N39040-17-T-0138.pdf

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

TEL: 207-438-5206 FAX:

N3904017RQDIESELMAIN

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C9N39040-17-T-0138 01-Mar-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

31-Mar-2017(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

207-438-2189CHRISTINA J ALLAIRE

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N39040-17-T-0138

Section A - Solicitation/Contract Form

ADDITIONAL INFORMATION

Contracting Officer's point of contact is:

Christina Ellis, Code 410 Tel: 207-438-2189 Christina.Ellis@navy.mil

Contracting Officer’s Representative (COR) point of contact is:

Paul Weaver, Code 420 Tel: 207-438-4737 paul.t.weaver@navy.mil

Technical Point of Contact is:

To Be Provided Upon Award

Contractor's Point of Contact is:

To Be Determined

*NOTE 1: Period of performance on all line items subject to change, dependent on the award date of the resulting contract.

*NOTE 2: Visitors seeking access to military bases and almost all Federal facilities using their state-issued driver’s licenses or identification cards must present proper identification issued by REAL ID compliant states or a state that has received an extension. The awardee of the contract resulting from this solicitation will need to ensure all involved employees possess a valid form of identification in order to gain access to Portsmouth Naval Shipyard. If you are unsure if your state ID or driver’s license is compliant with REAL ID, visit https://www.dhs.gov

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Caterpillar C15 350 KW

FFP

Preventative Maintenance for ONE (1) Caterpillar C15 350 KW diesel generator to be performed in accordance with Statement of Work in Section C and Attachment 3.

FOB: Destination

PURCHASE REQUEST NUMBER: N3904017RQDIESELMAIN

NET AMT

0001AA 3 Job Minor Preventative Maintenance

FFP

Three minor (quarterly) maintenances per year which will include non-intrusive verifications (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work in Section C and Attachment 3.

0001AB 1 Job Annual Preventative Maintenance

FFP

Major maintenance per year which will include non-verifications as well as replacement of fluids/filters (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work in Section C and Attachment 3.

CUMMINS DMT300C 300KW

FFP

Preventative Maintenance for TWO (2) CUMMINS DMT300C 300KW diesel generators to be performed in accordance with Statement of Work in Section C and Attachment 2.

0002AA 6 Job Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year, per generator, which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work in Section C and Attachment 2.

0002AB 2 Job Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, per generator, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the Statement of Work in Section C and Attachment 2.

CATERPILLAR SR-4 300KW

FFP

Preventative Maintenance for ONE (1) CATERPILLAR SR-4 300KW diesel generator to be performed in accordance with Statement of Work in Section C and Attachment 3.

0003AA 3 Job Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work in Section C and Attachment 2.

0003AB 1 Job Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

DETROIT 71237000 250KW

FFP

Preventative Maintenance for ONE (1) DETROIT 71237000 250KW diesel generator to be performed in accordance with Statement of Work in Section C and

0004AA 3 Job Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work

0004AB 1 Job Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

CATERPILLAR 3512C 1500 KW

FFP

Preventative Maintenance for TWO (2) CATERPILLAR 3512C 1500 KW diesel generators to be performed in accordance with Statement of Work in Section C and Attachment 1.

0005AA 2 Job Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and Attachment 1.

0005AB 2 Job Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

CUMMINS QST30 Series Engine 900 KW

FFP

Preventative Maintenance for SIX (6) CUMMINS QST30 Series Engine 900 KW diesel generators to be performed in accordance with Statement of Work in Section C and Attachment 1.

0006AA 6 Job Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be

0006AB 6 Job Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

0007 1 Job Remedial Maintenance

FFP

Remedial/emergent maintenance in accordance with the Statement of Work in Section C and all attachments for all thirteen (13) diesel generators. The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed 1 hour, to RM service requests. Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government. CONTRACTING OFFICER APPROVAL IS REQUIRED prior to repair service. This will be a "Not To Exceed (NTE)" line item.

