15-R-0048_RFP_Amendment_3.docx
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15-R-0048 RFP Amendment 3
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N68936-15-R-0048
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION A - SOLICITATION/CONTRACT FORM
The required response date/time has changed from 03-Sep-2015 04:00 PM to 18-Sep-2015 04:00 PM.
SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS
The following have been modified:
L – [1] CONTENT OF PROPOSALS (SUPPLIES OR SERVICES) (JUNE 2011)
PART A GENERAL INSTRUCTIONS
1.0 GENERAL
The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or sub factors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.
In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable. For the purpose of this solicitation, relevance is defined as something that has a logical connection with the matter under consideration. Such aspects of relevance include the type of effort (e.g., development, production, repair), the type of requirements (e.g., weapon systems, information systems, engineering services, scheduled depot maintenance), service similarity, service complexity, contract type, contract dollar value, the division of the company that will perform the work, and degree of participation by principal subcontractors, team members, or critical team members. Recency is defined as performance within 5 years of the date of this proposal submission.
The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or sub factor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.
The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.
Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as those entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.
2.0 PROPOSAL FORMAT
Proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Drawings may be provided separately and may be any size and will count as 1 page. Graphs shall be presented in no smaller than a 10 pt font and should contain a grid. Graphic resolution should be consistent with the purpose of the data presented.
The Offeror will provide one complete electronic copy of the proposal to the Procuring Contracting Officer (PCO) fully compatible with Microsoft Office 2003 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content with the Offeror’s name.
3.0 PROPOSAL CONTENT AND VOLUMES
Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation Page limitations for each volume if any, are also specified in the table below; title and table of contents pages do not count towards page limit. Proposal pages beyond the specified maximum limit will not be reviewed as part of the evaluation.
Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Annexes do not have page limitations. The authorized Annexes are summarized in the table below.
| Volume Number |
| Volume Title |
| Page Limit |
| Copies Required |
| 1 |
| EXECUTIVE SUMMARY/ GENERAL INFO |
| 3 |
| 1 – electronic copy |
On CD-ROM
| 2 |
| TECHNICAL |
| 75 |
| 1 – electronic copy |
On CD-ROM
| 3 |
| PAST PERFORMANCE |
| 15 |
| 1 – electronic copy |
On CD-ROM
| 4 |
| PRICE/COST |
| 15 |
| 1 – electronic copy |
On CD-ROM
| 5 |
| EXCEPTIONS, DEVIATIONS AND WAIVERS |
| 5 |
| 1 – electronic copy |
On CD-ROM
Each volume shall contain the following information:
| Cover and title page |
| Title of proposal and proposal number as applicable |
| Offeror’s name, address and POC |
| RFP number |
| Proposal volume/book number |
| Copy number |
| Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements) |
| Use tabs and dividers |
The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.
EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)
| Section L – Proposal Instructions |
| Government PWS/SOW |
| Section M – Evaluation Factor |
| Offeror’s Proposal Reference |
| CLIN Reference |
Volume 2 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the Performance Specification
| 2.A |
| Provide reference to Offeror’s Proposal Volume I – Technical. Example: Refer to appropriate page number in Offeror’s written proposal |
Volume 2 Technical
Volume 2 Technical
4.0 PROPOSAL SUBMISSION:
Clearly mark all packages with the solicitation number. The submission date for the original proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. However, Offeror shall also submit copies of Volume (4) Past Performance information in paragraphs 3.1 and 3.2 and Volume I, Executive Summary “Offeror’s Summary Table”, 1.0 (ii) two weeks prior to the submission date/time specified in Block 9 of Standard Form 33 of the RFP.
Offeror shall not submit proposals by facsimile.
5.0 CLASSIFIED DATA
All proposals must be UNCLASSIFIED
6.0 SOLICITATION CHANGES
For any changes and additional information for the solicitation please go to website:
https://www.fbo.gov
PART B SPECIFIC INSTRUCTIONS
1.0 VOLUME 1: EXECUTIVE SUMMARY/GENERAL INFO
Note: This volume shall not contain any reference to cost or price aspects of the offer.
The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:
| i. | A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation. |
| ii. | Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. |
Contractor Name (Indicate Prime, Team Member or Sub)
| Place of Performance/DUNS # if applicable |
| Brief Work Description and/or Program Responsibility |
| % of Total Proposed Price |
| iii. | Signed SF33 for basic solicitation and each amendment |
| iv. Signed Representations, Certifications and Acknowledgements or Online Representations and Certifications Application (ORCA) reference | |
| v. | Affirmation of no Exceptions, Deviations or Waivers. |
2.0 VOLUME 2: TECHNICAL
Note: This volume shall not contain any reference to cost or price aspects of the offer.
