N3319122R4012 Bulgaria Schools Attach 1 - PTS.pdf

DESIGN - BUILD

Renovate Four Schools in Bulgaria

BULGARIA

CONSTRUCT BREZA SCHOOL WING, STARA ZAGORA - HA 42132

RENOVATION OF PROLET KINDERGARTEN, AYTOS - HA 42131

RENOVATION OF TWO KINDERGARTENS, #35 and #40, VARNA - HA 42029

February 2022

Contents

1. PROJECT OVERVIEW

1.1 PROJECT LOCATION OVERVIEW

1.2 GENERAL REQUIREMENTS

1.2.1 Taxation

1.2.2 General Legal Requirements and Representation

1.3 CONSTRUCTION STANDARDS

1.4 GENERAL DESIGN‐BUILD CONTRACT DESCRIPTION

1.4.1 Design Phase

1.5 Omissions from the Project Specifications

1.6 Construction Permit or Authorization – Construction Permit

1.7 Prohibited Items

1.8 Start of Construction

1.9 Construction Design Schedule and Contractual Milestones

1.10 Construction Schedule (bar chart is authorized)

1.11 SAFETY: Accident Prevention Plan

1.12 Responsibility and Ownership of Removed Materials

1.13 Special Site Conditions

1.14 Language

1.15 Submittals – Technical Information

1.16 Deliverables

1.17 Photographs

1.18 Certifications, Licenses, Permits, Fees, etc

1.19 Quality Control and Quality Control

1.20 Construction Sign (Four Units)

1.21 Payment – Using WAWF is required

1.22 Schedule of Prices

1.23 Utilities

1.24 Damages/Impact to Existing Facilities

1.25 Cleaning

1.26 Spare Parts and Materials

1.27 Warranty

1.28 Training

1.29 Close out Procedures

2. STATEMENT OF WORK

2.1 Location of project in Stara Zagora, Bulgaria

2.2 Location of project in Prolet Kindergarten, Aytos Bulgaria

2.3 Location of projects in Varna, Bulgaria

2.4 General Scope of Work

2.4.1 Summary of Base Bids

2.4.2 Summary of Contract Option 1

2.4.3 Summary of Contract Option 2

2.4.4 Summary of Contract Option 3

2.5 Scope of Work for Breza Kindergarten, Stara Zagora

2.5.1 Existing Site Conditions

Man Made Constraints

2.5.2 Site Development Requirements

Facility footprint

Access, Circulation, and Site Development

2.5.3 New Addition Requirements

2.5.3 Exterior Façade

2.5.4 Room Requirements

3.1 Scope of Work for Prolet Kindergarten School, Aytos

3.1.1 Roofing

3.1.2 Exterior Façade – CLIN 0005/OPTION Item 0005

3.1.3 Electrical

3.1.4 Janitor’s closets

3.1.5 Kitchen/Dining Room Renovation

3.1.6 Isolation and locker room

3.2 Scope of Work for Playground and various repairs to Children’s World #40 and #35, Varna, Bulgaria 57

3.2.1 Children’s World #40 Work:

3.2.2 Children’s Joy #35

3.2.2.1 Playground and Paving

3.2.2.2 Playground Equipment

3.2.2.2 Interior Works

4 ENGINEERING SYSTEMS REQUIREMENTS

1.29.1 A10 FOUNDATIONS

A1010. Standard Foundations

A1030. Slab On Grade

1.29.2 B10 SUPERSTRUCTURE

Floor Construction

Wall Construction

1.29.3 B20 EXTERIOR ENCLOSURE

B2010. Exterior Walls

B2020. Exterior Windows

B2030. Exterior Doors

1.29.4 B30 ROOFING

B3010. Roof Coverings

1.29.5 C10 INTERIOR CONSTRUCTION

1.29.6 C30 INTERIOR FINISHES

C3010. Wall Finishes

C3020. Floor Finishes

C3030. Ceiling Finishes

C3040. Interior Coatings And Special Finishes

1.29.7 D20 Plumbing

1.29.8 D30 Heating, Ventilating, and Air Conditioning (HVAC)

1.29.9 D50 ELECTRICAL

D5010. Electrical Service And Distribution

D5020. Lighting And Branch Wiring

D5040. Other Electrical Services

1.29.10 E 20 Furnishings

1.29.11 E201002 window treatments

1.29.12 G10 SITE PREPARATION

G1010. Site Clearing

G1020. Site Earthwork

G1030 1.5. Disposal

1.29.13 G20 SITE IMPROVEMENTS

G2040. Site Development

1.29.14 G40 SITE ELECTRICAL UTILITIES

G4010. Electrical Distribution

2 PERFORMANCE TECHNICAL SPECIFICATION

2.1.1 SECTION A10: FOUNDATIONS

A10 General

A1010 Standard Foundations

A1020 Slab On Grade

A1040 Concrete

2.1.2 SECTION B10: SUPERSTRUCTURE

B10 General

B1010 Construction Components

B1030 Unit Masonry

B1050 Steel

2.1.3 SECTION B20: EXTERIOR ENCLOSURE

B20 General

B2010 Exterior Walls

B2020 Exterior Windows

B2030 Exterior Doors

2.1.4 SECTION B30: ROOFING

B30 General

B3010 Steep Slope Roof Systems

B3030 Flashings & Trim

2.1.5 SECTION C10: INTERIOR CONSTRUCTION

C10 General

2.1.6 SECTION C30: INTERIOR FINISHES

C30 General

C3010 Wall Finishes

C3020 Floor Finishes

C3030 Ceiling Finishes

C3040 Interior Painting and Special Finishes

D20 PLUMBING

D3010 Heat Generating Systems

2.1.7 SECTION D50: ELECTRICAL

D50 General

D5010 Electrical Service And Distribution

D5020 Lighting And Branch Wiring

2.1.8 SECTION G10: SITE PREPARATION

G10 General

G1010 Site Clearing

G1020 Site Demolition & Relocations

G1030 Site Earthwork

2.1.9 SECTION G20: SITE IMPROVEMENTS

G20 General

G2020 Pedestrian Paving

2.1.10 SECTION G40: SITE ELECTRICAL UTILITIES

G40 General

G4020 Electrical Distribution