Vendors are to quote the following:

Straight Time (non-holidays, M-F, 7:00a.m.-3:30p.m.) Hourly Rate:

Overtime (all other times) Hourly Rate:

OPTION Caterpillar C15 350 KW

FFP

Preventative Maintenance for ONE (1) Caterpillar C15 350 KW diesel generator to be performed in accordance with Statement of Work in Section C and Attachment 3.

1001AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three minor (quarterly) maintenances per year which will include non-intrusive verifications (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work in Section C

1001AB 1 Job OPTION Annual Preventative Maintenance

FFP

Major maintenance per year which will include non-verifications as well as replacement of fluids/filters (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work

OPTION CUMMINS DMT300C 300KW

FFP

Preventative Maintenance for TWO (2) CUMMINS DMT300C 300KW diesel generators to be performed in accordance with Statement of Work in Section C and

1002AA 6 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year, per generator, which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the

1002AB 2 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, per generator, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance

OPTION CATERPILLAR SR-4 300KW

FFP

Preventative Maintenance for ONE (1) CATERPILLAR SR-4 300KW diesel generator to be performed in accordance with Statement of Work in Section C and

1003AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work

1003AB 1 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

OPTION DETROIT 71237000 250KW

FFP

Preventative Maintenance for ONE (1) DETROIT 71237000 250KW diesel generator to be performed in accordance with Statement of Work in Section C and

1004AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work

1004AB 1 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

OPTION CATERPILLAR 3512C 1500 KW

FFP

Preventative Maintenance for TWO (2) CATERPILLAR 3512C 1500 KW diesel generators to be performed in accordance with Statement of Work in Section C and

1005AA 2 Job OPTION Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be

1005AB 2 Job OPTION Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

OPTION CUMMINS QST30 Series Engine 900 KW

FFP

Preventative Maintenance for SIX (6) CUMMINS QST30 Series Engine 900 KW diesel generators to be performed in accordance with Statement of Work in Section

1006AA 6 Job OPTION Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be

1006AB 6 Job OPTION Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

1007 1 Job OPTION Remedial Maintenance

FFP

Remedial/emergent maintenance in accordance with the Statement of Work in Section C and all attachments for all thirteen (13) diesel generators. The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed 1 hour, to RM service requests. Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government. CONTRACTING OFFICER APPROVAL IS REQUIRED prior to repair service. This will be a "Not To Exceed (NTE)" line item.

Vendors are to quote the following:

Straight Time (non-holidays, M-F, 7:00a.m.-3:30p.m.) Hourly Rate:

OPTION Caterpillar C15 350 KW

FFP

Preventative Maintenance for ONE (1) Caterpillar C15 350 KW diesel generator to be performed in accordance with Statement of Work in Section C and Attachment 3.

2001AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three minor (quarterly) maintenances per year which will include non-intrusive verifications (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work in Section C

2001AB 1 Job OPTION Annual Preventative Maintenance

FFP

Major maintenance per year which will include non-verifications as well as replacement of fluids/filters (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) and to include running the generator against a Shipyard provided load bank. Work to be performed in accordance with Statement of Work

OPTION CUMMINS DMT300C 300KW

FFP

Preventative Maintenance for TWO (2) CUMMINS DMT300C 300KW diesel generators to be performed in accordance with Statement of Work in Section C and

2002AA 6 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year, per generator, which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the

2002AB 2 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, per generator, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance

OPTION CATERPILLAR SR-4 300KW

FFP

Preventative Maintenance for ONE (1) CATERPILLAR SR-4 300KW diesel generator to be performed in accordance with Statement of Work in Section C and

2003AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work

2003AB 1 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

OPTION DETROIT 71237000 250KW

FFP

Preventative Maintenance for ONE (1) DETROIT 71237000 250KW diesel generator to be performed in accordance with Statement of Work in Section C and

2004AA 3 Job OPTION Minor Preventative Maintenance

FFP

Three (3) minor (quarterly) maintenances per year which will include non-intrusive verifications. (eg. Clean air filters, check fluid levels, check anti-freeze, battery checks, etc.). All work to be performed in accordance with the Statement of Work