2.1 The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:
2.1.1 The overall approach used in fulfilling the Government’s technical requirements. Offerors shall state if they are proposing First Article Testing Waiver in accordance with 5252.209-9502.
Offerors shall address the following in the proposal:
RF DESIGN:
The amplifiers required under this procurement are state-of-the-art, high power, airborne units utilized to provide final amplification for various electronic countermeasures systems. The bidder shall describe, in detail, how the proposed design will fulfill the electronic requirements specified in specifications 1611AS12357 and 1611AS123942. Describe, in detail, how the design will meet the requirements for output power, gain (both small signal and at rated power), spectral purity, harmonic and spurious emissions and broadband thermal noise together with any problem areas. A description of the gain and power allocation shall be included in this discussion.
PRIME POWER REQUIREMENTS:
The maximum power allocation specified in 1611AS12357 and 1611AS12394-2 is +28+/-3 Volts Direct Current (VDC) at a maximum current of 15 Ampers. This power will be in accordance with MIL-STD-704 with the inherent problems described therein. Please describe, in detail, how the design will meet the performance specification with the available input power, with specific attention toward the amplifier efficiency. This description shall include a discussion of how the negative power effects described in MIL-STD-704 will be dealt with, directing specific attention toward the spectral purity requirements.
MECHANICAL DESIGN REQUIREMENTS:
The physical configuration of the amplifier is illustrated in drawing 1611AS12357 and 1611AS12394-2 as called out in specifications1611AS12357 and 1611AS12394-2. The drawing and specification illustrate the stringent size and weight constraints the amplifier must meet together with the required provisions for multiple mounting methods. The bidder shall describe his approach in packaging the performance requirements of this procurement within the mechanical constraints.
COOLING:
The amplifier under this procurement is air cooled. Please describe know the proposed cooling approach will meet the performance requirements throughout the specified temperature altitude envelope.
HIGH VOLTAGE DESIGN:
The amplifier will be required to operate at altitudes up to 50,000 feet. Please provide the expected voltages for the amplifier and describe previous design and manufacturing experience with these voltages at altitudes from sea level to 50,000 feet. Please include a description of any specialized techniques or processes that are proposed.
DESIGN
System Design: The Modulator, Signal Generators are state-of-the-art “chip and wire”, radio frequency modules that contain the ability to control and modulate RF signals through multiple paths. These modulations include Phase Modulation, Pulse Amplitude Modulation, Pat Switching and Attenuation. These modules will be installed in the Technique Control Modulator as part of an Electronic Attack threat simulator. Describe, in detail, how the required RF performance will be implemented.
Primary Power Consumption: The input power available from the Technique Control Modulator is limited to the voltages and currents specified in 1611AS12357 and 1611AS12394-2. Describe how the performance requirements will be met with the available power with particular attention toward output power, gain and modulation speeds.
Heat Dissipation: Commensurate with the limitation in prime power availability, the thermal dissipation capacity of the Technique Control Modulator is limited. Describe, in detail, how the proposed design will operate within the thermal dissipation limits detailed in 1611AS12357 and 1611AS12394-2.
Mechanical Packaging: The Modulator, Signal Generators must fit within the specified form factor detailed in drawings 1611AS12357 and 1611AS12394-2 must interface to the VME-3U interconnection. Describe, in detail, how the design will be packaged within these limits.
RF Performance: The Modulator, Signal Generators must be capable of meeting the speed, dynamic range and isolation requirements specified in 1611AS12357 and 1611AS12394-2. Describe what technologies will be used to meet these requirements and how they will be combined to meet the overall Modulator, Signal Generators performance requirements.
Environmental: The Modulator, Signal Generators will be subjected to the environmental effects described in 1611AS12357 and 1611AS12394-2. The offeror shall describe, in detail, how the proposed design will deal with these potentially destructive forces.
QUALITY ASSURANCE
Offerors shall describe the quality assurance (QA) program proposed for this procurement. The proposed QA program shall satisfy the program objectives and meet the requirements of ANSI/ISO/ASQ Q9000 Series or an equivalent quality system model. (Note that MIL-I-45208 or MIL-Q-9858, if proposed by the offeror are acceptable). Offeror shall describe how the proposed quality system will control the quality of the program in the design, qualification and production phases. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management for both development and production.
