Atch_J-10_Environ_Guide_for_Ktrs _Everett_15_Jun_11.pdf

SOP – Contractors Guide 1 19 May 2011 EVE.P09.SOP.001 Approved by: John Miller “Not Controlled” unless viewed from: W:\Region_Env\Everett\SOP’s

ENVIRONMENTAL GUIDE

FOR CONTRACTORS

NAVAL STATION EVERETT

May 2011

Prepared by:

timothy.brorson Typewritten Text PSNS&IMF specific amendment made on page 26, deletion of Blastox timothy.brorson Typewritten Text for Navy ship maintenance work only. T. Brorson 6/6/2011 timothy.brorson Typewritten Text timothy.brorson Typewritten Text

SCOPE

This document specifies environmental requirements and procedures for contractors working at Naval Station Everett (NSE) and for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) contractors involved with ship repair and maintenance at NSE.

REFERENCES

(1) Dangerous Waste Regulations Washington Administrative Code (WAC 173-303)

(2) NSE Operations Manual

(3) NSE Stormwater Pollution Prevention Plan (SWPPP)

(4) Snohomish County Health District Sanitary Code

(5) City of Everett Industrial Waste Discharge Permit #7722-09

(6) Puget Sound Clean Air Agency NOC # 9211, for NSE

(7) NAVSEA Standard Item 009-97 – Ship Building and Ship Repair Operations National

Emission Standard for Hazardous Air Pollutants for Surface Coatings Information

(8) Oil and Hazardous Substance Integrated Contingency Plan

(9) NSE Oil Spill Prevention, Control and Countermeasures Plan (SPCC)

(10) WA Dept of Health - Public Water Systems (WAC 246-290)

TABLE OF CONTENTS

REQUIREMENTS

Page

I GENERAL REQUIREMENTS 4

II MANAGEMENT OF HAZARDOUS MATERIALS 7

III SOLID WASTE MANAGEMENT 8

IV HAZARDOUS WASTE MANAGEMENT 10

V WASTE WATER 14

VI SPILLS 17

VII OIL SPILL PREVENTION CONTROL AND COUNTERMEASURE 20

VIII DRINKING WATER 22

IX STORMWATER POLLUTION PREVENTION PLAN (SWPPP) 23

X AIR POLLUTION CONTROL AND REPORTING 24

XI REMOVAL OF SEA GROWTH FROM VESSELS, BARGES, AND OTHER

FOULED MARINE APPARATUS 28

ATTACHMENTS

(1) Contractor’s Hazardous Material Inventory (CHMI) Request 30

(2) Contractor’s Solid Waste Tracking Sheet (SWTS) 33

(3) Contractor’s Monthly Project Waste Summary Report (CMPWSR) 35

(4) Contractor Request for Hazardous Waste Satellite Accumulation Area (SAA) Registration 36

(5) Contractor Request for 90-Day Hazardous Waste Accumulation Area

Certification/Recertification 38

(6) Less than 90-Day HWAF Weekly Inspection 40

(7) Waste Information Sheet (WIS) 41

(8) Waste Inventory List (WIL) 42

(9) Emergency Response Procedures at NSE 43

(10) SOP 1: General Oil and Hazardous Substance Management Procedures 44

(11) SOP 2: General Loading/Unloading Procedures 46

(12) SOP 3: Oil Handling Instructions 47

(13) Drum and Small Container Storage and Handling Facility, Monthly Inspection

Checklist 48

(14) Bulk Storage Facility, Monthly Inspection Checklist 49

(15) Inspection Record: Rainwater Accumulation 50

(16) NSE Environmental Storm Drain/Sanitary Sewer Discharge Approval 51

(17) NSE Best Management Practices 52

(18) Puget Sound Clean Air Agency Order of Approval for Notice of Construction

No. 9211 55

(19) Key contacts and phone numbers 57

I. GENERAL REQUIREMENTS

a. All documentation, correspondence, and/or communication specified in this document shall be submitted to the Contracting Officer or their designated representative.

b. Environmental Mutual Understanding Meeting. Prior to beginning work, the contractor shall schedule a meeting with the Contracting Officer and NSE Public Works (PW) Environmental Division to discuss potential or expected environmental effects, environmental protection requirements and to develop a mutual understanding of necessary environmental protection and awareness, including protecting natural resources, required reports, and other measures to be taken. This meeting will normally occur as part of the pre-construction meeting or arrival conference.

c. Environmental Compliance, General Awareness Training, and Regulatory Interface

1. NSE Environmental provides training to designated Environmental Work Center Coordinators (EWCC), government personnel. The EWCC is the point of contact for NSE Environmental to communicate with contractors.

2. The contractor is responsible for complying with all environmental laws and regulations, including payment of any fines attributable to the contractor’s conduct, regardless of whether or not the contractor is the named recipient of the notice, order, or fine.

(a) Failure to comply with or repeated violations of local, state, or Federal regulations will result in the violator(s) losing their access to NSE or the operation being suspended until discrepancies are addressed.

(b) Contractors shall ensure all of their personnel working at this work-site, their managers, and their sub-contractors, are aware of the facility specific environmental requirements specified in this document and in the awarded contract.

3. Environmental Management Systems (EMS) Awareness Training:

(a) For personnel with access to a computer, training must be completed through Environmental Compliance Assessment, Training and Tracking System (ECATTS) web training: https://navfac.ecatts.com. For personnel without access to a computer, your supervisor can download this training and present it as on-the-job training and maintaining a roster of attendees. This training is required one-time only.

