Amendment0002.pdf

ACQR3231615

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

INTEGRATED SOLID WASTE MANAGEMENT AT U.S. FLEET ACTIVITIES, YOKOSUKA, JAPAN

(SR# 6598150)

DESCRIPTION OF THIS AMENDMENT BEGINS ON PAGE 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Oct-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40084-13-R-0425

X 9B. DATED (SEE ITEM 11)

20-Sep-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Oct-2013

CODE

NAVFAC FAR EAST

FEAD YOKOSUKA

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40084-13-R-0425

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

a. The reason for this amendment is to delete a paragraph at “Work Schedule” in Section C, Annex 2, and replace spec coversheet.

The following Paragraph in 0200000.2.6.3 “Work Schedule” shall be deleted:

The Contractor shall perform collection and disposal services in accordance with Attachment J-1503030-02. The Contractor shall submit a Monthly Work Schedule per Section F. If any change happen, NAVFAC Utility Department will provide new work schedule and the Contractor must follow that schedule.

b. The revised pages are provided identified with the number of this amendment on the right top margin, is incorporated into the solicitation.

c. The closing date and time remain unchanged; 21 October 2013 (10:30 A.M.).

The following have been deleted:

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised Specification

(SR#6598150)

249 27-SEP-2013

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Revised package -

Amendment 0002

18 09-OCT-2013

(End of Summary of Changes)

INTEGRATED SOLID WASTE MANAGEMENT

AT

U.S. FLEET ACTIVITIES, YOKOSUKA, JAPAN

BY

COMBINATION OF FIRM-FIXED PRICE AND INDEFINITE QUANTITY CONTRACT

Prepared By: NAVFAC FE PRY231 Name: R. MATSUMOTO Date: 25 SEP 2013

SPECIFICATION APPROVED BY: NAVFAC FE PRY23

FSC Management & Facilities Services Department, FSCM

NAME DATE

SPECIFICATION APPROVED BY: NAVFAC FE PW2

Facility Support Contract and Facility Management Product Line Coordinator

NAME DATE

SR# 6598150

27 Sep 2013

27 Sep 2013

Amendment 0002

LETEMPT.CHER

I.S.1229921459

Digitally signed by

LETEMPT.CHERI.S.1229921459

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=LETEMPT.CHERI.S.1229921459 Date: 2013.09.27 11:04:37 +09'00'

LEVERETTE.BRI

AN.1132409117

Digitally signed by

LEVERETTE.BRIAN.1132409117

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=LEVERETTE.BRIAN.1132409117 Date: 2013.09.27 11:15:57 +09'00'

0200000 - Management and Administration Spec Item Title Description

Replacement parts shall be new. If new parts are not available, the Contractor may request approval in writing from the KO to use factory-reconditioned parts. Use of factory reconditioned parts prior to written approval of the KO is at the Contractor's sole risk. All parts whether new or factory reconditioned shall carry the full warranty required by this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception

The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during 0800-1645 and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO.

A status report of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures at least 15 calendar days in advance. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized Maintenance

Management Systems

(CMMS)

N/A

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance

Spec Item Title Description objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management Plan

(QMP)

The Contractor shall develop and submit to the KO a QMP for acceptance prior to commence of any site work. If any changes are made during the period of performance, submit to the KO a revised QMP for acceptance within seven (7) calendar days.

The QMP shall describe the QMS methodology and approaches used under this contract.

Permits/license, employee list and vehicle list shall be submitted with the QMP. The Contractor is not required to revise the entire QMP, when changes are made only employee list, vehicle list and permits/license, but shall submit the changed item for approval. Employee list specified in spec item 2.8.1, and vehicle list specified in spec item 2.8.2.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five (5) calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management Plan The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4 of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing

Spec Item Title Description lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, and on-site supervisor (s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one (1) hour after the Government's regular working hours.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met.

The QM may be the same person as the SSHO, but must be meet the same experience requirements. The QM shall be on-site during performance of work.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO, whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall have fulfilled the following pre-requisite training and experiences prior being hired as the SSHO under this contract:

The SSHO shall have completed three (3) years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and shall have completed the OSHA 30-hour construction safety class or equivalent within the last three (3) years. The SSHO may be the same person as the QM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/english

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum one (1) year experience with environmental procedures similar to those of this contract;

familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to

Spec Item Title Description perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Competent personnel shall be provided as required.

Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Identification as Contractor

Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.4 Removal of Employees No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency confirmed in accordance with current Base policies and regulations.

2.7.2.5 Proof of Legal Residency No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee List The Contractor shall maintain a current Employee List and submit per Section F.

The list shall include employee’s name, driver’s license number, and level of security clearance.

Submittal about Employees List shall be submitted with the QMP.

2.8.2 Vehicle List Vehicle List. Prior to the commence of on-site work, and as changes are made thereafter, the Contractor shall submit a list of vehicles to be utilized during the project to the KO and shall include the following information for each vehicle:

a. Make

b. Year

c. Type

d. License Number

e. Insurance Company

f. Policy Number

g. Expiration Date of Insurance

The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible.

Spec Item Title Description

Decals shall be placed inside each of the Contractor’s vehicles in a manner they are clearly visible. All vehicles shall display a valid license plate.

Vehicles shall meet all other requirement of local regulations, such as safety standards, and shall carry proof of insurance, safety inspection record and registration.

Submittal about Vehicles List shall be submitted with the QMP.

2.8.3 Passes and Badges All Contractors shall obtain required passes for the Contractor’s employees and vehicles. The Government Pass Office will issue passes without charge.

Passes shall be handled and returned in accordance with the policy of the Government Pass Office at each of Naval installation.

2.8.4 Access to Installation N/A

2.8.4.1 NCACS Program N/A

2.8.4.2 One-Day Passes N/A

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.7 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.8 Trustworthiness Security –

Navy Contract/Task Orders

Reference is hereby made to Navy awarded contracts requiring Contractor access to sensitive unclassified information. Although these contracts are not classified and Contractor employees are not required to have a security clearance, the Department of the Navy (DoN) has determined that all DoN information systems are sensitive regardless of whether the information is classified or unclassified. A Contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee’s trustworthiness. Therefore, all personnel must undergo a National Agency Check to verify their trustworthiness. Also, the Government will include Facility Access Determination (FAD) program requirements in the contract specifications when trustworthiness determinations will be required on the Contractor employees. The following addresses those requirements for Trustworthiness Security.

a. Each Contractor employee must have a favorably completed National

Agency Check (NAC).

b. If Contractor personnel currently have a favorably adjudicated NAC the

Contractor shall notify the Security Manager of the Government command they will visit who will validate this in the Joint Personnel Adjudication System (JPAS). The request shall be renewed annually or for the duration of the contract if less than one (1) year.

c. If no previous investigation exists the Contractor personnel shall complete the requirement for a Trustworthiness NAC.

Investigations for public trust positions, to include IT-II (Limited Privileged) and IT-III (Non-Privileged) positions that access unclassified sensitive information when clearance eligibility is not required, will be submitted to the Office of Personnel Management (OPM) utilizing the SF-85P (code 08B for IT-II and code 02B for IT-III ) and will include the SF-87 Fingerprint Card or electronic fingerprint transmission. The Government Security Manager will process the Trustworthiness NAC. The contract employee shall provide the completed Personnel Security Investigation (PSI) to the Security Manager along with the original signed release statements and applicant fingerprint card (FD87). The responsibility for providing the fingerprint card rests with the Contractor. The Security Manager will review the form for completeness, accuracy and suitability issues and will forward the completed SF85P along with attachments to OPM. The Department of Navy Central Adjudication Facility (DoN CAF) will perform adjudicating contractor investigations for public trust positions. Contractor fitness determinations made by the DoN CAF will be maintained in the JPAS. Favorable fitness determinations will support public trust positions only and not national security eligibility. If no issues are discovered, according to respective guidelines a “Favorable Determination” will be populated in JPAS and will be reciprocal within DoN.

If issues are discovered, the DoN CAF will place a “No Determination Made” in the JPAS and forward the investigation to the submitting office for Government command’s final determination.

2.9 Contractor Safety Program The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps. The Contractor’s safety program shall comply with all safety standards identified in the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and Public Law 91-596, Occupational Safety and Health Act.

The Contractor shall develop and submit to the KO an Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) for acceptance per section F.

