or expended in the course of NAWCWD performance.

NAWCWD China Lake is adjacent to the city of Ridgecrest located in California's upper Mojave Desert. China Lake is a complex of laboratories, offices, instrument test stations, ordnance storage areas, gun and missile sites, ground/air test ranges, and an airfield. China Lake covers 17,000 square miles land range with approximately 2,000 buildings and a working population of approximately 6,000 Government, contractor and Military employees.

NAWCWD Point Mugu is located at Naval Base Ventura County, just west of Los Angeles, with 123,000 square feet of special-purpose laboratories and a working population of approximately 4,000 Government, contractor and Military employees. The 36,000 square-mile sea ranges, which include San Nicolas Island, supports both developmental and operational test and evaluation of missiles, free-fall weapons and electronic warfare systems. San Nicolas Island, 60 miles offshore, is used for littoral warfare training, including theater warfare exercises and includes launching facilities and a 10,000-foot runway.

1.2 General Scope of Work

The contractor shall provide command re-utilization and disposal services to support NAWCWD China Lake; Point Mugu and SNI. The tasking includes identifying, preparing and transporting of Government properties to a central processing site and disposal of Government properties that are either to be re-utilized or disposed of. Government properties vary vastly and can reside in rooms, hallways, closets, buildings, outside of buildings, fenced parking lots, dirt lots, and/or out in the open fields within the land ranges. The purpose of the services outlined in this Statement of Work (SOW) is to achieve a successful cleanup process that will free up and return tens of thousands of square footage to the Command.

2.0 APPLICABLE REGULATIONS AND DOCUMENTATION

The following documents are required for this contract and should be available online by executing an internet search (i.e., Google, Bing etc.).

· 5 United States Code (USC) Section 522A (Privacy Act)

· 29 CDR 1910.178(l) OSHA standard for Safe Truck Operation DLA Disposal Handbook

· 5100.24B February 2007, NAVY System Safety Program Policy

· DD Form 1348 DoD July 1991, Single Line Item Requisition System Document (Manual)

· DoD 4160.21-M August 1997, Defense Disposition Manual

· DoD 4500.36 Management Acquisitions and Use of Motor Vehicles 7 July 2015 or latest version.

· DoD 5220.22-M February 2006, National Industrial Security Program Operating Manual (NISPOM)

· DoD 5400.7-R DoD Freedom of Information Act Program , Chapter 3

· DDoD 5230.25, 18 August 1995Withholding of Unclassified Technical Data from Public Disclosure, or latest version.

· DoDI 5200.33 dtd 30 June 2011

· DODM 5200.01-V3 February 2012, DoD Information Security Program: Protection of Classified Information

· DoDM 5200.01-V4 – DoD Information Security Program: Controlled Unclassified Information (CUI)

· NAVFAC P-300 Management of Transportation Equipment May 1997 or latest version

· NAVSUP Publication 538, 6th Revision

· NAWCWDINST 5500.1 February 2012, Command Security Program Regulation

· NISPOM – National Industrial Security Program Operating Manual

· NSDD 298 – National Security Decision Directive

· OPNAVINST 3432.1A– Operations Security, 4 August 2011

· OPNAVINST 5100.19E May 2007, Navy Safety and Occupational Health (SOH) Program Manual

· OPNAVINST 5100.23G December 2005, NAVY Safety and Occupational Health Program Manual

· SECNAV M-5510.36 June 2006, Department of the Navy Information Security Program

3.0REQUIREMENTS
3.1Re-utilization and Disposal Services. The Contractor shall sort, transport, categorize, package, palletize, document and disassemble furniture/equipment at China Lake, Point Mugu and SNI. The Government may prepare and ship property from SNI and have the contractor off-load property from barge and transport to warehouse or the contractor may prepare, ship, off-load from barge and transport to warehouse or other holding site at Point Mugu. Examples of property include and are not limited to:

