N6449822R4052 P00002.docx

N6449822R4052

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Jun-2022 06:00 PM to 15-Jul-2022 06:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Statement of Work (SOW) for Electro-Mechanical Cable Assembly

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 402, which is responsible for Propulsion, Power and Auxiliary Machinery Systems.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

The Propulsion, Power and Auxiliary Machinery Systems Department (Code 40) provides the US Navy with engineering required to maintain and increase propulsion, power, and auxiliary machinery system capabilities and upgrade/modernize systems to enhance fleet readiness. These improvements are installed on fleet hulls via Alteration Installation Teams (AIT’s), which are comprised of contractor personnel and NSWCPD technical representatives.

1.2 SCOPE OF WORK

1.2.1. The contractor shall fabricate, assemble, test, and deliver six (6) cable assemblies. The contractor shall maintain PRO-20 Certification in accordance with section 2.4 for the life of the contract.

Each cable assembly shall consist of three discrete components:

(a) A subsea electro-mechanical communications cable complete with machined cable mounting components

(b) Dry-mate electrical connectors

(c) Water isolating, depth pressure splice material/kits

1.2.2 Manufacturing, Testing, and Quality Assurance (QA) procedures shall be developed for:

(a) Quality Assurance Program Plan (A003)

(b) Manufacturing Plan (A002)

(c) Test and Inspection Plan (A004)

1.2.3 The contractor shall fabricate two prototypes that shall undergo First Article Testing (FAT). The prototypes consist of one Cable Assembly with a final length of 10’ (+1.0’/-0.0’) and another with a length of 1,500’ (+10.0’/-0.0’)

1.2.4 The contractor shall perform First Article Testing (FAT) on the two prototypes.

1.2.5. Upon successful FAT, the contractor shall produce Cable Assemblies (Units) consistent with the approved design and production methods.

2.0 APPLICABLE DOCUMENTS

2.1. NAVSEA Drawing No. 8628326 Rev -

2.2. 8628327 Rev -

2.3. 8628328 Rev -

2.4. NAVSEA S9320-AM-PRO-020/MLDG REV 02, Molding and Inspection Procedures for Fabricating Connector Plugs

2.5. NAVSEA S9320-AM-PRO-030/MLDG REV 0, Plasma Spray Procedure

2.6. Cable Shipping – Storage Box Operating Procedures

2.7. SD-22, Diminishing Manufacturing Sources and Material Shortages Handbook

3.0 REQUIREMENTS

3.1. Engineering Services (CLIN 0001)

3.1.1. Prior to any fabrication, the contractor shall develop the following monthly plans and procedures:

3.1.1.1. Quality Assurance Program Plan (CDRL A003)

3.1.1.2. Manufacturing Plan (CDRL A002)

3.1.1.3. Test and Inspection Plan (CDRL A004)

3.2. Component Procurement

3.2.1. Raw Cable (Rochester Wire and Cable; Cage 77870 ; P/N: AM711307)

3.2.1.1. Contractor shall procure the raw cable directly from Rochester Wire and Cable LLC, in accordance with applicable reference 2.2 and the Manufacturing Plan (CDRL A002).

3.2.1.2. All material shall be compatible with a seawater environment.

3.2.1.3. The cable shall consist of eight (8) conductive elements (wires).

3.2.1.4. The cable shall meet the following mechanical specifications:

3.2.1.4.1. Cable armor shall retain relative position when cut

3.2.1.4.2. Cable shall be torque balanced

3.2.1.4.3. Cable shall have a minimum breaking strength of 10,500 lbs

3.2.1.4.4. Outer diameter of completed cable assembly shall be 0.357"(±.004)

3.2.1.4.5. Fairing strips shall be made of non‐gloss black polyether urethane with a hardness of 90 ± 5 Shore A durometer and a minimum, tensile strength of 7,000 psi

3.2.1.4.6. Fairing strips shall be 7/16” wide by 6.00” long by .012” thick (all nominal)

3.2.1.4.7. Cable assembly operational temperatures shall meet -15°C to 50°C and non-operational (storage) temperatures of -62°C to 75°C

3.2.2. Dry-Mate Electrical Connector (Seacon; Cage; P/N: MSSK12CCP/MSSL12CCP)

3.2.2.1. Contractor shall procure dry-mate electrical connectors directly from Seacon, in accordance with applicable reference 2.1 and the Manufacturing Plan (CDRL A003).

