6598150_SD-27Sep13.pdf

INTEGRATED SOLID WASTE MANAGEMENT

AT

U.S. FLEET ACTIVITIES, YOKOSUKA, JAPAN

BY

COMBINATION OF FIRM-FIXED PRICE AND INDEFINITE QUANTITY CONTRACT

Prepared By: NAVFAC FE PRY231 Name: R. MATSUMOTO Date: 30 MAY 2013

SPECIFICATION APPROVED BY: NAVFAC FE PRY231

Facility Support Contract Division Acting Supervisor

NAME DATE

SPECIFICATION APPROVED BY: NAVFAC FE PRY23

FSC Management & Facilities Services Department, FSCM

NAME DATE

WO# 6598150

5 Jun 2013

5 Jun 2013

MATSUMOTO.RYUJI.1

382899438

Digitally signed by MATSUMOTO.RYUJI.1382899438 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=MATSUMOTO.RYUJI.1382899438 Date: 2013.06.05 10:24:58 +09'00'

LETEMPT.CHER

I.S.1229921459

Digitally signed by

LETEMPT.CHERI.S.1229921459

DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USN, cn=LETEMPT.CHERI.S.1229921459 Date: 2013.06.05 16:14:14 +09'00'

SR#

B-1

PART I - THE SCHEDULE

SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

PARA PAGE

NO. TITLE NO.

B.1 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS ... B-2

B.2 NAFS 5252.216-9313, MAXIMUM QUANTITIES (JUN 1994). B-2

B.3 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM

QUANTITIES ....................................... B-2

SCHEDULE OF PRICE ................................ B-3

B-2

SECTION B: SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Bidders/Offerors shall enter unit prices and amounts for contract line items (CLINs), and exhibit line items (ELINs) as indicated in the schedules and the accompanying exhibits, Attachment J-0200000-07.

b. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid/offer and the total of the CLINs, or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the bidder/offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN, or ELIN will be held to be the intended unit price.

c. The accompanying exhibits will be used as the basis of deductions pursuant to NFAS 5252.246-9303, “CONSEQUENCES OF

CONTRACTOR'S FAILURE TO PERFORM REQUIRED SERVICES”.

B.2 NAFS 5252.216-9313, MAXIMUM QUANTITIES (JUN 1994)

As referred to in NFAS 5252.216-9310, “COMBINATION FIRM FIXED- PRICE/INDEFINITE-QUANTITY CONTRACT” clause, the minimum guarantee of work is the firm fixed-price portion of the contract. The maximum Yen value of the contract is the total Yen value of the Fixed Price and Indefinite Quantity Items. The maximum shall not be exceeded except as may be provided for by formal modification to the contract.

B.3. INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM

QUANTITIES

The estimated line item quantities for the indefinite quantity portion of the contract may be unilaterally increased by the Contracting Officer by one unit or 30 %, whichever is greater, so long as the total estimated contract price is not exceeded. The Contractor is not obligated to furnish any additional quantity under a line item beyond 130 %. Any quantity greater than 130 % of the original contract line item may be ordered at the bid price if the Contractor agrees by signing the task order.

NAME OF OFFEROR OR CONTRACTOR:

ITEM Q'TY UNIT AMOUNT

NO.

CLIN 0001 FFP, Base Period 1 LS ¥ Provide Reuse Collection and Recycle Services For a period of one year From 1 December 2013 through 30 November 2014.

CLIN 0002 IDIQ, Base Period 1 LS ¥ Provide Unit Priced Task Work (NTE) upon receipt of an Order From 1 December 2013 through 30 November 2014.

CLIN 0003 FFP, First Option Period 1 LS ¥ Provide Reuse Collection and Recycle Services For a period of one year From 1 December 2014 through 30 November 2015.

CLIN 0004 IDIQ, First Option Period 1 LS ¥ Provide Unit Priced Task Work (NTE) upon receipt of an Order From 1 December 2014 through 30 November 2015.

CLIN 0005 FFP, Second Option Period 1 LS ¥ Provide Reuse Collection and Recycle Services For a period of one year From 1 December 2015 through 30 November 2016.