· Electronic test equipment

· Metal and wood furniture

· Aircraft assemblies, components, parts

· Scrap metal, copper and other property of reclamation value

· Rolling Stock to include trailers, vans, vehicles , forklifts,

· Paper documents

· Electronic media

· Computers

· Hard drives

· Computer Monitors

· Computer Peripherals

· Telephones

· Televisions

· Safes

3.2Job Order Procedure. The Government help desk will generate a Request for Service (RFS) ticket and forward it to the Government Technical Point of Contact (TPOC) to initiate an order for re-utilization and disposal services. The RFS will include location maps, and floorplans that are marked with material locations. The TPOC, after receipt of the RFS and will make contact with each Government Customer to schedule a walk-through for contractor to assess and survey the site. Upon completion of walk-through, the Contractor shall generate a job scope and submit the job scope to the TPOC. At a minimum the job scope shall include the contractor’s plan of action, description of items surveyed, type of equipment (i.e. roll-offs, fork-lift, etc.) required, and number of days required to perform job. (CDRL A001) The Government will provide roll-offs, forklifts and any other specialized equipment required for the job.
3.2.1Job Posting. Jobs are scheduled by the Government and will be posted for each month on the calendar board in the warehouse at the Government central location. The contractor will be notified of any priority job and adjust the schedule accordingly. Some priority jobs may require more than one crew; the contractor shall provide sufficient crews for each assigned job.
3.2.2Sort and Identify Property. The contractor shall sort property, identified by the Government Code Representative, for DLA Disposition Services, Hazardous Waste, recycling, shredding and shipment to the furniture warehouse.
3.2.3Handling Classified Documents/Equipment. The contractor shall package Classified Documents/Equipment in accordance with regulations listed in Section 2.0 of this document. The most current guidance shall always apply.
3.2.4Personally Identifiable Information (PII). If the contractor finds any PII (including, but not limited to financial records for individuals, social security number, education, etc.) the contractor shall not process the materials, but shall immediately contact the Government TPOC for further instruction on how to proceed.
3.3DLA Disposition Services Process. The contractor shall preprocess property before disposing of or transporting to DLA Disposition Services; such as, removal of batteries, circuit cards, cords, etc. The contractor will be provided with a completed DD 1348 by the Government for each item designated for DLA Disposition Services or shall produce completed DD 1348s for each item designated for DLA Disposition Services if directed by TPOC, and shall then return to the job site, attach the DD 1348s to corresponding equipment and prepare property for transport to DLA Disposition Services facility. To create DD 1348s, the contractor shall be granted by the Government, access to Electronic Turn-In Documents (ETIDs) database.
3.3.1China Lake Process. The contractor shall contact the DLA Disposition Services to schedule a time for drop-off. The contractor shall transport property designated for DLA Disposition Services to the warehouse at the Government installation at the schedule time/day.
3.3.2Point Mugu Process. The contractor shall attach the DD 1348 to property designated for DLA Disposition Services and leave property at the Point Mugu site. The contractor shall coordinate with DLA Disposition Services to schedule pick-up.
3.3.3Government Warehouse Process. The contractor shall transport property to Government warehouse as required in the RFS or specified by the Government Technical Point of Contact (TPOC). Items shall be processed for disposal or reuse from the warehouse and disposed of per 3.3.1 or 3.3.2 above.
3.4Packaging. The contractor shall prepare the property for shipping to include palletizing, wrapping, and preparing for disposal in accordance with referenced regulations. The contractor shall move property as necessary for storage or lading onto transportation vehicles.
3.5.Delivery.
3.5.1For China Lake, the contractor shall schedule an appointment for property disposal and deliver the excess property to the warehouse. The contractor shall coordinate with the TPOC to request recycling and waste containers to be delivered to site and removed from site.
3.5.2For Point Mugu the contractor shall coordinate with DLA Disposition Services at Port Hueneme, CA for delivery to DLA Disposition Services at Port Hueneme, CA or schedule direct pick-up at the Point Mugu site.
3.6Disposal of Classified Item. In accordance with Security Procedures, Government users will identify classified property that the contractor shall prepare from current location for transport to appropriate disposal site. The contractor shall package and wrap in accordance with the security requirements referenced in Section 2.0 of this SOW. The Contractor shall comply with DoD 5220.00 NISPOM Chapter 5, Safeguarding Classified Material and IAW Paragraph 5-410 shall possess an identification card ((courier card) issued by the prime contractor in order to transport classified property.
3.6.1China Lake Process. The contractor shall remove hard drives, degauss and transport to Shred Facility. If the property to be destroyed is classified, it must be properly wrapped and marked in accordance with security requirements detailed in DoD 5220.22-M in Section 2.0 of this SOW.
3.6.2Point Mugu Process. The contractor shall call the Point Mugu TPOC to make arrangements for pick-up of classified and unclassified hard drives.
3.7Closing Request for Service (RFS). For each job, the contractor shall perform a final inspection and submit RFS ticket to Government TPOC for closure.
3.8Capabilities. Contractor shall provide personnel with the capability of:

· Lifting up to 55 pounds

· Removing, identifying, sorting, and replacing similar property in tri-wall storage containers

· Operating hand moving equipment such as, but not limited to, pallet jacks, floor dollies and hand trucks

· Operating forklifts, stake body trucks and pallet movers

· Disassemble furniture, computer equipment and electronic assemblies

· Operating/driving forklift up to 12,000 pounds

3.9SURGEs. The Government is unsure of the amount of materials and equipment that will need to be re-utilized or destroyed, so for Option Years Three, Four and Five the Government has estimated that the crews may be reduced by three, two man crews per site. However, in case the work does not decrease as estimated, the Government has added three additional options per option year three, four and five; for each site, each additional option is for a two person crew.
4.0TRAVEL

4.1 The following trips are anticipated to be for each year during the performance of this requirement:

Location
Number of Trips
Number of Travelers
Number of Days
From China Lake to Point Mugu or SNI
12
2 person crew
2
From China Lake to Point Mugu or SNI
4
1 person crew
5
From China Lake to SNI
12
2 person crew
5
From China Lake to Point Mugu or SNI
6
1 person crew
2
From Point Mugu to China Lake
4
2 person crew
2
From Point Mugu to China Lake
4
2 person crew
5

4.2 For each instance of travel, the contractor will submit a travel request to the Government in writing (email is considered in writing). Each travel request must be approved by the TPOC at least 5 days prior to travel date. The travel request shall minimally include:

· Date of Request

· Employee(s)

· Date and duration of proposed travel

· Purpose of travel

· Destination

· Cost estimate (per diem, lodging and miscellaneous expenses)