3.2.3. Splice Assembly (Seal) (PMI Industries; Cage; P/N: 9210041)

3.2.3.1. Contractor shall procure the cable splice assembly directly from PMI Industries, in accordance with applicable reference 2.1 and the Manufacturing Plan (CDRL A003)

3.3. Component Testing

3.3.1. Raw Cable

3.3.1.1. Upon receipt of the raw cable, the contractor shall perform tests of the raw cable (i.e., without connectors) in accordance with applicable reference 2.2, Table 2. Specifically:

3.3.1.1.1. Insulation Continuity

3.3.1.1.2. Insulation Resistance

3.3.1.1.3. Dialectic Withstanding Voltage

3.3.1.1.4. D.C. Resistance

3.3.1.1.5. Capacitance

3.3.1.1.6. Hydrostatic Integrity (Resistance)

3.3.1.1.7. Strength

3.3.1.1.8. Flexibility

3.3.1.1.9. Sheaves

3.3.1.1.10. Loading Conditions

3.3.1.1.11. Hydrostatic Test

3.3.1.2. The contactor shall provide the complete test results, indicating successful performance, to NSWCPD for acceptance. (CDRL A005)

3.4. Prototype Fabrication (CLINS 0002 & 0003)

3.4.1. Contractor shall fabricate two Unit prototypes in accordance with applicable reference 2.1 and the Manufacturing Plan (CDRL A002).

3.4.1.1. The prototypes consist of one Cable Assembly with a final length of 10’ (+1.0’/-0.0’) and another with a final length of 1,500’ (+10.0’/-0.0’)

3.4.1.2. Other than the cable length, all other aspects of the assemblies are identical (i.e., connectors, splices/seals and cable composition)

3.4.2. Manufacturing of prototypes shall be completed within 6 weeks after Government approval of the Manufacturing Plan (CDRL A002) and the Quality Assurance Program Plan (CDRL A003).

First Article Testing (FAT) CLINS 0002 & 0003

3.4.3. Contractor shall conduct FAT in accordance with applicable reference 2.3, the Test and Inspection Plan (CDRL A004) and SOW 2.7.2.1 (Full Tension Testing).

3.4.4. Testing of the prototypes shall be scheduled within 2 weeks (CDRL A007) and performed within 4 weeks after prototype fabrication is complete.

3.4.4.1. Contractor shall notify NSWCPD of date and location of FAT at least two weeks prior to testing event. (CDRL A007)

3.4.5. Upon completion of FAT, the contractor shall develop a report of the results and recommendations. (CDRL A006)

3.4.5.1. If the results of FAT produce changes to the manufacturing plan, the quality assurance plan, or the test and inspection plan, a repeat FAT event may be required.

3.4.5.2. If subsequent FAT is required, the contractor shall submit a report of the results and recommendations of each FAT event. (CDRL A006)

3.4.6. All destructive and non-destructive testing material shall be delivered to NSWCPD. Shipping and delivery of this material shall be in accordance with 3.8.

3.5. Unit Fabrication (CLINS 0004)

3.5.1. Contractor shall fabricate each 1,500’ (+10.0’/-0.0’) Production Unit in accordance with applicable references 2.1, 2.3, 2.4 & 2.5 and the Manufacturing Plan (CDRL A003).

3.5.2. Each Unit shall be mounted and attached to a government furnished Cable Shipping/Storage Box (NAVSEA; Cage 53711; P/N: 8603581-1).

3.5.3. The contractor shall adhere to the following manufacturing requirements:

3.5.3.1. Dust caps shall be installed on Unit connectors unless work is being performed on the connector ends.

3.5.3.2. Machined cable parts shall be protected with bubble wrap or equivalent to prevent scratches and to protect during other operations such as grit blasting.

3.5.3.3. Per SOW 2.4, the polyurethane resin and hardener shall be degassed both when heated and at room temperature. Wood shall not be used to mix the compounds.

3.5.3.4. The contractor shall document the cable serial number and its corresponding cable box serial number. This documentation shall be submitted along with each Unit shipment/delivery.

3.5.3.5. Metal primer (PR-420) or equivalent that is approved by the government, shall be applied to all metal surfaces of the staff, connector shell, and three grounding wires that will come into contact with polyurethane (IAW sections 4-3.4 and 4-6 of SOW 2.4) and shall be allowed to cure in accordance with manufacturer’s instructions. Primer shall not be applied to the ends of the grounding wires where they will be soldered to the connector.