Offerors shall describe the Diminishing Manufacturing Sources and Material Shortages (DMSMS) program proposed for this procurement. The proposed DMSMS program shall satisfy the program objective of managing loss, or impending loss of manufacturers or suppliers of parts and/or materials.
Offerors shall submit a plan for component compliance certification to prevent the introduction of counterfeit components into the weapon system in accordance with SAE-AS5553. Components from the Authorized Distributor or Original Equipment Manufacturer (OEM) shall have a Certificate of Compliance. When components are acquired from a supplier other than the Original Manufacturer or their Authorized Distributors, the contractor shall establish verification processes to confirm the components are not counterfeit.
2.1.2 The offeror’s proposed method to satisfy the Reliability requirements within the Specifications identified in the Statement of Work.
2.1.3 The offeror’s plan to satisfy the Quality Assurance Requirements within the Specifications and Statement of Work including a detailed discussion on internal QA processes. If the offeror proposes an equivalent Quality System Model in accordance with FAR Clause 52.246-11, the offeror shall provide detailed information on the system, including how it is comparable to the ISO 9000 and ANSI/Q9001/Q9003 systems. (Note that MIL-I-45208 or MIL-Q-9858, if proposed by the offeror are acceptable). Offeror shall describe how the proposed quality system will control the quality of the program in the design, qualification and production phases. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management for both development and production.
2.1.4 The offeror’s proposed method and skill level of proposed personnel to satisfy both the repair and engineering technical service requirements.
2.1.5 Provide information that describes the offeror’s experience with fabricating and producing systems like those required for this contract and whether or not the offer is requesting that either of the First Article CLINs be waived by the Government. Specifically describe previous units produced and when they were delivered to the Government and provide examples of experience demonstrating the similarity of the effort in terms of fabrication and production technologies that will be utilized to fulfill the requirements of this contract as well as the offeror’s ability to sustain production, repair and engineering efforts simultaneously.
3.0 VOLUME 3: PAST PERFORMANCE
3.1 General
The Offeror shall identify any contracts performed within five years of this proposal submission date which contains efforts similar to those performed by Offeror, Offeror’s principal subcontractors, and critical team members in solicitation. e.g., tasks, complexity, contract type, contract dollar value, etc. Commercial contracts may be included. List the contracts from the most relevant to the least relevant. In general, recent performance will be considered more relevant than older performance. When possible, these contracts should include at least five of the most relevant contracts for the prime contractor, five of the most relevant contracts for each critical team member, and two of the most relevant contracts for each principal subcontractor (as defined in Paragraph I, General Instructions). If proposing as joint venture/single legal entity (JV/SLE), the Offeror should provide the five past performance references for the JV/SLE. If less than the five past performance references are available for the JV/SLE, each member of the JV/SLE should individually submit the five references in addition to their JV/SLE references.
For each contract identified, provide contract data, relevancy, past performance, and systemic improvement information as described below. Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ past performance and systemic improvements with respect to the solicitation requirements. For each past performance problem identified, describe the status of the systemic improvement efforts and, where applicable, demonstrate the impact that the systemic improvement effort had on resolving the problem such that it would not reoccur.
For contracts that have CPARS Reports that are more than six months old, e.g., the completion date is more than six months before the due date for this Past Performance Volume; the Offeror will forward a copy of the CPARS Update Questionnaire (Attachment 1) to that contract customer’s Program Manager. For all contracts identified which do not have CPARS reports. The Offeror will forward a copy of the Past Performance Questionnaire (Attachment 2) to that contract customer’s PCO, Administrative Contracting Officer, and Program Manager. All questionnaires shall be forwarded within two weeks from the RFP release date with enough lead-time so that responses can be received by the Government concurrent with the Government’s receipt of the Offeror’s Past Performance information submitted as per paragraph 4.1 and 4.2 The Offeror shall include instructions for the customers to send completed questionnaires within two weeks of its receipt via e-mail to Amanda Bartel, Contract Specialist, at Email amanda.bartel@navy.mil, thereby allowing the customer approximately two weeks to complete their response. This submittal information is provided at the top of the questionnaires to facilitate the Offeror’s effort in meeting these instructions. The Offeror shall not conduct follow-up actions with regard to this questionnaire. The Government will ensure that the customers have received and will respond to the questionnaires. The Government may send any other questionnaires as necessary.
The Offeror shall provide written consent from their principal subcontractors and critical team members that will allow the Government to coordinate their Past Performance issue(s) with the Offeror. If the Offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor or critical team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractors and critical team members that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with which the Government may coordinate these issues and obtain any responses as needed.
