N4523A-17-R-0014-0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1) Post answ ers to offeror questions # 2 through 3.

2) Revise the note below Table 1 of section L to include employee cetifications in the list of documents exempt from the page limitations of Volume I, based on offeror question #3.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4523A-17-R-0014

X 9B. DATED (SEE ITEM 11)

11-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jun-2017

CODE

PUGET SOUND NAVAL SHIPYARD

1400 FARRAGUT

BREMERTON WA 98314

N4523A 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4523A-17-R-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

OFFEROR QUESTIONS AND ANSWERS

Question #1: In reference to SOW sub-paragraph 3.2.2: For both UF-9 & UF-11, is the contractor to reuse old fasteners or replace with new? If new, can the government please provide an approx. count and type of fastener they’d like us to use?

Answer #1: Yes, the government requires the contractor to reuse the existing fasteners. This answer does not constitute a change to the solicitation.

Question #2: Can both utility floats be accomplished during the first period of performance? It would be more cost effective to save money and time to do so. The government would save on dry-docking cost, tug cost, and set-up and break-down of man-hours and material.

Answer #2: No, due to the availability of the utility floats, only one craft will be available at a time. Dates of availability shall remain as set in the SOW. This answer does not constitute a change to the solicitation.

Question #3: In the General Requirements section of Table 1, there is an exception stating that resume’s shall not be counted against the page limit. Will the government consider employee certification copies the same as resume’s and not be counted against the page limit?

Answer #3: Employee certifications shall not count against the page limitation for volume I. The note below Table 1 has been revised to include employee certifications. This answer does constitute a change to the solicitation, and is reflected in the summary of changes of this amendment.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMISSION REQUIREMENTS

1.0 INTRODUCTION:

This solicitation will result in the award of a Firm-Fixed price, single award contract. This will be through a best value lowest price technically acceptable (LPTA) source selection process as described in FAR 15.101- 2.

2.0 INSTRUCTIONS AND SPECIFIC INFORMATION FOR PREPARATION OF PROPOSAL:

Comprehensive responses to this Request for Proposal (RFP) are required to enable the Government to evaluate the Offeror’s understanding of the requirements, and capability and approaches to accomplish the stated requirements. The Offeror shall submit all information required by this RFP. Failure to comply with the material terms and conditions of the RFP shall result in the Offeror being removed from consideration for award. Offerors are advised that information contained on additional pages in excess of the identified page limitation requirements will not be evaluated. The Offeror’s proposal shall be based on the requirements contained in this RFP (including those documents, exhibits, and other attachments to the RFP identified in Section J).

The solicitation will be made available only through the internet at: http://www.fbo.gov/.

Offerors are hereby notified that from time to time, the government may post additional information to the website relating to this solicitation (e.g. responses to questions, amendments, etc). It is the offeror’s responsibility to check the website for any such information.

NOTE:

Ship checks will be conducted at 8:30 A.M. – 11:30 A.M. PST on 24 May 2017 at Naval Base Kitsap, WA; Bremerton. Prospective offerors shall notify Sean Carney at (360) 476-4087 or email at sean.r.carney@navy.mil by 1:00 P.M. on 17 May 2017 in order to reserve time and submit the names of employees and subcontractors who will attend. Pre-registration is mandatory to meet security and access requirements prior to arrival at Naval Base Kitsap Bangor.

Ship Checks: Per OSHA 29 CFR 1915 Occupational Safety and Health Standards for Shipyard

Employment, Section 1915.158(a)(1), Contractor personnel attending ship-checks shall wear United States Coast Guard-approved Type I, II, III OR V Personal Floatation Devices (PFDs) i.e. life preservers, life jackets, or work vests while on floats, barges, and finger piers.