3.5.3.6. Connector shell shall be treated with a metal primer (PR-420 or alternate per NAVSEA S9320-AM-PRO-030 MLDG Rev 03 procedures) in order to bond to a polyurethane injection molding material. Each connector will require 12 insert pins, and will be potted to an electromechanical cable using an injection-molded process.

3.5.3.7. Digital photographs shall be provided for all Units. Pictures shall show the cable’s condition (1) during manufacturing milestones, (2) when installed in the cable boxes prior to assembly, and (3) when installed in the cable boxes post-assembly. Photographs of the cables installed in boxes shall include views or text descriptions of the serial numbers for both the cable assembly and cable storage box. (CDRL A008)

Unit Testing

3.5.4. Contractor shall conduct Unit testing in accordance with applicable reference 2.3 and the Test and Inspection Plan (CDRL A004).

3.5.5. Full Length Tension Test

3.5.5.1. Contractor shall conduct a full-length tension test on all FAT cable and all production cable assemblies. The Tension Test Facility shall be a climate-controlled building that is maintained between 50 - 80°F and 35 – 55% relative humidity. Testing shall be conducted in accordance with the following steps:

3.5.5.1.1. Begin test at zero tension

3.5.5.1.2. Increase cable tension to 3,000 lbs. Hold for this tension for a minimum of 5 minutes.

3.5.5.1.3. Reduce tension to near zero and hold for 5 minutes minimum

3.5.5.1.4. Repeat the cycle 2 more times (steps a, b, and c). Dwell times shall be identical for all 3 cycles.

3.5.5.1.5. Increase cable tension to 3,000 lbs and hold for 1 hour minimum

3.5.5.1.6. After cable tension has been held for 1 hour, maintain 3,000 lbs of tension and measure insulation resistance at 500 VDC.

3.5.5.1.7. Contractor shall measure and record DC resistance during the course of all steps.

3.5.5.2. The full length of cable shall be simultaneously loaded to the test tension. It is not acceptable to tension sections of the cable. Any cable bend radii shall be a minimum of 18” with coefficients of friction and groove diameters as required in document (2.2) table 2, section 6.1. Tension testing must occur prior to hydrostatic testing.

3.5.6. Upon completion of successful tension test as outlined in section 3.7.2 Contractor shall conduct hydrostatic testing of the cable in accordance with section 4.1.1.1 of reference 2.3. Hydrostatic tank shall have an operating pressure of 650psi.

3.5.7. At conclusion of Unit testing and Full-length Tension testing, the contractor shall develop a report of the results. (CDRL A005)

3.6. Quality Assurance (QA)

3.6.1. The contractor shall adhere to the following QA requirements:

3.6.1.1. Equipment calibration requirements shall be identified in the inspection and testing section of the Quality Assurance Program Plan (CDRL A003). Equipment calibration testing data shall be identified in the Calibration Report (CDRL A009).

3.6.1.2. A review and sign-off authentication that all fabrication steps have occurred shall be provided in the Certificate of Compliance (CDRL A010).

3.6.1.3. In accordance with applicable reference 2.3, Environmental conditions such as temperature, atmospheric pressure, and relative humidity during test and curing events shall be documented to ensure consistency for all cable production activities. (CDRL A011)

3.6.1.4. In accordance with applicable references 2.1-2.3, raw cable, cable assembly, and molding dimensional checks are required for all cables. Contractor shall clearly distinguish between required dimensions and actual measured dimensions. (CDRL A011).

3.6.1.5. The contractor shall verify connector fit check and keyway locations. Assure mating connectors are in good working condition, pin contacts are straight and not recessed. The connectors shall mate without binding or excessive force. (CDRL A011).

3.6.1.6. Any cable with out-of-tolerance dimensions, as well as physical defects (kinking, armor displacement, etc.), or electrical defects (DC resistance, capacitance, etc) shall be documented and submitted to the Government (CDRLS A011 and A012).

3.6.1.7. The contractor shall conduct visual inspection of all moldings. Acceptable molds are free of flash, blowholes, cloudiness or other imperfections. Small bubbles that form on the face and top surface are not be a cause for rejection provided the molds are in accordance with applicable document 2.3. Any bubbles present in the molding shall be documented and submitted to the government with pictures for approval prior to proceeding with any fabrication activities (CDRLs A008 and A012).