The Government may use information other than that provided by the Offeror in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the Offeror. The Past Performance Information Reporting System (PPIRS) will be the primary method used to evaluate Past Performance. It is incumbent upon the Offeror to explain the relevance of the data provided. The Government has no duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.
(a) Contract Data Provide all the information identified below separately for each contract. Additionally, provide this information electronically as a separate file on CD-ROM, which contains Offeror’s Past Performance proposal in a Word Table in the format depicted below:
Relevant Contract Data
Prime (P), or Sub (S)
| 1. |
| Contractor Name |
| P1 |
| P2 |
| P3 |
| P4 |
| PX |
| S1 |
| SX |
| 2. |
| Title of contract |
| 3. |
| Contract number/type |
| 4. |
| Procuring agency |
| 5. |
| Description of product or service |
| 6. |
| Period of performance |
| 7. |
| Place of performance 1 and CAGE Code/ DUNs # |
| 8. |
| Dollar value of contract |
| 9. |
| Acquisition Phase(s) of Contract, e.g., SDD, Production |
| 10. |
| CPARs? - CPARS completion date - on DOD PPIRS? 2 |
| 11. |
| Recency 3 |
| 12. |
| Relevancy 4 |
1 – Place of Performance should be the same as being proposed in this solicitation. If different please include an explanation. Note: Place of Performance pertains to the physical location of the contractor, team member, or principal subcontractor that are deploying personnel or are responsible for the work, not the Government site where the work is being performed.
2 - CPARS (yes/no) - CPARS completion date - on DOD PPAIS (yes/no) (Indicate whether or not any CPARS have been completed and identify the last CPARS completion date and if it is currently on DoD PPAIS) 3 Recency-Efforts performed within the last five years.
4 - Relevancy – Provide a concise assessment of the degree of relevancy that each contract identified has to the solicitation; identifying tasks and/or aspects of the effort undertaken on the contract that are relevant to the program. Also provide the Offeror’s assessment of the relevancy of the contract in terms of one of the following ratings: Very Relevant (V), Relevant (R), Somewhat Relevant (S), or Not Relevant (N) where:
Past Performance Relevancy Ratings
| Rating |
| Definition |
| Very Relevant |
| Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires. |
| Relevant |
| Present/past performance effort involved much of the magnitude of effort and complexities this solicitation requires. |
| Somewhat Relevant |
| Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires. |
| Not Relevant |
| Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires. |
(b) Relevancy-The Offeror shall explain what aspects of the contract are deemed relevant to the proposed contract. At a minimum, identify key or critical tasks of the solicitation and indicate the relevancy of the “past performance” contract to these tasks. Also identify where contract performance took place and provide rationale why it is relevant to the solicitation if the location is different from where the related effort is proposed to take place.
(c) Past Performance Information-The Offeror shall provide a brief description of performance in delivering quality products in each of the following areas: 1) meeting technical requirements, i.e., the quality of technical performance, e.g., performing analysis, design, testing, etc., 2) meeting schedule requirements, i.e., schedule performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., 3) controlling contract cost, i.e., cost performance, e.g., on time or late delivery, modification of original schedules and reasons for any changes, etc., and 4) managing the contracted effort, i.e., program management, e.g., cooperation with customer, subcontract management.
(d) Systemic improvement Information-Identify those systemic improvement actions taken to resolve past problems. Describe the techniques, elements, and tools used to correct problems and, if applicable, how these techniques, elements, and tools will be used during this contract.
Earned Value: Provide earned value data generated for that contract, such as Cost Performance Report Format I, with variances, Cost Performance Index, and Schedule Performance Index. Identify if there were any Over Target Baselines or restructures, and how performance data was impacted. For CPARS data, explain significant differences between earned value measure and CPARS rating, e.g., Exceptional CPARS rating under Schedule and SPI of 0.85.
Small Business Concerns Participation Goals (if applicable): Note whether the contract met or exceeded small business, small disadvantaged business, small business HUB Zone, veteran-owned small business, service disabled veteran owned small business, women-owned small business participation and subcontracting goals.
3.2 Past Performance Data Requirements
Provide all the information identified below separately for each contract. Provide a summary of the Customer’s Points of Contact in a MS Word Table using the format below which is illustrated with an example. Include an electronic copy of this table with proposal.