1. PROJECT OVERVIEW

This Contract includes the Design ‐ Build renovation of three separately funded projects in Bulgaria they are:

A. Breza School Wing addition, Stara Zagora, Bulgaria

B. Prolet Kindergarten Repairs, Aytos, Bulgaria

C. Playground and various repairs to Children’s World #40 and #35, Varna, Bulgaria

The Contractor shall provide all services necessary to provide for the renovations as specified, with a maximum period of performance of 700 calendar days after award of the contract.

All improvements, alterations and modification shall be as required by Bulgaria regulations and as outlined in this document. This is one single contract to include 3 separate projects, with many similarities in the technical requirements, unless explicitly stated otherwise. If for example, a type of window is specified for the school in Breza and this document states windows are also required in one of the other schools, then the details specified for Breza School are also contractually required for the other two unless specifically expressed otherwise. The contract is divided into Contract Line Items or CLIN’s, one for each school and one for each contract option.

1.1 PROJECT LOCATION OVERVIEW

All three projects are located in the Nation of Bulgaria.

Note: The Contractor shall conduct a pre‐bid site visit to verify existing conditions prior to submission of their offer to the US Government. The Contractor may consult with the local Bulgarian municipalities if additional information concerning site conditions is required. The Contractor shall coordinate their site visit and any request for information regarding site conditions with the Project Manager or other representative from the United States Office of Defense Cooperation in Sofia:

Ms. Vesi Terzieva Office of Defense Cooperation US Embassy Bulgaria Office: +359 882 268 955 Vesela.a.terzieva.ln@mail.mil

Ms. Terzieva is also be responsible to coordinate the necessary site visits. All PPIs and RFIs are to be addressed to the contracting officer at NAVFAC

Country Location

Project Locations, Stara Zagora, Aytos and Varna Bulgaria

1.2 GENERAL REQUIREMENTS

1.2.1 Taxation

In accordance with Agreement between the Government of the United States of America and the Government of Bulgaria on Defense Cooperation this contract is authorized for Value Added Tax (VAT) exemption by the Bulgarian Government. The contractor shall be responsible to prepare and process all required documentation to obtain the VAT exception from the Government of Bulgaria. For this reason, the contractor shall work directly with the corresponding authorities from Bulgaria.

The US Government will not pay VAT. Contractor shall submit prices to the US Government that are all exempt from VAT. NAVFAC is not responsible for any mistakes or erroneous assumptions of the tax exemption process that applies to this project. The contractor is responsible for the correct implementation of the tax exemption process.

1.2.2 General Legal Requirements and Representation

As used throughout the contract, the following terms have the meaning set forth below:

‐ Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract, this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

‐ Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243‐5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract

No waiver by the US Government: The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

The project execution is based on the following principles:

‐ Strict compliance with US Federal Acquisition Regulations including the requirements of the Department of Defense, the US Navy and Naval Facilities Engineering Command (NAVFAC).

‐ Strict compliance with Bulgaria technical and legal regulations, with special emphasis on the specific technical regulations regarding the design, renovation and construction of schools and other education facilities in Bulgaria.

‐ Strict compliance with Bulgaria Safety regulations, unless the US safety regulations (USACE EM 385‐1‐1) is more strict and not in conflict with the Bulgaria safety regulations, in which case, the US safety regulations shall be applied.

‐ Compliance with technical and administrative requirements described in this document.

The contractor shall hire the services of licensed architects/engineers in Bulgaria to prepare the necessary designs and technical projects which are required for the scope of work included in this document.

Technical details, items of work, permits or fees that are not explicitly described in this document, but which are necessary to provide operational and finished facilities shall be considered part of this contract.