Note: The Contractor shall develop Safety Program including APP and AHA based on the QMP.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall develop and implement a site APP. The APP shall be prepared by the Contractor’s SSHO and shall be followed by all Contractor employees, subcontractors, and vendors at each service site.

Spec Item Title Description

The APP shall follow the format and include all elements addressed in Appendix A of EM 385-1-1. The APP shall incorporate AHA and Occupational Risk and Compliance Plans and Programs that are relevant to the site specific hazards and controls for each activity and type of work that may be encountered in the performance of this contract.

The APP shall follow the abbreviated format and include, as a minimum, elements addressed in paragraph 11 of Appendix A of EM 385-1-1.

The Contractor shall submit an APP for acceptance per Section F. The Contractor shall review, update, and submit revisions to the APP whenever a change in work conditions, hazards, or activities occur. Submittal of the APP shall include AHA and Occupational Risk and Compliance Plans and Programs as specified below.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare AHA for all applicable common recurring work activities performed under this contract. AHA for recurring work shall be submitted with the APP and shall be updated as work activities or conditions change and additional AHA prepared as new work activities are required.

Specifically:

For combination FFP/IDIQ contracts, the Contractor shall submit an AHA on task orders, with the associated proposal, whenever the service environment or required task is different from the firm-fixed-priced services.

AHAs shall follow format of Figure 1-2 of EM 385-1-1 and shall explain the following as detailed in the EM 385-1-1:

The steps of the service process;

Identify potential hazards that exist as a result of the Contractor’s service process within the environment;

Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

Inspection requirements to assure service activity is safe; and

Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

During performance of services, the SSHO shall periodically review the AHA at each service site and for each sub-annex to assess the effectiveness of the Contractor’s overall APP. If changes to the AHA are required, such changes shall be submitted to the KO for review and acceptance.

2.9.3 Occupational Risk and

Compliance Plans

The Contractor shall develop, provide and implement occupational risk and compliance plans, as specified below, as necessary for the situation or types

Spec Item Title Description of work to be performed under this contract. These plans shall be submitted with the APP and shall be updated as situations change. Additional plans as referenced in Appendix A of EM 385-1-1 shall be developed as applicable when new types of work are required under this contract. If an item is not applicable because of the nature of the work to be performed, the Contractor shall state this exception and provide a justification in this plan.

2.9.3.1 Abrasive Blasting Plan The Contractor shall develop an abrasive blasting plan to include written operating procedures addressed in paragraph 06.H of EM 385-1-1.

2.9.3.2 Access/Haul Road Plan The Contractor shall develop an access/haul road plan to include the elements addressed in paragraph 04.B of EM 385-1-1.

2.9.3.3 Alcohol and Drug Abuse

Prevention Plan

N/A

2.9.3.4 Asbestos Abatement Plan The Contractor shall develop a plan to explain how it will protect its personnel from asbestos exposure including but not limited to proper disposals in accordance with JEGS and any other applicable policies/changes as per section. For further guidance, see paragraph 2.10.2.9. This plan shall also address relevant procedures, requirements, and protocols of “Asbestos Hazard Control Activities” and “Engineering Control of Asbestos Containing Material” section 6 of EM 385-1-1.

2.9.3.5 Confined Space Program The Contractor shall develop an activity/site-specific confined space program to include elements addressed in paragraph 34.A of EM 385-1-1 and comply with relevant requirements in 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, and any other Federal, state and local regulatory standards.

2.9.3.6 Critical Lift Plan The Contractor shall develop a critical lift plan to explain how it will conduct any lifts at 75 percent or more of the crane or hoist capacity (or lifts over 50 percent of the capacity on a barge mounted mobile crane’s hoists) for any radius of lifts and include elements addressed in Paragraph 16.H of EM 385- 1-1 and comply with requirements in ASME B30.22, ASME B30.3; ASME B30.5, and ASME B30.8.

2.9.3.7 Demolition Plan The Contractor shall develop a plan to explain how it will safely dismantle and remove all demolished building components and debris off Government property. The Contractor shall provide an engineering survey and demolition plan developed by a registered professional engineer to include elements addressed in paragraph 23.A.01 of EM 385-1-1.

If applicable, contact Government Environmental office via the KO for any historical/cultural significance prior to any demolitions.