2004AB 1 Job OPTION Annual Preventative Maintenance

FFP

One (1) major (annual) preventative maintenance per year, which will include verifications as well as some added work (eg. oil change, change air filter, change fuel filter, flush coolant, etc.) All work to be performed in accordance with the

OPTION CATERPILLAR 3512C 1500 KW

FFP

Preventative Maintenance for TWO (2) CATERPILLAR 3512C 1500 KW diesel generators to be performed in accordance with Statement of Work in Section C and

2005AA 2 Job OPTION Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be

2005AB 2 Job OPTION Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

OPTION CUMMINS QST30 Series Engine 900 KW

FFP

Preventative Maintenance for SIX (6) CUMMINS QST30 Series Engine 900 KW diesel generators to be performed in accordance with Statement of Work in Section

2006AA 6 Job OPTION Minor Preventative Maintenance

FFP

Services required at intervals of every six (6) months or greater (1 minor, 1 major per year), per generator, in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be

2006AB 6 Job OPTION Annual Preventative Maintenance

FFP

Major/Annual maintenance conducted in accordance the applicable Diesel Engine and Generator Set Operations and Maintenance Manual(s), for example clean air filters, fluid levels verification, anti-freeze verification, battery checks, etc. All work to to be performed in accordance with Statement of Work in Section C and

2007 1 Job OPTION Remedial Maintenance

FFP

Remedial/emergent maintenance in accordance with the Statement of Work in Section C and all attachments for all thirteen (13) diesel generators. The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed 1 hour, to RM service requests. Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government. CONTRACTING OFFICER APPROVAL IS REQUIRED prior to repair service. This will be a "Not To Exceed (NTE)" line item.

Vendors are to quote the following:

Straight Time (non-holidays, M-F, 7:00a.m.-3:30p.m.) Hourly Rate:

CLAUSES INCORPORATED BY FULL TEXT

52.213-3 NOTICE TO SUPPLIER (APR 1984)

This is a firm order ONLY if your price does not exceed the maximum line item or total price in the Schedule.

Submit invoices to the Contracting Officer. If you cannot perform in exact accordance with this order, WITHHOLD PERFORMANCE and notify the Contracting Officer immediately, giving your quotation.

(End of clause)

NOTE B - Option item to which the option clause in SECTION I-2 applies and which is to be supplied only if and to the extent said option is exercised.

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK (SOW) FOR

PREVENTIVE AND REMEDIAL MAINTENANCE ON

DIESEL GENERATORS AT

KITTERY, ME

1.0 SCOPE OF WORK. At present, Portsmouth Naval Shipyard is in possession of multiple diesel generators for which maintenance services are required to ensure operational availability. The maintenance services shall include two types of service: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The Portsmouth Naval Shipyard equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. Appendices 1-3 identify the equipment requiring maintenance services.

2.0 GENERAL. The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform the maintenance services indicated in this SOW for the diesel generators located at Portsmouth Naval Shipyard (PNS) in Kittery, Maine unless otherwise specified by the Government. In some cases, materials and/or equipment may be more readily accessible by the Government. The Contractor must complete all work In Accordance With (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing the maintenance IAW the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW, except where safety of personnel is at risk. The Contractor shall, at no time, perform any maintenance action (PM or RM) without a representative of the Temporary Services Production Shop (Code 990), the Temporary Services Engineering Division (Code 230), Control Engineering Division (2330), or Nuclear Refueling Division (2370) of Portsmouth Naval Shipyard present.

2.1 The following appendices identify the shipyard technical code that is cognizant of the diesel generator(s) specified in each Appendix, the periodicity of preventative maintenance, and service documentation required on each asset.

Appendix 1 – Temporary emergency stand-by diesel generators (Code 230) Appendix 2 - Load house diesel generators (Code 2330) Appendix 3 - Reactor servicing facility diesel generator (Code 2370)

2.2 The Shipyard’s primary point of contact (POC) is the Temporary Services Electrical General Foreman***.

The alternate POC is the Temporary Services Shop Operations Manager***.

