N62387-15-T-8025_SFA_Solicitation.pdf

MILITARY SEALIFT COMMAND N10 WASH

914 CHARLES MORRIS COURT SE

WASHINGTON NAVY YARD DC 20398-5540

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

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IFB RFP

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DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$35.5M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

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CODE

N62387-15-T-8025 19-Mar-2015

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202-658-5960

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02:00 PM 20 Apr 2015

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N62387-15-T-8025

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

Base Period Engineering Services

FFP

Base Period Engineering Services FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED

OPTION Option Period One Engineering Svcs

FFP

Option Period One Engineering Services.

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED

OPTION Option Period Two Engineering Svcs

FFP

Option Period Two Engineering Services.

PERFORMANCE WORK STATEMENT

T-AKE SHIP CLASS SPECTRAL FATIGUE ANALYSIS

1. Background: The T-AKE Ship Class is made up of 14 auxiliary cargo and ammunition vessels owned and operated by the Military Sealift Command (MSC). The T-AKE Class was built by National Steel and Shipbuilding Company (NASSCO) in San Diego, California. The first ship of the class, the USNS LEWIS AND CLARK, was delivered in 2006 and the last ship, the USNS CAESAR CHAVEZ, was delivered in 2012.

All vessels have the same hull geometry, principal dimensions, deckhouses, propulsion plants, and hull structure. The Principal Characteristics for the T-AKE Ship Class are:

Length Overall 210.0m Length Between Perpendiculars 199.55m Waterline Length 199.4m Molded Breadth 32.2m Molded Depth to Main Deck (At Side) 18.55m Design Draft, (Full Load) Molded 9.12m Scantling Draft 9.75m Design Draft Displacement 40,945MT Block Coefficient, Design Draft 0.6795 Midship Area Coefficient, Design Draft 0.987 Speed at 80% MCR, Design Draft 20.0 Knots Lightship Displacement (Approx) 26,000MT Freeboard Deck (ABL) 14.45m Bulkhead Deck (ABL) 18.55m Strength Deck (ABL) 25.78m

T-AKEs 3-14 support the Combat Logistics Force (CLF) Program. The primary mission of these vessels is to support U.S. Navy ships at sea by supplying them with ammunition, food, repair parts, stores and small quantities of fuel via underway replenishment (UNREP).Current plans are for these ships to operate until 2052.

The T-AKE class experiences a range of loading conditions due to the various cargo supply requirements.

2. Scope of Work: Given the need to identify suspect areas as well as gain an accurate prediction of fatigue life, Contractor support is required to conduct a Spectral Fatigue Analysis (SFA) for the T-AKE Ship Class. In addition to identifying high stress areas and the fatigue life of selected details, the SFA report will also identify and recommend proactive repairs of those details most likely to fail by the ship’s midlife. A separate graphic

Inspection Guide document will also be prepared to aid in the periodic inspections by ship’s force and regulatory bodies.

The starting point for this analysis shall be 2006, the date upon which the T-AKE Ship Class was commissioned. The annual operating profile shall be:

1) In port for 165 days a year

2) Underway at 12-15 Kts on mission transits for 200 days a year

For this study, wave data (e.g., scatter diagrams, significant wave heights, probabilities of occurrence, and associated energy spectra) shall be based on worldwide service. The energy spectrum shall be the Bretschneider Spectrum. As discussed in Section 3.1.7 below, the total accumulated fatigue damage shall be combined using a weighted average method, such as Miner’s Rule, for each sea state encountered.

3. Specific Tasks:

3.1. Spectral Fatigue Analysis & Report: The Contractor shall be responsible for performing the necessary modeling and analysis in accordance with American Bureau of Shipping (ABS) standards. Task Order 0001, which the Government intends to issue immediately after Contract award, will encompass Section

3.1 of the PWS and its associated deliverables.

3.1.1.Plan of Action & Milestones (POA&M)/Progress Reports:

3.1.1.1. The Contractor shall develop a POA&M that lists major actions and milestones required for the completion of the work required herein, including progress reports, various global, intermediate, and local Finite Element Analysis (FEA) model preparations, completion of global, intermediate, and local FEA analyses, report preparation, and submittals.

3.1.1.2. The Contractor shall submit Progress Reports every three (3) weeks listing percent task completion and actions and milestone achieved from the POA&M for that period. The POA&M and Progress Reports shall be submitted in accordance with the delivery schedule in Section 5.

3.1.2. Motions Analysis and Wave-Induced Loads: The Contractor shall prepare a Global Hydrodynamic Hull Model and conduct a Motions Analysis to estimate Response Amplitude Operators (RAOs) of the ship responses and load effects for a range of wave lengths (or equivalent frequencies), ship headings, and base load conditions in accordance with GFI Item 7. The Contractor shall use recognized sea keeping analysis codes, such as MORA or WAMIT, to conduct the Motions and Loads Analysis.