2.9.3.8 Emergency Response Plans The Contractor shall develop emergency response plans to ensure safe evacuation and personnel safety in the event of fire or other emergency that include elements addressed in paragraphs 01.E, 03.A, 03.D, and 19.A.04 of

EM 385-1-1.

2.9.3.9 Excavation/Trenching Plan The Contractor shall develop an excavation/trenching plan to include elements addressed in paragraph 25.A.01 of EM 385-1-1.

2.9.3.10 Fall Prevention and

Protection Plan

The Contractor shall develop site specific fall prevention and protection plan to protect and prevent its service workers from falling from heights of 1.8m (6 feet) or more. This plan shall include elements addressed in paragraph 21.C of EM 385-1-1 and ANSI A10.32, ANSI Z359.1, and ANSI/ASSE A10.34. A competent person for fall protection shall prepare and sign the plan.

2.9.3.11 Fire Prevention Program The Contractor shall develop a fire prevention program to include a fire prevention plan and annual survey to include elements addressed in paragraph 06.C and 09.A of EM 385-1-1, NFPA 10, NFPA 241, NFPA 51B, NFPA 70, and NFPA 70E.

Spec Item Title Description

2.9.3.12 Floating Plant Severe

Weather Precaution Plan and Marine Emergency Plan

The Contractor shall develop a floating plant severe weather precaution plan and marine emergency plan where floating plants, e.g., dredges, floating and barge mounted cranes, will be utilized to include elements addressed in paragraphs 19.A.03 and 19.A.04 of EM 385-1-1.

2.9.3.13 Hazardous Energy Control

Program

The Contractor shall develop a hazardous energy control program to include elements addressed in paragraph 12.A.01 of EM 385-1-1.

2.9.3.14 Health Hazard Control

Program and Hazard Communication Program

The Contractor shall develop a project-specific health hazard control program and chemical hazard communication program to include elements addressed in paragraphs 06.A and 06.B of EM 385-1-1 and 29 Code of Federal Regulations (CFR) 1910.120 or 1926.59 requirements.

2.9.3.15 Heat/Cold Stress

Monitoring Plan

The Contractor shall develop a heat/cold stress monitoring plan to include elements addressed in paragraph 06.I.02 of EM 385-1-1.

2.9.3.16 Lead Compliance and

Abatement Plan

The Contractor shall develop a lead compliance and abatement plan to include elements addressed in paragraph 06.B.05 of EM 385-1-1 and 29 CFR

1910.1025 and 29 CFR 1926.62.

2.9.3.17 Radiation Safety Program The Contractor shall develop a radiation safety program to include elements addressed in paragraph 06.E.03 of EM 385-1-1.

2.9.3.18 Respiratory Protection

Program

The Contractor shall develop a respiratory protection program to include elements addressed in paragraph 05.G of EM 385-1-1 and the OSHA’s respiratory protection standard specified in 29 CFR 1910.134.

2.9.3.19 Site Sanitation Plan The Contractor shall develop a site sanitation plan to include elements addressed in Section 2 of EM 385-1-1.

2.9.3.20 Temporary Facility Layout

Plan

The Contractor shall develop a temporary facility layout plan to include elements addressed in paragraph 04.A.01 of EM 385-1-1.

2.9.3.21 Underground Emergency

Rescue Plan

The Contractor shall develop an underground emergency rescue plan to include elements addressed in paragraph 26.A of EM 385-1-1.

2.9.4 Accident and Damage

Reporting

The Contractor shall notify the KO of all damages, accidents, mishaps, and near misses that occur on or related to Government property as soon as practical, but not later than four (4) hours.

For recordable injuries and illnesses, property damage accidents resulting in at least ¥200,000 in damages, and Weight Handling Equipment (WHE) accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident.

(a) For recordable injuries and illnesses and property damage accidents resulting in at least ¥200,000 in damages complete the Navy CIRS form attachment J-0200000-04.1 and provide the report to the KO within one

(1) calendar day of the accident. The KO will provide a blank copy of any required or special forms.