1.3 CONSTRUCTION STANDARDS

Construction shall be in accordance with sound construction practices, and shall conform to the latest revision/edition of the codes, criteria, and standards in effect at the time of submission of the bids, except as otherwise indicated by this Request for Proposal. Construction shall also comply with applicable codes, ordinances and regulations of Bulgaria governing life/safety, fire protection, building construction, and electrical systems in effect during this contract, except where specifically stated. Any material installed that does not meet the requirements of this Technical Specification and/or applicable Bulgarian codes, ordinances and regulations shall be removed and reinstalled at Contractor’s expense.

Construction Standards. All construction shall must meet relevant Bulgaria building codes, shall use designs/materials consistent with other Bulgaria construction, and shall require minimal maintenance. If no building standards exist in Bulgaria for a particular item of work, construction shall meet the standards called for by the International Building Code (IBC)

(https://www.iccsafe.org/codes‐tech‐support/codes/2018‐i‐codes/ibc/).

1.4 GENERAL DESIGN‐BUILD CONTRACT DESCRIPTION

The method of completion for this project is Design‐Build. The Contractor is responsible for both the design and construction of the facility. The US Government shall provide general specifications, and requirements. The Design‐Build project includes two phases: Design and Construction.

1.4.1 Design Phase

The Contractor shall provide a complete design prepared in compliance with applicable architectural, engineering, planning and construction codes of Bulgaria and the local municipality. The Contractor shall utilize services of architects and engineers licensed to practice in Bulgaria.

For those items of work which do not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary and to the Contracting Officer Representative the works that they are proposing to perform.

‐ Obtain NAVFAC’s acceptance of the designs and the approval of the beneficiary and all pertinent and competent Bulgaria authorities, the corresponding municipal government.

‐ Obtain required formal technical approvals from competent and required Bulgaria authorities, including the necessary expert review by third‐party company and/or “technical expertise” as required by Bulgaria regulations (monitoring company) for the scope of work included in this contract, which shall be paid by the contractor in the terms to be agreed with the Ministry of Education.

‐ Execute the construction/renovation work

‐ Obtain the acceptance of NAVFAC and the partial and final approvals by the competent and required Bulgarian authorities and third party experts for the executed construction works.

The contract includes all necessary items of work in order for the renovated areas to be certified in compliance with latest Bulgaria standards and regulations for education facilities, with the additional features and elements described in this document.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in Bulgaria and in the local Municipalities

The contract requires all necessary items of work in order for the renovated areas to be certified in compliance with current Bulgarian standards and regulations for educational facilities, with the additional features and elements described in this document. This requires preparation of the required surveys, technical projects, permits, certifications as well as any required coordination with local authorities. The contract also requires processing and paying for any potential fees that may be required in order to obtain the required Construction Permits or utility connection.

The design shall be prepared in compliance with applicable construction codes, urban planning and construction practices in Bulgarian and in the corresponding Municipality (Varna, Aytos and Stara Zagora).

The contractor shall hire the services of architect/engineer licensed in Bulgaria to design all works with all items described in this document. The contractor is responsible to provide a copy of a Construction Permit issued by the corresponding Municipality. For those items of work which may not require a formal Construction Permit or design, the licensed architect shall prepare and submit for acceptance the necessary drawings and/or sketches to formalize and explain to the beneficiary and to the Contracting Officer Representative the works that they are proposing to perform.

The architect or engineer hired by the contractor shall formally approve all phases of work, and shall include a statement on each invoice certifying that the work for which payment is requested complies with the approved project and with Bulgarian regulations.

The contractor’s final designs and sketches shall be signed, stamped and certified by a licensed professional in Bulgaria. The level of detail of the design (extent of specifications, number and size of drawings, calculations, etc.) shall be sufficient to verify the compliance with the requirements of this contract and as required by the regulations of Bulgarian and the corresponding Municipality.

The US Government representative shall not approve the design, but they shall “accept” the design. The contractor’s design team shall be responsibility to “approve” the design once it is “accepted” by the COR.

All construction works shall be executed as required by regulations of Bulgaria, performed under the supervision of a foreman/superintendent licensed in Bulgaria.

As required by Bulgaria regulations, and for those elements that are required by Bulgarian regulations, the contractor shall hire (and pay for) the services of a “Revision Entity”, “Expertise”, or “Technical Supervision” authorized by the Government of Bulgaria to supervise and approve each phase of the design and the construction, including final commissioning and acceptance of the completed works. This company would report directly to the US Government representative and the beneficiary if required by Bulgarian regulations, but all their services shall be paid by the contractor. In case the regulations of Bulgarian do not allow for the contractor to be the client for this independent review, the contractor shall pay for the third party review and assign a different party as the client for this independent company, which could be the Municipality, a representative from the Ministry, or other agency authorized by the Contracting Officer

Note: The contractor needs to be familiar with the regulations of Bulgaria, in order to account for the different required permits, reviews and authorizations for renovations of public educational facilities.