3.1.2.1. The load effects shall include external shell wave pressures, tank fluid pressures and accelerations, rotational components of quasi-static gravity loads, and rigid body inertial forces acting on light ship structural masses. Wave pressures shall also account for the nonlinear effect of “intermittent wetting” near the mean waterline. Inertial forces shall be based on the mass of light ship structural components.

3.1.2.2. The load and motion effects shall be handled separately as real and imaginary components equivalent to two wave systems 90° out of phase. The real and imaginary loads shall later be applied to the structural FEA models in all three axes. The Global Hydrodynamic Model shall be constructed to ensure compatibility with the Global Hull FEA Model in the application of wave-induced pressures, inertial loads, and fluid loads.

3.1.2.3. The matrix of wave lengths and headings shall be as follows:

1) Twelve Wave Lengths from L/4 (ω = 1.24) to 2L (ω = 0.44)

2) Twelve Polar Headings in 30° Increments from Dead Ahead

3.1.2.4. The three (3) Base Load Conditions provided as GFI Item 8 shall be investigated.

3.1.2.5. In conducting the Motions Analysis and Loads Calculation, the Global Hydrodynamic Hull Model for the base load conditions shall be statically balanced based on the loaded stillwater weight curve for that condition.

3.1.3. Stillwater Loads: The Contractor shall calculate the Stillwater shear forces and bending moments over a standard 20 station weight distributions for the three (3) base load conditions as part of hull loadings in the Global FEA Model, as well as the loading at the boundaries in local finer mesh FEA models. The Contractor can use any recognized general purpose naval architecture software code.

3.1.4. Global Hull FEA Model and Stress Analysis: The Contractor shall prepare a coarse mesh, Global

Hull FEA Model of the entire ship and conduct a Stress Analysis to determine Stress RAOs, the normalized stress responses for a range of unit amplitude sinusoidal waves. As previously stated, the Global Hull FEA Model and the Global Hull Hydrodynamic Model shall be mutually compatible so that the wave-induced pressures, inertial loads, etc. determined in the Motions Analysis can be applied to the Global FEA Model. Element size will generally correspond to an individual stiffened frame panel. The model shall include transverse and longitudinal bulkheads, inner bottom, and other major structures (i.e., girders, webs, etc.). As the ends of the hull are generally lower stressed areas except for wave impact areas, the analysis of these areas may be simplified by the analyst to reduce modeling effort; however, this must be pre-approved by the Contracting Officer Representative (COR). The deckhouse may be modeled to a lesser degree of detail than the hull girder at the discretion of the analyst once approved by the COR. The Global Hull FEA Model and Stress Analysis will serve as the baseline model in transmitting boundary loads for the intermediate mesh and the localized fine mesh models. The load response and resulting stresses on the Global Hull Model will be used to identify general global areas of high stress for closer examination.

3.1.4.1. After completion of the Global Hull FEA Model, the Contractor shall apply the stillwater and dynamic loads determined in the Motions Analysis and conduct for each base loading condition a stress analysis on the Global Hull FEA Model for each heading angle and wave frequency in contract to determine the Stress RAOs (i.e., Stress Transfer Functions) at those structural locations, as determined by the analyst and agreed to by the COR, where a fatigue assessment is desired. In addition to determining Stress RAOs, the Global Hull Stress Analysis will also identify the locations of high hull stresses for general information purposes. Stress results shall be presented in color plots. The total approximate number of load cases pending further discussion with the Contractor is 864 (equal to 3 base load conditions x 12 wave lengths/frequencies x 12 headings x 2 real/imaginary load cases) per class.

3.1.4.2. Fatigue assessments shall be conducted at six (6) detailed locations agreed to by the COR.

To reduce modeling effort, all selections shall fall within the Intermediate Models described in Section 3.1.5.

3.1.5. Intermediate Mesh Models and Intermediate Stress Analyses: The Contractor shall prepare two

(2) increasingly finer Intermediate Mesh Models and conduct a stress analyses to determine Stress RAOs. Stress results shall be presented in color plots.

3.1.5.1. Larger Intermediate Mesh Model and Stress Analysis: The first Intermediate Mesh

Model shall be a larger, full breadth, full depth model, and extend longitudinally from approximately FR24 to FR85. The mesh density of Intermediate Mesh Models is finer than the Global Hull FEA Model and is typically 2 x 4 elements per stiffened panel. Local stiffeners and the supporting girder and stringer systems shall be modeled as plate elements, vice embedded beam elements. The boundary loads and displacements, stillwater loads, and loads generated in the Global Hull Model dynamic loads matrix shall be applied to this model (i.e., external pressure loads, internal pressure loads from tank fluids, rigid body accelerations, etc.). The load response on this model will be used to more closely identify highly stressed areas.