3.7. Shipping, Handling, and Storage

3.7.1. Each cable assembly shall be installed onto a GFM cable box (NAVSEA; Cage 53711; P/N: 8603581-1) and shipped to the designated delivery address. NSWCPD will perform a final verification and approval of a sample size of cables (if shipped as a lot).

3.7.2. Connectors and pigtails shall be fixed securely with heavy-duty zip ties on both sides of the spool on the inside of the spool flanges.

3.7.3. Connectors, staff hardware, and drum side hardware shall be orientated to allow access for Government QA inspection without unspooling the cable reels.

3.7.4. Connectors shall be covered in protective wrap to ensure no damage during shipping.

3.7.5. Cables shall be installed onto the cable box with the staff and fairing end installed first.

3.7.6. Completed cable assemblies shall be reeled and stored onto the GFM cable boxes per the equipment requirements, safety cautions, and user procedures outlined in SOW 2.6. Ensure reel locking pins and drag assembly are properly installed to prevent reel rotation during transit.

3.7.7. Prior to shipping, cable shall be stored in a non-stacked configuration within a climate-controlled facility that is maintained between 50-80°F and 35-55% relative humidity. Storage facility shall be capable of storing up to 40 full assembly cables.

3.7.8. All Units will be shipped to the Mechanicsburg, PA geographical area. The specific shipping/delivery location will be specified in each individual order.

4.0 DATA REQUIREMENTS

Digital submittals will be delivered via DOD safe at the website safe.apps.mil. Request access for a secure drop from the TPOC. Uploaded files shall be encrypted with a minimum 16-character passphrase.

3.0 4.0

4.1. Status Report (CDRL A001)

4.1.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.1.2. The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.2. Manufacturing Plan (CDRL A002)

4.2.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3. Quality Assurance Program Plan (CDRL A003)

4.3.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4. Test and Inspection Plan (CDRL A004)

4.4.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4.2. Refer to Sections 3.5.1 and 3.7.1.

4.5. Acceptance Test Report (CDRL A005)

4.5.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.5.2. Refer to Sections 3.3.1.2 and 3.7.3.

4.6. Test/Inspection Report (CDRL A006)

4.6.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.7. Notification of Test/Trials (CDRL A007)

4.7.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.8. Unit Pictures (CDRL A008)

4.8.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.9. Calibration Report (CDRL A009)

4.9.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.10. Certificate of Compliance (CDRL A010)

4.10.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.11. Final Inspection Report (CDRL A011)

4.11.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.12. Request for Wavier (CDRL A012)

4.12.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.13. Counterfeit Prevention Plan (CDRL A013)

4.13.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.14. Government Furnished Property Inventory Baseline Report (CDRL A014)

4.14.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.15. Risk Management Status Report (CDRL A015)

4.15.1. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

5.0 SECURITY REQUIREMENTS

Not used.

5.2 ON SITE WORK.

Not Used.

5.3 DD254 REQUIREMENT.

Not Used.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA.

Not Used.

5.7 U-NNPI SECURITY REQUIREMENTS

Not Used.

5.8 U-NNPI

Not Used.

6.0 PLACE OF PERFORMANCE

The contractor's primary place of performance shall be at contractor’s facilities. It is expected that 100% of the work will occur off-site at the contractor facility.

7.0 TRAVEL

Not Used.

8.0 GOVERNMENT FURNISHED PROPERTY

The following non-consumable equipment shall be delivered to the contractor within 15 days of award:

Non-Consumable GFE

The Air Motor and Dummy Plugs will be provided to the contractor to facilitate FAT and Unit testing.

The contractor shall return this GFE to NSWCPD within 15 days of the completion of the contract or upon request by NSWCPD.

8.1 Issuance of the DD 1149 “Requisition and Invoice/Shipping Document”

The contractor must obtain a DD-1149s before removing any Government Furnished Property, including Plant, Property, and Equipment (PP&E) from NSWCPD premises for general use. For situations where the contractor picks up/replaces NSWCPD property for maintenance purposes, the contractor shall provide an equipment receipt, showing Manufacturer, Model/Part Number, Serial Number and Asset Number/Barcode, on their company letterhead to the COR.