2.3 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind.

Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

3.0 PERIOD OF PERFORMANCE. Maintenance services shall be performed during the base year period as shown in the contract.

4.0 PREVENTIVE MAINTENANCE (PM) (Scheduled). This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. The Contractor shall perform, at a minimum, all services as identified in Appendices 1-3.

4.1 All repairs required as a result of preventive maintenance inspection shall be accomplished under Remedial

Maintenance, with the approval of the Government.

5.0 REMEDIAL MAINTENANCE (RM) (Unscheduled). This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The Government will advise the Contractor of the suspected problem and request an evaluation either via telephone or by an onsite visit. The Contractor will inspect the equipment and advise the Government of the problem and provide a cost estimate as soon as feasible. In many cases, remedial maintenance services will take place on active systems installed in production work environments governed under more strict government requirements. The Contractor will begin repairs only after approval by the Temporary Services Electrical General Foreman (or a designated representative) AND the Contract Specialist. If repairs are more extensive, or cost more than originally estimated, the Contractor will obtain the approval of the Government before continuing work.

5.1 The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed 1 hour, to RM service requests.

5.2 Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all remedial maintenance requests in an urgent manner unless directed otherwise by the Government.

6.0 MAINTENANCE PERFORMANCE SCHEDULE.

6.1 Preventive maintenance services shall be completed within 5 business days of scheduled service, unless otherwise approved by the Government.

6.2 The Contractor shall ensure adequate personnel are available to report to Portsmouth Naval Shipyard in response to verbal notification of remedial maintenance service requests. The required timeframe for ON- SITE RESPONSE shall be within 2 HOURS of PNS contacting the Contractor. The Contractor shall be available 24/7/365 for remedial maintenance requests to Portsmouth Naval Shipyard (Kittery, Maine). The response time may be relaxed at the discretion of the Government based on individual circumstances.

6.3 An emergency call number will be provided to the Shipyard POC. Ten (10) weather resistant stickers with company name and contact information will be provided to the shipyard to post as deemed appropriate.

6.4 Upon arrival on site, Contractor personnel shall report to the Temporary Services Electrical Shop or designated Government representative. The Contractor shall continue remedial maintenance services until such time as the diesel generator is returned to full operational capability or as otherwise instructed by the designated Government representative.

6.5 In many cases, maintenance actions will be performed on power generation equipment that is being relied on as a source of standby power for critical equipment or evolutions. During periods of maintenance, the Contractor shall be responsible to restore operational integrity to all affected equipment in 30 minutes or less. If, based on the maintenance actions to be performed, this time constraint cannot be met the Contractor shall notify the Government immediately and request a determination on how to proceed.

Maintenance actions requiring diesel generators to be off line for extended periods of time will require specific permission from applicable technical organizations including Code 2330, Code 2340, Code 2370, and Code 230 (PNS).

7.0 REPLACEMENT PARTS/PRODUCTS. The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment. The Government may have an inventory of some replacement parts for the diesel generator equipment. The Contractor shall, prior to purchasing a replacement part for the diesel generator equipment, contact the Temporary Services Electrical Shop to see if the part is available from the Government-owned parts inventory. If the part is available, the Government will provide the part to the Contractor who shall use that part to perform remedial maintenance. An invoice must include:

A. Name and address of the Contractor;

B. Invoice date and number;

C. Contract number, contract line item number and, if applicable, the order number;

D. If a “like new” part has been installed or used in the repair of the equipment.

1. If replacement part(s) were government furnished, these shall be included with description, quantity and pricing it at $0.00.

2. Description, quantity, unit of measure, unit price and extended price of the part(s) replaced by the Contractor.

7.1 Parts used for preventive maintenance shall not be invoiced separately but shall be included as part of the

PM cost.

7.2 Replacement parts required in the performance of RM shall be invoiced to the Government in accordance with the terms and conditions of this contract.

7.3 Replacement parts used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

7.4 The Contractor is responsible for obtaining Original Equipment Maintenance (OEM) Service Manual(s) for the specific diesel generator assets identified in Appendices 1 -3 that are not available from the Government.