3.1.5.2. Local Intermediate Mesh Model and Stress Analysis: The second Intermediate Mesh

Model shall be shorter in longitudinal extent than the larger Intermediate Mesh Model and have an even finer mesh density of approximately 2 x 8 or 3 x 12 elements per stiffened panel. The Local Intermediate Model shall include at least one main transverse bulkhead and extend three to four web frames forward and aft of the bulkhead. The transverse bulkhead selected shall be the one with the highest stresses as determined in the first Intermediate Mesh Model. In addition to local stiffeners and the supporting system of deck transverses, webs, horizontal stringers, floors, and struts (modeled as plate elements per above), the Local Intermediate Model shall also model structural details, such as typical brackets, transition brackets, gussets, panel stiffeners, frame cutouts, lightening holes, and other intersections and connections susceptible to high stress, hard spots, and fatigue failure. The boundary loads and displacements from the larger Intermediate Mesh Model, stillwater loads, and loads generated in the Global Hull Model dynamic loads matrix and shall be applied to this model (i.e., external pressure loads, internal pressure loads from tank fluids, rigid body accelerations, etc.). As in the Larger Intermediate Mesh Model, the load response will be used to more closely identify on an even finer scale those individual highly stressed members and details where fatigue is probable.

3.1.6. Local Detail Models and Stress Analysis: The Contractor shall prepare the six (6) selected Local

Detail Models and conduct a stress analysis to determine Stress RAOs and stresses. The Local Models shall be selected based on the results of the Local Intermediate Mesh Analysis. The Local Detail Models to be analyzed will be initially recommended by the Contractor after award and approved by MSC, but as stated, actual models may be changed after the Global and Intermediate Mesh Stress Analyses have been completed. Stress results shall be presented in color plots. As previously discussed, the Local Models shall use both plane (shell) elements and brick elements to facilitate calculation of stresses caused by construction details, bracket toes, and known hard spots.

Solid brick elements shall be as small as one inch or equal to the plating thickness used in areas of high stress concentration. Welds shall be modeled. The boundary loads and displacements from the Local Intermediate Mesh Model, Stillwater loads, and loads generated in the Global Hull Model dynamic loads matrix and shall be applied to these models (i.e., external pressure loads, internal pressure loads from tank fluids, rigid body accelerations, etc).

3.1.7. Spectral Fatigue Analysis: The Contractor shall conduct a Spectral Fatigue Analysis (SFA) on each

Local Detail Model based on the Stress RAOs determined for every element in the Local Detail Model. For this study, wave data (e.g., scatter diagrams, significant wave heights, probabilities of occurrence, and associated energy spectra) shall be based on worldwide service. The energy spectrum shall be the Bretschneider Spectrum. For each sea state thus encountered, the total accumulated fatigue damage on each element shall be combined using a weighted average method, such as Miner’s Rule. The total accumulated fatigue damage shall then be compared against the appropriate published S-N Curve for the detail or plate being investigated. The actual S-N Curves to be used will be recommended by the Contractor after award. In using the S-N Curves, the Local “Hot-Spot” Stress Approach shall be assumed in which the acting cyclic hot-spot stress is found for the particular detail for which the fatigue life is being evaluated. The SFA shall assess the accumulated fatigue damage up to the present and identify those details that potentially have cracks as well as those whose lives are near failure and will need proactive preventive repair. The SFA shall also assess the future accumulated fatigue damage up to the year 2052 to identify those details that need proactive preventive repair. Fatigue results shall be presented in color plots. Suggested repairs and accompanying sketches shall be recommended for those details in need of repair.

3.1.8. Spectral Fatigue Analysis (SFA) Report:

3.1.8.1. The Contractor shall prepare a comprehensive SFA Report, presenting the results in

Sections 3.1.2 through 3.1.7 above. The Report shall meet ABS standards and be suitable for ABS submittal and review should the Government decide to unilaterally do so at a later date. ABS Guidance Notes on Spectral-Based Fatigue Analysis for Vessels are included as GFI Item 7. The Report shall contain the following:

1) Executive Summary

2) Contents and list of figures and tables

3) Introduction

4) Analysis methods, assumptions, and software used

5) Detailed discussion of results

6) Identification of high stress areas

7) Identification of fatigue damage and life of selected details

8) Suggested repairs

9) Conclusions

3.1.8.2. Color plots shall be used extensively to present FEA models, stresses, and fatigue results.

3.1.8.3. The Contractor shall submit a preliminary SFA report to the COR in accordance with the schedule in Section 5 for review and comment. The Contractor shall incorporate all comments into the final deliverable.

