Section_L-_-revised.docx

Section L – Content of Proposals

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

Offeror’s are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, experience, and capability as required by the solicitation. Proposals must demonstrate that the Offeror has a thorough understanding of all the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet all requirements. The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offeror’s are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government, into the final contract, with or without discussions. Price information shall appear only in Annex X (Small Business Subcontracting Plan), Volume 3 (Price), and Volume 4 (Contract Administration). No pricing information should appear in any other volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the Government to evaluate its proposal without discussions. Unsubstantiated statements that the prospective Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of unacceptable.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Do not provide elaborate brochures or other presentation material beyond that sufficient to present a complete and effective proposal.

Throughout these instructions, “Offeror” is defined as the prime contractor with its CAGE code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture. The term “entity” is used to mean any or all of the following: prime contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any contractor with a different CAGE Code/DUNS than the Offeror). The following entities are defined as principal entities: (a) the prime contractor; (b) JV Team Members; and (c) other entities that are proposed to perform at least 15.00% of the proposed total price for the contract. Offeror’s are advised that in order to demonstrate work commitment, each principal entity must be identified in Volume 3 Price and associated with a commensurate dollar value.

2.0 PROPOSAL FORMAT AND SUBMISSION

Proposals must be formatted using a Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8.5 x 11 inch paper. All pages should be numbered with volume, paragraph, and page numbers. When fold-out pages are used, they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. If the Offeror uses graphs to convey information the graphs must show enough detail to easily discern the information described. Graphs and tables shall be presented in no smaller than a 10 pt font. Graphs should contain a grid, which allows values to be read directly from the graph to the same detail that a 10 x 10 to the ½ inch grid provides. Graphic resolution should be consistent with the purpose of the data presented. Text utilized in charts, figures, and graphics shall also be no smaller than a 10pt font and may use a font type selected by the Offeror. Each volume, book, or annex shall be provided separately in a 3-ring binder. The binders should be of an appropriate thickness for the number of pages it contains (e.g., a 30-page book shall not be placed in a 2-inch binder).

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically. If a discrepancy exists between the original paper copy of the proposal and the original electronic copy on the CD-ROM disk, the original electronic copy shall take precedence.

2.1.1 Electronic Proposal Media

The Offeror should submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 (Operating System and Applications) below. The Offeror should put as much proposal material as possible on each CD-ROM, keeping the portions of the proposal that contain pricing information on separate CD-ROM(s) from the portions of the proposal that do not contain pricing information. For this solicitation, Annex X (Small Business Subcontracting Plan); Volume 3 Price; and Volume 4 Contract Administration contain price information and should be delivered on separate CD-ROM(s) from the remainder of the proposal.

Table G-3 (Proposal Structure) identifies the proposal structure for each volume. The Offeror should submit two sets of CD-ROMs. The first set of CD-ROM disks should be marked "Original," and the second set of CD-ROM disks should be marked "Backup". The sets of CD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's name and phone number, the proposal volumes contained therein, and “Source Selection Information – See FAR 2.101 and 3.104”.

2.1.2 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 7 Operating System. Proposal information shall be submitted using the following applications: Microsoft Word 2010, Microsoft Excel 2010, Microsoft PowerPoint 2010, and Microsoft Project 2010; however letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Office 2010 applications are provided.

2.1.3 Hyperlinks

Offeror’s may use hyperlinks within and among proposal volumes. However, there shall be no links from volumes that do not contain cost/price information to volumes that do contain price information.

2.1.4 Virus Free Electronic Submission

Offeror’s are responsible for ensuring that its electronic proposal is virus free. The Offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been or will be checked for viruses and certify that its files are/will be virus free. The Offeror should specify the software, version, and virus definition used/that will be used to check the data.