1. Offeror’s Name (Prime, Principal Sub, or Critical Team Member, JV/SLE, JV/SLE Member)
1. Contract #,
4. Offeror’s Role (e.g., prime or sub)
| Customer’s Name |
| 1. CPARS? Recent? |
2. Questionnaire # __ Sent?
3. For Subs - Agreement to allow Coordination with Prime?
Point of Contact’s Name;
Phone Number, Fax Number and E-mail address
| AB (prime) |
| 1. N009, |
4. Prime
| RYP |
| 1. CPARS: No |
2. Questionnaire #1: - Sent 5/4/05
3. N/A
Al (PM) 444-444-4444, fax 555-555-5555, Al@RYP
1. CPARS: No
2. Questionnaire #2: - Sent 5/4/05
3. N/A Sue (PCO) 333-333-3333 fax 222-222-2222 Sue@RTP
1. CPARS: No
2. Questionnaire #3: - Sent 5/4/05
3. N/A Joe (ACO) 111-111-1111 fax 888-888-8888 Joe@ RYP
| AB (prime) |
| 1. N008, |
4. Sub
| L&M |
| 1. CPARS: Yes/No |
2. Questionnaire # 1: - Sent 5/4/05
3. N/A Sue (PCO) 333-333-3333 fax 222-222-2222 Sue@AB
| NNB (sub) |
| 1. N007, |
4. Prime
| RST |
| 1. CPARS: Yes/Yes |
2. Questionnaire: - Not Sent
3. Agreement: Yes Sue (PCO) 333-333-3333 fax 222-222-2222 Sue@NNB
4.0 VOLUME 4: PRICE/COST PROPOSAL
4.1 Volume Content:
(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) Unit Prices and for evaluation purposes, the Total Prices filled in (Supplies and/or Services and Prices and/or Costs) using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2003 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.
(b) All price/cost and price/cost supporting information shall be contained in section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.
4.2 Ground Rules and Assumptions:
(a) As this is a competitive acquisition with adequate price competition anticipated, any price/cost documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.
(b) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.
(c) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates. Any apparent imbalances in the pricing, high or low proposed prices/costs as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.
4.3 Price/Cost Information:
(a) Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, SubCLINs, the PWS, proposed effort, proposed manning levels, and the prices/costs. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.
(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.
(c) The Offeror shall identify the proposed prices/costs for each CLIN as specified in Section B of this solicitation. The Offeror shall sum up the proposed Total Prices/Costs by contract year, and provide a total overall price/cost of the proposal using estimated quantities, and submit a complete Section B. For Fixed Priced CLINs, the Schedule B Total Price is equal to the proposed unit price multiplied by the Section B Estimated Quantity for that CLIN. The offeror shall propose on each CLIN as follows:
(i) For CLINs 0001-0002 insert the price for the first article units;
(ii) For CLIN 0003insert the 2-4 unit price multiplied by 60 each per year for evaluation purposes;
(iii) For CLIN 0004 insert the 2-4 unit price multiplied by 36 each per year for evaluation purposes;
(iv) For CLIN 0005 insert the unit and total price for 48 for each ordering period;
| (v) For CLIN 0006 insert the not to exceed (NTE) amount of $526,086.32 and apply any applicable | |
| burdens and profit for the total. If the contractor chooses not to burden the repair services, the | |
| Government will include an H-clause in the contract identifying this special term and condition | |
| such that burdens and profit will not be allowed for repair services; |
| (vi) For CLIN 0007 insert the NTE amount of $832,595.77 and apply any applicable burdens and | |
| profit for the total. If the contractor chooses not to burden the modification services, the | |
| Government will include an H-clause in the contract identifying this special term and condition | |
| such that burdens and profit will not be allowed for modification services; |
| (vii) For CLIN 0008 insert the NTE amount of $577,411.82 and apply any applicable burdens and | |
| profit for the total. If the contractor chooses not to burden the materials, the Government will | |
| include an H-clause in the contract identifying this special term and condition such that burdens | |
| and profit will not be allowed for materials. |
4.4 Use of Government Furnished Property:
| (a) If the Offeror proposes/requires the use of Government Furnished Equipment (GFE) or Government Furnished Information (GFI), then the Offeror shall provide: | |
| A complete description of the required GFE/GFI including part number and serial number, if applicable. | |
| Where the GFE/GFI is to be located. | |
| The name, organization, complete address and telephone number of a cognizant Government point of contact. | |
| In the case of GFE/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFI on this contract. | |
| The monetary impact to the Offeror’s proposal if the proposed GFE/GFI is not provided as GFE/GFI. |
If none, so state.
4.5 Other Costs
The Offeror shall identify additional costs, that would be incurred that has not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government’s actions (e.g., providing resources whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.
4.6 In addition to completing Section B, the offeror shall complete Attachment 3 Proposal Price Evaluation Summary Worksheet.
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File details come from the government source that posted it. Updated .