3.1.9. Inspection Guide: The Contractor shall prepare an Inspection Guide for use by ship’s force and regulatory body inspectors. The Guide will identify areas of high stress and those structural details and areas susceptible to fatigue failure in need of periodic, close up survey. The Guide will use graphic information (e.g., existing ship’s drawings or reasonable facsimiles) to the maximum extent possible and be understandable to lay people (i.e., non-engineers and ship’s force).

3.1.9.1. The Contractor shall submit a preliminary Inspection Guide to the COR in accordance with the schedule in Section 5 for review and comment. The Contractor shall incorporate all comments into the final deliverable.

3.2. Engineering and Design Services: Following the completion of the SFA and Report, the Government may order additional services for engineering and design to develop installation drawings, work items and shipyard cost estimates (work package) for recommended modifications to structural details determined to be susceptible to fatigue failure by 2052. Drawings shall be developed in accordance with ABS standards and MSC drawing 7080803 Rev A, Preparation of Computer Aided Design (CAD) Drawings for Government Owned Ships (GFI Item 9). Work Items shall be prepared in accordance with MSC drawing 7081124, Work Item Preparation Guide (GFI Item 10). Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each Task Order (TO) Statement of Work (SOW) issued under this contract.

4. Deliverables: The deliverables set forth in Section 4.1 are subject to the Arms Export Control

Act/International Traffic in Arms and Export Administration Regulations.

4.1. SFA and Report Deliverables (Connected to Section 3.1):

The Contractor shall deliver the following:

4.1.1. Plan of Action and Milestones (POA&M): Submit, via email, the POA&M as a standalone deliverable to the COR. The POA&M will list major actions and milestones, such as progress reports, various Global and Local FEA Model preparations, completion of Global and Local FEA Analyses, report preparation, submittals, etc. The POA&M shall be submitted in either MS Project or Adobe PDF format.

4.1.2. Progress Reports: Submit electronic Progress Reports via email every three weeks to the

COR. Each report shall indicate percent task completion. Each report shall list actions and milestones achieved from the POA&M for that period. The reports shall be submitted in either MS Word or Adobe PDF format.

4.1.3. Preliminary FEA Models: Submit via email or disc preliminary FEA models (i.e., Global

Hull, Intermediate, etc.) for MSC review and approval prior to proceeding with the analysis phase. While any recognized structural software may be used to develop the models, the preliminary models shall be submitted in either MS Word or PDF format. The Contractor shall stagger the submissions of the preliminary models and incorporate the submission schedule into the POA&M.

4.1.4. Preliminary SFA Report: Provide one (1), bound, “A” sized hard copy and one (1) electronic copy in PDF format.

4.1.5. Final SFA Report: Provide three (3), bound “A” sized hard copies and two (2) electronic copies, one (1) in MS Word format and one (1) in PDF format.

4.1.6. Preliminary Inspection Guide: Provide one (1), bound, “A” sized hard copy and one (1) electronic copy in PDF format.

4.1.7. Final Inspection Guide: Provide three (3), bound, “A” sized hard copies and two (2) electronic copies, one (1) in MS Word format and one (1) in PDF format.

4.1.8. Final FEA Model Files: Provide a disc of all the FEA model files (i.e., Global Hull, Larger

Intermediate, Local Intermediate, etc.) developed in the performance of this contract.

4.2. Engineering and Design Deliverables (Connected to Section 3.2): Deliverables and delivery schedules will be defined in each individual task order.

5. Anticipated Delivery Schedule:

5.1. SFA and Report (Task Order 0001):

Section Deliverable Due Date

3.1.1.1 Plan of Action & Milestones

(POA&M)

One week after Task Order award

3.1.1.2 Progress Reports Every 3 weeks

4.1.3 Preliminary FEA Models* At Contractor’s discretion in

accordance with the POA&M

3.1.8 Preliminary SFA Report 65 business days after Task Order award 3.1.8

Final SFA Report 10 business days after receipt of MSC’s comments on Preliminary SFA Report

3.1.9 Preliminary Inspection Guide 90 business days after Task Order award

3.1.9 Final Inspection Guide 5 business days after receipt of MSC’s comments on Preliminary Inspection Guide

4.1.8 Final FEA Model Files 100 business days after Task Order award

*The COR will review preliminary FEA Models for no more than five (5) business days.