2.1.5 Multimedia

The Offeror should not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.6 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

2.1.7 File Naming Conventions

Valid extensions for files using their associated applications are listed below in Table G-1 (file Extensions):

Table G-1 File Extensions

The Offeror shall follow the basic structure of the file naming convention in Table G-2 (Offeror Electronic File Naming Convention) for electronic file submissions (e.g., proposal volumes, attachments, appendices), where "#" represents the sequential numbering of files. Offeror’s shall keep the file name as short as possible (i.e., under 40 characters) so that the files are accessible on Government share drives. Files with longer names may become corrupt or inaccessible.

The Offeror should provide one folder for each volume or annex, containing all electronic files requested within the volume or annex. Please submit each volume, book, or annex as one file if possible. Offeror’s should not provide each section/paragraph as separate files.

The Offeror shall ensure that the electronically submitted files are directly traceable to paper copy submittals.

Table G-2 Offeror Electronic File Naming Convention

Annexes

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present its proposal information in a manner that facilitates a one for one comparison between the information presented and Section L proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the Offeror may add lower tier sub paragraphs.

Each volume of the proposal shall be submitted as an original and additional hard and/or electronic copies as specified in Table G-3 (Proposal Structure). The Offeror shall submit all paper and/or electronic copies of the proposal to the address provided in section 4.0 (Submission and Packaging). Suggested page counts for each volume, if any, are also specified in Table G-3 (Proposal Structure). The title and table of contents pages, as well as tables, are not included in the suggested page count.

Information submitted as an Annex to a particular proposal volume could include manuals, specifications, plans, procedures, and company policies, as well as other information requested in “Part B Specific Instructions” and do not count towards the suggested page count.

Price information shall not be included in any volume other than Annex X (Small Business Subcontracting Plan), Volume 3 Price, and Volume 4 Contract Administration.

Table G-3 Proposal Structure

Each binder must contain the following information using tabs and dividers:

a. Cover and title page;

b. Title of proposal and proposal number as applicable;

c. Offeror’s name, address and POC;

d. Solicitation number;

e. Proposal volume/book/annex number;

f. Copy number; and

g. Table of Contents (The table of contents must provide sufficient detail to easily locate important elements). At a minimum it must include the paragraphs identified in the CRM.

4.0 PROPOSAL PACKAGING AND SUBMISSION

4.1 PROPOSAL SUBMISSION

All Proposals shall be UNCLASSIFIED.

Clearly mark all packages with the solicitation number. The submission date for all volumes of the proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 (Solicitation, Offer, and Award) of the solicitation.

Method of delivery, such as by hand, United States Postal Service or commercial carrier, shall be coordinated with Allison Miller, Contracting Specialist (732) 323-2902. Proposals shall be submitted using the address provided below. Initial and Final Proposals shall not be submitted by facsimile or electronically via email.

Naval Air Systems Command Code: Allison Miller AIR-2.5.2.3.3 Solicitation Number: N68335-17-R-0077 Hwy 547, Bldg 562, Room 306 Joint Base MDL, NJ 08733 Solicitation Number: N68335-17-R-0077

4.2 Proposal Packaging

The Offeror’s shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible, grouping like volumes to the maximum extent possible. Each box should identify its contents by including a packing slip detailing each volume/annex number and title, and copy number. Each carton should be double wrapped. The outside of the carton should be plain and the inside carton shall be stamped or marked ― “For Official Use Only”; and “Source Selection Information – See FAR-2.101 and 3.104”, for the intended recipient as identified in 4.1 (Proposal Submission). The original set of proposals should be marked for NAVAIR Stephen Winkler, AIR-2.5.2.4.2.4 identified in section 4.1 (Proposal Submission). The original set shall include all original proposal volumes, all proposal volumes on CD-ROM, a completed and original signed Standard Form 33; acknowledgement of all solicitation amendments, if applicable; and Representations, Certifications and Other Statements of Offeror’s or Respondents (Section K of this solicitation) and other applicable fill-ins. Note: Any documents which contain price data shall be on a separate CD-ROM disk(s) from the non-price proposal information.