(b) Upon request the contractor shall provide proof of training to the Contracting Officer to be forwarded to NSE Environmental.

4. All environmental regulator contacts will be made by NSE Environmental, via the Contracting Officer. Documents requested by a regulatory agency must be turned over to the Contracting Officer and a copy sent to NSE Environmental. The Contracting Officer will validate regulatory requests, review the submittal, and forward to NSE Environmental for release to the requesting agency. The contractor shall provide NSE Environmental, via the

Contracting Officer, with a copy of any related correspondence/record of communication between the contractor and the regulatory agency in a timely manner.

d. Containers. All containers will be marked with its contents or “Empty” and the contractors’ name.

e. Pollution Prevention. Pollution or waste generation shall be prevented or minimized at the source whenever possible. What cannot be prevented at the source shall be recycled in an environmentally safe manner, whenever feasible. Pollution or waste that cannot be prevented or recycled shall be properly disposed of following the requirements of this document.

f. Weekdays/Holidays. Three days notice shall be provided to NSE Environmental, via the Contracting Officer when after-hours, weekend, or holiday environmental support is needed (for example; waste turn-in). Normal work hours are 0700 – 1530, Monday through Friday.

g. Definitions – Technical:

1. Area Accumulation Operator (AAO) – A designated contractor responsible for the management and storage of hazardous waste.

2. Bulk Container - Any container greater than 119 gallons or greater than 882 lbs.

3. Contracting Officer - The term used to identify the Government Contracting Officer and/or their designated representatives. For PSNS&IMF the Contracting Officer is Code 400.

4. Contractor - The term contractor refers to both the prime contractor and subcontractors.

The prime contractor shall ensure that his/her subcontractors comply with the provisions of this guide.

5. Dangerous Waste - See definition for hazardous waste.

6. EWCC – Environmental Work Center Coordinator. Government personnel designated by their command and trained by NSE Environmental on Site-Specific NSE environmental regulations and policies.

7. Fugitive Dust - Particulate matter or any visible air contaminants (smoke, dust, or fume) other than uncombined water that is not collected by a capture system and emitted from a stack, but is released to the atmosphere at the point of generation.

8. Hazardous Material (HM) - Any material which, by virtue of its potentially dangerous nature (e.g., toxic, flammable, corrosive, oxidizing, irritating, sensitizing, reactive), requires control in its use, packaging, handling, storage, or stowage, to assure safety to life and property. This definition is intended to apply to proprietary industrial, commercial, or locally prepared blends, mixtures, formulations, or compounds of gases, liquids, and solids intended for use at the job site. This definition also includes materials such as blast grit, welding rods, and fuel. Fuel already in vehicles is exempt.

9. Hazardous Waste (HW) - Defined under 40 CFR Part 261 and WAC 173-303. This includes, but is not limited to, federal hazardous waste, extremely hazardous waste, and state-only dangerous waste.

10. HWAF – NSE Hazardous Waste Accumulation Facility located at Building 2150 – NSE’s 90-Day accumulation area. 425-304-5987 or 5986

11. NSE - Naval Station Everett.

12. NSE Environmental - Naval Facilities Engineering Command Northwest (NAVFAC NW), Public Works (PW), Environmental Division located in Building 2000 at NSE. 425- 304-3470

13. NSE Recycling – NAVFAC NW PW Solid Waste and Recycling Division located in Building 2331 at NSE. 425-304-3071

14. PCB Waste - As defined in 40 CFR 761, does not include those PCB containing wastes regulated as dangerous wastes in Washington State.

15. Solid Waste - Any solid, semi-solid, or liquid waste that does not designate as hazardous waste, asbestos containing material (ACM) waste, or polychlorinated biphenyl (PCB) waste.

16. Volatile Organic Compound (VOC) - An organic compound that participates in atmospheric photochemical reactions. This excludes all compounds determined to have negligible photochemical reactivity by the U.S. Environmental Protection Agency and listed in 40 Code of Federal Regulations (CFR) 51.100(s) in effect July 1, 1998.

17. Waste Awaiting Designation (WAD) - Waste for which the designation as hazardous or non-hazardous has not been completed.

II. MANAGEMENT OF HAZARDOUS MATERIALS

a. Hazardous Materials

1. Definition of Hazardous Material (HM) is defined in section I of this document.

2. Initial Inventory. The contractor shall submit the initial inventory of HM to be used during contract performance to NSE Environmental, via the Contracting Officer, on the NSE Contractor Hazardous Material Inventory (CHMI) form (Attachment 1). List all HM brought to NSE for the awarded contract. Attach a current Material Safety Data Sheet (MSDS) for each item listed, a MSDS Number, or an internet link to the MSDS. The Contracting Officer will forward the inventory to NSE Environmental for review and approval, allow 5 working days for processing the submittal. Inventory must be approved prior to bringing HMs onto

NSE.

b. Prohibited Hazardous Material. Radioactive materials or instruments capable of producing ionizing radiation as well as materials that contain asbestos, mercury, methylene chloride, lead paint, or PCBs are prohibited. The need to use any of these materials will be considered on a case by case basis. Contractor will coordinate with the Contracting Officer with requests to use such materials.

c. Inventory Update and Usage Report

1. The contractor will report HM usage by updating the CHMI, column F, on a monthly basis and submit to NSE Environmental, via the Contracting Officer, no later than the 5th calendar day of the following calendar month. Report shall include all HM stored and used.