CLIN 0006 IDIQ, Second Option Period 1 LS ¥ Provide Unit Priced Task Work (NTE) upon receipt of an Order From 1 December 2015 through 30 November 2016.

CLIN 0007 FFP, Third Option Period 1 LS ¥ Provide Reuse Collection and Recycle Services For a period of one year From 1 December 2016 through 30 November 2017.

SCHEDULE OF PRICE

ITEM

B-3

NAME OF OFFEROR OR CONTRACTOR:

ITEM Q'TY UNIT AMOUNT

NO.

SCHEDULE OF PRICE

ITEM

CLIN 0008 IDIQ, Third Option Period 1 LS ¥ Provide Unit Priced Task Work (NTE) upon receipt of an Order From 1 December 2016 through 30 November 2017.

CLIN 0009 FFP, Fourth Option Period 1 LS ¥ Provide Janitorial Services For a period of one year From 1 December 2017 through 30 November 2018.

CLIN 0010 IDIQ, Fourth Option Period 1 LS ¥ Provide Unit Priced Task Work (NTE) upon receipt of an Order From 1 December 2017 through 30 November 2018.

TOTAL: (CLIN 0001 through 0010) ¥

CLIN 9000 Exhibit A (Base Period)

CLIN 9001 Exhibit B (First Option Period)

CLIN 9002 Exhibit C (Second Option Period)

CLIN 9003 Exhibit D (Third Option Period)

CLIN 9004 Exhibit E (Fourth Option Period)

NOTE: The number of Placeholders established depends on the maximum number of lines of accounting anticipated on an individual task order.

Detail line items for task order is located in Attachment J-0200000-07

CLIN = CONTRACT LINE ITEM

FFP = FIRM FIXED PRICE

IDIQ = INDEFINITE DELIVERY INDEFINITE QUANTITY

LS = LUMP SUM

NTE = NOT-TO-EXCEED

Q'TY = QUANTITY

B-4

C-1

SECTION C: DESCRIPTION/SPECIFICATION/WORK STATEMENT

INDEX

Annex Sub Annex Spec Title Item #

Annex 1 0100000 1 General Information

Annex 2 0200000 2 Management And Administration

Annex 15 1503030 1 General Information

Annex 15 1503030 2 Management And Administration

Annex 15 1503030 3 FFP Work

Annex 15 1503030 4 IDIQ Work

Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Project Location

1.3 Acquisition of Additional Work

1.4 Background Information

1.5 Verification of Workload and Conditions

1.6 Climate Patterns

1.7 Related Information

1.8 Navy Approach to Service Contracting

1.8.1 Partnering Philosophy

1.8.2 Contractor's Knowledge

1.8.3 Industry Best Practices

1.9 Standard Template

1.10 Navy PBSA Approach

1.11 Technical Proposal Certification

0100000 – General Information Spec Item Title Description 1 General Information The Contractor is required to perform all the objectives of this performance work statement and all tasks needed to perform those objectives.

The Contractor is not relieved from its responsibility to perform all tasks needed to meet the performance work statement’s objectives; notwithstanding, that the performance work statement does not specify a particular task.

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Integrated Solid Waste Management Services, U.S. Fleet Activities, Yokosuka Japan by means of combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ)

The fact that this PWS specifically delineates some tasks, but no others, does not relieve the Contractor from the overall responsibility to complete all tasks necessary to meet the required to perform objectives of this contract.

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven (7) digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff "N/A" (Not Applicable) Annex 4 Public Safety "N/A" (Not Applicable) Annex 5 Air Operations "N/A" (Not Applicable) Annex 6 Port Operations "N/A" (Not Applicable) Annex 7 Ordnance "N/A" (Not Applicable) Annex 8 Range Operations "N/A" (Not Applicable) Annex 9 Health Care Support "N/A" (Not Applicable) Annex 10 Supply "N/A" (Not Applicable) Annex 11 Personnel Support "N/A" (Not Applicable) Annex 12 Morale, Welfare and Recreation Support "N/A" (Not Applicable) Annex 13 Galley "N/A" (Not Applicable) Annex 14 Housing "N/A" (Not Applicable) Annex 15 Facilities Support Annex 16 Utilities "N/A" (Not Applicable) Annex 17 Base Support Vehicles and Equipment "N/A" (Not Applicable) Annex 18 Environmental "N/A" (Not Applicable)

1.2 Project Location The work shall be performed at various locations in the U.S. Fleet Activities, Yokosuka, Azuma Island, Hakozaki, Ikego and Urago, Japan.