(1) Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

(i) Death, regardless of the time between the injury and death, or the length of the illness;

(ii) Days away from work (any time lost after day of injury/illness onset);

(iii) Restricted work;

(iv) Transfer to another job;

(v) Medical treatment beyond first aid;

(vi) Loss of consciousness; or

(vii) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

(b) For WHE accidents (including rigging gear accidents) complete the

Spec Item Title Description

WHE Accident Report (Crane and Rigging Gear) form, page 7 of attachment J-0200000-05, and provide the report to the KO within 30 calendar days of the accident.

(1) WHE Accident. A WHE accident occurs when any one (1) or more of the six (6) elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking;

overload; and/or collision, including unplanned contact between the load, crane, and/or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occur. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.).

Comply with current 29CFR1904 for OSHA/HIOSH record keeping and reporting requirements.

2.9.4.1 Accident Reporting

Notification

The Contractor shall report all accidents, mishaps, and near misses to the KO in a timely manner as described below:

An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the Government’s desire to receive notification of all mishap situations as early as possible.

The Contractor shall develop a Follow-on Accident Reporting

Notification Report and shall and provide a copy to the KO by close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning. Follow-on reports shall be required daily until the Contractor can send a final, conclusive report of the nature, cause, and outcome of the accident.

The Contractor shall provide a Final Accident Reporting

Notification Report of the accident to the KO within 24 hours after completing the investigation of the accident.

2.9.5 Fire Protection The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2.9.6 Monthly On-Site Labor

Report

The Contractor shall submit a monthly on-site labor report per section F.

This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

2.9.7 OSHA Citations and

Violations

N/A

2.9.8 Safety Inspections and

Monitoring

The Contractor shall conduct inspections of its work areas, job sites, and work crews every day work is being performed to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

The site is safe and free of job-site hazards

Proper PPE is being utilized and worn.

Safe work practices and processes are being followed.

Workers are familiar with the hazards covered in the respective

AHA for that work activity.

All equipment and tools are in good condition and being used safely.

The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity when it deems danger is imminent. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available to the KO upon request.

Whenever the KO becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2.9.9 Safety Certification The Contractor shall submit copies of all the required Federal, state, county, city and industry safety related Safety Certifications for work performed under this contract per Section F. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

2.9.10 Safety Apparel on Jobsites The Contractor personnel shall wear appropriate high-visibility safety apparel (garment, vest, or harness of retro-reflective and fluorescent material) meeting ANSI/ISEA 107-2004 requirements. Appropriate garment shall be based on the worker hazards and tasks, complexity of the work environment or background, and vehicular traffic and speed. As a minimum, the Contractor personnel shall wear ANSI/ISEA 107-2004 Class I compliant apparel.

2.9.11 Safety Requirements For

Crane Operation

The Contractor shall comply with the “SAFETY REQUIREMENT FOR CRANE OPERATION” specified in Attachment J-0200000-05.

2.10 Environmental Management

and Sustainability

The Contractor shall perform work under this contract consistent with the following Environmental Management System (EMS) goals and policy.

Goals:

Reduce purchase and use of toxic and hazardous materials;

Expand purchase of green products and services; increase recycling;

Reduce energy and water use;

Increase use of alternative fuels and renewable energy;

Integrate green building concepts in major renovations and new construction;

Prevent pollution at the source; and Continual improvement.

Policy:

Protect public health and the environment by being an environmentally responsible member of the community;

Preserve our natural, historic and cultural resources;

Conserve natural resources by reducing what we discard, reusing items, and recycling materials, which includes purchasing products made from recycled materials;

Integrate sound environmental practices into all our operations and business decisions; Integrate environmental protection requirements and pollution prevention initiatives into the early planning, design and procurement of facilities, equipment and material, as well as the planning and implementation of military training activities;

Prevent or minimize pollution at its source as we seek out ways to eliminate or further minimize use of hazardous materials and generation of hazardous waste;

Maintain a sound partnership with regulatory agencies to sustain our compliance with existing and new environmental laws and regulations;

Enhance our program as we develop and implement an Environmental Management System; and

Adhere to this policy, remind one another to do so, and ensure that our entire community knows this is our policy by our actions as well as our words.

The Contractor shall maintain monitoring and measurement information to address the EMS goals and policy and provide the EMS Goals and Policy Measurement Information to the KO when requested. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions, assume legal and financial liability for the noncompliance and take corrective action immediately to remedy the noncompliance. The Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.6 for detailed description on Environmental Management System.