5.0 CHANGES TO SOLICITATION

For any changes and additional information to the solicitation please go to website: https://www.fbo.gov/ Search the database for the solicitation number N68335-17-R-0077.

6.0 TECHNICAL LIBRARY

The unclassified Technical Data Package (TDP)(drawings) for this procurement contains export-controlled technical data, subject to disclosure restrictions. All Offeror’s shall submit a request to obtain the TDP in writing, to the Contracting Officer accompanied with its current certified DD2345. Upon review of written request and acknowledgement of the Offeror’s responsibility under the US Export laws and regulations, the TDP package will be provided via an emailed link to AMRDEC SAFE web application, which will be sent to the data custodian referenced in Block 3 of your approved DD2345. Potential Offeror’s shall acknowledge that no dissemination of any export-controlled technical data subject to this requirement will occur in a manner that would violate applicable export control laws and regulations (DD Form 2345). All Offeror’s, other than the successful Offeror, shall provide proof that all export controlled data, regardless of form or media on which it may be recorded, was destroyed via a signed letter on corporate letterhead to the Procuring Contracting Officer. The drawings shall be handled in accordance with clauses 252.204-7012, 5252.227-9507, and 5252.227-9508.

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1 - EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to price aspects of the offer.

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal, excluding price. The Executive Summary volume should be divided into the sections outlined below:

a. Offeror Summary Table

(1) The Offeror shall complete Table ES-1 (Offeror Summary) and submit it within this section and as a separate electronic file. This table summarizes the Offeror and its entities’ proposed type and level of work, indicating a commitment to that effort during contract performance. Offeror’s are advised that in order to demonstrate work commitment, each entity identified in Table ES-1 (Offeror Summary) must be identified in Volume 3 (Price) and associated with a dollar value commensurate with the Percent of Total Proposed Price identified in Table ES-1 (Offeror Summary). Therefore, this table must be a reflection of what is proposed in Volume 3 (Price).

(2) Additionally, if applicable, the Offeror shall provide a description of the legal relationship between JV entities.

Table ES-1 Offeror Summary

Offeror:

of Entity

b. Technical The Offeror shall provide a succinct summary of what is proposed for each element, describing the approach or the design configuration. In general the description should be a short paragraph that provides only the factual description of what is proposed without adjectives or discussions of benefit.

c. Contract Administration The Offeror shall provide a summary of any exceptions or deviations, and proposed Section H clauses addressed in Volume 4 (Contract Administration).

2.0 VOLUME 2 - TECHNICAL

Note: This volume shall not contain any reference to price aspects of the offer.

The Offeror shall complete Table T-1 (Technical CRM) and submit it as the first page of Volume 2 (Technical) and as a separate electronic file. The Technical CRM is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s Technical CRM may be identical to the one provided or revised to add information. For example, the Offeror’s Technical CRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table T-1 Cross Reference Matrix

2.1.1

2.1.2

2.1.n

2.2.1

2.2.2

2.2.n

This volume consists of two books - 1) Technical Design and System Performance and 2) Certification. Please provide each book in a separate 3-ring binder. In this volume, provide the information described below:

2.1 Technical Design– Book 1

The Government will evaluate the proposal to determine the Offeror's understanding of, approach to, and ability to meet the solicitation requirements. The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements.

1. The following factors shall be used to evaluate offers:

a. Technical Design: Technical acceptability (pass/fail) for the requirements identified in Appendix B.:

1. Technical Requirements of Particular Interest –The Offeror’s Technical Proposal shall document, in detail, how their proposed system will comply with the SOW

2. Technical Requirement Verification to be included in the Offeror’s proposal – The minimum requirements for proposal content are identified in Attachment I.

3. Systems Engineering - The proposal shall describe the offeror's approach for maintaining control of the systems engineering process to fulfill the Government's requirements and timeline and demonstrate the offeror's approach for successful and timely SRR and PRR.