2. Government Furnished Material (GFM). HM that is obtained by the contractor from the HAZMIN Center at NSE Building 2200 or provided by the Government as specified in the awarded contract, will be indicated on the CHMI following the instructions on the form with the following modification:

(a) Section E, in the manufacturer column, use “GFM - B2200”. No manufacturer’s name is required.

d. Labeling. All hazardous material containers will be labeled with the original manufactures label and the MSDS number for quick reference to their AUL. Hazardous materials not in their original containers will be labeled, at minimum, with:

1. Name of product,

2. Manufacture,

3. MSDS Number,

4. Contractors Name.

III. SOLID WASTE MANAGEMENT

a. General Waste Management Requirements

1. NSE must account for all waste (hazardous or otherwise) generated at NSE. This includes all waste generated by contractor personnel while working at NSE.

2. All contractors must provide their own trash service.

3. In no event shall any waste, including wastewater, be disposed of in the storm drain system.

4. Contractors are to follow Executive Order 13145 – to promote pollution prevention and eliminate waste by:

(a) Diverting at least 50 percent of non-hazardous solid waste, excluding construction and demolition debris.

(b) Diverting at least 50 percent of construction and demolition materials and debris.

5. Contractor Reports:

(a) Contractor’s Solid Waste Tracking Sheet (SWTS), Attachment 2 – To be filled out for every shipment of Solid Waste, Recycled Material, or Reused Material. Instructions are on page 2 of Attachment 2. Attach a copy of each SWTS to the Contractor’s Monthly Project Waste Summary Report for the monthly submittal.

(b) Contractor’s Monthly Project Waste Summary Report (CMPWSR), Attachment 3 – To be submitted to NSE PW Integrated Solid Waste Manager, via the Contracting Officer, every month, no later than the fifth calendar day of the following month.

Instructions are on page 2 of Attachment 3.

6. Contact NAVFAC NW PWD Recycle Center with questions regarding solid waste management or recycling.

Office phone: 425-304-3071 Monday – Friday 0800 - 1600

Cell phone: 360-914-7411 Monday – Friday 0730 – 1600

FAX 425-304-3074

b. Waste Description Prior to Work

1. Any discarded item or material produced by the project, whether owned by the Contractor or the Government, that is not reusable without reclamation is classified as waste. The contractor is responsible for identifying all wastes to be generated or produced during performance of their contract at NSE. However, NSE Environmental is responsible for determining if the waste is hazardous or not. The contractor shall contact NSE Environmental, via the Contracting Officer, to determine if waste generated during the contract is hazardous or non-regulated.

2. The contractor will describe materials that are expected to be reused, recycled, and disposed during the project. The description should include estimated quantities for each material.

3. The Contracting Officer shall deliver the waste description to NSE Environmental and NSE Recycling no later than one week before initiating work. The contractor and the Contracting Officer will meet with NSE Environmental and NSE Recycling to discuss waste management and resolve questions and comments prior to initiating work. For hazardous waste see section IV of this guide.

c. Contractor Management of Recyclable Materials

1. Recyclable material may not be placed in solid waste bins. Contact the NSE Recycle Center regarding management of large volumes of recyclable material.

2. NSE maintains recycling containers on the piers. There are separate containers for clean wood (unpainted, untreated only), metals, cardboard, paper, glass and plastic. Contractors must consult with NSE Recycle before placing any recyclable materials in these bins.

d. Contractor Disposal of Solid Waste

1. Each building and each ship berthed at NSE are assigned municipal solid waste bins.

Contractors may not place solid waste into these bins. Contractors are to provide their own solid waste containers and make disposal arrangements. Cover and contain all solid waste to prevent it from blowing away and to prevent stormwater contamination. Keep the area around the solid waste collection areas clean and free of debris.

2. Containers of solid waste shall be emptied no less than once per week or as otherwise permitted by the Contracting Officer. The waste must be contained and covered during transport to prevent littering. At project completion, leave the areas clean.

3. Solid waste shall not be taken to any site that has not been approved by NSE Recycle via the Contracting Officer prior to removal from the worksite. Contractor is responsible for ensuring that no disposal actions are taken that could be construed as illegal dumping. Waste shall be hauled to a facility permitted to handle that type of waste, and vehicles and haulers used for the transportation of solid waste shall be permitted, licensed or otherwise approved by the applicable County Health District(s). If the contractor is to dispose of waste at the local transfer facility, the completed SWTS will need to be presented to transfer facility personnel before the waste will be accepted.

IV. HAZARDOUS WASTE MANAGEMENT

a. Hazardous Wastes (Includes Oil, Asbestos and PCB Wastes)

1. Under no circumstances shall the contractor remove hazardous waste from NSE without authorization from NSE Environmental, via the Contracting Officer. NSE Environmental will provide signature and the EPA ID# on the manifest. The contracting agency will provide the EWCC function for the contractor. The contractor must provide an Accumulation Area Operator (AAO) in the event that hazardous waste is generated. The AAO is the person that is responsible for the storage and control of hazardous waste. The AAO will need to attend Site Specific Hazardous Waste Training provided by NSE Environmental.

2. Prior to the start of any work that will result in the generation of hazardous waste the Contractor shall inform NSE Environmental, via the Contracting Officer, when a hazardous waste is going to be generated and what the applicable WIS is for the waste. Preplanning and discussions with NSE Environmental will aid in overall management of hazardous waste.

3. Bulk Hazardous Waste:

(a) It is extremely important that generation of bulk (more than119 gallons, or more than 882 pounds) waste be discussed with NSE Environmental, via the Contracting Officer, fourteen calendar days prior to generation. Bulk waste cannot be turned-in to the HWAF as they are not equipped to handle bulk wastes. Store bulk waste onboard ship or contact NSE Environmental to determine a temporary accumulation area.