The work shall be performed at various locations and could vary from location to location.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional work.

Integrated Solid Waste Management at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract except Ikego.

Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite

Spec Item Title Description quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background

Information

The Government relies on the contractor’s experience and expertise to determine to the best method of providing services required by the specification.

The Contractor is required to have in place a Quality Management System, providing quality control measure of the Prime Contractor operations.

The contract is relying on the contractor’s experience and expertise determining the best method of services.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Average rainfall data can be found at the following website:

Japan Meteorological Agency http://www.jma.go.jp/jma/index.html

Naval Oceanography Antisubmarine Warfare Center Fleet Activities Yokosuka (NOAC) http://163.251.239.142/public/Home.aspx?site=1

Joint Typhoon Warning Center (JTWC) http://www.usno.navy.mil/JTWC/

1.7 Related Information There are four (4) types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

Spec Item Title Description

1.8.1 Partnering

Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation.

NAVFAC intends to use this template-based approach for future service contracts.

Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements.

Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA

Approach

The Navy's approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Contract Partnering Level C

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Instructions, Directives, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Waterborne Transportation for Azuma Island Work

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management Plan (QMP)

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager (QM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Identification as Contractor Employee

2.7.2.4 Removal of Employees

2.7.2.5 Proof of Legal Residency

2.8 Security Requirements

2.8.1 Employee List

2.8.2 Vehicle List

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.7 Security Clearances

2.8.8 Trustworthiness Security – Navy Contract/Task Orders

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access/Haul Road Plan

2.9.3.3 Alcohol and Drug Abuse Prevention Plan

2.9.3.4 Asbestos Abatement Plan

2.9.3.5 Confined Space Program

2.9.3.6 Critical Lift Plan

2.9.3.7 Demolition Plan

2.9.3.8 Emergency Response Plans

2.9.3.9 Excavation/Trenching Plan

2.9.3.10 Fall Prevention and Protection Plan

2.9.3.11 Fire Prevention Program

2.9.3.12 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.13 Hazardous Energy Control Program

2.9.3.14 Health Hazard Control Program and Hazard Communication Program

2.9.3.15 Heat/Cold Stress Monitoring Plan

2.9.3.16 Lead Compliance and Abatement Plan

2.9.3.17 Radiation Safety Program

2.9.3.18 Respiratory Protection Program

2.9.3.19 Site Sanitation Plan

2.9.3.20 Temporary Facility Layout Plan

2.9.3.21 Underground Emergency Rescue Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Safety Requirements For Crane Operation

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal and Recycling

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.4.1 Aboveground Storage Tank (AST) and Containers and Underground Storage Tank (UST)

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM) - also see Spec Item 2.9.3.4

2.10.2.10 Protection of Historical and Cultural Resources

2.10.2.11 Wastewater

2.10.2.12 Excavation/Disruption to the Soil

2.10.2.13 Dredging and Sediment

2.10.2.14 Dust Control

2.10.2.15 Ionization Smoke Detectors and Tritium Exit Sign

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.3 IDIQ ELINS

2.16 Performance Evaluation

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in Attachment J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0800-1645, five (5) days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal Holidays The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

Unless otherwise specified, the Contractor’s normal working hours for performing contract requirements are from 0800 to 1645, everyday.

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least four (4) calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations N/A

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as shown in Attachment J- 0200000-02. Submit request for the pre-performance conference at least five

(5) working days prior to desired conference date to the KO.