4. Schedule – The offeror shall provide a detailed description of its ability to meet the schedule and timeline identified in Section F of the solicitation.

5. Production/Manufacturing – The offeror shall describe in detail its strategy/ability to manufacture BPS systems of consistent and repeatable quality over the period of performance. The offeror should advise the government of existing quality management accreditations achieved.

6. Logistics Support Products – The offeror shall describe with empirical detail it’s capability to provide timely logistics support data as outlined in paragraph 8.0 of the SOW and in Contract Data Requirements Lists within Exhibit A.Certification

2.2 Certification – Book 2

The Government will evaluate the Offeror’s technical proposal to ensure the Offeror provided ballistic test results from one of the following nine Test Facilities:

* Chesapeake Testing

* HP White

* National Technical Systems

* Dayton T Brown

* Southwest Research Institute

* Weapons Survivability Lab, NAWCWD China Lake

* Army Research Laboratory/Survivability Lethality Analysis Directorate, APG

* USA Aviation Applied Technology Directorate, Fort Eustis

* 704 TG/OL-AC, WPAFB

3.0 VOLUME 3 - PRICE

The following guidelines and instructions are provided to assist the Offeror’s in preparing clear, concise, comprehensive and traceable proposals.

3.1 Price Proposal Guidelines

(a) This Volume shall contain the information requested below and shall include a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN (SLIN) Unit Prices and for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media.

(b) All price and price supporting information shall be contained in Section B and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

(c) The burden of proof for price credibility rests with the Offeror. The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price estimates. Any apparent imbalances in the pricing, high or low proposed prices as compared to their historical data, or any other anomalies should be fully explained. The Offeror shall address and include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

(d) The information required in these price instructions applies to both the Offeror and to any principal subcontractors required to meet the requirements of this solicitation, as defined in paragraph one (1) of the General Proposal Instructions. All proposed shall provide the same information that is required for the Prime contractor. The proposed JV team members and principal subcontractors shall submit its sealed price proposals under the Prime contractor. The Prime contractor must justify the reasonableness of each team member’s and subcontractors’ price, and provide a discussion of the basis of this reasonableness determination. Due to the proprietary nature of company rates, rate information may be presented separately for each entity. Each principal subcontractor that provides a separate volume shall follow the same format as described in these instructions.

(e) As this is a competitive acquisition with adequate price competition anticipated, any price documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price/cost. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

(f) The cost of general purpose items required to conduct normal business operations will not be considered allowable Other Direct Charges. The following types of general purpose costs required to conduct normal business operations are not directly reimbursable: the cost and associated costs for telephones and telephone charges (except for project-related telephone charges for performance of this contract which, per contractor's DCAA-approved accounting system, may be directly reimbursed under communication expenses), modems, typewriters, reproduction machines, word processing equipment, personal computers, computer software, Internet access charges, facsimile machines, commercial carrier charges, pagers, and other general purpose office equipment and office supplies.

(g) The Government is not soliciting any Offeror investments. However, in order to properly assess a proposed price that appears low or decreases program costs due to a corporate decision to absorb costs (e.g., company investment or management challenge or a contribution of resources and/or equipment), the Offeror shall fully identify and explain any such investments.

(h) Any numerical data shall be in an MS Excel 2010 spreadsheet; and any narrative shall be in MS Word 2010 format. Files received in a format other than requested are unacceptable. Portable Document Format (PDF) is not acceptable, except when provided in addition to MS Excel and MS Word formats. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using “value only” cells. If external links are utilized, supply those referenced files. Spreadsheets shall not be protected. The price proposal shall be unprotected and unlocked, with formulas intact to show mathematical operations.

3.2 Price Volume Content:

3.2.1 Specific Instructions for Section 1 – Proposed Price:

The Offeror shall include Section B with the proposed pricing for this solicitation. Price information shall be submitted in Then Year dollars (TY$) based on the Government’s fiscal year (1 October through 30 September).