6. Government Furnished Information (GFI): The following GFI will be provided on CD to the successful Quoter:

1) Structural drawings for the ships

2) Not Used

3) Inertia Sections and Strength Curves

4) Section Properties Report

5) Ship’s Drawing Index

6) Trim and Stability Booklet

7) ABS Guidance Notes on Spectral-Based Fatigue Analysis for Vessels

8) Base Load Conditions

9) MSC drawing 7080803 Rev A, Preparation of Computer Aided Design (CAD) Drawings for

Government Owned Ships

10) MSC drawing 7081124, Work Item Preparation Guide

The materials set forth above are subject to the Arms Export Control Act/ International Traffic in Arms and Export Administration Regulations.

7. Place of Performance: All work shall be performed at the Contractor’s facility.

8. Contract Type: This will be an indefinite delivery-indefinite quantity type contract with firm fixed priced Task Orders. The Government will provide the Contractor with a Performance Work Statement for each task, and the Contractor will be requested to submit a quote using the applicable contract hourly rate(s). Orders will be issued via these Task Orders, on an as needed basis. No work may be performed until directed by an order. Electronic mail and facsimile are acceptable forms of transmission for all orders, modifications, and correspondence issued under this Contract. Orders may be issued orally; however, orally issued orders will be followed up with a written order within three (3) business days.

9. Period of Performance.

Performance will commence upon award and end one-year later. There will be two (2) one year option periods.

Base Period 04 May 2015 – 03 May 2016 1 Year Option Period One 04 May 2016 – 03 May 2017 1 Year Option Period Two 04 May 2017 – 03 May 2018 1 Year

10. Labor Category Descriptions. The following minimum qualifications are applicable to each associated labor category listed in Attachment 3 Rate Table. Categories followed by the designation "(Key)" are Key Personnel.

Senior Program Manager (Key) Experience: The Program Manager shall have a minimum of 15 years of experience in shipboard and/or naval-related shore side engineering and a minimum of 5 years of Program Management experience. The Program Manager shall have a thorough understanding of shipboard engineering systems.

Certification/Degree: The Program Manager shall have at a minimum a Bachelor of Science degree in marine, mechanical, electrical engineering, or naval architecture.

Senior Engineer (Key) Experience: Demonstrated ability to manage a project, or major task thereof, or to provide expert technical input to a program with a minimum of 10 years’ experience in engineering.

Certification/Degree: The Senior Engineer shall have at a minimum a Bachelor of Science degree in marine, mechanical, electrical engineering, or naval architecture.

Quality Assurance Engineer (Key) Experience: The Quality Assurance Engineer must have 10 years’ experience in a related engineering field and have experience reviewing drawings and monitoring quality. Must have 5 years of experience developing ship hull FEA models.

Certification/Degree: None required.

Designer/ FEA Model Designer (Key) Experience: Must have a minimum of 5 years of experience in general marine engineering principals and shipboard related systems. Must have 3 years of experience developing ship hull FEA models.

Certification/Degree: Associates Degree and 5 years related experience or High School Diploma or equivalent and 10 years related experience.

Engineer Experience: Demonstrated ability to participate in supervised project activity with a minimum of 5 years of engineering experience.

Certification/Degree: The Engineer shall have at a minimum a Bachelor of Science degree in marine, mechanical, or electrical engineering, or naval architecture, or an equivalent field acceptable to the Government. Eight (8) additional years of engineering experience can be substituted for the degree requirement.

Junior Engineer Experience: Demonstrated ability to participate in supervised project activity, experience is not limited as entry level positions are possible.

Certification/Degree: The Junior Engineer shall have at a minimum a Bachelor of Science degree in marine, mechanical, or electrical engineering, or naval architecture, or an equivalent field acceptable to the Government. Eight (8) years of engineering experience can be substituted for the degree requirement.

CAD/Drafter/Jr. Designer Experience: 3 to 5 years of experience in general drafting functions or general marine engineering principals and shipboard related systems.

Certification/Degree: Associates Degree and 3 years related experience or Vocational Training and 4 years related experience, or High School Diploma or equivalent and 5 years related experience.

Technical Editor Experience: Must have 1 to 3 years of experience in general drafting functions or general marine engineering principals and shipboard related systems.

Certification/Degree: Associates Degree and 1 year related experience or Vocational Training and 2 years related experience, or High School Diploma or equivalent and 3 years related experience.

Admin/Clerk Experience: Must have 4 years of experience working in an automated office environment.

Certification/Degree: High School Diploma or equivalent and 4 years related experience.

11.1 Substitution of Key Personnel:

11.1.1 General Provision. The Contractor shall assign to this Contract those individuals identified as key personnel in their offer. Key Personnel shall be identified prior to Contract Award.