1.5 Omissions from the Project Specifications

The design shall be based upon the requirements described in this document If any work is not specified in these documents, but it is required for the formal acceptance of the renovated, improved or rebuilt areas and/or works, the contractor shall consider this installation to be part of this design‐build contract, and they shall use commercial grade materials and equipment in compliance with Bulgaria Code and common construction practice.

The work shall meet all requirements of this Request for Proposal (RFP) package. Drawings to be as required in this RFP and with sufficient detail to communicate the design to the US Government, Bulgaria authorities, final beneficiary, contractor’s staff and sub‐contractors. Material selection, specifications and installation to be as described in these Performance Technical Specifications (PTS) and in strict compliance with Bulgaria regulations. The PTS are a guideline for the design package. If an item in the project design is included in this PTS, the requirements of the PTS and applicable local codes shall govern. If an item in the project design is NOT included in the PTS, the requirements of applicable local codes shall apply.

Provide the Final work as a complete and usable facility including technical details, items of work, Permits or fees that are not explicitly described in this RFP, but which are necessary to provide a fully operational heating system, bathroom, window or door shall be considered part of this contract.

The beneficiary will participate in the development of the design and construction, and their expertise and deep knowledge of the requirements shall be considered during the design stage. However, they shall be limited by the requirements of these technical specifications.

The Monitoring Entity shall participate, review and approve the design. They shall take responsibility over the design documents. Nevertheless, the Monitoring Entity shall not have any authority to add, delete or modify work in this project, and shall only provide their recommendations to guarantee strict compliance with applicable regulations on Bulgaria. If they recommend a different and more expensive technical alternative to some technical alternative outlined in this document, but the one provided in this document does not violate Bulgaria regulations, the contractor only has a contractual obligation to follow the technical alternative outlined in this document and its annexes.

1.6 Construction Permit or Authorization – Construction Permit

The contractor shall obtain formal written authorization from the competent Bulgarian authority to perform the works included in the scope of work of this project.

The contractor is required, as part of this contract, to prepare all documentation, designs, reports, information, drawings, coordination and approvals by experts or monitoring entities, and everything that may be necessary as required by Bulgaria regulations, in order to obtain these Permits or Authorizations.

The contractor is responsible to pay for any third party inspection or expertise that may be required by Bulgaria regulations for the scope of work of this project. The Contractor shall be familiar with these requirements in order to prepare their bids, regarding the obligatory administrative and technical procedures in Bulgaria for any renovation works in public schools.

The contract requires not only the Construction Permit for the main renovation construction works, but other permits by different agencies, such as the electrical supply, gas, water, telephone or Internet provider that may be required by the scope of work of this contract. The contract includes all necessary coordination with all incumbent Bulgaria agencies involved in the design, renovation and renovation of schools in Bulgaria. This includes paying for any official fee or tariff that these companies or agencies may have for the connection and for preparation of the necessary reports and technical studies. No work shall be performed until the contractor sends to the Contracting Office Representative verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract.

No work shall be performed until the contractor sends to the Contracting Office Representative and Project Manager verifiable evidence that they have obtained all the necessary permits for each element of work included in this contract.

The contractor is responsible to verify on site any quantities provided as part of this design‐build contract.

The contractor needs to visit the job site in order to perform the necessary measurements and to observe the existing field conditions in order to prepare their cost proposal.

The US Government is not responsible for any mistake in the quantities provided in this document or for any mistake in the contractor’s measurements or assumptions of field conditions.

1.7 Prohibited Items

Use of the following items in this construction project is prohibited:

‐ Use of aluminum for electrical conductors.

‐ Embedding aluminum conduit in concrete.

‐ Use of fluorescent light ballasts and other products containing PCB's.

‐ Use of incandescent lighting ‐ Use of urea‐formaldehyde foam insulation products.

‐ Use of any paint/coatings having a lead content of over 0.06 percent by weight of nonvolatile content.

The use of ozone depleting chemicals is prohibited.

The use of zinc‐chromate is prohibited.

The use of materials containing asbestos is prohibited.

1.8 Start of Construction

The Project Manager (PM) or Contracting Officer Representative shall authorize the start of construction.

This authorization to start will not be given until the contractor:

Provides written evidence that they comply with all legal requirements in Bulgaria in order to perform the works described in these PTS.

Provides copy of the required permits or authorizations from the competent Bulgaria authority authorizing the execution of the works

Provides technical information and technical projects for the designs, including proposed materials and equipment to be used for the project. Only materials and equipment previously accepted by the Contracting Officer Representative shall be brought to the site.

The Contracting Officer Representative accepts their Accident Prevention Plan which shall be prepared following the guidelines and requirements of US regulation (EM385‐1‐1). A sample format shall be provided to the contractor after award of the contract.

The Contracting Officer Representative accepts their Quality Control Plan. See Annex 1.