7.5 The contractor shall be required to turn over to the Government all parts and equipment removed from the equipment covered in the contract if requested. Exceptions may be made by the Government for just causes (e.g. to obtain a core charge reimbursement, etc.). Exceptions shall be in writing and signed by the cognizant technical organization as defined in paragraph 2.0 of this SOW.

8.0 MAINTENANCE SERVICE DOCUMENTATION. The Contractor shall complete an accurate maintenance service document for all PM and RM services provided. Each maintenance service document shall contain the information applicable to PM or RM services and shall be submitted within 5 working days after completion of the maintenance services. Either electronic or hard copy delivery is acceptable.

Appendices 1-3 identify maintenance service documentation required for each diesel generator asset.

9.0 MANDATORY REPORT. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Portsmouth Naval Shipyard via an invoice presented to the Government. The Contractor is required to provide all required data information requested by the Government. Inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each fiscal year, beginning with 2016. Contractors may direct questions to the Temporary Services Electrical Shop General Foreman.

10.0 CONTRACTOR PERSONNEL. Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

10.1 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the Portsmouth Naval Shipyard.

10.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. All Contractor service technicians must have sound mechanical aptitude and ability;

must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair.

11.0 QUALITY CONTROL PLAN. The Contractor shall establish and maintain a complete Commercial

Quality Control Plan to ensure the requirements of the contract are provided as specified.

11.1 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

11.2 The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

11.3 Immediately following any maintenance action(s), either remedial or preventive, the equipment undergoing maintenance actions shall be operationally tested for satisfactory performance. The Contractor shall remain on site and available during operational testing. Operational test procedures will be determined on a case-by-case basis by the Government. Technical recommendations may be solicited from the Contractor prior to performance. Operational testing may include, but is not limited to, load bank testing, start-up and shut down procedures, extended run tests, etc.

11.4 Contractor personnel may be required to support the Government in various forums aimed at failure analysis and quality assurance. When equipment requires technical evaluation and investigation following an identified deficient condition, the Contractor shall be required to provide the same response times as indicated in paragraph 5.0 and 6.0. Assistance from Contractor personnel may include, but is not limited to, written statements, meeting attendance, technical evaluation, on site demonstrations, and failure analysis.

12.0 QUALITY ASSURANCE. The Government is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the Government and Contract Official. Upon contract award, the identity of the Government POC will be promptly furnished to the Contractor.

12.1 The Government will advise the Contractor in writing when discrepancies occur, and will request corrective action. The Government will make annotation of the discrepancy; the date and time the deficiency was noted, and will request the Contractor (or authorized representative) to initial the entry.

13.0 MAINTENANCE SUPPORT HOURS. The Contractor shall provide preventive maintenance (PM) support services Monday through Friday between the hours of 0700 and 1530, excluding federal holidays.

The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform PM services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled PM, service date, the Government will advise the Contractor on whether PM services should be performed for that day or services should be rescheduled.

13.1 The Contractor shall provide remedial maintenance support services Sunday through Saturday, including federal holidays, between the hours of 00:00 and 23:59.

14.0 ENVIRONMENTAL COMPLIANCE. The Contractor shall comply with all Federal, State and Local regulations as well as NAVSEA installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. The contractor is responsible for all liquid spill protection to ground surfaces. The contractor shall be responsible to maintain a spill cleanup kit (in a ready to deploy condition) on site during maintenance operations. Any liquid or solid matter shall be cleaned prior to the contractor leaving the site. If for any reason, the site is left in an unsatisfactory condition, the contractor shall be responsible for clean-up at no additional charge to the Government. In the event of a spill to the ground or surface waters, it shall be the Contractor’s responsibility to immediately notify a representative of the Temporary Services Production Shop (Code 990), the Temporary Services Engineering Division (Code 230), Control Engineering Division (2330), or Nuclear Refueling Division (2370) of Portsmouth Naval Shipyard to contact the Federal Fire Department.