11.1.2 Guidance on Substitution. All substitution request must be submitted, in writing in advance of the proposed substitution to the Contracting Officer, and provide the information required by Paragraph 11.1.3 below.

11.1.3 Request for Substitutions. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitutions and any other information requested by the Contracting Officer. All proposed substitutes must have qualifications that are equal to or higher than the qualifications required in Section 10.

The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

11. Other Pertinent Information or Special Considerations.

11.1. Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract. The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreements are included as Attachment 2.

11.2. Security Requirements:

11.2.1. The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

11.2.2. All personnel performing work under this Contract shall be United States citizens.

11.2.3. All GFI contains technical data whose export is restricted by the Arms Export Control Act

(Title 22, U.S.C., SEC. 2751 ET. SEQ.) or the Export Administration Act of 1979, as amended (Title 50, U.S.C., APP. 2401, ET. SEQ. Violations of these export laws are subject to serve criminal penalties. Dissemination in accordance with provisions of OPNAVINST 55410.161.

11.2.4. Distribution of GFI is authorized to U.S. Government agencies and their contractors for the purposes of accomplishing repair, replacement, maintenance, overhaul, or medication (date of determination, December 15, 2011). Other requests for these documents shall be referred to the Military Sealift Command.

11.3. Data Rights

a) All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

b) At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

11.4. Designation of Contracting Officer’s Representative (COR)

11.4.1. The Contracting Officer has designated the person named below as the authorized COR for this Contract:

NAME: To be provided upon award

CODE:

PHONE:

EMAIL:

11.4.2. The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is nondelegable. The COR may be personally liable for unauthorized acts.

11.5. Authorized Changes Only by the Contracting Officer:

11.5.1. Except as specified in Paragraph 12.5.3 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

11.5.2. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

11.5.3. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Jay Standring

ADDRESS: 914 Charles Morris Court, SE Washington Navy Yard, DC 20398

TELEPHONE: (202) 685-5962

11.6. Subcontracting. The Contractor is required to perform all tasks under this order with its employees.

None of the tasks, in whole or in part, may be subcontracted.

11.7. Contractor Manpower Reporting:

11.7.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

11.7.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil/

11.7.3. This effort supports DoD’s Inventory of Contract Services (ICS). Source of this requirement is OSD Memorandum of 28 Nov 2012. To review the details of the memorandum go to:

http://www.acq.osd.mil/dpap/ops/policy_vault.html

12. Performance Standards:

12.1. This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Performance Assessment Plan (PAP) developed by the Government (Attachment 1).

13. List of Exhibits/Attachments:

a) Attachment 1: Performance Assessment Plan (PAP)

b) Attachment 2: Non-Disclosure Agreements

c) Attachment 3: Rate Table

ATTACHMENT 1: PAP

MILITARY SEALIFT COMMAND

PERFORMANCE ASSESMENT PLAN (PAP)

T-AKE Class Spectral Fatigue Analysis

1.0 INTRODUCTION

This Performance Assessment Plan (PAP) has been developed to comply with the Federal Acquisition Regulation (FAR) Subpart 37.6 – Performance Based Contracting. 37.602-2 states that agencies shall develop surveillance plans that recognize the responsibility of the Contractor to carry out its quality obligations and shall contain measurable performance standards so that the Government receives the quality of the services called for in the contract.

This PAP is designed to define the performance management approach, define roles and responsibilities, define methodologies used to monitor and evaluate Contractor’s performance and define the performance standards from which the Contractor will be measured.

2.0 IDENTIFICATION OF WORK TO BE PERFORMED:

The Contractor shall conduct a Spectral Fatigue Analysis (SFA) for the T-AKE Class. The SFA report shall identify high stress areas and the fatigue life of these areas. It shall also identify and recommend proactive repairs of those details most likely to fail by 2035. A separate graphic Inspection Guide document will also be prepared to aid in the periodic inspections by ship’s force and regulatory bodies. In addition, task orders may be issued requiring the Contractor to perform the necessary engineering and design to develop an installation drawing and work item (work package) for recommended modifications to structural details determined to be susceptible to fatigue failure by 2035.

3.0 PERFORMANCE MANAGEMENT APPROACH:

The Contractor’s internal quality control system will set forth the staffing and procedures for self inspecting the quality, timeliness, customer satisfaction and other performance requirements in the PWS.

The purpose of the PAP is to provide guidelines and procedures by which the Contractor’s performance will be evaluated and assessed. The PAP is intended to be a “living” document that will be revised or modified as circumstances warrant, and is therefore provided for information only. The PAP is based on the premise that the Contractor is responsible for quality assurance in the performance of their work, but it is the Government’s responsibility to periodically ensure they are receiving the work that was contracted for.