The Contracting Officer Representative accept their Construction Schedule

Construction Sign is placed on site (see pertinent paragraph for the Construction Sign)

1.9 Construction Design Schedule and Contractual Milestones

Perform all work within 700 calendar days after contract award. Provide a bar chart with a minimum of 50 activities. Indicate planned start and completion dates for design and construction. In addition to the contractual requirement to complete all construction works within the 700 calendar days after award of the contract, the contractor shall comply with the following required milestones. Failure to comply with these milestones will be objective basis for invoice retention or further contractual action by the Contracting Officer.

Tax exemption information: Coordinate with the US Embassy representative within 14 days after contract award date

Construction sign Install within 45 days after contract award. Text and design to be approved by US Embassy in Sofia.

Construction/Design Schedule Submit within 45 days after contract award date

Accident Prevention Plan and Quality Control

Plan

Submit within 45 days after contract award date

Conceptual Design Submit within 90 days after contract award date

Final inspection notification The contractor shall notify the Contracting Officer with a minimum of 60 calendar days prior to the requested official final inspection of the works.

Warranty: As required by Bulgarian regulations, with minimum of 1 year from beneficial occupancy date . Warranty starts the day after all works are accepted by the Contracting Officer.

1.10 Construction Schedule (bar chart is authorized)

Perform all work within 700 calendar days after contract award. Within 45 days after contract award, the contractor shall provide a construction schedule including a minimum of 50 activities, and clearly defining the different phases.

1.11 SAFETY: Accident Prevention Plan

SAFETY SHALL BE THE FIRST PRIORITY OF THE CONTRACTOR. SAFETY OF THE

CHILDREN, WORKERS AND PERSONNEL AT THE SITE SHALL TAKE PRECEDENCE

OVER ANY OTHER FACTOR.

Within the timeframe allowed for the final design submission, the Contractor will prepare and submit an Accident Prevention Plan as required and outlined by the US Army Corps of Engineers Safety Manual (EM‐ 385‐1‐1), describing procedures they plan to perform to ensure the safety of the workers, the staff of the facilities, the general public, and the equipment on the job site. The Plan shall clearly define the measurement that the contractor will implement to guarantee that nobody will be exposed to any hazards as a result of this construction contract.

Upon request and after award, the COR can provide to the contractor the format or guidelines that can be used for the preparation of the required Accident Prevention Plan. No work shall start at the job site until the Accident Prevention Plan is received and accepted by the COR.

Additionally, the safety plan must address types of personal protective equipment to be used by personnel, types and frequencies of safety inspections, hazard analysis plan to prevent safety incidents, and training utilized to familiarize employees with safety policies and practices. The contractor shall comply with the US Army Corps of Engineers Safety Manual EM385‐1‐1 wherever the requirements of this manual are more stringent and not in conflict with the requirements of Bulgaria Safety Law.

Execution of this construction contract requires compliance with Bulgarian and United States Army Corps of Engineers Safety regulations. In addition to the Accident Prevention Plan which needs to be prepared as outlined in EM385‐1‐1, the contractor is responsible to prepare all necessary safety documentation, studies, reports, books, design or logs, which may be required by Bulgaria regulations/legislation.

Safety of the people shall be the highest priority of the contractor.

The contractor shall comply with the Safety Manual of the US Army Corps of Engineers (EM‐385‐1‐1), wherever The Safety Manual has more stringent safety requirements than those required by Bulgaria Code and these requirements are not in conflict with local safety regulations.

A digital copy of The Safety Manual can be found online at:

http://www.usace.army.mil/Safety‐and‐Occupational‐Health/Safety‐and‐Health‐Requirements‐Manual/

In accordance with previous safety paragraphs, the contractor shall provide an accepted copy of their Accident Prevention Plan before any work is authorized to start.

The contractor is responsible for the safety of the contractor’s employees, subcontractors, visitors and the public, as they could be affected by this construction project. Contractor shall provide proper fences or barricades to separate the construction areas from the rest of areas of the installation.

The contractor is responsible to comply with Bulgaria Safety Code. All costs of compliance with safety and with Bulgaria safety regulations are the responsibility of the contractor. Any costs related with safety inspections, safety monitoring, or anything else required to comply with the Safety regulations shall be the responsibility of the contractor.

Within the context of his responsibilities, the contractor shall take the necessary actions to protect the safety and health of the employees, including the prevention of occupational risks, information and training measures, and measures for the organization of the health and safety at work and its necessary means as required by Bulgarian Code. The following general prevention principles shall be taken into account for the adoption and implementation of the measures provided above:

a. avoiding risks;

b. evaluating the risks which cannot be avoided;

c. combating the risks at the source;

d. adapting the work to the individual, in particular as regards the design of the workplace and the choice of work and production equipment and methods, with a view, in particular, to alleviating monotonous and repetitive work, and its effects on health;

e. adapting to technical progress;

f. replacing the dangerous by the non‐dangerous;

g. prevention planning;

h. giving collective protective measures priority over individual protective measures;

i. giving appropriate instructions to the employees.