(b) The contractor shall provide bulk containers, secondary containment, labels, etc.

needed to comply with bulk storage of hazardous waste. NSE Environmental can help with labeling requirements.

(c) The contractor may make arrangements to dispose of bulk hazardous waste for better pricing, however the waste must be designated by NSE Environmental, and the manifest must be signed by NSE Environmental.

4. Non-Bulk Hazardous Waste:

(a) NSE Environmental will arrange for the disposal of non-bulk hazardous waste with costs to be borne by the contracting agency.

(b) Non-bulk containers and labels for hazardous wastes can be provided by NSE Environmental.

5. All hazardous waste awaiting designation (WAD) and shall remain onboard ship at a location specified by the Contracting Officer until ready to be turned over to the Hazardous Waste Accumulation Facility (HWAF). Hazardous waste shall not be stored on the pier.

6. Apply a hazardous waste label and DOT major risk label(s) on the containers as specified by NSE Environmental.

7. Turn non-bulk waste over to the HWAF prior to the end of each workday during normal working hours or retain onboard ship until the next workday.

b. Unanticipated Hazardous Waste. If material that may be dangerous to human health or the environment is encountered anytime during contract performance, the contractor shall stop that portion of work and notify the Contracting Officer immediately. If the situation is an immediate threat to human health or the environment, call 911 by landline or 425-304-3333 by cell phone and follow emergency spill event procedures outlined in Section V of this document.

c. Accumulation Areas for Hazardous Waste

1. Satellite Accumulation Areas (SAA):

(a) Establishment and location of an SAA must be coordinated through the NSE Environmental prior to being operated using the Contractor Request for Hazardous Waste Satellite Accumulation Area (SAA) Registration, Attachment 4. The contractor AAO will be the site manager. Proposed changes in the location, type of HW, or container size must be coordinated with NSE Environmental.

(b) NSE Environmental will provide a SAA sign and the appropriate size and type of container with the required labeling. The AAO must check the containers to ensure the labeling is correct for the HW to be accumulated,

(c) When 55 gallons of HW or one quart of acute HW is accumulated, the container must be marked immediately with the accumulation start date and moved within three days to the HWAF. Call the HWAF for pick up. If the SAA volume limits are exceeded or other SAA criteria are not met, the site may be considered a non-complying, less-than-90-day area subject to numerous violations.

(d) SAA’s located outside of a building will be locked. The AAO will maintain control of the key. If the key is to be given to anyone else it is highly recommended that a logbook be maintained.

(e) Closure of accumulation areas requires inspection and approval by NSE Environmental, via the Contracting Officer.

2. 90-Day Storage Areas. Under special circumstances NSE Environmental may authorize a 90-day storage area. The contractors AAO will be the site manager. This area must meet all the requirements of 40 CFR 262.34. Use Attachment 5 to request a 90-Day Storage Area. The contractor is responsible for:

(a) Contingency Plan for the 90-Day Storage area,

(b) Training Plan,

(c) Communication System,

(d) Adequate aisle space, 36” between container isles,

(e) Weekly Inspections, Attachment 6, and

(f) Recordkeeping, all records and inspections kept for 5 years, copies sent to PW Environmental, via the Contracting Officer,

(g) Closure of accumulation areas requires inspection and approval by NSE Environmental, via the Contracting Officer.

3. Universal Waste: Includes lamps, batteries, and mercury containing devices. All universal waste sites need to be registered with NSE Environmental, via the Contracting Officer. The contractors AAO will be the site manager. The HWAF will pick up universal waste every six months. If your container has not been picked up within six months or is full prior to six months, call the HWAF and request a pick up.

4. Used Oil: All used oil sites need to be registered with NSE Environmental, via the Contracting Officer. The contractors AAO will be the site manager. Label the containers with “Used Oil”. Ensure secondary containment is in place. Display “No Smoking or Open Flame”, the Emergency Response Procedures at NSE (Attachment 9), and SOP 3: Oil Handling Instructions (Attachment 12).

d. Procedure for Turn-In of Hazardous Waste to the HWAF

1. Required Forms:

• DD Form 1348-1 – The Navy’s material control document, signed by the contractor’s AAO and the Contracting Officer’s EWCC,

• Waste Information Sheet (WIS) – (See Attachment 7)

• Waste Inventory List (WIL) – Is used when more than one waste stream is turned in at one time (see Attachment 8),

• Material Safety Data Sheet (MSDS),

• Lab Analysis if needed.

2. For a single waste stream complete the DD Form 1348-1 and provide the MSDS, WIS, and Lab Analysis, if required, for the waste.

3. For multiple waste streams complete one DD Form 1348-1 and use the WIL to make a list of all waste streams turned in. MSDS(s) and/or lab analysis plus a WIS is required for each waste stream that contains more than one product. Mark each container with the corresponding number on the WIL. Example: If the first item on the WIL is Paint Chips, all the containers with paint chips in them will have “#1” on the container.

4. Call the HWAF for pick-up scheduling (4-5986/87).

5. Ensure all containers are clean, in good condition, closed, and properly identified.

6. Contractors shall make arrangements with the HWAF prior to offload of Hazardous Waste and will provide forklift service to load the truck if required.

e. Lab Analysis for Hazardous Waste Determination

1. The contractor will send all laboratory analysis for hazardous waste determination to a lab that is accredited by the Washington State Department of Ecology.