9.0 GOVERNMENT FURNISHED INFORMATION

Not Used.

10.0 PURCHASES

Not Used.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 Non-Electronic Materiels

11.1.1 Department of the Navy contractors (and their subcontractors at all tiers) who obtain critical or high risk materiel shall implement a risk mitigation process as follows:

11.1.1.1 If the materiel is currently in production or currently available, materiel shall be obtained only from authorized suppliers

11.1.1.2 If the materiel is not in production or currently available from authorized suppliers, materiel shall be obtained from suppliers that meet appropriate counterfeit avoidance criteria

11.1.1.3 Contractor shall notify the contracting officer when critical or high risk materiel cannot be obtained from an authorized supplier;

11.1.1.4 Contractor shall take mitigating actions to authenticate the materiel if purchased from an unauthorized supplier

11.1.1.5 Contractor shall report instances of counterfeit and suspect counterfeit materiel to the contracting officer and the GIDEP as soon as the contractor becomes aware of the issue.

12.0 PERSONNEL

Not Used.

13.0 NSWCPD ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (ECRAFT) SYSTEM

Not Used.

14.0 SPECIAL REQUIREMENTS

14.1 Quality Management System

Not Used.

14.2 Risk Management (CDRL A015)

14.2.1 The contractor shall develop an internal risk management program and work jointly with the TPOC to develop an overall risk management program.

14.2.2 Assign responsibility for risk mitigation activities, and monitor progress through a formal tracking system.

14.2.3 Conduct risk identification and analysis during all phases of the program, including proposal development. Develop appropriate risk mitigation strategies and plans.

14.2.4 Use projected consequences of high probability risks to help establish the level of management reserve and schedule reserve.

14.2.5 Assess impact of identified performance, schedule and costs risks to estimate at completion, and include in the estimate as appropriate. Develop a range of estimates (best case, most likely, worst case).

14.2.6 The Contractor shall capture risks and associated mitigation plans in a risk database and provide status updates to the Government for all documented risks upon request.

15. DELIVERY

Naval Surface Warfare Center- Philadelphia Division Building 542 542 Langley Avenue Philadelphia, PA 19112 Attn: Kevin Harrington 215-897-1727

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 15-DEC-2022 TO

14-DEC-2024

KEVIN HARRINGTON

NSWC PHILADELPHIA DIVISION

NSLC DETACHMENT

1601 LANGLEY AVE BLDG 542

PHILADELPHIA PA 19112

FOB: Destination N64498

To:

POP 15-DEC-2022 TO

14-DEC-2023

KEVIN HARRINGTON

NSWC PHILADELPHIA DIVISION

NSLC DETACHMENT

1601 LANGLEY AVE BLDG 542

PHILADELPHIA PA 19112

FOB: Destination N64498

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SECTION L

L.1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award. The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

Pricing information should only be present in the Price Volume Document.

No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or firms) who will furnish or furnishes any effort in connection with this prospective contract award.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

The projected award date/ start date for the contract resulting from this solicitation is 15 December 2022.

L.1.2. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: https://beta.sam.gov/. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt/response to the amendment version).

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e) (2)).

The Non-Price Volumes of a Proposal shall not contain any reference to cost. They should be written so that government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation. Statements such as "the Offeror understands", "will comply with the Performance Work Statement," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the Performance Work Statement are considered inadequate.

L.2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side when printed. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

L.2.2 PROPOSAL ELECTRONIC FORMAT AND SUBMISSION REQUIREMENTS

Hand Delivery of Proposals Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Naval Surface Warfare Center Philadelphia.

Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE at https://safe.apps.mil/ is required for electronic proposal submissions. DoD SAFE supports individual file sizes up to 8GB. Browsers recommended are: Firefox, Chrome and, Edge. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when this automatic system-generated notification email is received by the designated Contracting Officer prior to the due date/time set for receipt of offers. Late submissions will be treated IAW FAR 52.212-1(f) or 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

(1) The Contractor shall send a request to the following email addresses Jenny.e.Tomeo.civ@us.navy.mil and jillian.n.staskin.civ@us.navy.mil stating their intent to submit a proposal and shall include in that request a valid email address(es).

(2) Within 2 business days from the date of the request, the Contractor will receive a link via email allowing them to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” their proposal in DoD SAFE. Offerors are reminded to be mindful of the due date/time set for receipt of offers.