An employer shall insure all employees against occupational accident and disease risks, under the terms of Bulgarian law. The contractor shall verify that all employees of the prime contractor or any subcontractor employed in this project meet the legal requirements of Bulgarian Law.

The contractor shall organize the employee training in the field of health and safety at work. This training must be provided to new employees, those changing the workplace or type of work and those resuming their activity after a break longer than 6 months. In all such cases, the training shall take place before the actual beginning of the activity. The contractor shall be responsible for the facilities related to the provision of first aid in case of occupational accidents, for fire prevention and the evacuation of the employees in special situations and imminent danger.

The contractor shall be responsible for a safe and hygienic work environment both on the project site and at off‐site locations where work is done in conjunction with this project.

The contractor shall be responsible for the protection of all grounds, vegetation and improvements that exist and are to remain after the project is complete; with‐in the project work areas, adjacent to the project work areas and along the common route of access to the site, outside of the work areas. The Contractor shall be responsible to have any damage caused by Contractor’s employees, equipment or sub‐ contractors repaired and restored to pre‐damage condition, as approved by the PM or Contracting Officer Representative (COR), at no cost to the Government.

The Contractor shall comply with all applicable safety regulations of Bulgaria, including all required record keeping.

The Contractor shall provide and maintain in working order during the entire construction period, such fire protective equipment and devices as required by applicable safety standards and as deemed necessary and suitable for any possible class or type of fires. Extinguishers shall be non‐freeze type of not less than ten pound (5KG) capacity each.

Provide protection against rain, wind, or heat so as to maintain all work, materials, apparatus, and fixtures, incorporated in the work or stored on the site, free from injury or damage. At the end of the day’s work, cover all new work and existing installations likely to be damaged as a result of the construction activities (i.e. roofing work).

Contractor shall acquaint themselves with the location of utilities, which may be encountered or be affected by work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. If needed, the contractor shall contact any local authorities or utility companies to locate any utility service, (and pay for their services if needed).

Provide, erect and maintain all required barricades, of sufficient size and strength necessary for protection of material storage, as well as to prevent accidents to the public and the workmen at the job site.

Special precautions shall be taken to maintain the area around the facility clean in order to be used by the children of the schools. The contractor must take into consideration that the schools will remain fully operational at all times during the project execution.

Report all injuries to any person and damage to any property not belonging to the contractor immediately to the COR (Contracting Officer Representative). Compensation to any third party affected by the construction activities (such as damage to private property) shall be the exclusive responsibility of the contractor.

Contractor shall have a minimum of 5 new hard hats available at the job site for the official visitors.

All workers in the schools shall be clearly identified as workers of the contractor by wearing a vest with the company’s name on it.

1.12 Responsibility and Ownership of Removed Materials

All refuse or salvaged materials are the property of the beneficiary (School Administration), and therefore they shall be moved to a location within the plot of land of the corresponding school. Prior to moving them to the location to be indicated by the beneficiary, they shall be properly cleaned. The contractor shall not be held responsible in case something is damaged or broken during its removal or transportation. This applies to elements such as the old doors, windows, piping of lighting fixtures.

Those elements that are not requested by the beneficiary shall become the property of the Contractor and shall be disposed of, off‐site, in accordance with applicable Bulgaria regulations.

The Contracting Officer Representative may ask for receipts of proper disposal of debris, or excess materials.

In summary, everything to the removed belongs to the beneficiary unless otherwise indicated by the beneficiary.

1.13 Special Site Conditions

Confine all operations, equipment, apparatus and storage of materials, to the immediate area of work to the greatest possible extent. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the project site, including, but not limited to parking and traffic regulations, use of walks, security restrictions or hours of allowable ingress and egress.

1.14 Language

All communication and correspondence between the contractor and the Government personnel shall be in English. It shall be the responsibility of the Contractor to prepare proposals, invoices, shop drawings and submittals, quality control reports, computations, and all correspondence pertaining to this contract, in the English language; but the Contractor may, for his own record purposes, prepare them in the local language. All correspondence to and from the Contracting Officer shall be in the English language. In case of dispute or claim, the English version will govern.

Immediately after award, the contractor shall appoint an English speaking representative, with cellular phone and e‐mail address. The Contracting Officer Representative reserves the unilateral right to disapprove this person if it is found that his English language capacity is not sufficient to perform the duties required for such position.

For the visits of the Contracting Officer, the PM or their authorized representative to the job site, the contractor shall provide somebody capable of representing the construction company who can communicate in English language or the contractor shall provide a translator to translate from English to local languages.

1.15 Submittals – Technical Information

The contractor shall provide technical information on all materials and equipment to be incorporated to the job site. This information must be sent to and accepted by the COR before they are purchased by the contractor. Any material or equipment utilized at the job site that is not approved by the representative of the Contracting Officer and that if found not to comply with the requirements of this contract (or Bulgarian Legislation) shall be removed at no cost to the US Government.