Offerors may electronically submit written questions requesting clarification of solicitation requirements by sending an email to Nick Crowell, nicholas.a.crowell@navy.mil and Gary Binder, gary.binder@navy.mil (please ensure that the email submission is addressed to both Nicholas Crowell and Gary Binder). All such questions should be received in writing by 14:00 PST on 31 May 2017 to allow the Navy adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. Only questions transmitted electronically will receive a response. The Navy will continue to accept questions up to the closing date and time of the solicitation; however, time may not permit responses to be issued prior to proposal receipt. Questions received after the time set forth above will not result in an extension to the proposal due date. It is the Government’s intention that questions and responses will be distributed electronically to all Offerors. Each question shall include the following 1) document name, 2) document date, 3) specific page, 4) paragraph, 5) clause or 6) other definitive citation requiring clarification. See attachment J-3.

Offerors shall not presume the Government has knowledge outside of information provided in the proposal.

Additionally, offerors are advised that statements such as: “the offeror understands”, “the Offeror has a long history of outstanding support”, “standard procedures shall be used”, “well known techniques shall be employed”, or any paraphrasing of the solicitation, shall be considered inadequate to demonstrate experience, knowledge of, or compliance with solicitation requirements. Offerors are encouraged to provide specific, concise and verifiable information to validate all assertions. In evaluating an offeror’s technical proposal, the Government may consider information (other than price) provided with the offeror’s pricing proposal. Similarly, in evaluating an offeror’s price proposal, the Government may consider information provided with the offeror’s technical proposal. Any inconsistency, whether real or apparent, between projected performance and price, must be explained in detail by the offeror. The burden of demonstrating technical merit and realism rests with the offeror.

3.0 SOLICITATION RESPONSE REQUIREMENTS

The offerors must submit written proposals for Government evaluation. Electronic proposals submitted through email will not be accepted. Only paper copies of the specified volumes will be considered “responsive.” All copies of the proposals (Volumes I, II, III) shall be submitted to the PCO no later than

2:00 PST, on 13 June 2017 at the address below. Late proposals will not be considered. Partial proposals or attachments submitted late will not be considered.

Proposal shall be delivered and addressed to the following:

Solicitation: N4523A-17-R-0014 Attn: Nick Crowell

BLDG 844

808 Burwell St.

Bremerton, WA 98337

The solicitation response shall be contained in three (3) separate volumes. For each volume, the number of originals, copies required and page limitations are shown in the table below. To maximize efficiency and minimize the time for proposal evaluation, it is required that all offerors submit their proposals in accordance with the format and content specified below and with the specified page/time limit constraints.

Failure to provide the requested information may adversely affect the government’s evaluation of the offeror.

Table 1

Volume Title General Requirements Number of

Paper Originals

Number of Paper

Copies Number of CDS

I Technical 1. Shall not exceed 30 narrative pages*

2. Shall not contain any price data

1 1 1

II Past Performance

1. Shall not exceed 10 pages*

2. Shall not contain any price data

1 1 1

III Price Proposal 1. No page restriction 1 1 1

* Front matter, dividers, resumes, employee certifications, drawings and diagrams, and tabulated data submissions shall not be counted against the page limit.

Number of Required Copies and Delivery of Proposal: Each volume shall be bound separately in three ring binders. The offeror must deliver one original and one (1) paper copy of each Volume (I, II, III) and deliver no later than the required date and time established in the solicitation. No price information shall be included in any other Volume other than Volume III.

Electronic Media Copies: The offeror shall provide one (1) copy of Volumes I, II and III on a compact disc formatted for a Windows PC. The presentation material shall be compatible with Microsoft Office 2007.

The material presented in electronic format shall be identical to the paper copy of the proposal. In cases where the hard copy and the electronic copy of the proposal conflict, the hard copy shall take precedence.

All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious. No fields shall be password protected. The CD/DVD must be scanned for computer viruses. Each disk shall be labeled as follows:

N4523A-17-R-0014 Volume # Offeror Company Name Appropriate security classification markings

Page Format and Size: The narrative text material in the all volumes shall be typed or printed in a font with the type no smaller than size 10 using not less than standard single line spacing. All margins shall be not less than 1 inch. A page is defined as one side of a standard 8 1/2” by 11” paper sheet. If the proposal exceeds the page limit identified in Table 1, the Government will remove all pages exceeding the specified page count from the back of the proposal prior to the evaluation.