2.10.1 Energy Management

Program

The Contractor shall comply with the installation's energy management program.

2.10.1.1 Water Conservation Plan The Contractor shall develop, submit and implement a Water Conservation Plan per Section F.

2.10.1.2 Energy Efficient Products The Contractor shall use life-cycle cost analysis in making decisions about

Spec Item Title Description investments in products, services, construction and other projects to lower Federal Government’s costs and reduce energy consumption. The Contractor shall elect lifecycle cost effective Energy Star and other energy-efficient products when acquiring energy-using products. For product groups where Energy Star labels are not yet available, select products that are in upper 25 percent of energy efficiency as designated by the Federal Energy Management Program. Use of high energy consuming tools or equipment is subject to approval by the KO prior to use.

2.10.2 Environmental Protection The Contractor shall comply with all applicable local laws, and with the regulations and standards.

All environmental protection matters shall be coordinated with the CFAY Environmental department. Inspection of any of the facilities operated by the Contractor may be accomplished by the Installation Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and are kept up to date on regulatory required specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent on the basis of appropriate education, training or experience.

Refer to attachment J-0200000-06 “Environmental Protection” for detailed description on Environmental Protection.

Note: The Contractor shall develop Environmental Protection Plan (EPP) based on the QMP and attachment J-0200000-06, 3.1 Environmental Protection and attachment J-0200000-04.7. EM may be the same person as the QM, but must be familiar with EPP requirements.

Submit flowchart of industrial waste processing to CFAY Environmental department to notify via the KO prior to commence of any site work with

EPP.

2.10.2.1 ODS Requirements for

Refrigerant Recycling

Specified in attachment J-0200000-06, “Environmental Protection,” Paragraph 3.15.

2.10.2.2 Non-Hazardous Waste

Disposal and Recycling

The Contractor shall dispose of debris and rubbish resulting from the work under this contract.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.8 for detailed description on Solid Waste and Recycling.

2.10.2.3 Hazardous Waste Disposal The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws and regulations. No on-installation disposal of hazardous waste is allowed.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.9 for detailed description on Hazardous Waste IAW JEGS and Which Includes, Specially Controlled Industrial Wastes, PCBs, Lead Based Paint (LBP) Dusts/Chips and Asbestos/Asbestos Containing Materials (ACM).

2.10.2.4 Spill Prevention, The Contractor shall prevent, contain, clean up, and report all spills on

Spec Item Title Description

Containment, and Clean-up Government property, caused by the Contractor, in a manner that complies with applicable Federal, state, and local laws and regulations or otherwise stated herein, and the installation spill control plan as specified in attachment J-0200000-04.5, “SMALL SPILL RESPONSE PROCEDURE” at no cost to the Government.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.10 for detailed description on Spill Prevention, Containment and Clean-up.

2.10.2.4.1 Aboveground Storage Tank

(AST) and Containers and Underground Storage Tank

(UST)

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.16 for detailed description on Aboveground Storage Tank (AST) and Containers and Underground Storage Tank (UST).

2.10.2.5 Hazardous Material

Management

The Contractor shall support the Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP). The Contractor shall ensure that procedures are in place to deal with hazardous materials, pursuant to the FAR Clause 52.223-3, HAZARDOUS MATERIAL

IDENTIFICATION AND MATERIAL SAFETY DATA.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.11 for detailed description on Hazardous Materials.

2.10.2.6 Protection of Endangered

and Threatened Species (Flora and Fauna)

The Contractor shall not disturb endangered and threatened species and their habitat. The Contractor shall carefully protect in-place and report immediately to the KO endangered and threatened species discovered in the course of work. The Contractor shall stop work in the immediate area of the discovery until directed by the KO to resume work.

Refer to attachment J-0200000-06 “Environmental Protection” Section 3.12 for detailed description on Protection of Natural Resources.

2.10.2.7 Noise Control The Contractor shall comply with all applicable Federal, state and local laws, ordinances, and regulations relative to noise control.

2.10.2.8 Salvage N/A

2.10.2.9 Asbestos Containing

Material (ACM) - also see Spec Item 2.9.3.4

Asbestos containing insulation, flooring, and other building materials may be encountered by the Contractor during the performance of work under this contract, and the Contractor shall remain alert to this possibility.