1.16 Deliverables

The contractor shall provide for acceptance to the COR, as a minimum the deliverables listed in the tables below. For all technical deliverables/submittals, the contractor’s quality control representative shall certify that each proposed product meets the technical requirements listed on this Performance Technical Specifications.

Design and administrative deliverables:

Technical submittals shall include:

Construction sign design Fire Detection System Hand driers

Porcelain floor tiles Cables Mirrors

Wall tiles Doors Toilets

Wall tile metal edge protection Radiators Sinks

Windows Boilers Faucets

Water heater Pumps Paint

Electrical Heater Playground Equipment Commemorative plaque design

Electrical conduits Vinyl Flooring Electrical receptacles

Playground paving Exterior paving Thermostats

Lighting switches Lighting fixtures Roofing

1.17 Photographs

The contractor shall send weekly and representative digital pictures of their construction by e‐mail once construction starts, showing construction progress. These pictures shall be used to monitor the contractor’s performance and to validate the progress monthly invoices. The US Government will not process payments unless the contractor provides complete and verifiable evidence of the work performed.

Conceptual Design

Pre‐final Design

Final Design

Construction Permit

Accident Prevention Plan

Quality Control Plan

Schedule of Prices

Act of Acceptance

Warranty letter

List of spare parts and training

Final documents

Failure to provide updated pictures will impact the ability of the Contracting Officer to validate and therefore to pay for the invoices.

1.18 Certifications, Licenses, Permits, Fees, etc.

The contractor shall be legally capable of performing construction and design works in Bulgaria, as required by Bulgaria regulations. The contractor shall possess the necessary licenses and authorizations in order to be able to perform the design and construction activities described in this document in strict compliance with Bulgarian legislation.

All workers employed or performing any works for this construction project shall be legally capable of performing such works in Bulgaria. This includes work permits for any worker who is not a legal resident in Bulgaria.

The Contractor shall be responsible for determining, processing, requesting and paying all fees associated with, and obtaining any required permits for this project including, but not limited to permits for on‐site and off‐site hauling, demolition/disposal, construction activity, utilities, communications, etc. The contractor is responsible for acquiring any required certifications (licensing). Coordinate all permit requirements with the COR. Submit all completed permit application material, and associated back‐up material, required to operate facilities, to the Contracting Officer for approval prior to agency submission.

Contractor shall be responsible for complying with environmental laws, regulations and requirements.

The Contracting Officer Representative may require at any time evidence of proper construction licensing of the contractor.

Contractor shall coordinate all permit requirements with the competent local authorities as required.

Submit all completed permit application material, and associated back‐up material, required to operate facilities, to the Contracting Officer for comments, prior to agency submission. Contractor shall be responsible for complying with environmental laws, regulations and requirements.

1.19 Quality Control and Quality Control

The contractor is responsible for the quality of the works and for the quality control of their activities.

Within the timeframe allowed for the submission of documentation before starting construction, the Contractor will prepare and submit a Quality Control Plan describing personnel, procedures, tests and installation techniques that they plan to perform to ensure the quality required by these Technical Requirements and the design is obtained.

The Quality Control Plan shall include the name and qualifications of the person responsible for the quality of the works.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health Officer. Provide a Superintendent resume for the proposed on‐site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on‐site Project Superintendent at any time in order to verify the submitted qualifications.

The Quality Control Manager is responsible for the QC program. The Superintendent may serve as the Quality Control Manager on this project. The QC Manager must have a minimum 5 years of combined experience as a Project Superintendent, QC Manager, inspector, Project Manager, Project Engineer or Construction Manager on projects of similar size and complexity. The QC Manager must possess a current certificate showing successful completion of the NAVFAC Contractor Quality Management (CQM) Training or similar approved local certification.

In Annex 1, it is included a guideline to prepare the Quality Control Plan.

1.20 Construction Sign (Four Units)

Immediately after award the contractor shall prepare and install on each site a construction sign with the following characteristics and information on it:

‐ Wood / plasticized sign with minimum dimensions 2.5 meters wide by 1.5 meter high

‐ Letters and logos prepared by an specialized company and designed for outdoor installation

‐ Flags of Bulgaria and the United States of America. EUCOM and NAVFAC logo.

‐ The following text:

‘THE RENOVATION OF THIS SCHOOL IS FUNDED BY THE UNITED STATES EUROPEAN COMMAND

AND PROVIDED TO THE PEOPLE OF ….EXECUTIVE AGENT: US EMBASSY IN BULGARIA. CUSTOMER:

US NAVAL FACILITIES ENGINEERING COMMAND. PRIME CONTRACTOR:?’

‐ Start and completion dates.

‐ Same text in Bulgarian.

Prior to manufacturing the construction signs, the contractor shall provide the design for approval by the US Embassy representative via NAVFAC.

1.21 Payment – Using WAWF is required

Contractor requests for payment must be in accordance with the requirements of FAR 52.232‐5 and FAR 52.232‐27. The Wide Area Work Flow (WAWF) system is sole method for invoice submittals and the contractor shall submit them using it.