(3) It is recommended that each offeror keep a screen shot of the DoD SAFE page showing that the “Drop-Off” has been completed for their records.

The DoD SAFE site is located here: https://safe.apps.mil

Additional information on DoD SAFE from the DON CIO: https://www.doncio.navy.mil/ContentView.aspx?ID=12719

Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. oneworking day prior to the date specified for receipt of proposals; or

(2) It is the only proposal received.

The electronic proposal shall meet the following format requirements:

a. All file names shall include the Offeror's company name and title/subject of file content; all files shall be named with the file extension .doc/.docx, .xls/.xlsx, .ppt, or .pdf.

b. All supporting Cost Data shall be provided in Microsoft Excel software, with all files named with the file extension xls/.xlsx.

c. The Price Summary shall be submitted using Microsoft Excel (2010 or prior). Offerors shall submit the Price Summary with functioning formulas used to generate data. This is in addition to providing prices in Section B. Under no circumstances shall cost and pricing type data be included elsewhere in the proposal. Narratives related to price summary data may be provided in MS Word.

d. When printed, the length and width of each spreadsheet shall not exceed one 8.5 x 11-inch paper in landscape orientation. The font shall be in 10-point Times New Roman Font. Spreadsheets shall not contain hidden cells, formulas, or tabs. No scaling reductions will be allowed. Files or spreadsheets that exceed these parameters will not be evaluated.

e. Compression tools are limited to PKZip or WinZip.

f. No graphics or pictures other than necessary or specifically requested graphs/tables/charts are allowable in any volume of the proposal.

g. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 8-point font.

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain three (3) separate volumes with page limits identified as follows:

Copies Electronic/Soft Copies Page Limits

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

2. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

3. List all subcontractors identified in the Offeror’s proposal

4. Shall state that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number. Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

5. Statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

6. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number,

b. Data Universal Numbering System (DUNs) Number,

c. Taxpayer Identification Number (TIN),

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort,

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency (DCAA), audit office,

f. The names, titles, phone numbers and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

g. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

L.3.2 VOLUME II: NON- PRICE VOLUME

L.3.2.1 FACTOR 1 – CERTIFICATIONS AND REQUIREMENTS

SUBFACTOR 1A - PRO-20 Certification

Offerors shall provide objective quality evidence that a PRO-20 certification is held or if a pending/interim certification is in process. for testing and inspection processes per technical manual NAVSEA S9320-AM-PRO-020/MLDG Rev 2 (PRO-20).

SUBFACTOR 1B – Quality Management System

The offeror shall submit objective quality evidence that it maintains a Qualified Management System in accordance with ASQ/ANSI/ISO 9001:2015 or equivalent standards.

SUBFACTOR 1C – Brand Name Requirements

The offeror shall demonstrate its ability to provide the required Brand Name items as described in the Statement of Work: Rochester Wire and Cable P/N: AM 711307; Seacon P/N: MSSK12CCP/MSSL12CCP; PMI Industries; P/N: 9210041) by providing a manufacturer specification sheet or purchase order identifying Rochester, Seacon and PMI.

L.3.2.2 FACTOR 2: FACILTIES

SUBFACTOR 2A- Storage Facility

The offeror shall describe its storage facility. The narrative shall include a planned layout and pictures of the facility. The storage facility shall be capable of storing up to 40 full assembly tow cables as described in the Government’s specification as cited in Section C “Specification/Statement of Work Sections 2.6 and 3.7.7” of the this solicitation in a non-stacked configuration. The offeror shall demonstrate that the storage facility is a climate-controlled building that is maintained between 50 - 80°F and 35 – 55% relative humidity.

SUBFACTOR 2B- Hydrostatic Tank

The offeror shall describe its hydrostatic tank to test an assembled Tow Cable as cable as described in the Government’s specification as cited in Section C “Specification/Statement of Work Section 3.5.6” of this solicitation. The narrative shall include pictures and models numbers of the hydrostatic test tank. Additionally, the offeror shall demonstrate that the hydrostatic tank has an operating pressure of 650 psi.

SUBFACTOR 2C- Tension Test Facility

The offeror shall describe its tension test facility. The narrative shall include pictures and a plan layout of the tension test facility. The tension test facility shall be a climate-controlled building that is maintained between 50 - 80°F and 35 – 55% relative humidity. Additionally, the contractor shall demonstrate that the tension test facility has capability to tension test an assembled Tow Cable as described in the Government’s specification as cited in Section C “Specification/Statement of Work Section 3.5” of the this solicitation.