2. Examples of required tests:

(a) Sandblast Grit – TCLP 8 RCRA Metals

(b) Soil – PAH, PCB, TPH, TCLP 8 RCRA Metals

(c) Unknown Waste – Step 1: flash point, reactive assessment, pH, total metals, total pesticides, and total organic compounds. Step 2 (determined by step 1, if needed): TCLP metals, TCLP pesticides, and/or TCLP Organics.

(d) For other items contact NSE Environmental, via Contracting Officer, for the appropriate analysis to test for.

f. Hazardous Waste Training

1. Train all personnel to perform their duties in a way that ensures compliance with WAC 173-303 for Large Quantity Generators and this document for hazardous waste management.

Keep all training records at the job-site and ensure they are available for review upon request.

2. The contractor will select the AAO and send them to the 1 hour, facility specific Hazardous Waste course provided by the NSE Environmental. The course will be conducted at the HWAF unless otherwise specified. All AAO’s must complete the training prior to the generation of waste awaiting designation or hazardous waste. No less than 14 calendar days prior to generating waste, schedule training with NSE Environmental, via the Contracting Officer.

g. Empty Hazardous Material Containers. All empty containers will be returned to the HAZMIN Center. If they were not issued by the HAZMIN Center then turn them in to the HWAF. Do not throw them into the trash containers without written approval from NSE Environmental, via the Contracting Officer. Example: paint cans with dry hardened paint in them, and the paint does not designate as hazardous waste, may be a candidate for the contractors dumpster, or if only a residue of paint is left they may be recyclable, contact NSE Environmental, via the Contracting Officer, for written approval.

V. WASTE WATER

a. Sanitary Sewer Discharge Discharge of waste material to a sanitary sewer drain (e.g., sinks & toilets) is prohibited unless prior authorization has been obtained from NSE Environmental, via the Contracting Officer.

Non-approved discharges to the sanitary sewer system may result in direct violation of the City of Everett Industrial Waste Discharge Permit #7722-09 issued to NSE.

b. Shipboard Liquid Waste Discharges

1. The contractor shall ensure that all liquid waste generated from cleaning operations that is planned for discharge to NSE via sanitary or oily waste risers shall have analysis performed.

Results shall be provided to NSE Environmental, via the Contracting Officer, prior to discharge. Analysis required shall be total metals (T) and not exceed the following:

• Arsenic (T) 0.5 mg/l

• Cadmium (T) 0.24 mg/l

• Chromium (T) 5.0 mg/l

• Copper (T) 3.0 mg/l

• Cyanide (T) 0.65 mg/l

• Lead (T) 1.89 mg/l

• Mercury (T) 0.1 mg/l

• Nickel (T) 2.83 mg/l

• Silver (T) 0.49 mg/l

• Zinc (T) 4.0 mg/l

• pH <5 or >10

2. If analysis results are in exceedence of effluent limits, arrangements for disposal must be coordinated through NSE Environmental, via the Contracting Officer.

3. When authorized to discharge, the contractor shall contact PW utilities supervisor to arrange for hook up to designated riser.

4. For additional information and or support, please contact NSE Environmental, via the Contracting Officer.

c. Oily Waste Water

1. Oily waste water that is not contaminated with surfactants, halogenated solvents, AFFF, hazardous waste, or pH <5 or >10 can be disposed of at the NSE Pretreatment facility. Prior to acceptance, the contractor is required to perform pretreatment analytical to determine if the waste meets pretreatment permit limits (Paragraph b of this section). A copy of analytical shall be forwarded to NSE Environmental, via the Contracting Officer, for review prior to discharge to the pretreatment plant. Authorization to discharge shall be verified by NSE Environmental, via the Contracting Officer.

2. Labeling and secondary containment requirements apply to containers stored off the ship.

3. Manage all used oil products consistent with appropriate NSE and state regulatory requirements, policy and guidance. If in doubt, contact NSE Environmental through the Contracting Officer.

d. Oil and Oily Waste Transfers

1. All transfers of oil and oily wastewater at the piers over water are regulated by the Coast Guard. Transfer procedures are addressed in the NSE Oil & Hazardous Substance Transfer Operations (Standard Operating Procedure 1). A copy of this procedure can be obtained by calling NSE Environmental at 425-304-3465. Transfers will require a Person in Charge (PIC) with qualifications verified by NSE Environmental. Oily waste or petroleum transfers over water shall not be permitted in severe weather conditions. NSE Environmental and NSE Port Operations shall determine if weather conditions warrant shut down of transfer operations.

2. Transfers of OHS over water shall not be considered routine. Oily wastewater, fueling, defueling, and internal fuel transfer evolutions over water should only be performed when operationally necessary. Notify NSE Environmental, Port Operations, and NAVFAC PW prior to transfer, via Contracting Officer, at least three days in advance of any OHS transfer.

All transfers over water shall be done by qualified personnel that are PIC designated. The contractor PIC must schedule and conduct a Pre-transfer Conference prior to all petroleum transfer operations to ensure that each person involved in the transfer understands the details of the operation and to review the NSE applicable Standard Operating Procedure (SOP).

This meeting is to ensure that proper spill mitigation and response measures are in place.