2.3.2 Training for Maintenance

and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract:

2.3.3.1 Contract Partnering Level C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government

Spec Item Title Description and Contractor stakeholders present will jointly host the partnering sessions.

The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.3.2 Contract Partnering

Administration

N/A

2.3.3.3 Contract Partnering Session

Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Manager (QM)

* Site Safety and Health Officer (SSHO)

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations in Japan. Provide evidence of such Permits and Licenses to the KO as a part of Quality Management Plan (QMP) prior to work commences and at other times as requested by the KO.

The Contractor shall submit copies of permits and licenses per Section F.

2.3.5 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Contractor shall submit certificate of insurance including contract number, contract title, and following sentences.

“The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage.”

Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

a. Comprehensive General Liability: ¥100,000,000 per occurrence

b. Automobile Liability: ¥40,000,000 per person, ¥100,000,000 per occurrence, ¥4,000,000 per occurrence for property damage

c. Workmen's Compensation: As required by Japanese worker's compensation and occupational disease statutes

d. Employer's Liability coverage: N/A

e. Other as required by Japanese Law

Above insurance coverage’s are to extend to Contractor personnel operating Government-owned equipment and vehicles.

2.3.6 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government Information N/A

Spec Item Title Description

Technology (IT) System

2.3.8 Instructions, Directives, and

References Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Attachment J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures INVOICING INSTRUCTIONS AND PAYMENT PROCESSING

a. Invoicing. Contractor's invoice (two original) for services performed shall be submitted to the KO or his/her representative on NAVFAC 7300/30 (rev 01/02) no more often than once a month for Firm Fixed Price portion. See Attachment J-0200000-04.2, Section J for sample.

b. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work. Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment.

ADMINISTRATIVE CONTRACTING AND PAYING OFFICES

The purchasing office for this acquisition is:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Bldg. 4364 2F, Tomari cho, Yokosuka Kanagawa, Japan 238-0001

Contract administration office for this acquisition is:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Invoices will be submitted to:

Department of the Navy Facilities Engineering and Acquisition Division Yokosuka

PSC 473 BOX 13, FPO AP 96349-0013

Payment will be made by:

Defense Finance and Accounting Service (DFAS) Japan Yokota Air Base, Japan

2.3.10 Forms Refer to Attachment J-0200000-04 in Section J for all forms referenced of Contractor Incident Report System (CIRS), Invoice, Fire Prevention Guide, Environmental Brief Checklist, Small Spill Response Procedure, CFAY Solid Waste Tonnage Report, and Environmental Protection Plan.

Spec Item Title Description

2.3.11 Cost Account Code (CAC)

Reporting N/A

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245-2, GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

The Contractor shall be responsible for such facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin.

Janitorial services for GFF shall be provided by the Contractor. The Contractor shall obtain written approval from the KO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear.

The Government reserves the right to require facilities deemed as unsafe or unclean by the KO to be removed or repaired within 8 hours of notification.

Bldg. 1829 (Pre-Fab Spaces): Use for Office/Lockers.

Bldg. 1829 (Shower Room): Use for Shower/Washroom.

Bldg. 1829 (Washing Facility): Use for Vehicle/Equipment Washing Area.

Behind Bldg. 1829 (Container Temporary Storage Area): Use for Collection.

Bldg. 5004, Material Recovery Facility (MRF): Use for Segregation.

All drains of Bldg. 5004 west side/south side of Bldg. 1829 shall be cleaned (no garbage, no sludge) at the end of every working day.

2.4.2 Government-Furnished

Utilities

The Government will furnish electricity, sewage service, and fresh water for use in those facilities provided by the Government, and as may be required for the work to be performed under the contract, at no cost to the Contractor.

Information concerning the location of existing outlets and power panel may be obtained from the KO. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets or power panel to the work site.

Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

Backflow preventers and electrical transformers shall meet Foundation for Cross Connection Control and Hydraulic Research University of Southern California (USC’s FCCC&HR) for backflow prevention devices and electrical transformer provisions.

Reduce Pressure Principal backflow preventer for water supply use shall have a strainer and gate valves.