L.3.2.3 FACTOR 3 – TECHNICAL

SUBFACTOR 3A – Adherence to Design Requirements

Offerors shall provide a preliminary cable assembly manufacturing and testing plan that is in accordance with the Government’s specification as cited in Section C “Specification/Statement of Work Sections 3.4.2, 3.4.3 & 3.5.4 of this solicitation. This may include a narrative description, drawing and schematics.

SUBFACTOR 3B – Project Management Approach

The offer shall provide a Plan of Action and Milestones (POAM) identifying key activities to include developing testing and manufacturing procedures, execution of first article testing, manufacturing, unit testing, and packaging and delivery of units to NSWPCD within the timelines as described in the Government’s specification as cited in Section C “Specification/Statement of Work Sections 3.4.2 & 3.4.4”of the this solicitation. The Offeror shall describe their intended manufacturing and production processes, facilities, equipment, material (especially long lead time material), other company resources, suppliers and subcontractors that are applicable to the production of this requirement. The Offerer shall identify and describe any risks associated with executing this POAM, and how these risks will be managed or mitigated in execution of this contract, by providing a risk management approach.

SUBFACTOR 3C – Corporate Experience The Offerer shall submit up to three (3) examples with narratives demonstrating its relevant corporate experience in performing work that is the same or similar to the requirements in the Statement of Work. Offerors shall demonstrate performance of work of the same or similar magnitude, complexity and time of performance relative to the services to be furnished under the present solicitation.

Offerors should provide the following information for each example:

1. Contract Number

2. Customer/Agency

3. Contracting Officer and Technical Point of Contact (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award price

7. Total Labor-Hours of Effort, if applicable

8. Period of Performance

9. Contract Deliverables

L.3.2.4 FACTOR 4 - PAST PERFORMANCE

List up to 3 relevant contracts performed within the last 3 years by the Offeror or a proposed major subcontractor (any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation), whether completed or not, including Federal, State and Local Government and private sector contracts.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontract Reporting System (eSRS). The Government may review relevant past performance information from other sources or through the use of questionnaires. Offerors should provide relevant past performance information for similar or related work that has taken place during the last three years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance.

Offerors should provide the following information for each example:

1. Contract Number

2. Customer/Agency

3. Contracting Officer /Technical Point of Contact/POC (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To obtain information, the Government may contact the points of contact listed, however, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

L.3.3 VOLUME III- PRICE PROPOSAL

L.3.3.1 COMPLETED STANDARD FORM (SF) 33 SOLICITATION OFFER AND AWARD DOCUMENT

Offerors shall submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Electronic signatures by responsible parties and electronic, mechanically-applied, or printed dates may be used and shall be considered original signatures and dates.

L.3.3.2 RFP FILL-INS

The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP that contain Offeror fill-ins, including proposed prices including unit price for each CLIN/SLIN in Section B. In accordance with 52.252-1 Solicitation Provisions Incorporated by Reference, in lieu of submitting the full text, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer or they may elect to submit a completed RFP document in its entirety. (Note - This information is exempt from the font and spacing requirements identified under Paragraph L.2.1). Special attention should be taken to accurately enter the prices required in Section B.

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

Each Offeror is required to submit a Price Volume for all priced CLINs. Electronic copies, shall be submitted on separate media, using MS Word/MS Excel as applicable and shall be in accordance with Section L.2.2, Proposal Electronic Format and Submission Requirements.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION OF PROPOSALS

M.1. BASIS FOR AWARD

It is the intention of the Navy to award a Firm Fixed Price contract. The Government intends to make a single award to the Offeror whose offer is considered in the best interest of the Government, price and non-price factors considered. The procurement will be awarded on a Best Value Tradeoff basis requiring the submission of a price proposal and a non-price proposal.

M.2 RELATIVE IMPORTANCE OF EVALUATION FACTORS

This acquisition will include a hybrid Best Value Tradeoff Source Selection procedure. Factor (1) Certifications and Requirements and Factor (2) Facilities as well as each of their respective subfactors will be rated as "Acceptable" or "Unacceptable.” A rating of "Unacceptable” in any subfactor will render the affiliated factor “Unacceptable” overall.