3. OHS transfer operations are generally prohibited between sunset and sunrise. Should a nighttime transfer be required, the contractor must request written permission from NSE Environmental in consultation with Commander Navy Region Northwest. NSE Environmental shall be notified of determination for nighttime transfer.

e. Tanker Truck Offloads at the Oily Wastewater Pretreatment Facility (OWPF) NSE is permitted to discharge to the City of Everett municipal sewer system under an Industrial Waste Discharge Agreement. This is a legally binding permit between the Navy and the City to protect the city’s wastewater treatment process. The following conditions are part of the agreement:

1. All contractor tanker trucks shall check in with the Public Works Industrial Wastewater Facility Manager prior to commencement of work.

2. Wastewater from tanker trucks discharged to NSE via sanitary or oily-waste risers are subject to the same screening process mentioned in section VII.c of this instruction.

3. If the contractor suspects the tanker truck contents may contain a hazardous substance, they should contact the NSE Environmental, via the Contracting Officer, to coordinate offload efforts.

4. Tanker Truck, Vehicle, and Equipment Operations:

(a) NSE Environmental shall be notified prior to all fueling operations that require tanker truck dispensing 425-304-3465. An NSE Environmental representative shall be present prior to fueling evolutions to inspect tanker trucks and participate in pre-transfer conferences with involved personnel.

(b) Tank truck drivers must never leave the immediate area and are required to monitor fuel hose connections and meters when transfers are in progress.

(c) Fueling operations shall be restricted to designated areas as specified. Provide these designated areas with measures that prevent contamination of stormwater runoff.

(d) Vehicle cleaning, equipment cleaning, or maintenance of vehicles or equipment, are prohibited, unless otherwise approved by NSE Environmental, via the Contracting Officer.

VI. SPILLS

Report spills immediately to Regional Emergency Dispatch by calling 911 on landlines or 425-304-3333 on cell phones.

All contractor personnel, including subcontractors, performing work at NSE must be aware of and understand spill prevention, spill events, and the proper response for each type of event. A copy of Attachment 9 shall be posted at the work site. Waterborne spills, regardless of responsible party, shall be immediately reported to Regional Emergency Dispatch. Land based spills, if more than 10 gallons or beyond the capability of responsible party to clean up, shall be reported to Emergency Dispatch. When a spill occurs, cover or block storm drains and sewer manholes or block drainage ditches in the spill area if safe to do so. Land based spills that can be immediately cleaned up without outside assistance shall be cleaned up and waste debris shall be turned in to the HWAF, Building 2150 with proper documentation.

All spills are investigated by NSE Environmental to determine cause and corrective action.

Contractor caused spills are to be reported to Emergency Dispatch. The contractor will contact the Contracting Officer. NSE Environmental will make notifications to regulatory agencies and the Contracting Officer. After the initial spill investigation, NSE Environmental will follow-up with a root-cause analysis to determine what caused the spill and what corrective actions are needed. The Contracting Officer may be involved after initial investigations if the contractor is responsible for the spill.

a. Spill Prevention Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching the air, ground, or waterways. General requirements include ensuring there is secondary containment or diversionary structures in place as necessary to prevent a discharge to navigable waters. Reasonable steps, at a minimum, shall include the following:

1. Place a spill response kit at or near HM and hazardous waste handling and transfer work sites. Post the list of the materials for the spill kit.

2. Place OHS in approved containers. Inspect containers to ensure integrity prior to the transfer of material and storage of oil and hazardous substances. Secure all containers (i.e., drum covers on) when not in use. Store all containers in approved lockers or facilities, which are maintained in a clean and orderly manner. Secure all containers prior to transportation.

3. Protect storm drains, catch basins, manholes, and floor drains within the drainage area of OHS operations with a mat, plug or other suitable device to prevent flow into subsurface distribution systems. Spill containment around fuel tanks should be free of water prior to fuel transfers.

4. Contractors OHS equipment: All OHS containers with a capacity of 55 gallons or more must be located in impermeable secondary containment. The containment must be capable of containing 100 percent of the largest container in the containment. Where possible, cover the containment to prevent the accumulation of rainwater. If secondary containment is not protected from rain, provide additional capacity for 4 inches of rain. For known, uncontaminated rainwater that does accumulate, follow the requirements in Attachment 15 of this document for discharge.

5. Keep work site clean to minimize loss of accumulated debris when it rains. Clean up as necessary to maintain control of potential pollutants. After fuel transfers to or from trucks, drivers should inspect the area and clean up any fuel or oil drips that have occurred. Drivers should remove any fuel from spill containment buckets by draining back into the tank if possible.

6. Implement additional preventative measures as needed to minimize the potential of any spill event, such as using tarps, drip pans, and proper storage.

b. Spill Event. A spill is any unpermitted or uncontrolled release of oil, a hazardous substance or sewage to the water, the ground or ship systems such as Bilges, regardless of the amount spilled. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the contract. There are two types of spill events: emergency and non-emergency.

1. Emergency Spill Event: Any spill event meeting one or more of the following criteria is an emergency spill event:

• Is an immediate threat to human health or the environment, or

• Is a material not known to the person discovering the spill, or

• Has the immediate potential to enter or has entered a storm drain or waterway, or sanitary sewer, or migrated off NSE property, or

• Requires assistance from NSE for cleanup, or

• Is more than 10 gallons.

2. Non-emergency Spill Event:

• Is not an immediate threat to human health or the environment, and

• Is a material known to the person discovering the spill, and

• Has not entered, and does not have immediate potential of entering a waterway or waterway inlet (e.g., storm drain, sanitary sewer manhole, etc.), and remains on Government property, and

• Can be cleaned up safely by contractor personnel without assistance from the Government, and

• Is 10 gallons or less.

c. Spill Response Procedures

1. When reporting a spill, an estimated quantity must be supplied.

2. The following applies to emergency spills caused by the contractor during contract performance:

(a) Immediately notify Regional Emergency Dispatch by calling 911 on a NSE phone, or 425-304-3333 on a cellular phone.