4.0 ROLES AND RESPONSIBILITIES:

Contracting Officer: Responsible for monitoring contract compliance, performing contract administration and resolving any differences between the observations documented by the Contracting Officer’s Representative (COR) and the Contractor’s performance.

Contracting Officer’s Representative (COR): The primary technically oriented representative assigned to monitor performance on the contract as a whole. The COR is responsible for assigning TPOCs for each individual task order, and providing oversight of the TPOCs and contract performance overall. The COR will also have the responsibility of performing periodic sampling, documenting customer feedback, and recording Contractor performance in CPARs.

5.0 METHODOLOGIES TO MONITOR PERFORMANCE:

In an effort to minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate Contractor performance. The primary methods of surveillance are Customer Input / Feedback. Customer feedback may be obtained either from the results of the formal customer satisfaction surveys (included in this PAP) or from random customer complaints.

Customer complaints, to be considered valid, must set forth in writing the detailed nature of the complaint, and must be certified by the COR. The complaint will then be forwarded to the Contracting Officer for review. If the Contracting Officer determines that the complaint is valid, the Contractor will be formally notified in writing. The Contractor will have 5 business days to formulate a response detailing the actions taken to remedy the complaint filed.

6.0 DOCUMENTATION

The COR shall maintain copies of all reports, evaluations, recommendations and any actions related to the Government’s performance of the performance assessment function in the COR file for this contract. All records shall be maintained for the life of this contract.

7.0 ATTACHMENTS

Attachment 1 – Required Performance Metrics Attachment 2 – Performance Evaluation Survey

ATTACHMENT 1

REQUIRED PERFORMANCE METRICS:

Task or Deliverable

Metric Type

Performance Standard*

Performance Indicator

Surveillance Method

Incentive (Negative)

Timeliness of Deliverables Required by the Contract

Efficiency Deliverables shall be submitted in accordance with the delivery requirements required by the

PWS.

100% of the deliverables are submitted on time.

COR Tracking / Customer Complaints

$250.00 for every five (5) business day late, up to a maximum of $2,000.00. Notwithstanding the foregoing, the Government may terminate the Contract for cause if deliverables are not provided by the due date.

Accuracy of Deliverables Required by the Contract

Quality Reports and Other Deliverables are Correct when submitted.

No more than 4 Errors per Deliverable

COR Review for completion and accuracy

Deliverables received that have more than four (4) errors will result in rejection of the deliverable as incomplete and returned to the Contractor. MSC shall not inspect the entire deliverable, rather MSC shall identify, if present, the first four errors and return the deliverable to the Contractor. Each time the deliverable is returned, $200.00 for each instance in which a deliverable is determined to be incomplete, up to a maximum of $2,000.00. Notwithstanding the foregoing, the Government may terminate the Contract for cause if deliverables are not provided by the due date.

*Note: Reports are not counted as late when, on a case by case basis, the COR approves later report submission

ATTACHMENT 2

CONTRACTOR PERFORMANCE EVALUATION SURVEY (TO BE COMPLETED BY COR)

SERVICE (Please include a description of the service being provided in the box below):

TASK ORDER # / SURVEY PERIOD:

Please provide ratings and comments regarding the Contractor’s performance in each area below using the following ratings:

SATISFACTORY UNSATISFACTORY

OVERALL RATING

Please provide an overall rating of the contractor’s performance:

a.) Quality of Product or Service:

b.) Timeliness (Deliverables were met in accordance with the contract schedule):

c.) Customer Satisfaction

ADDITIONAL COMMENTS:

Signed: __________________________________ Contracting Officer’s Representative

ATTACHMENT 2: NDA

Use and Non-Disclosure Agreement (NDA) For Government Technical Data

The Government agrees to provide ____[insert name]____(hereinafter the "Offeror") access to technical data, computer software, or both relating to _______[insert name of vessel]_________, (hereinafter the "Data") that is subject to the controls and limitation set forth in the DoDI 5230.24 of 23 August 2012 (Subj: Distribution Statements on Technical Documents), and, if also classified as "controlled unclassified information," in the DoD-M 5200.01-V4 of 24 February 2012.

The Offeror agrees to:

(1) Have a corporate principal responsible for ensuring compliance with the below terms execute this NDA.

(2) Use the Data only in the preparation of the Offeror’s proposal in response to solicitation _________[insert RFP #]____ and, if awarded the work, in the performance of the resulting contract.

(3) Comply with the restrictions on dissemination set forth in the Distribution Statement.

(4) Comply with all export controls and regulations applicable to the Data.