14.1 The Contractor shall provide a Safety Data Sheet (SDS) to the Contracting Officer or Government for any chemicals brought on site to perform the requirements in the contract and shall provide the SDS to the Contracting Officer or Government prior to bringing the chemicals to the worksite.

15.0 SECURITY REQUIREMENTS. The Contractor or authorized representative shall submit to the

Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required.

The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

15.1 The roster shall be furnished to the Government within 5 business days after the date of contract award.

When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within 5 business days. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. The information will be used for accomplishment of the Form PTSMH 5521/11486, Local Visitor Request, completed by the Government for NAVSEA Portsmouth Site Security Officer.

15.2 Contractor personnel must bring personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the Government.

15.3 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside the Controlled Industrialized Area (CIA). PEDs include camera equipped mobile phones, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base.

The Contractor is responsible for insuring badges are returned within three calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

15.4 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

16.0. SAFETY REQUIREMENTS. Work Site Operational Safety Environment – Contractors and non-PNS

Government Agencies (NPGAs) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

http://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250- Modified%20for%20Public%20Access.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (shipyard) standards. The contractor is required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

16.1 Hazardous Energy Control Contractor Compliance Certification Document on page 12 in Appendix 4 must be signed and returned to the Government prior to working on the shipyard.

16.2 The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

16.3 The contractor shall be aware that the shipyard is recognized as a Voluntary Protection Program (VPP) Star

Site under the Occupational Safety and Health Administration. The Contractor is not required to “certify” to VPP, but Contractor employees must be aware of the VPP and the Shipyard’s safety efforts in maintaining the recognition.

17.0 GOVERNMENT-FURNISHED FACILITIES AND SUPPORT SERVICES.

17.1 Work area: The Government will make available during performance of this contract work spaces close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions.

17.2 Utilities: When possible, the Government will make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. Given the scope of this work (e.g. power outages, inclement weather, mechanical failures, etc.), government provided utilities may not be available for use by the Contractor therefore requiring the Contractor to be self-sufficient with respect to air, water, and electrical utilities. The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

A. Lights shall be used only in areas where and when work is actually being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

C. Water faucets or valves shall be turned off after use.

D. Government telephones shall not be used for personal reasons. Telephone access will be made available for the Contractor’s use for approved calls only. All calls require prior authorization by the Government. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

18.0 Emergency Medical Services. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate. Telephone number for Urgent Care is: 2333 from a Portsmouth Naval Shipyard phone or 911.

19.0 GOVERNMENT OBSERVATIONS. Government personnel other than representatives from the

Temporary Services Electrical Shop may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this

SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. All documentation, records, and schedules are subject to the Freedom of Information Act and privacy Act.

END OF STATEMENT OF WORK

VENDOR ACCESS TO PORTSMOUTH NAVAL SHIPYARD

Vendor access to Portsmouth Naval Shipyard: No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required. Entrance of foreign nationals requires approval. (Ref: SECNAVINST 5510.34)

SAFETY/SECURITY

SAFETY: All representatives who have a need to enter the Controlled Industrial Area, or other areas specifically designated as safety hazardous, should provide themselves with safety head wear to be worn while in the area.

Vendors and/or subcontractors performing work on vendor-owned or government-owned plant facilities and equipment shall ensure that all OSHA safety regulations are followed. Prior to working on the Portsmouth Naval Shipyard, all vendors shall view the Code 106 safety video.

SECURITY: Commercial vehicles (automobiles) must have conspicuous contractor (company) identification (such as magnetic door-type signs) affixed to the outside of the vehicle if it is to enter the Controlled Industrial Area.

RESTRICTIONS ON USE OF YELLOW MATERIAL

Yellow colored items such as those described below are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the Portsmouth Naval Shipyard.

RADIOLOGICAL INDOCTRINATION

All Contractor employees performing work within the Portsmouth Naval Shipyard must view a radiological video.

Contractor employees who are expected to be on the Shipyard for greater than thirty (30) calendar days must attend a one-half hour indoctrination briefing.