3.2.2 Specific Instructions for Section 2 – FFP CLINs/SLINs:

The following guidelines are provided to assist the Offeror’s in preparing clear, concise, comprehensive and traceable proposals.

3.2.2.1 – Price Summaries Price information for Section 2 – FFP CLINs/SLINs shall be submitted in Then Year Dollars (TY$) based on the Government's fiscal year (1 October through 30 September). Provide a Price Summary Table by fiscal year and by CLIN/SLIN in the contract. The sum of the CLINs/SLINs shall correspond to the Offeror's total proposed price shown in the proposed Section B (see Section 5.2.1). Information required in this section includes total program costs for both the prime and principal subcontractors.

3.2.2.2 – Ground Rules and Assumptions The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments and programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns, etc.)

3.2.2.3 – Price Information The Offeror shall identify the proposed prices for each CLIN or SLIN as specified in Section B of this solicitation. The Offeror shall provide a fully burdened rate (i.e., "wrap-rate") for each CLIN/SLIN. The Offeror shall sum up the proposed Total Prices/Costs by contract year, and provide a total overall price/cost of the proposal using estimated quantities, and submit a complete Section B (see Section 3.2.1). For Fixed Priced CLINs/SLINs, the Schedule B Total Price is equal to the proposed unit price multiplied by the Section B Estimated Quantity for that CLIN.

3.2.2.4 Other Price Impacts

The Offeror shall identify additional costs, that would be incurred that has not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government’s actions (e.g., providing resources whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower.

3.2.3 Specific Instructions for Section 3 Use of Government Furnished Property:

(a) If the Offeror proposes/requires the use of Government Furnished Equipment/ Property/ Facilities/ Information (GFE/GFP/GFF/GFI), then the Offeror shall provide the following information:

· Associated CLIN(s).

· A complete description of the required GFE/GFP/GFF/GFI including part number and serial number, if applicable.

· Where the GFE/GFP/GFF/GFI is to be located.

· The name, organization, complete address and telephone number of a cognizant Government point of contact.

· In the case of GFE/GFP/GFF/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFE/GFP/GFF/GFI on this contract.

· The monetary impact to the Offeror’s proposal if the proposed GFE/GFP/GFF/GFI is not provided as GFE/GFP/GFF/GFI.

If GFE/GFP/GFF/GFI is not required, the Offeror shall so state.

4.0 VOLUME 4 – CONTRACT ADMINISTRATION

The Offeror shall provide the following contract administration information.

1. Offeror Representatives and Information: The Offeror shall provide a summary sheet comprised of the information listed below for the entities identified in Table ES-1 (Offeror Summary).

0. PRIME CONTRACTOR

1. Business Name;

1. Address;

1. Principal point of contact for this solicitation (Name, title, phone number, email);

1. Secondary point of contact for this solicitation (Name, title, phone number, email);

1. Individuals authorized to negotiate with the Government and contractually bind the Offeror (Name, title, phone number, email);

1. Establishment Taxpayer Identification Number (TIN);

1. TIN of Parent Corporation (if applicable);

1. DUNS;

1. CAGE code;

1. Business size for this effort (large or small); and

1. Percentage of work and role and responsibility performing.

0. ALL OTHER ENTITIES

1. Business Name;

1. Address;

1. DCMA point of contact and telephone number, if applicable;

1. DCAA point of contact and telephone number, if applicable;

1. DUNS;

1. CAGE code; and

1. Percentage of work and role and responsibility performing.

1. Government Agency Information: Provide the mailing address, telephone, fax numbers, email address and facility codes for the Offeror’s local Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office. In addition, provide the name, telephone number, fax number and email address for the Administrative Contracting Officer (ACO) at DCMA.