(5) Establish organizational controls designed to control access to the Data and to prevent disclosure of the Data to other than the authorized representatives of the Offeror; said controls to be subject to audit and inspection by the Contracting Officer and/or his designee.

(6) Not copy, release, reproduce, duplicate, transmit, distribute, or otherwise make the Data in any form whatsoever, including in the form of electronic documents posted to a website, available to any person not an authorized representative of the Offeror subject to organizational controls on the data, unless otherwise authorized in writing by the Contracting Officer.

(7) Identify the vendor(s)/subcontractor(s) by name and address and provide the name and contact information for the corporate principal of each vendor/subcontractor who will sign the flow-down NDA on behalf of the vendor’s/subcontractor’s officers, employees, agents, and representatives.

(8) Assure that disclosure of Data to any third party or subcontractor is subject to a Non- Disclosure Agreement executed by a Corporate Principal, similar in all material respects to this one.

(9) Return or destroy by shredding the Data (and any and all copies of the Data) upon notice of award of the contract to another entity or, if awarded the contract, upon completion of the work. If the data is destroyed the Offeror will so certify in writing to the Contracting Officer within 30 days of award or completion of the work as applicable.

(10) Cooperate and assist the Government in efforts undertaken to recover or destroy Data or information therefrom released or distributed without authority and reimburse the Government for any costs or damages incurred as a result of an unauthorized disclosure or release by Offeror or by any officer, employee, agent, or representative of Offeror or of any subcontractor or affiliate of Offeror without the express authorization of the Contracting Officer, including but not limited to the cost of efforts to recover or destroy improperly released information.

Offeror's Legal Name _______________________________________

Business Cage Code_______________ E-mail _______________________ Address_______________________________________________________

By__________________________________ __________________ Authorized Representative Date

Insert, if applicable, the name and address of each vendor(s)/subcontractor(s) including the name and contact information of its corporate principal who will sign a flow-down NDA on behalf of the vendor’s/subcontractor’s officers, employees, agents and representatives:

1.

2.

3.

4.

ATTACHMENT 3: RATE TABLE

See attached Microsoft Excel Spreadsheet.

EXHIBIT 1: PAST PERF. DATA

PAST PERFORMANCE DATA

1. Complete Name of Reference (Government agency, commercial firm, or other organization)

2. Complete Address of Reference

3. Contract Number or other control number

4. Date of contract

5. Date work was begun

6. Date work was completed

7. Contract type, initial contract price, estimated cost and fee, or target cost and profit or fee

8. Final amount invoiced or amount invoiced to date

9a. Reference/Technical point of contact (name, title, address, telephone

no. and email address)

9b. Reference/Contracting point of contact (name, title, address, telephone no. and email address)

10. Location of work (country, state or province, county, city)

11. Current status of contract (choose one):

[ ] Ongoing [ ] Complete [ ] Terminated for Convenience [ ] Terminated for Default [ ] Other (explain)

12. Provide a summary description of contract work. Describe the scope and complexity of work, its relevancy to the efforts to be performed under this solicitation and a description of any problems encountered and your corrective actions. Additional details, to include past performance information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement can be attached to this form, but shall not exceed two (2) pages in length.

13a. Did this contract require a Small Business Subcontracting Plan pursuant to FAR 52.219-9? Yes __, No__.

13b. If “Yes” to 13a, have you regularly submitted your reports in the Electronic Subcontract Reporting System (ESRS) in a timely manner? Yes __, No__.

If no, why not?

14. All offerors should address historical compliance with the requirements of FAR Part 52.219-8 (Utilization of Small Business Concerns) for government contracts. In addition, large businesses shall address historical compliance with the requirements of FAR 52.219-9 (Small Business Subcontracting Plan) and DFARS 252.219-7003 (Small Business Subcontracting Plan, DOD Requirements).

EXHIBIT 2: PAST PERF. QUEST.

PAST PERFORMANCE QUESTIONNAIRE

TO: FACSIMILE:

PHONE: EMAIL:_____________________________

INFORMATION REQUEST

PAST PERFORMANCE

Military Sealift Command (MSC) is currently in the process of soliciting offers for a contract. ____________________ has provided your name and organization as a reference regarding their record of past performance under Contract No.

___________________. Specifically, we are looking for past performance information in the following areas:

a.) Quality of Product or Service b.) Timeliness or Scheduling of Service/Deliveries c.) Business Relations/Customer Satisfaction d.) Key Personnel and Staffing (Including SubContractors)

In order for our team to compile its evaluation, we request that you complete the attached survey form and email it, and any other pertinent information, by BEFORE THE CLOSING DATE OF THIS SOLICITATION to Brandy Thomas. Information can also be sent via facsimile to the attention of Brandy Thomas at (202) 685- 5965.