JA (Redacted) Vanguard.docx

DEPARTMENT OF THE NAVY

NAVAL AIR WARFARE CENTER AIRCRAFT DIVISION

22347 CEDAR POINT ROAD UNIT 6

PATUXENT RIVER MARYLAND 20670-1161

J&A Number: XX-XXXX

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity.

Naval Air Warfare Center, Aircraft Division (NAWCAD) Lakehurst, NJ

2. Description of the Action Being Approved.

This Justification and Approval (J&A) authorizes and approves the procurement of Vanguard LED Displays, Inc. (Vanguard) brand name Audio Visual (AV) equipment. This procurement will support the NAWCAD Webster Outlying Field (WOLF) Command’s integration of specialized AV Video Teleconference (VTC) systems supporting Intelligence Agencies and the Command, Control, Communication, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) missions of Joint Staff and Combatant Commanders, Department of Defense (DoD) Agencies and Services, and Department of Homeland Security operational support components. This equipment will be procured via full and open competition between Vanguard and authorized resellers. The resulting contract will be a three year Indefinite Delivery Indefinite Quantity (IDIQ). There is a minimum quantity of 5 AV equipment parts and a maximum quantity of 4,465 AV equipment parts being procured. Delivery orders will be issued on a Firm Fixed-Price basis.

3. Description of Supplies/Services.

The NAWCAD WOLF Command’s Integrated Command, Control and Intel Systems (IC2&IS) Division engineers, design, and deliver specialized AV VTC communication systems supporting Intelligence Agencies and C5ISR missions to Joint Staff and Combatant Commanders, DoD Agencies and Services, and Department of Homeland Security operational and support components requiring specialized communication capabilities for global information operations. These systems are typically used in command centers, operation centers, conference rooms, and classrooms. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX.

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Estimated Dollar Value

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 2304(c)(1), FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority.

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. This combination includes compliance with intelligence community cybersecurity policies, National Information Assurance Partnership (NIAP) Common Criteria, and inclusion on various Intelligence Agency Approved Products Lists.

The requested Vanguard brand name AV equipment has been evaluated using Common Methodology for Information Technology Security Evaluation (version 3.1) for conformance to the Common Criteria for Information Technology Security Evaluation (version 3.1). XXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. The Approved Products List and other relevant authorization dates for equipment on this Contract will be identified at the time of delivery order due to the numerous intelligence agencies, Joint Staff and Combatant Commanders, DoD Agencies and Services, and Department of Homeland Security operational and support components whose requirements for AV VTC communications systems will be supported with delivery orders issued under this IDIQ.

The requested Vanguard brand name AV equipment is also the only known combination of equipment compatible with the proprietary Government owned custom AV VTC control software utilized by the NAWCAD WOLF Command to deliver these specialized systems. Each AV VTC system is managed/operated by an existing control subsystem that is tailored for the specific combination of AV VTC equipment, the quantity and classification level of the video inputs, and the operational needs of the user. The user operates the AV control subsystem via a touch panel; this panel is provided with the proprietary Government custom software installed and tailored to the user’s system. The requested brand name AV solution includes only manufactured equipment compatible with the existing proprietary Government custom control software.

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXX. The use of a common set of equipment reduces costs for engineering and technical support staff, the cost of spare parts inventories, the volume and cost of providing software updates, and the complexity of the technical documentation for these systems. Any changes to the selected AV solution components would cause changes to numerous equipment interfaces in this complex system, and thus would require engineering re-design of the overall system. Component changes would also require major updates to the proprietary Government owned control software and retesting of the systems. Alternating any vendor, technology, make and/or model, or programming would cause unwarranted duplicative cost to the Government. Modifying the mature architecture would require engineering re-design, additional software programming, additional cybersecurity equipment testing, additional network security documentation, and additional training. Each change to an equipment manufacturer is estimated to result in duplicative costs of XXXX, which includes the following: XXXX for additional compatibility testing and cybersecurity testing, XXXX to update the custom control software code, XXXX for training on the different equipment, and XXXX for engineering re-design and documentation updates. A change to the manufacturer for all of the requested equipment is estimated to result in XX interface variations resulting in duplicative costs totaling XXXX that would not otherwise be recovered through competition.

The efforts required to change the selected Vanguard brand name AV solution components would also XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXX.XXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXX.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

Market research was conducted to identify commercially-available LED displays. Multiple solutions were identified and reviewed to determine each solution's ability to meet the requirements. Of the manufacturers identified in the market research, only the requested Vanguard brand name AV equipment provided solutions that meet the requirements without duplicating costs.

Further market research was conducted to identify vendors capable of providing the AV equipment required for the IC2&IS AV system. The required manufacturer was searched via the National Aeronautics Space Administration Solutions for Enterprise Wide Procurement V and General Services Administration (GSA) websites to identify potential resellers of the required equipment. These searches identified the following resellers: XXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. The resellers were contacted and confirmed they are capable of reselling Vanguard brand name products. Additional research identified XXXXXXXXXXXXXXXXXXXXXXX as resellers. These additional resellers were also contacted and responded affirmatively they are capable of providing the required Vanguard brand name AV equipment. GSA Advantage was searched by all part numbers; however, not all parts were available through the GSA Advantage. Required sources, such as National Stock Number Inventory, were also checked; however, there was not enough inventory to satisfy the request of this procurement.

Based on the market research performed, it is the Government's intention to issue a solicitation on SAM.gov to award a single IDIQ contract for the required Vanguard brand name AV equipment. In accordance with FAR Subpart 12, Streamlined Acquisitions for Commercial Items, a combined synopsis/solicitation will be posted.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

At this time, Vanguard is the only known manufacturer that offers products that meet the Government’s requirements. The NAWCAD WOLF Command will continue to monitor the market for technological advances that may drive changes to the system design and potentially increase competition.

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