1. Business System Compliances: The Offeror shall indicate the most recent date which the Offeror’s cognizant DCMA/DCAA determined the adequacy of the Offeror’s systems (including but not limited to Accounting, Property, and Purchasing). If the Offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits;

Business Systems Status Table: The Offeror shall complete Table CA-1 (Business Systems Status) showing the current status and or determinations regarding its business systems. If any item is not applicable to the Offeror or for contract performance, so state and justify. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations (DCAA/DCMA Reports, Audits, and Determinations).

Table CA-1 Business Systems Status

Business System (D)FAR Reference

Status

Comments

Estimating System

Purchasing System

Earned Value Management System

Property Management System

This information is to facilitate the PCO’s responsibility determination and any need to discuss information related to this does not constitute discussions.

1. Small Business (SB) Subcontracting Plan: Large Business Offeror’s shall provide their Small Business Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as part of Annex X (Small Business Subcontracting Plan). The SB Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award as part of the responsibility determination. See FAR 19.702(a)(1) Statutory requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan or submit a Comprehensive or Commercial SB Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract and contractor performance against the plan will be monitored by the Government during contract execution.

1. Terms and Conditions: All exceptions and deviations that the Offeror takes from the provisions of the solicitation and its applicable documents shall be included in this section.

An exception is where an Offeror states it will not comply with a solicitation requirement, usually involving contract terms and conditions. A deviation is where an Offeror states it will not comply with a solicitation requirement but proposes an alternative to meet the intent of the requirement, usually involving a PBSOW requirement. An exception or deviation is considered a deficiency.

The Offeror shall provide one of the following two statements in this section. If the Offeror takes any exceptions or deviations to the provisions of the solicitation and its applicable documents, the Offeror shall provide the following statement: “All exceptions and deviations taken from the solicitation terms, conditions or requirements, including any applicable documents, are included in this section”. If the Offeror does not take any such exceptions or deviations, then the Offeror shall provide the following statement: “No exceptions or deviations are taken to the terms and conditions or any requirement of the solicitation.”

If proposing an exception or deviation, the Offeror shall provide a detailed description for each in this section. Indicate the difficulty with the applicable requirement and the proposed solution. Specifically identify the portion of the solicitation and the proposal, which are affected. Also identify any proposed H-clauses containing unique contract terms and conditions not covered by clauses in this solicitation and associated with an exception or deviation identified in this section. The Government will review the information and may elect to clarify the requirement via an amendment or clarify the requirement by holding discussions.

1. Model Contract Documents: For evaluation purposes, in the event there is any discrepancy between these contracts documents and any other volume, Volume 4 (Contract Administration) shall take precedence. The model contract documents should be provided as a separate electronic file and as a separate section in this volume. The Offeror shall provide the following documents within this section:

1. Original signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation. The SF-33 Block 12 “fill-in” (proposal validity date) shall be completed IAW Section A (Solicitation/Contract Form);

1. Signed Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application (ORCA) reference;

1. Section B with proposed pricing;

1. Section F with delivery dates filled in;

1. A complete copy of all FAR, DFARS, NAVAIR, and special clauses and provisions requiring contractor fill-ins and

1. Section H (including any other proposed clauses. All Offeror proposed H Clauses, or other contract additions, in full text, if applicable. If an offeror proposes to perform work above or not included in this solicitation (e.g., including, but not limited to, an aspect of a proposal that the offeror believes the Government should evaluate as a strength), the offeror must include contractually binding additions for the contract award document. These additions may be H clauses, additions to the PBSOW, additions to the CDRLs (if data is to be delivered), or other additions. For the H clause, it must state as a minimum: a) the offeror’s performance responsibilities; b) the performance periods, including delivery dates, if applicable; and, c) the financial responsibilities and liabilities of the Offeror. The Offeror’s proposal should include information regarding any Government performance and financial responsibilities incurred as a result of any proposed H clause or other proposed additions for the contract award document.

1. A complete copy of the Small Business Subcontracting Plan in Annex X (Small Business Subcontracting Plan) or a reference to the Small Business Subcontracting Plan provided in Annex X, that will be attached to the contract upon award