· Total travel allowance for the contract year

· Total travel cost expended to date

· Contractor’s approval signatures

5.0SECURITY
5.1Security and Classified Data.
5.1.1The contractor shall provide personnel with the appropriate personnel security clearance levels for the work to be performed. Access to SECRET information is required in the performance of this contract and shall be IAW DoD 5220.22-M , NISPOM, applicable DoD personnel security regulations and DoD Contract Security Classification Specification (DD Form 254). The contractor shall maintain sufficiently cleared personnel to perform the work required by this PWS IAW the DD Form 254 and the contract. All contractor personnel shall possess the requisite security clearance, accesses, and need-to-know commensurate with the requirements of their positions.
5.1.2The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified and classified information in accordance with the NISPOM and DoDM 5200.01, Information Security Program Manual. The DD Form 254 defines program specific security requirements. All controlled unclassified technical information shall be appropriately identified and marked as For Official Use Only in accordance with DoDM 5200.01 (Information Security Program Manual (Volume 4) available at http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf. .
5.1.3Operations Security (OPSEC): The contractor shall comply with the DD Form 254 OPSEC requirements.
5.1.4Public Release: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release through Commander, Code 744000D/E, Naval Air Warfare Center Weapons Division, 1 Administration Circle, STOP 1301, China Lake, California 9355-6100.
6.0SPECIAL CONSIDERATIONS
6.1Government Spaces. The Government will provide 1 office space at China Lake and 1 space at Point Mugu, CA for contractor use. The Government space will include access to a desk, chair, filing cabinet, phone, and computer (access to printer) and consumable office supplies (i.e. pens, paper, and paper clips).
6.2Transportation. The contractor shall provide all vehicles required for the performance of this contract unless shared access is authorized by the Government. Contractor personnel may use Government Owned Government Operated (GOGO) vehicles managed through the Transportation Office, NAVFAC Southwest, Code 270, under the following conditions: TPOC concurrence with the contractor’s need to use GOGO vehicle(s); TPOC oversight to ensure compliance with DoD 4500.36-R; clause 5252.228-9501, LIABILITY INSURANCE is included in this contract and applies to the use of GOGO vehicles; the contractor shall meet all training and licensing requirements to operate the GOGO vehicles and equipment, as defined in NAVFAC P-300; the contractor need for GOGO vehicles and equipment shall not interfere with Government use of those vehicles and equipment; and use of GOGO vehicles is for work on a Government site and is for official use only for specific contract requirements.
6.2.1Transport Capacity. Contractor vehicles shall be capable of hauling up to 5 tons, carrying 2 man crew, having lift gate, and licensed to travel on California highways and interstates. It is anticipated that the contract will have five, 2-man crews at China Lake and three 2-man crews at Point Mugu for the base year, and if option is exercised, the first option year. For years 3-5 see surge above. The contractor shall provide a supervisor or team lead for China Lake and Point Mugu, each shall have a vehicle. Additionally, the contractor shall provide a “boxed” or enclosed vehicle (like a van) for each site for transporting classified or sensitive documents, this could be the vehicle mentioned for supervisor/team lead. Some areas are very remote and may require four-wheel drive vehicles to reach remote site(s). All contractor personnel shall have current California driver’s license.
6.2.2License. All contractor personnel shall have current license to drive forklifts on federal property. If some personnel do not have current license, the TPOC will provide the contractor with information on who to contact for obtaining the license for the employees who do not have current license. The contractor is liable for any costs in obtaining license. At no time shall any contractor personnel operate forklift on federal property without current license.
6.2.3Fueling. The Government will provide gas/diesel card for fuel for contractor use for refueling vehicles used in support of this contract. Mileage log shall be required for any vehicle used for contract support.
6.3Specialized Training. The contractor is required to complete all required Government training such as, but not limited to Safety, Environmental, HAZMAT, and Range access. The contractor will be notified by the TPOC for each site of specialized training required and dates/time for each training. This training will be provided by the Government at no cost to the contractor.
6.4Extreme Conditions. Some buildings are in remote locations and may have no heat/air conditioner; as a result the buildings may be extremely hot or cold. The contractor shall be prepared for all weather conditions. Additionally, some buildings may be inhabited by bugs, spiders, rodents, snakes and other insects/animals and the contractor needs to dress appropriately and take caution as situation requires.
6.5Personal Protective Equipment (PPE). The Contractor shall furnish safety equipment to include, but not limited to, gloves, safety glasses, steel toed shoes, and any other related equipment to safely complete all tasks.
6.6Expendable supplies. The Government will provide consumables for the performance of this contract. Examples of consumables include and are not limited to the following:

· Shrink wrap

· Pallets

· Corrugated boxes of various sizes

· Banding straps

· Banding equipment

6.6.1 The contractor shall submit a material purchase request/purchase order to the Government TPOC at least 5 days prior to needing any expendable materials. (CDRL A002) The request shall include at a minimum:

· Date of request

· Purpose of material

· Quantity of each item requested

· Description of each item requested

7.0 USE OF GOVERNMENT EQUIPMENT. The Government will provide tool kits for each contractor vehicle to be used in support of this contract. The contractor shall inventory all Government provided equipment at the end of each day. If any Government provided equipment is damaged or missing, the supervisor/team lead shall immediately notify the TPOC. If the damage or equipment loss is due to contractor neglect, the contractor may be required to replace equipment.