Drawings, Schematics, Etc.: All drawings shall be “B” sized (as defined by ANSI Y14.1 dated 1995) or reduced to 11” by 17” and included as an attachment to the Technical Volume. Only one copy of any drawing, calculation, or schematic may be submitted with each copy of the proposal. If the offeror believes that more than one factor requires the submission of the same documentation, then the proposal should cross-reference the submission in discussions of the successive factor(s).

Specifications and associated reference documentation: Offerors shall request a CD by contacting Nick Crowell, Contract Specialist, with a “cc” to Gary Binder, Contracting Officer, at nicholas.a.crowell@navy.mil and gary.binder@navy.mil. Offerors are required to provide the following in the request for the CD:

1. Subject Line: N4523A-17-R-0014

2. Company Name

3. Attn: Responsible Person/Party

4. Mailing Address

5. City, State, and Zip Code

6. Phone Number

7. Email Address

The overall security classification of the proposal shall be UNCLASSIFIED. If the offeror needs to provide classified material, it shall be separated from the unclassified material and submitted as a supplement to the appropriate volume, and handled in accordance with appropriate security procedures.

Any classified supplement will be considered a part of the stated page limitations of the appropriate volume. NO classified material is expected for this solicitation. Please contact Nicholas Crowell, Contract Specialist, before any classified material is submitted.

4.0 CONTENTS OF THE OFFER

The offeror’s proposal must include the following:

a. Standard Form 33, “Solicitation, Offer and Award,” with blocks 12 through 18 completed by the offeror, including authorized signature.

b. RFP with all offeror fill-ins completed as well as Section K, “Representations, Certifications and Other

Statements of Offeror,” completed by the offeror.

c. Technical Volume: Offerors shall submit hard and electronic copies of their Technical Volume per the format specified.

d. Past Performance Volume: Offerors shall submit hard and electronic copies of their Past Performance information in the format specified.

e. Price Volume and Other Information: Offerors shall submit hard and electronic copies of their price and other information required.

5.0 PROPOSAL REQUIREMENTS

This section delineates general information and requirements to be followed in the preparation of the Offeror’s proposal. If an Offeror fails to comply with the content requirements, this will be considered during evaluation and may result in the proposal being deemed nonresponsive.

Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation of the proposal by factor/sub-factor, and to arrive at a sound determination as to whether or not the prospective Offeror will be able to perform in accordance with the stated requirements.

The proposal shall be specific, detailed and complete as to clearly demonstrate that the Offeror has a complete comprehension of the total technical and management requirements, including all provisions of the RFP. The Offeror shall include cross-referencing for traceability.

Documents, exhibits, and other attachments that form a part of this RFP will become part of any resultant contract. Section K will be incorporated by reference, while Sections L and M will not become a part of any resultant contract. The proposal will also become part of the resultant contract.

Each volume shall contain the following items in addition to the technical/descriptive data required by this

RFP:

Title Page: The Title page shall indicate the following:

a. Offeror’s Company Name and address

b. Title of Proposal

c. The volume number and title, e.g., “Volume I – EXECUTIVE SUMMARY/TECHNICAL

PROPOSAL”

d. The solicitation number

e. The copy number of the proposal, e,g., “Copy 1 of 2”

f. The offeror’s legend regarding the disclosure of the proposal data in accordance with the provision entitled “Restrictions on Disclosure and Use of Data in Proposal”. The offeror’s legend may be located on other pages at the discretion of the offeror but must be located on any page which the offeror requires the Government to protect from disclosure in the event pages are removed from the binder and separated from the cover page.

5.1 PROPOSAL STRUCTURE FOR VOLUME I - TECHNICAL

The term “technical,” as used herein, refers to non-price factors other than past performance. The technical volume shall address the following topics and evaluation factors and be organized as follows. Unless otherwise stated, references herein to a specific section of the SOW include all subordinate paragraphs to that section.