(b) Isolate the spill area and stay upwind until arrival of the NSE Response Team.

(c) Try to stop or contain the spill to prevent it from going into drains or waterways if the properties of the spilled material are known and it can be done without endangering the safety or health of the contractor or other personnel.

(d) The contractor shall then notify NSE Environmental at 425-304-3465 and the Contracting Officer.

(e) The NSE Response Team will respond to all emergency spills.

(f) The contractor will be requested to assist the NSE Response Team, by providing available technical data (e.g., MSDSs and waste profiles) the contractor possesses on the material spilled. This information shall be provided upon request to emergency response personnel.

(g) The contractor shall assist the NSE Environmental personnel in the preparation of spill reports if requested.

(h) NSE Environmental will provide to the Contracting Officer all relevant data necessary to determine financial impact and liability of the spill and reimbursement for assistance of spill clean-up and disposal services. If the spill is contractor caused, the contractor shall reimburse the Navy for spill response, clean up and disposal services.

3. The following applies in the event of a non-emergency spill, caused by the contractor during contract performance:

(a) Stop the source of the spill if safe to do so. Contain the spilled material and keep it away from drains or waterways. Block any drains near the spill if there is a chance the spill will reach them.

(b) Wear the proper personal protective equipment while cleaning up a spill. Refer to the product’s MSDS sheet.

(c) Turn waste debris over to the HWAF, see Section IV.

VII. OIL SPILL PREVENTION CONTROL AND COUNTERMEASURE (SPCC)

a. SPCC Requirements. The NSE SPCC Plan applies to all contractors working at NSE. It includes oil storage or handling facilities having one or more oil storage containers with a capacity of 55-gallons or more. This includes, but is not limited to: Greases, Fats, Petroleum Oil, Vegetable Oil, Mineral Oil, Synthetic Oil, Lubricating Oil, and Oily Waste Water.

Follow Standard Operating Procedures “SOP 1: General Oil and Hazardous Substance Management Procedures”, Attachment 10.

b. Inspections. Federal regulations require inspections of all containers and operating equipment covered by the SPCC regulations. Specifically, the SPCC regulation requires that:

1. For 55-gallon drums use “Drum and Small Container Storage and Handling Facility, Monthly Inspection Checklist”, Attachment 13.

2. For tanks and bulk containers use “Bulk Storage Facility, Monthly Inspection Checklist”, Attachment 14.

3. The inspection forms be signed by the appropriate supervisor and inspector; and

4. Records of all inspections and tests are to be kept on site for three years, and FAX to NSE Environmental at 425-304-3469.

Visual inspections should include the container, connecting pipes, valves, pipe supports and secondary containment in addition to liquid level sensing devices or other spill prevention equipment in place.

c. Spill Prevention Equipment. General SPCC requirements (40 CFR 112.7) include ensuring there is secondary containment or diversionary structures in place as necessary to prevent a discharge from the facility to navigable waters. SPCC regulations specific to bulk storage containers (40 CFR 112.8(c)) require bulk storage containers to have secondary containment of sufficient capacity to contain the entire contents of the container plus sufficient freeboard for rainwater accumulation.

SPCC regulations (40 CFR 112.8(c)(8)) also require the use of “good engineering practice” with respect to liquid level sensing devices and alarm systems. Good engineering practice consists of at least one of the following devices:

1. High liquid level alarms with an audible or visual signal at a constantly attended operation or surveillance station. In smaller facilities an audible air vent may suffice.

2. High liquid level pump cutoff devices set to stop flow at a predetermined container content level.

3. Direct audible or code signal communication between the person gauging the container and the pumping station.

4. A fast response system for determining the liquid level of each bulk storage container such as digital computers, telepulse, or direct vision gauges. If you use this alternative, a person must be present to monitor gauges and the overall filling of bulk storage containers.

Having personnel continuously man the filling process and monitor fuel level gauges may satisfy good engineering practice with respect to level alarms and level indicators, as long as the procedure is adequate to prevent a discharge (as required under 40 CFR 112.8(c)(8)) when considering factors such as the container size; filling rate; ability of the person performing the filling operation to continuously monitor product level in the container; reaction time; capacity of the secondary containment and/or catch basin; and proximity of the tank to floor drains, sumps, and other means through which oil could escape.

d. Integrity Testing. Per published EPA guidance, routine integrity testing of small (less than 30,000 gallon) shop-built containers, including 55-gallon drums, is not necessary if all parts of the container (including the bottom) are visible for routine inspection, and if containers are stored so that they are not in direct contact with the ground or floor, such as on a pallet or protective barrier. The policy allows frequent inspections to be considered “equivalent environmental protection” to integrity testing. For tanks 30,000 gallons or larger contact NSE Environmental for guidance.

e. 55-Gallon Drums. The contractor will ensure that adequate secondary containment is provided and monthly, documented “Drum and Small Container Storage and Handling Facility, Monthly Inspection Checklist” inspections, Attachment 13, of all 55-gallon drum storage areas are conducted. These same two requirements apply if the drums are staged inside or outside, and are independent of the number of drums stored. SPCC requirements will be met.

1. Inside secondary containment must have adequate capacity to contain the entire contents of the largest single container that is stored within the containment device.