7.1 The Government will provide the following equipment for use in each vehicle provided to support this contract:

· Hand Trucks, 1 per vehicle

· Ladders, 1 per truck

7.2 The Government will provide at a minimum 1 motorized pallet jack and floor dolly per warehouse.

8.0 REPORTS, DATA, AND OTHER DELIVERABLES

8.1 Job Scope (CDRL A001)

8.5 Expendable supplies request (CDRL A002)

9.0 QUALITY SURVEILLANCE AND PERFORMANCE STANDARDS

A Quality Assurance Surveillance Plan (QASP) will be used by the Government to provide surveillance of contractor performance. A copy of the QASP will be provided to the contractor at award time for informational purposes only.

The following have been deleted:

REVISED PWS 28 JUNE 2016

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE
DESCRIPTION
PAGES
DATE
Exhibit A
Draft CDRLs
7
Attachment 1
WD Ventura 2005-2071
10
Attachment 2
WD Kern 2015-5603
11
Attachment 3
Past Performance Matrix
2
Attachment 4
Past Performance Questionnaire
2
Attachment 5
DD254
5
Attachment 6
Conformed copy of Section B

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE
DESCRIPTION
PAGES
DATE
Exhibit A
Draft CDRLs
4
Attachment 1
WD Ventura 2005-2071
10
Attachment 2
WD Kern 2015-5603
11
Attachment 3
Past Performance Matrix
2
Attachment 4
Past Performance Questionnaire
2
Attachment 5
DD254
5
Attachment 6
Conformed Copy of Section B
Attachment 7
Attachment #7

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

LA-01 - CONTENT OF PROPOSALS (SERVICES) (FEB 2016) (Tailored APRIL 2016)

PART A: GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The North American Industry Classification System (NAICS) code for this requirement is 493110 which have a small business size standard of $27.5 million.

1.2 This contract will be awarded on a restricted Small Business competition basis.

1.3 The Government intends to award a C-type, Fixed Fee Price (FFP) and Cost contract to a single source as a result of this solicitation or Request for Proposal (RFP). Each offeror shall submit a proposal that clearly and concisely describes and defines the offeror’s response to the requirements of this solicitation. Use of general or vague statements such as “standard procedures will be used” will not satisfy this requirement. Unnecessary elaboration or presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of understanding. Elaborate artwork and expensive visual or other presentation aids are neither necessary nor desired.

1.4 Each offeror must submit an offer/proposal and other information in strict accordance with these instructions. Each offeror’s submission shall be screened by the Contracting Officer or a designee upon receipt to ensure compliance with the instructions contained in the solicitation.

1.5 QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist (CS) at sue.casey@navy.mil. It is requested that each question reference the applicable document, paragraph, and page number. Questions answered by the Government will be provided to all potential Offerors via an amendment to the solicitation. It is requested that all questions be received within 7 calendar days of the date this solicitation was posted.

1.6 DISCUSSIONS: Though the Government reserves the right to hold discussions, award may be based upon initial offers. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to hold discussions if necessary.

2.0 PROPOSAL FORMAT

2.1 In order to maximize efficiency and minimize the time for proposal evaluation, all offerors shall submit their proposals in accordance with the format and content specified. The electronic proposal shall meet the following format requirements:

· 8.5 x 11 inch paper size

· Single-spaced typed lines

· Newspaper column formatting is not permitted

· 1 inch margins on all sides

· Not smaller than a 10 point font

· Photographs, pictures, or hyperlinks are not permitted

· Files shall be in a Microsoft Office 2010 compatible or PDF format

· Tables are permitted

· No ZIP files

· No fold-out pages

· Cost format spreadsheet shall be in Microsoft Excel format with a file name extension of .xls

· All file names shall include title of the evaluation factor or subfactor

· Not exceed the page limits established herein.

2.2 COST OR PRICING INFORMATION MAY NOT APPEAR ANYWHERE IN THE PROPOSAL OTHER THAN VOLUME 4. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offerors name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume if any, are also specified in the table below; title page, table of contents, list of attachments, section dividers, and attachments do not count towards page limit.