Double check-valve type backflow preventer for fire hydrant use: Applicable under USC’s FCCC&HR compliant, with a strainer and gate valves.

Spec Item Title Description

2.4.3 Government-Furnished

Materials (GFM) The Government will furnish the material described below to the Contractor.

The Contractor and the KO shall conduct a joint inventory prior commencing work under this contract to determine the exact amount and serviceability of GFM. The Contractor shall then certify the findings of this inventory, assume accounting responsibility for all materials accepted for use, and provide documentation supporting issue/use of such materials. Upon completion or termination of the contract a second joint inventory shall be conducted, if necessary, of all unused GFM. The Contractor shall be held liable for all materials which cannot be accounted for by issue/use documentation.

Bag, Plastic, 19-1/2 x 38-1/2 x 14-1/2 inches, for as necessary.

Lubricant for sorting solid waste sorting conveyer equipment as necessary.

The Contractor shall pick up GFM from the Government at Bldg. 1829.

The Contractor shall provide information of the GFM report within the required timeframes as specified in Section F.

2.4.4 Government-Furnished

Equipment (GFE)

The Government will provide the Contractor the use of existing and available Government –owned equipment as listed below.

Existing Available Equipment:

The Contractor can use the existing available equipment listed below during the contract period. If the Contractor performs the contract requirements by using the equipment, it shall be at no additional cost to the Government, even if the equipment becomes out of order or non-serviceable condition.

32/50 Gallon (GAL) Container, Bin and Dumpster specified in Attachment J- 1503030-02 and J-1503030-03 as necessary.

Solid Waste Sorting Conveyer Line, for one each.

The Contractor shall apply lubricant for solid waste sorting conveyer equipment, as necessary. (Lubricant will be furnished by the Government)

(1) The Contractor shall provide daily servicing, maintenance, specific operators and recording for the above equipments of waste containers. The operator shall not leave the equipment while it is in operation or moving. The Contractor shall perform specific inspection of the above sorting conveyer only as specified in Attachment J-1503030-05. The repair services for 32/50 GAL Container, Bin, and Dumpster shall be performed in accordance with Spec Item 3.12.

(2) The total or partial breakdown or failure of the GFE shall not relieve the Contractor of responsibility to fully perform the work of the contract. Upon completion or termination of the contract, all Government-owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear. Equipment which becomes worn out due to normal wear and tear shall be returned to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse.

(3) The Contractor and KO shall conduct a joint inventory prior commencing work under this contract to determine the exact number and serviceability of GFE. The Contractor shall then certify the findings of this inventory, assume accounting responsibility, and subsequently report inventory discrepancies to the KO. GFE shall not be removed from the U.S. Naval Base/facility unless approved by the KO in writing.

2.4.5 Waterborne Transportation The Government will provide necessary daily transportation for personnel, Spec Item Title Description for Azuma Island Work for Azuma Island work providing notification is given to the Government not less than seven (7) calendar days in advance. The Government will provide this daily waterborne transportation at no cost to the Contractor between Arai Dock and the U.S. Navy Azuma Petroleum Area. Contractor's personnel shall possess a valid security pass to the Petroleum area prior to boarding at Arai Dock. Transportation will be by small boat with a capacity of about 20 people. Twenty-four hours shuttle service is available. In addition to above, the U.S. Government will also provide waterborne transportation for the Contractor's truck and it's operator between the ramp adjacent to Berth 5 at the U.S. Fleet Activities, Yokosuka, and the U.S. Navy Azuma Petroleum Area, at no cost to the Contractor, providing that written notification specifying the size of the truck for this movement is submitted not less than seven (7) calendar days in advance.

2.5 Contractor-Furnished Items Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Administrative supplies and equipment shall be furnished by the Contractor.

The Contractor shall provide equipment as follows. The Contractor owned equipment shall be maintained in clean and suitable conditions at the Contractor’s expense.

Equipment for Segregation.

The Contractor shall provide equipment for segregation at Bldg. 5004 or Bldg. 1829 in accordance with the Contractor’s segregation plan.