2. Outside secondary containment must also be large enough to contain any rainwater or other drainage that could become entrained within the containment area. If rainwater does accumulate in the containment, then it must be inspected for signs of oil before the rainwater flows over the sides of the containment or before it is manually discharged. Considering the additional material and inspection requirements, for 55-gallon drums that must be fielded outside, it is recommended that the drum areas be covered with a tarp or other rainproof material to prevent rainwater from getting into the containment area. “Inspection Record:

Rainwater Accumulation”, Attachment 15, is the inspection procedure and form for conducting and documenting inspections of rainwater prior to discharge.

VIII. DRINKING WATER, CROSS-CONNECTION CONTROL

a. Approved Backflow Preventers. Contractors shall ensure that all backflow prevention assemblies used at NSE are models included on the current list of backflow prevention assemblies approved for use in Washington State. Notify NSE Environmental, via the Contracting Officer, when any backflow assemblies are installed.

b. Approved Backflow Preventer Installation, Inspection, and Testing

1. Backflow Preventers are to be installed by a certified Backflow Assembly Tester (BAT).

2. The contractor shall ensure that inspections and/or tests of approved backflow assemblies are conducted:

(a) At the time of installation,

(b) After a backflow incident, and

(c) After an assembly is repaired, reinstalled, or relocated.

3. The contractor shall ensure that an approved backflow prevention assembly found to be improperly installed, defective, not commensurate with the degree of hazard, or failing a test (if applicable) is properly reinstalled, repaired, overhauled, or replaced.

c. Recordkeeping. The contractor shall maintain a record of inspection and/or test attached to each backflow assembly in use. This record shall be protected from the weather.

IX. STORM WATER POLLUTION PREVENTION PLAN (SWPPP)

a. Stormwater Drain Discharge In accordance with the NSE Stormwater Pollution Prevention Plan (SWPPP), nothing is to be poured or allowed to drain into any stormwater drain system without the express written permission of NSE Environmental, via the Contracting Officer. Uncontaminated water may be discharged to the stormwater drain by obtaining approval through Attachment 16, “NSE Environmental Storm Drain/Sanitary Sewer Discharge Approval.” This form includes the types of operations allowed and the criteria to be met. Submit the form to NSE Environmental, Stormwater Program Manager, via the Contracting Officer. Non-approved discharges to the storm drain may be in violation of regulations and/or permits issued by the Environmental Protection Agency (EPA) or the Snohomish County Health District.

b. Best Management Practices (BMP’s):

The contractor will identify potential sources of pollution in their area, which may reasonably be expected to affect the quality of stormwater discharge from the site and select from the list of mandatory BMP’s provided in Attachment 17. If the applicable BMP’s are not effective in preventing the discharge of pollutants, then select and implement additional BMP’s from EPA publication 832-R-92-005 and Washington State Department of Ecology, Stormwater Management Manual for Western Washington. Inform NSE Environmental, Stormwater Program Manager, via the Contracting Officer.

X. AIR POLLUTION CONTROL AND REPORTING

a. General Operational Requirements

1. Use of air contaminant generating equipment and air pollution control equipment may be authorized under existing Puget Sound Clean Air Agency (PSCAA) requirements.

Contractor shall identify prior to start of work the equipment to be used to NSE Environmental, via the Contracting Officer. NSE Environmental, via the Contracting Officer will determine need for a Notice of Construction/Order of Approval. Identify the make, model, manufacture date, size and brake horsepower for portable (skid or trailer mounted) internal combustion engines.

2. The contractor is responsible for coordinating submission of the Notice of Construction (NOC) with NSE Environmental, via the Contracting Officer, for equipment not exempted under PSCAA Regulation I, Article 6. Provide a copy of the NOC application and Order of Approval to NSE Environmental, via the Contracting Officer.

3. Prior to using the equipment, submit a copy of Operation and Maintenance (O&M) Plan for all air contaminant generation equipment (required by PSCAA Regulation I, Section 5.05(c)) to NSE Environmental, via the Contracting Officer. Maintain the O&M plan and any associated records on site for the duration of the project. Be prepared to provide those records for review, within 20 minutes, when requested by regulatory agencies such as PSCAA, following the procedures specified in Section I.c.5. The O&M plan must contain at a minimum the following elements:

(a) Maintaining all equipment in good working order, through following manufacturer’s operation and maintenance recommendations at a minimum.

(b) Maintain records of any repairs made, including records of preventive maintenance.

(c) Periodic, documented inspections, including but not limited to, evidence of fugitive emissions.

(d) Ensure deficiencies are promptly repaired. Secure operation of such equipment if immediate repairs are not feasible.

(e) When fugitive emissions are found, determine whether reasonable precautions are being taken to minimize such emissions.

(f) Requirements to repair the equipment or shut down operations when reasonable precautions are not being taken to minimize fugitive emissions or unreasonable odors.

(g) Any requirements listed as conditions on the Order of Approval for the equipment, if applicable.

(h) Records generated to demonstrate that these actions (e.g. inspections/maintenance/ corrective actions) have been completed, including the location, date, time, and name of persons completing the actions. Records may be in the form of a logbook.

4. Minimize dust emissions by using Best Available Control Technology (BACT). Dry power sweeping is not permitted. Instead, use vacuuming, wet mopping, wet sweeping, or wet power sweeping (to collect any wastewater for disposal). Employ water sprays or total dust containment (or both) at material transfer points in the area in which visible dust is generated. Ensure water spray does not cause run-on/run-off concerns. Provide covers, wetting of materials or adequate freeboard as necessary to prevent loss of particulate matter in transit.