Note - Any apparently redundant requests for information in these instructions may be addressed once and appropriately cross-referenced in the proposal.

In evaluating an offeror’s technical proposal, the Government may consider information (other than price) provided with the offeror’s pricing proposal. Similarly, in evaluating an offeror’s price proposal, the Government may consider information provided with the offeror’s technical proposal. Any inconsistency, whether real or apparent, between projected performance and price, must be explained in detail by the offeror. The burden of demonstrating technical merit and realism rests with the offeror.

The Technical volume shall be organized in the following manner:

Title Page

Factor 1.0 - Technical Capabilities Subfactor 1.1 - Project Management Subfactor 1.2 - Experience Subfactor 1.3 - Key Preservation Personnel Subfactor 1.4 - Certifications Subfactor 1.5 - Facility Subfactor 1.6 - Quality Management Plan (QMP)

The Technical Proposal shall contain brief statements of fact rather than wordy, generalized narratives.

(NO PRICE INFORMATION IS TO BE PRESENTED IN VOLUME I).

This section of the proposal shall be as specific, detailed and complete as to clearly demonstrate the Offeror's understanding of, and the ability to meet, the requirements of the solicitation and SOW.

The following shall be included in Volume I:

Factor 1.0 Technical Capabilities

Subfactor 1.1 Project Management

The Offeror shall provide documentation and a summary explanation sufficient that the prospective offeror demonstrates having the Management, Technical Personnel and Material Resources available to successfully complete a preservation effort including Project Management, Quality Assurance (QA), Safety, and Environmental Protection.

Any joint venture or teaming arrangements (if applicable) shall be identified here.

Subfactor 1.2 Experience

The Offeror shall provide documentation that has at least three (3) years of experience providing marine vessel preservation services.

Subfactor 1.3 Key Preservation Personnel

The Offeror shall provide documentation and summary explanation sufficient that exhibits working knowledge of the requirements of NAVSEA Cleaning and Painting Requirements, including the use of Quality Assurance Checklist Appendices one through eight found on the following website: www.nstcenter.biz/tech-documents/qa-Appendices.

Subfactor 1.4 Certifications

Provide certifications of employees or subcontracted paint inspectors in accordance with NAVSEA Basic Paint Inspector (NBPI), NACE International Coatings Inspector or SSPC Protective Coating Inspector programs.

Subfactor 1.5 Facility

The Offeror shall provide documentation and demonstrate the offeror’s facility is capable of safely accomplishing dry-docking of the vessel described in the SOW Section 1.1 – Vessel Characteristics. The offeror shall provide documentation of the maximum length, width, depth, and weight capabilities of the dry-dock intended to be used. The facility must be located in the Puget Sound, WA region. For this procurement, the Puget Sound, WA region is defined as the West Coast of the continental US starting from Olympia, WA extending northward to Bellingham, WA.

Subfactor 1.6 Quality Management Plan (QMP)

The Offeror shall provide documentation that prospective offeror has the following elements of a Quality Management Plan in place. (Reference International Organization for Standardization (ISO) 9001:2008).

1.6.1 Control of documents. A documented procedure that meets or exceeds ISO

9001:2008 paragraph 4.2.3.

1.6.2 Control of records. A documented procedure that meets or exceeds ISO

9001:2008 Paragraph 4.2.4

1.6.3 Corrective actions. A documented procedure that meets or exceeds ISO

9001:2008 paragraph 8.5.2.

1.6.4 Preventative actions. A documented procedure that meets or exceeds ISO

9001:2008 paragraph 8.5.3.

1.6.5 Internal Audit. A documented procedure that meets or exceeds ISO 9001:2008 paragraph 8.2.2.

1.6.6 Management Review. A documented procedure which meets or exceeds ISO 9001:2008 paragraph 5.6. Note: If offeror has an approved and current QMS on file with PSNS&IMF Code 132, offeror will be assigned an acceptable rating for this subfactor.