Vehicle for Collection Work.

The Contractor shall provide enough vehicles as required by the contract for collection work. Vehicles shall have enough service life, and be maintained well at all times during the contract period. The following vehicles shall be included as a minimum.

(1) Loader trucks of with carrying capacity of four (4) and ten ton to carry Government-Furnished dumpsters or vehicle having equivalent function.

(2) Garbage collection trucks including packer for door to door collection.

(3) Truck with attached small crane to carry bins or truck having equivalent function.

All Contractor-furnished replacement parts, components and materials to be used in the maintenance and repair of both the Government’s and Contractor’s equipment under this contract shall be compatible with the existing equipment on which it is to be used; shall be of equal or better quality than original equipment specifications; shall comply with applicable Government, commercial, or industrial standards such as Japanese Industrial Standards (JIS), etc; shall conform to the applicable technical specifications in Annex 15 (Sub Annex 1503030); and used in accordance with original design and manufacturer intent. Items not listed in technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality.

Spec Item Title Description

Replacement parts shall be new. If new parts are not available, the Contractor may request approval in writing from the KO to use factory-reconditioned parts. Use of factory reconditioned parts prior to written approval of the KO is at the Contractor's sole risk. All parts whether new or factory reconditioned shall carry the full warranty required by this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception

The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during 0800-1645 and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO.

A status report of any item of work must be provided within two (2) hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor shall perform collection and disposal services in accordance with Attachment J-1503030-02. The Contractor shall submit a Monthly Work Schedule per Section F. If any change happen, NAVFAC Utility Department will provide new work schedule and the Contractor must follow that schedule.

The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures at least 15 calendar days in advance. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized Maintenance

Management Systems

(CMMS)

N/A

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Spec Item Title Description

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management Plan

(QMP)

The Contractor shall develop and submit to the KO a QMP for acceptance prior to commence of any site work. If any changes are made during the period of performance, submit to the KO a revised QMP for acceptance within seven (7) calendar days.

The QMP shall describe the QMS methodology and approaches used under this contract.

Permits/license, employee list and vehicle list shall be submitted with the QMP. The Contractor is not required to revise the entire QMP, when changes are made only employee list, vehicle list and permits/license, but shall submit the changed item for approval. Employee list specified in spec item 2.8.1, and vehicle list specified in spec item 2.8.2.

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five (5) calendar days of termination of the contract.

2.6.7.3 Quality Inspection and

Surveillance Report

The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.8 Property Management Plan The Contractor shall establish and maintain a plan that meets the contract clause requirements of Specification Item 2.4 of this Annex. This plan shall identify the Contractor’s policies, procedures, and practices in receiving and performing physical inventories, repairing and maintaining, preserving and protecting, and reporting the disposition of accepted government property in its possession. The Property Management Plan shall be submitted per Section F.

2.6.9 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work.

Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced. Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

Spec Item Title Description

2.7.1 Key Personnel

The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract. As a minimum, include the PM, QM, SSHO, and on-site supervisor (s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one (1) hour after the Government's regular working hours.

2.7.1.2 Quality Manager (QM) The Contractor shall provide a QM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met.

The QM may be the same person as the SSHO, but must be meet the same experience requirements. The QM shall be on-site during performance of work.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO, whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall have fulfilled the following pre-requisite training and experiences prior being hired as the SSHO under this contract:

The SSHO shall have completed three (3) years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and shall have completed the OSHA 30-hour construction safety class or equivalent within the last three (3) years. The SSHO may be the same person as the QM but shall have fulfilled the pre-requisite qualification and experience.

Note: The Japan Construction Occupational Safety and Health Association (JCOSHA) provides the construction site safety and health management course “KOUJI SHUNIN COURSE”, or “SYOCHOU COURSE”, which is as acceptable equivalent to the 30-hours OSHA safety class. This training can be viewed at the JCOSHA website.

http://www.kensaibou.or.jp or http://www.kensaibou.or.jp/english

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement and monitor environmental strategies, policies and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum one (1) year

Spec Item Title Description experience with…