Volume Number
Volume Title
Page Limit
Copies Required
1
EXECUTIVE SUMMARY
2*
1 Original in CD-ROM**/2 Copies in hardcopies
2
TECHNICAL
25
1 Original in CD-ROM/2 Copies in hardcopies
3
PAST PERFORMANCE
10
1 Original in CD-ROM/2 Copies in hardcopies
4
PRICE/COST
15
1 Original in CD-ROM/2 Copies in hardcopies

*Volume 1, Executive Summary is limited to 2 pages. Cover sheet, signed SF33, and other attachments listed in 1.0 Volume 1 below do not count toward the page limit for this volume.

** CD-ROMs shall be fully compatible with Microsoft Office 2010 and for information not supported by MS Office products, shall be fully compatible with the latest Adobe Acrobat Reader.

3.2 Each volume shall contain the following information:

- Cover and title page

- Title of proposal and proposal number as applicable

- Offeror's name, address and POC

- RFP number

- Proposal volume/book number

- Copy number

- Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

- Use tabs and dividers

3.3 The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators' review of the Offeror's proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror's CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Section L – Proposal Instructions
Section C – Statement of Work (SOW)
Section M – Evaluation Factor
Offeror's Proposal Reference

Volume 2 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Section 3.1 of the Performance Work Statement

Part B, 2.0 Technical
Provide reference to Offeror's Proposal Volume 2 – Technical. Example: Refer to appropriate page number in Offeror's written proposal

Volume 2 Technical

Volume 2 Technical

4.0 PROPOSAL SUBMISSION:

4.1 Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP.

4.2 Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

U.S. Postal Service Mailing Address:

Commander NAWCWD (Code: 254420D) Attn: Sue Casey 429 East Bowen Road, Mail Stop 4015 China Lake, CA 93555-6108 Solicitation Number: N68936-16-R-0013

Hand carried proposals may be delivered to the address above, attention Sue Casey (Contract Specialist) and/or Helen Xiong (Contracting Officer).

5.0 PROPOSAL PACKAGING:

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

5.2 Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information - See FAR-2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED

7.0 SOLICITATION CHANGES

For any changes and additional information provided by the Government for the solicitation please go to www.FedBizOpps.gov. It is recommended that all offerors check weekly to see if there are any amendments posted.

PART B: SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror's strategy for each non-cost evaluation factor/subfactor contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

Place of Performance/DUNS # if applicable
Brief Work Description and/or Program Responsibility
% of Total Proposed Price

iii. Signed SF33 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iv. Signed Representations, Certifications and Acknowledgements or System for Award Management (SAM) reference.

v. Affirmation of no Exceptions, Deviations or Waivers.

vi. Guarantee the length of proposal validity (for at least 150 days after proposal submission).

vii. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

Note: The Government requires that offeror’s proposal include all items listed in Section B Schedule. The Government does not intend to a make a split award under this solicitation.

2.0 VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in its proposal:

2.1 Understanding of the Work

2.1.1 Statement of Work (SOW) Approach: Provide a written narrative of the Offeror's proposed understanding of and capability to perform the requirements of the SOW. The narrative shall include, but is not limited to, the elements set forth below:

Provide a detailed description of the approach to accomplish the requirements described in SOW including procedures and methodologies to accomplish them.

2.2 Management Plan:

2.2.1 The offeror’s management plan shall address the following:

(a) Adequacy personnel and equipment resources to support the technical requirements of the solicitation and ability to function as a viable and productive provider of contracted services to the Government;

(b) Proposed management roles of the Offeror's proposed workforce for this requirement;

(c) Proposed lines of responsibility, authority, and communication through which the tasks will be managed; and

(d) Plan for early identification and resolution of problems.

2.3 Workforce Qualifications

The Offeror shall provide the following information:

2.3.1 Workforce Qualifications – For job description and labor categories identified below, the offeror shall submit a list of the proposed and applicable personnel.