5.2 PROPOSAL STRUCTURE FOR VOLUME II-PAST PERFORMANCE

Past Performance Assessment: The past performance evaluation is an assessment of the offeror’s probability of meeting the solicitation requirements.

The Past Performance volume shall be organized in the following manner:

Past Performance References and Information

In order to be considered relevant, the offeror shall provide information for at least three (3) completed contracts that equate to preservation and structural repair work performed on marine vessels. In order to be considered recent, the contract(s) provided should be performed within five (5) years from issuance date of this solicitation. Summary lists of contracts or incomplete data will not be considered.

Each past performance reference shall provide the following information:

a. Contract Number and Title

b. Contract Type

c. Contract Period of Performance

d. Annual contract price/cost

e. Detailed description of work performed including the NAICS code

f. Valid name, phone number, email of Contracting Officer and Contracting Officer Representative

(COR)/Technical Point of Contact and the Project Manager (PM). It is incumbent upon Offerors to ensure they are providing valid names, phone numbers and email addresses. References who cannot be contacted may receive a neutral rating;

g. Offerors shall provide a narrative explanation on each of the proposed past performance efforts describing how they are similar in scope, magnitude, or complexity to the type of work being solicited, or that your firm has no relevant experience.

The Government may verify past performance information from any sources. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, information on hand, and existing data sources to include but not limited to Contractor Performance Assessment Reporting System (CPARS). General trends in a contractor’s performance will also be considered.

5.3 PROPOSAL STRUCTURE FOR VOLUME III-PRICE

The Price volume shall be organized in the following manner:

Section 1.0 Solicitation Package Section 2.0 Summary of Price Data

The Price volume shall demonstrate a complete understanding of the effort necessary to perform this planned contract. Sufficient supporting data shall be provided to permit the Government to perform a review and analysis of the pricing. The Price volume of the proposal will present the Offeror’s understanding of the solicitation requirements and the Offeror’s ability to organize and perform efficiently.

Title Page The title page shall state the volume number, title name, serial number of the RFP, and name of the Offeror (See Section 5.0).

Section 1.0 Solicitation Package

This section shall contain only price factor information. The price proposal shall be comprised of the following documentation: signed SF 33 with blocks 12-18 completed, as well as all sections with applicable “fill-ins” filled in and shall acknowledge all amendments. The Offeror shall complete and provide all Representations, Certifications, and Other Statements included in Section K of the solicitation.

Section 2.0 Summary of Price Data

1. The offeror shall complete Section B CLIN pricing for CLIN 0001 and 0003 of the solicitation providing the proposed price rounded to the nearest dollar.

2. The offeror shall provide a completed copy of the Price Breakdown Spreadsheet found in attachment J-3 of Section J. Offerors are responsible for completing spreadsheets (separate tabs for UF 9 and UF 11 in J-3 5-Way Breakout Spreadsheet).

Since adequate price competition is anticipated in response to this solicitation, certified cost or pricing data is not required at this time. However, if adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government-obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price. The Government reserves the right to require the submission of data other than certified cost or pricing data if deemed necessary to arrive at a fair and reasonable price.

Pursuant to FAR 15.305(a)(1) price evaluation will be conducted to establish price reasonableness. In limited situations, a cost analysis may be appropriate to establish reasonableness of the otherwise successful offeror’s price in accordance with FAR 15.403-1(c)(1)(i)(B). Cost realism analysis may be also be used, in exceptional cases, on competitive fixed-price contracts in accordance with 15.404-1(d)(3).

Pursuant to FAR 15.402, Pricing Policy, the Contracting Officer shall purchase services and supplies from responsible sources at fair and reasonable prices. In establishing the reasonableness of the offered prices, the contracting officer shall obtain certified cost or pricing data when required by 15.403-4, along with data other than certified cost or pricing data as necessary to establish a fair and reasonable price; or when certified cost or pricing data are not required by 15.403-4, shall obtain data other than certified cost or pricing data as necessary to establish a fair and reasonable price

(End of Summary of Changes)