** NO ADVANCE PAYMENT IS AUTHORIZED **

Payments are distributions follow the principles of payment for completed work as detailed herein:

‐ Partial monthly payments as agreed with the Contracting Officer Representative and in accordance with the Schedule of Prices as described in section 7.22. For design, maximum of 5% authorized for the elements included in the particular design, and are only authorized for payment when accompanied by the corresponding construction permit or authority to do the works included in the design.

‐ Maximum of 80% (cumulative) is authorized until the final inspection is completed and all potential deficiencies are corrected. No payment over 80% is authorized until all work included in the contract is completed; including expertise approval where required.

Example of typical required construction sign

CONTRACTOR’s NAME

‐ Final invoice (100%) Shall be paid once final inspection is completed and all potential defects identified are properly corrected.

The Government will pay the Final Invoice once the final inspection is completed and all identified defects in the final inspection are corrected to the satisfaction of the Government.

Content of Invoice: Requests for payment in accordance with the terms of the contract shall consist of documents provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the contracting officer).

1. The Contractor's Invoice on NAVFAC Form 7300/30, shall show, in summary form, the basis for arriving at the amount of the invoice.

2. The Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC LANT Form 4‐330/110 (New 7/84) on NAVFAC Atlantic contracts when a Monthly Estimate for Voucher is required.

3. An affidavit to accompany invoice (LANTDIV NORVA Form 4‐4235/4 (Rev. 5/81)).

4. An updated copy of submittal register.

5. An updated copy of progress schedule. Furnish as specified in "FAR 52.236‐15, Schedules for Construction Contracts."

6. The Contractor Safety Self Evaluation Checklist (original)

7. Final release (for final payment only). Final invoice shall be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release.

Progress payment are only authorized if COR verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work has actually been performed as required by the contract. COR will disallow from the requested amount those portions of the invoice that the contractor does not prove that they were performed as required by the contract.

Progress payment shall only be authorized if COR verifies on site the amount of work performed, or if the contractor proves with sufficient pictures and documentation that the work was actually performed as required by the contract. COR will disallow from the requested amount those portions of the invoice that the contractor does not prove that they were performed as required by the contract.

1.22 Schedule of Prices

In order to process the invoices, the contractor shall submit a Schedule of Prices to the COR for acceptance. This document shall include the main elements of the construction contract, and in the invoices, the Contracting Officer Representative and Project Manager of the contractor shall agree on the percentages executed for each of the line items.

Only elements that are tangible and incorporated into the finished project are authorized. Consequently, elements such as these CANNOT be included in the Schedule of Prices: Accident prevention Plan, Construction Schedule, Quality Control Plan, Site visit, telephone bills, rental of office space, purchase of materials, materials stored on site but not installed, scaffolding, safety, quality control, or transportation of personnel. The contractor shall properly distribute the value of all authorized items. The Contractor shall not front load the Schedule of Prices.

The Schedule of Prices shall clearly separate the Contract Line Item Numbers (CLIN’s) and therefore the Schedule of Prices shall have 3 separate and independent parts, one for each school delineating the base bid form the contract option(s)

The Government will not process partial invoices until after the Contracting Officer Representative has accepted the Schedule of Prices. Without an accepted Schedule of Prices, the Government will process the only the final invoice. The Schedule of Prices shall be submitted with the pre-final design.

Example of typical Schedule of Prices for a contract with one option

1.23 Utilities

The contractor shall estimate that they will need to provide all required utilities for the construction phase of the project.

The Contractor shall provide a temporary connection to the general electrical utility network with an electric meter or they will need to provide generators. The contractor is responsible to provide or pay for their energy consumption, including heating.

The contractor shall not use any utilities from the schools.

The contractor shall provide their own sanitation facilities for the workers.

1.24 Damages/Impact to Existing Facilities

The contractor shall repair any damage or impact caused by their construction activities to any premises.

This includes potential damages such as:

‐ Damages to the roads

‐ Damages or disturbances to any soils around the job site.

‐ Damages to areas of the schools outside the scope of work, as for example the access stairways.

‐ Damages to any utility infrastructure, such as electrical cables, water lines or communications cables.

The contractor shall prepare a picture report of areas of the school not under the scope of work (minimum 100 high resolution pictures), but that could be affected by their activities, such as the floors above and below the work areas and the access routes for workers and materials through occupied areas of the building.

1.25 Cleaning

The Contractor shall keep premises free of accumulations of surplus materials and rubbish caused by their operations. The contractor shall remove combustible rubbish from the premises daily. Burning of rubbish on premises is not permitted. Additionally the Contractor shall perform final cleaning to remove all foreign matter, spots, soil and construction dust, putting the project in a complete and finished condition ready for acceptance and use intended.

All waste areas and storage areas will be cleaned up to the COR’s satisfaction. The Contractor shall remove all excess materials from the site and the Contractor shall leave the premises free of debris and excess waste materials.