Job Descriptions: All warehouseman shall perform a variety of warehousing duties that require an understanding of the establishment’s storage plan. Work involves most of the following: verifying materials or equipment against receiving documents, noting and reporting discrepancies and obvious damages, routing materials/equipment to prescribed storage locations, storing, stacking or palletizing materials/equipment in accordance with prescribed storage methods, rearranging and taking inventory of stored materials/equipment, examining stored materials/equipment and reporting deterioration and damage, removing materials/equipment from storage and preparing it for shipment. This worker may operate hand or power tools in performing warehouse duties.

MATERIAL HANDLING LABORER

This person will perform physical tasks to transport or store materials or merchandise. Duties involve one or more of the following: manually loading or unloading freight cars, trucks, or other transporting devices; unpacking, shelving, or placing items in proper storage locations; or transporting goods by hand truck, cart, or wheelbarrow. Excluded from this definition are workers whose primary function involves: a. Participating directly in the production of goods (e.g., moving items from one production station to another or placing them on or removing them from the production process); b. Stocking merchandise for sale; c. Counting or routing merchandise; d. Operating a crane or heavy-duty motorized vehicle such as forklift or truck; e. Loading and unloading ships (alongshore workers); f. Traveling on trucks beyond the establishment's physical location to load or unload merchandise.

FORKLIFT OPERATOR

The Forklift Operator operates a manually controlled gasoline, electric or liquid propane gas powered forklift to transport goods and materials of all kinds within a warehouse, manufacturing plant, or other establishment.

Education: High school diploma or GED; vocational training commensurate with Department of Labor functional description. Must have valid driver’s license.

Experience:

Warehouseman: At least two (2) years of warehouse experience, to include: performing inventory, staging, packing, storage and shipping of electronic equipment and related material; operating motor vehicles and material handling equipment; and utilizing a computer-based inventory and bar coding system for entry, identification and tracking of material. Adequate experience in performing the duties of labor category as described in the Department of Labor functional description.

Material Handling Laborer: At least two (2) years of material handling experience to include: perform physical tasks to transport materials/equipment to specified location. Duties include manually loading or unloading trucks, or other transporting devices/equipment; unpacking shelving or placing items in proper storage locations; or transporting goods by hand truck, cart, or wheelbarrow.

Forklift Operator: At least two (2) years experience to include: operating a forklift up to 12,000 pounds, transporting material/equipment of all kinds within warehouse, or other establishments.

Labor Category: The following is required for all proposed employees:

Labor Category
Qualification Requirements
Warehouseman Supervisor
· Minimum of 2 years degree in business or related field or 5 years’ experience in warehouse related field

· 2 years of experience in estimating (including, but not limited to: # of crew, # of trucks and special equipment) similar job described in the SOW.

· Experienced and knows how to use computers and Microsoft (MS) Office programs: Word, Excel and Outlook.

· Have or be capable of obtaining forklift license to operate forklift up to 12,000 pounds on Government installations*

· Be able to lift up to 55 pounds

· Capability to disassemble furniture (includes modular furniture), computers (remove hard drive), and electronic assemblies.

· Knows how to use hand tools, pallet jacks, pallet movers and similar equipment.

Warehouseman Team Lead
· Minimum of 2 year experience in warehouse related field.

· Have or be capable of obtaining forklift license to operate forklift up to 12,000 pounds on Government installations*

· Be able to lift up to 55 pounds

· Capability to disassemble furniture (includes modular furniture), computers (remove hard drive), and electronic assemblies.

· Knows how to use hand tools, pallet jacks, pallet movers and similar equipment.

Warehouseman
· Be able to lift up to 55 pounds

· Capability to disassemble furniture (includes modular furniture), computers (remove hard drive), and electronic assemblies.

· Knows how to use hand tools, pallet jacks, pallet movers and similar equipment.

Forklift Operator
· Have or be capable of obtaining forklift license to

operate forklift up to 12,000 pounds on Government installations*

Material Handing Laborer
· Be able to lift up to 55 pounds

· Capability to disassemble furniture (includes modular furniture), computers (remove hard drive), and electronic assemblies.

· Knows how to use hand tools, pallet jacks, pallet movers and similar equipment.

*Note: The Government will arrange forklift license training within 60 days after contract award. If any contractor employees have current forklift license for China Lake or Point Mugu, contractor to state number of employees who have forklift license. All class training expense shall be the contractor’s responsibility. Additional requirements/clarification is available in NAVSUP Publication 538 6th Revision. It is preferable that the wareshouseman and forklift operators are the same person since the warehouseman’s primary work is warehouse duties and the forklift is incendital to that work.

2.3.1.1 For any proposed supervisor/team lead personnel, the offeror shall provide a resume that shows the experience and specific qualifications of that person. Resumes shall contain, at a minimum, the following information:

(i) Employee name
(ii) Years of employment experience in chronological order including narrative description of duties and responsibilities
(iii) Current position, title, and employer
(iv) Educational history
(v) Institution name, degree or certification earned, and year for all degrees or certifications earned
(vi) Current level of security clearance and status (final, interim, or pending)

2.3.1.2 If subcontractors and/or team members are proposed, the offeror shall provide this information within the prime contractor’s proposal. The work history of each offeror’s key personnel (Supervisor and/or team leads) shall contain experience related to the tasks and functions to be assigned. The Government reserves the right to determine if a given work history contains the necessary and sufficiently detailed related experience to reasonably ensure the offeror’s ability for effective and efficient performance.

2.3.1.3 The Government may check educational background to verify degrees and/or certifications received for proposed personnel.

2.3.2 Security Clearance Requirements

The following position/labor category equivalents require a security clearance:

Position/labor category
Security Clearance Level
Within Days of Contract Award
Warehouseman Supervisor
Secret
See below *
Warehouseman Team Lead
Secret
Same as above
Warehouseman
Secret
Same as above
Forklift Operator
Secret
Same as above
Material Handling Laborer
Secret
Same as above

*The contractor supervisor/team lead need security clearances for job walks as soon as possible, others can be extended to 90 days for interim and final within 180 days. Since this work requires contractor personnel to do job walks, re-location of classified materials to shedding facility and packing/moving materials or classified equipment, as many contractor employees need security clearances as soon as possible so not to delay required work.

2.3.2.1 Personnel must have, or be able to obtain the appropriate security clearance as stated on the DD Form 254. Proof of U.S. citizenship is required to be permitted access to Government installation, aircraft, and ships.

2.4 Safety Plan:

Offerors shall address in sufficient details their company safety plan. Offeror’s safety plan shall include how they will comply with SOW paragraphs 6.4 Extreme Conditions and 6.5 Personal Protective Equipment.

2.5 Vehicles:

Offerors shall list all vehicles they will be utilizing under this contract per SOW paragraph 6.2.

3.0 VOLUME 3: PAST PERFORMANCE

3.1 General

3.1.1 The Offeror shall identify on the Past Performance Matrix (Attachment 3) any contracts performed within five years of the RFP release date which contains efforts similar to those required by this solicitation (e.g., tasks, contract type, location, contract dollar value, etc.) for itself, primary subcontractors, and critical team members. A primary subcontractor is defined as any subcontractor who is providing at least 20% of the total labor cost proposed. Commercial contracts may be included. A critical team member is defined as a subcontractor providing less than 20% of the labor cost proposed who is deemed essential to the successful performance of the requirement by the offeror. Include only those contracts that are within five years of the RFP release date. When possible, these contracts should include at least five contracts for the prime contractor and at least two contracts for each primary subcontractor and critical team member.

3.1.2 For each contract identified, provide a brief description of performance in delivering quality service in each of the areas identified below.

1. Technical Performance: meeting technical requirements (e.g. identifying, preparing, categorizing, transporting, recycling, disposing, etc.);

1. Schedule Performance: meeting schedule requirements (e.g. on time or late delivery, modification of original schedules and reasons for any changes, etc.);

1. Management Performance: managing the contracted effort (e.g. cooperation with customer, subcontract/team management).

3.1.3 If a past performance problem has been identified,…

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